· 2016-10-14 · case study. mission of the public officer ... matsushita museum konosuke...
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COUNTRY FOCUSED
TRAINING
GENERAL INFORMATION ON
LLEEAADDEERRSSHHIIPP DDEEVVEELLOOPPMMEENNTT PPRROOGGRRAAMMMMEE FFOORR MMIIDDDDLLEE MMAANNAAGGEEMMEENNTT LLEEVVEELL
((MMAANNAAGGEERRSS))
IINN
JJAAPPAANN-- MMAALLAAYYSSIIAA EECCOONNOOMMIICC PPAARRTTNNEERRSSHHIIPP PPRROOGGRRAAMM
((経経済済連連携携ののたためめのの小小泉泉アアブブドドララ研研修修ププロロググララムム))
特特別別案案件件ママレレーーシシアア「「EEPPPP中中間間管管理理職職ののたためめのの指指導導職職研研修修」」
JJFFYY 22001155
NO. J15-21560 / ID. 0609002
From August 24, to September 19, 2015
This information pertains to one of the Country Focused Training of the Japan International Cooperation
Agency (JICA), which shall be implemented as part of the Official Development Assistance of the
Government of Japan based on bilateral agreement between both Governments.
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Preface
The Japanese Government extends official development assistance (ODA) to developing
countries to support self-help efforts that will lead to economic progress and a better life for the
citizens of those countries.
Since its foundation in 1974, the Japan International Cooperation Agency (JICA) has
implemented Japan’s technical cooperation under the ODA program.
As of October 2003, JICA has transformed itself into an “Independent Administrative
Institution”, a new form of governmental agency. Important changes include closer attention paid to
grass-roots level cooperation, peace-building, cost performance, faster decision-making, and
accountability. JICA continues to be an official agency responsible for implementing ODA
programs, in particular technical cooperation, on behalf of the Government of Japan.
JICA’s programs include Technical Cooperation Projects, Dispatch of Technical Cooperation
Experts, Technical Training of Overseas Participants, Development Studies, Dispatch of Japanese
Volunteers, Disaster Relief and Grant Aid, etc.
Technical Training of Overseas PARTICIPANTS applies to key administrators, technicians and
researchers in developing countries and areas. It includes the transfer of knowledge and
technologies necessary for the development of those countries and areas through the training
conducted by JICA both at home and abroad. This is one of the most fundamental “human resource
development”" programs implemented by JICA.
Those who have received such technical training are now contributing in many ways to the
development of their home countries and areas. Many have gone on to become national leaders,
top-ranking administrators, and researchers, while others are now imparting their acquired skills
nationwide.
Course Background
In general, Malaysian Public Sector consists of Supporting Staff, Junior Officer, Middle
Management Level (Managers) and High Management Level. One of the items stressed under
Malaysian Government Training Policy is to have competent staffs at each level. In line with this,
the officers should undergo various training programs. The Management Training Program for
Middle Management Level (Managers) is designed by JICA for senior officers to develop their
leadership ability, enhance and improve their decision making strategy and also to build their ability
to achieve high performance.
This course has been implemented under “Economic Partnership Program (EPP)” in
“Agreement between Malaysia and Japan for an Economic Partnership (JMEPA)” signed by the
former Prime Minister of Malaysia, Dato’ Seri Abdullah bin Haji Ahmad Badawi, and the Former
Prime Minister of Japan, Junichiro Koizumi.
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I. ESSENTIAL FACTS
COURSE TITLE (No.) Leadership Development Programme for Middle Management Level (Managers) (J1521560)
DURATION August 24 to September 19, 2015
DEADLINE
FOR APPLICATION July 21, 2015
*for acceptance in the Embassy of Japan (or the JICA office)
NUMBER OF PARTICIPANTS 15
LANGUAGE English (including English translated from Japanese through
interpreters)
TARGET GROUP Middle management level officials of central/local governments
COURSE OBJECT Through the training course, participants are expected to
(1)understand the role of middle management in organization
(2)understand the ability needed for middle management, such as
leadership, organizational management, risk management and
enhancing subordinates' ability.
