© 2001 wadsworth, a division of thomson learning, inc 1 time management adjustment in your attitude...

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© 2001 Wadsworth, a division of Thomson Learning, Inc

Time Management

Adjustment in your attitude and behaviors toward meeting daily demands, thereby

decreasing stress

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Time Wasters

• Attitudinal• Behavioral

– Habits

– Procrastination

– Avoidance

– Perfectionism

– Unassertiveness

– Work addiction

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Why People Procrastinate

• Easy vs. complex tasks• Likeable vs. distasteful tasks• Routine vs. new tasks (instant gratification)

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Situational Time Wasters

• Paperwork• Reading material• Telephone calls• Inefficient meetings

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Effective MeetingsPrior to the Meeting

• Prepare agenda

– date, time, place

– what to bring

– topics for discussion

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Effective and Efficient Meetings

• During the Meeting– Keep to time limits

– Deal with tardiness

– Keep minutes

– Goals visible

– Next meeting date/time

• After the Meeting– Distribute minutes

– Distribute meeting summary

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Time Management Strategies

• Plan and set goals

• Develop action steps

• Write to-do lists

• Delegate

• Determine peak energy periods

• Find hidden time

• Improve decision-making skills

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Goal SettingSmart Goals

• Specific• Measurable• Achievable• Realistic• Timed

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Goal Setting and Action Step Planning

Goal Timeline

1. ____________________ By: __________ Action Step:

a. ________________ by: _______b. ________________ by: _______

2. ____________________ By: ___________ Action Step: a. __________________ by: ________ b. __________________ by: ________

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Delegation Considerations

• Delegator– Letting go

– Empowerment

• Delegatee– Ability (e.g., skill)

– Willingness

• Situation– Time constraints

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Steps for Successful Delegation

• Determine ability and willingness of delegatees

• Clarify the goal• Define responsibilities

and level of authority• Provide training

• Break big tasks into smaller ones

• Compliment delegatee after each task

• Coach, don’t lead• Require completed

work

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Decision-MakingWhy People Get Stuck

• Fear of Unknown

• Fear of Conflict

• Lack of Knowledge

• Poor decision-making skills

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Effective Decision-Making

• Identify problem

• Write down the goal

• Consider all possible solutions

• Evaluate each solution

• Consider advantages and disadvantages of each

• Choose solution that best meets the goal

• Carry out decision

• Monitor

© 2001 wadsworth, a division of thomson learning, inc 1 time management adjustment in your attitude...

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