(3)find the direction for solving the issue faced by the participants
TRAINING INSTITUTION Pacific Resource Exchange Center (PREX)
URL: http://www.prex-hrd.or.jp/index_e.html
ACCOMMODATIONS JICA will arrange the following accommodations for the participants
in Japan:
JICA Kansai
Address: 1-5-2, Wakinohama-kaigandori, Chuo-ku, Kobe, Hyogo
651-0073, Japan
TEL: 81(*)-78(**)-261-0397 FAX: 81(*) -78(**)-261-0465
Url:http://www.jica.go.jp/english/contact/domestic/index.html
Contact: [email protected]
EXPENSES Aside from living allowance, accommodation allowance and
round-trip air tickets including airport facilities charges borne by the
Government of Malaysia, the Government of Japan covers the
following expenses through JICA in accordance with relevant laws and
regulations.
Details: Expenses for training, domestic transportation, free medical
care for participants who become ill after arrival in Japan (costs related
to preexisting illness, pregnancy and dental treatment are not
included), etc.
(*) country code of Japan (**) area code
(Notes)
The Pacific Resource Exchange Center (PREX) was established in April 1990 in response to a proposal
adopted at the general assembly of the Pacific Economic Cooperation Council (PECC). Since its inception,
PREX has been contributing to promote international exchanges through human-resource development projects
and their related activities in developing countries. For up-to-date information access PREX on the Web at:
http://www.prex-hrd.or.jp/index_e.html
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II. CURRICULUM
Each day will start with a lecture or site visit followed by Q&A and discussion session.
This basic structure will bring the best results for the purpose of the seminar that is information
exchange and mutual understanding. The curriculum is as follows:
Seminar Contents Items Seminar Methods
(1) Current situations and issue analysis
Participants will identify current situation and issues
faced by them as manager.
Identifying
issues at
current
department
(assignment
before coming
to Japan) Setting the
issues which
participants
work on in
the training
course
Self-analysis
Questionnaire
submission
Presentation
Group
discussion
(2) Basic Information about Japan
Participants will get better understanding of
the knowledge they acquire in this course by
learning basic information about Japan.
Participants will gain basic knowledge of Japan
in order to facilitate their understanding of the
training course contents.
Japanese
society (i.e.
society,
culture,
language,
education,
etc.)
Japanese
economy
Japanese
administrative
structure
Lectures
Site visits
Discussion
(3) Organization Management Method of Japanese
Enterprises.
Participants will understand the management skills
carried out by private enterprises and the roles
performed by managerial staff.
Transition of
Japanese
Economy
Management
of Japanese
enterprises
The role of
managerial
staff
Organization
management
Organization
management
Teamwork
Leadership
Communicati
on
Human
resource
management,
Lectures
Site visits
Discussion
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development,
and
evaluation.
Others
(4) Ethic of public officer
Participants will understand the ideal role of
public officer.
Also they will know the work ethic and attitude
which public officer should to obtain through the
case study.
Mission of
the public
officer
Work Ethics
Lectures
Discussion
(5) Action Plan Presentation
Each participant is requested to compile the actions to
be taken for the issues they set at the beginning of the
course as a middle management officer and make a
presentation of the action plan at the end of the
programme.
Sum up the
learning from
the training
Preparation of
Action Plan
Presentation
of Action
Plan
Self-analysis
Group
discussion
Presentation
Submission of
the Action Plan
*The contents might be changed.
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Course: Leadership Development Program for Middle Management Level (Managers) JFY2013 [J1321734]
Duration: September 9, 2013- October 5, 2013 Tel: 078- 261-0341
Name Position & Organization
9-Sep MON Arrival in Japan
10:30-
12:00Briefing
Seminar Room 41, JICA Kansai,
(3F)
13:45-
14:00Orientation by Medical Coordinator
14:00-
14:15Orientation
14:30-
15:30Program Orientation by JICA Ms. TSUNE Program Officer, JICA Kansai
15:30-
17:30Program Orientation by PREX PREX
Explanation of the objectives and contents
of this programme.
10:00-
11:30L
General Orientation by JICA
(Japanese education)Mr. OTA JICA
13:00-
15:00L Japanese lesson JICA
15:30-
17:30L
General Orientation by JICA
(Japanese people and society)Mr. FUJITA JICA
9:30-
12:00L
Leadership and Organizational
Management in Japan
To understand the framework and
characteristics of Japanese corporate
management and required qualities of
managerial staff as a junior manager.
13:00-
16:30D
Understanding status quo and
setting tasks
To set the priority for the obstacles you are
facing as a Middle Management by doing
the following activities.
And also prioritize topics you are to deepen
your understanding in this program.
1)To share he problems you are facing as a
junior officer within the group.
2)To explain the issue with Prof. Lau and
other participants
8:30-
9:00Introduction Ms. MIURA PREX
9:00-
11:30L
Japanese three traditional
performing arts (focusing on Noh
play)
Ms. KURAHASHI
Researcher, Ritsumeikan
University/
Waseda University
13:00-
15:00D
Comparion of characteristics
between Malaysians and Japanese
from the perspective of arts and
culture
Cyber Tekijuku Promotion
Association
Meeting Room 2, Osaka
Chamber of Commerce and
Industry
15:30-
18:00O
Observation of Japanese
traditional performing art - Noh playMr. YAMAMOTO Yamamoto Noh Theater Yamamoto Noh Theater
18:30-
20:30D
Discussion with Middle
Management of Private
Companies
Cyber Tekijuku Promotion
Association
Meeting Room 6, My Dome
Osaka
To share and exchange the views on
culture and management with selected
middle management members of Cyber
TEKIJUKU ,study group consisted of the
members from leading companies in
Kansai region.
14-Sep SAT N
15-Sep SUN N
10:00-
12:00L Japanese Economy
13:00-
16:00L Japanese Corporate Management
10:00-
12:30L
Outline of Japanese Political and
Administration System
Professor Emeritus
SOURIOsaka City University
Room 301, Osaka University
Nakanoshima Center
To understand the general scheme and role
of Japanese central and local governments,
This session is provided for the better
understanding of other lectures by having
basic knowledge on Japanese
administrative system.
14:30-
16:30O Organizational Management Mr. HARA ASAHI electrochemical Co., Ltd. ASAHI electrochemical Co., Ltd.
To lean the examples of Japanese SME's
top management on Organizational
management, etc.
10:00-
12:00O Leadership Mr. MORISHIMA Rika Industiries co., ltd. Rika Industiries co., ltd.
To lean the examples of Japanese SME's
top management on Leadership,Human
rsorce development,management-labor
cooperation, etc.
14:30-
16:30L Operation in malaysia Mr. OKUMOTO SHINYEI KAISHA SHINYEI KAISHA
To lean the examples of Japanese SME's
top management on overseas peration in
Malaysia.
9:30-
12:00L
Corporate Philosophy of Global
CorporationsMr. ONISHI Onishi Marketing
Room 201, Osaka University
Nakanoshima Center
To have basic understand on management
strategy by having the Panasonic
Corporation as an example of global
corporation. Also to gain ideas about the
difference of Japanese style and western
style management.
14:30-
16:00O
Corporate Philosophy of Global
CorporationsMr. EZAKI
Deputy Director, Konosuke
Matsushita Museum
Konosuke Matsushita Museum
(The History Museum of
Panasonic Corp.)
To observe Panasonic Konosuke
Matsushita Museum(Panasonic Corporation
Historical Museum) to know the founder's
management principles through the time-
series exhibition and explanation.
10:00-
12:00L
Corporate Philosophy and Human
Resource Development of DaikinMr. YAHATA
HRD Division,
Daikin Industries, Ltd.
Daikin Industries, Ltd., Osaka
City
To understand the significance of the
relation between corporate management
and human resource development from the
Daikin Industries Ltd.'s philosophy
"management centering on people".
14:00-
16:30L
Administrative Reform of Osaka
Prefectural and Municipal
Government
Mr. TANAKA
Local Government Reform
Bureau, Osaka Prefectural/City
Government
Osaka Prefectural Government
To know the specific case of administrative
reform in Osaka Prefectural and Municipal
Government, and exchange of opinions.
(Move to JICA Kansai)
21-Sep SAT
22-Sep SUN
JICA Kansai, Japan International Cooperation Agency
Training Program
Lecturer or OrganizationDate
10-Sep
Subject
TUE
11-Sep
12-Sep Prof. LAU SIM YEE Reitaku Univ.
13-Sep
16-Sep MON
Orientation Room 1 & 2, JICA
Kansai (2F)
17-Sep
18-Sep
19-Sep THU
FRI20-Sep
Room 301, Osaka University
Nakanoshima Center
WED
THU
FRI
TUE
WED
Time Type
Prof. HARADA Kobe University
Purpose/Contents of the session
Comparative study on traditional arts of
Japan, Noh and that of Malaysia, followed
by
dialog session with Japanese participants
of Cyber Tekijuku on management styles
To understand the characteristics of
Japanese Economy and Japanese
Corporate Management.
Briefing Room, JICA Kansai
(2F)
Room 303, Osaka University
Nakanoshima Center
Place to Visit
Orientation Room 1 & 2, JICA
Kansai (2F)
Seminar Room 31 & 32, JICA
Kansai (3F)
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9:30-
11:00L
Rekishi-Kaido Program
(Introduction of World Heritage
Route of Japan)
Mr.MATSUEDA Rekishi-Kaido Promotion CouncilSeminar Room 31 & 32, JICA
Kansai (3F)
To have basic knowledge about Japanese
history and its characteristics.
13:30-
17:45O
Observation of Himeji Castle and
Akashi Kaikyo BridgeRekishi-Kaido Promotion Council
Himeji Castle and Akashi Kaikyo
Bridge
To visit the world heritage castle and feel
the Japanese history,and to visit the
building built by utilizing current technology.
9:30-
12:00O Risk Management Mr. OKAMOTO CEO, Zero Seiko Co.,Ltd. Zero Seiko Co., Ltd.
To lean the examples of Japanese SME's
top management on Risk
management,Human rsorce
development,management-labor
cooperation, etc.
14:00-
16:30O Human Resources Development Mr. HATANO
Chairman, CHUO ELECTRIC
WORKS LTD.
CHUO ELECTRIC WORKS
LTD.
To lean the examples of Japanese SME's
top management on Human rsorce
development,management-labor
cooperation, etc.(Move to Tokyo)
JICA kansai ->ANA Crowne Plaza
to leave luggage -> Shin-Osaka
Station
(Group ticket is used
for Shinkansen)
14:00-
16:30L
Importance of Organizational
ManagementMr. HASEGAWA Human Logic Institute
Seminar room 2, JICA Tokyo
(3F)
To learn the significance of human factors
in the successful organizations through the
lectures and academic analysis.
9:30-
12:00D Interim Review Prof. LAU SIM YEE Reitaku Univ.
To share the information and knowledge at
the half point of the course to review the
result, guided by Professor Lau.
13:30-
16:00D
Japanese administration on
erosion control and disaster
prevention (discussion with an
officer at the central government)
Mr. TSUTSUIMinistry of Land, Infrastructure
and Transportation
Free dialog session with the representative
of federal Government on the roles and
Functions of government officers
10:00-
12:30L
Overview of Japanese Public
Employee System and HRDMr. YAMASHITA National Personnel Authority
To deepen understanding about the
Japanese public service personnel system,
including its role and structure.
14:00-
16:30L Comparison of Personnel Systems Mr. NIIYA National Personnel Authority
Comparative study on the Human Resource
Development of Japanese Government
and other countries
O Study tour on Japanese culture Asakusa, Tokyo Sightseeing in Tokyo
(Move to Osaka)
JICA Tokyo -> Asakusa
(Group ticket is used
for Shinkansen)
29-Sep SUN
10:00-
12:00L
Ethics and Desired Roles of Public
Workers
13:00-
16:00D Organizational Management
10:00-
12:00L
Suggestions to Public Workers in
Comparison of Public and Private
Sectors
Mr. SAITOEx-Director of Education Board,
Shiga Pref.
To learn the wisdoms through the lecturer's
presentation and hints, who experienced
working as the executive managerial
positions both at the private companies and
partly public sectors.
14:00-
16:30L
Administrative Reform of Local
GovernmentMr. INOGUCHI
Executive Director, The
Federation of Mie Chamber of
Commerce and Industry
To know the specific case of administrative
reform based on real experience in Mie
Pref. local government and consider the
significance of reform activities.
10:00-
12:00L Japanese Economy
13:00-
16:00L Japanese Corporate Management
9:30-
12:00
Guidance and Preparation for Final
Presentation
13:00-
16:00Final Presentation Prof. LAU SIM YEE Reitaku Univ.
10:00-
11:00Evaluation Meeting Ms. TSUNE Program Officer, JICA Kansai
Orientation Room 1 & 2, JICA
Kansai (2F)
11:15-
12:00Closing Ceremony JICA
Briefing Room, JICA Kansai
(2F)
12:00-
13:00Farewell Party JICA
Orientation Room 1 & 2, JICA
Kansai (2F)
5-Oct SAT Departure
P
1-Oct
WED
30-Sep
Present the issues of the theme, find hints
for problems solving, and explain the
direction of efforts to be made in each
office. After each presentation, comments
& advices are given from Professor Lau.
Case studies on the roles and functions of
Japanese government officers and
organizational management at the public
sectors
4-Oct
THU
FRI
3-Oct
L: Lecture D: Discussion P: Presentation O: Observation
2-Oct
Kinki University
Room 303, Osaka University
Nakanoshima Center
Room 301, Osaka University
Nakanoshima Center
25-Sep
26-Sep THU
27-Sep
SAT
TUE
FRI
MON
TUE
28-Sep
23-Sep
24-Sep
To understand the characteristics of
Japanese Economy and Japanese
Corporate Management.
Seminar Room 31 , 32 & 35,
JICA Kansai (3F)
MON
WED
Seminar room 2 and 17, JICA
Tokyo (3F and 4F)
Seminar room 2, JICA Tokyo
(3F)
Room 301, Osaka University
Nakanoshima Center
Prof. HARADA Kobe University
Prof. NAKAYA
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This seminar is designed for participants who are:
(1) mid-level officials of central or local government with more than five (5) years of
practical experience, and under 52 years of age.
Applicants should:
(1) be nominated by their government in accordance with the procedures mentioned in IV.
below,
(2) have a sufficient command of English,
(3) Must be in good health, both physically and mentally, to participate in the Program in
Japan,
(4) Must not be serving any form of military service.
ATTENTION
Participants are requested:
(1) to strictly adhere to the program schedule.
(2) not to change the program topics.
(3) not to extend the period of stay in Japan.
(4) not to be accompanied by family members during the program.
(5) to return to home countries at the end of the program in accordance with the travel
schedule designated by Malaysian government.
(6) to refrain from engaging in any political activities, or any form of employment for profit
or gain.
(7) to observe Japanese laws and ordinances. If there is any violation of said laws and
ordinances, participants may be required to return part or all of the training expenditure
depending on the severity of said violation.
(8) to observe the rules and regulations of the accommodation and not to change the
accommodation designated by JICA.
III. REQUIREMENT FOR APPLICATION
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IV. PROCEDURE FOR APPLICATION
1. The government desiring to nominate applicants for the seminar should fill in and forward one (1) original of the Application form for each applicant, to the Embassy of Japan (or the JICA office) by July 21, 2015.
*Pregnancy
Pregnant participants are strictly requested to attach the following documents in order to
minimize the risk for their health:
1. letter of the participant’s consent to bear economic and physical risks,
2. letter of consent from the participant’s supervisor, and
3. doctor’s letter with permission of her training participation.
Please ask JICA Staff for the details.
2. The Embassy of Japan (or the JICA office) will inform the applying government whether or not the nominee’s application has been accepted no later than July 28, 2015
3. Submission of Questionnaire:
Each applicant is required to submit his/her answers to the Questionnaire(page 12, Annex 2.)
together with the Application Form. They will be used to set up the targets
which he/she has to tackle through this seminar with the final goal of preparing an action
plan. Questionnaire should be completed accordingly by following the instructions below.
Purpose of Answering the Questionnaire
■To clarify issues and problems that participants faced presently in their work, and by so doing to enable knowledge and ideas gained that lead to creation of solutions during the seminar.
■To provide advance information on issues and problems faced by participants and as references to the lecturers and organizations to be visited that may also contribute to finding solutions.
Instructions for Preparing Answers to the Questionnaire
■Answer the Questionnaire (page 12) after reading carefully II. Curriculum (page 4) and
Understand the concept of this seminar.
■List three (3) challenges or less for each topic.
■Each challenges should be typewritten in thirty (30) words or less, and be
(1) typed written directly onto the Questionnaire in the ANNEX of this brochure, or
(2) typed written on an A4 size sheet of paper with double spacing.
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V. OTHER MATTERS
1. Pre-departure orientation is held at the PSD and JICA Malaysia to provide the selected
candidates with details on travel to Japan, conditions of training, and other matters. At the
same time, the training institution is going to provide a course orientation for deeper understanding
before departure through the JICA-NET (JICA-NET may be cancelled under a certain circumstance)
2. Participants who have successfully completed the seminar will be awarded a certificate by
JICA.
3. It is very important that your currency must be exchanged to Japanese Yen at any transit
airport or Kansai International Airport (KIX) in Osaka, Japan soon after your arrival. It is
quite difficult to exchange money after that, due to no facility or time during the training
program
4. You may face some difficulties of finding Halal food while you are staying in Japan. If
possible, please bring enough Halal food with you.
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ANNEX 1. Concept of Curriculum Structure of the Management Training Program for
Malaysian Government Officers
This training program is provided for officers attached to the agencies of Malaysian Government and is
designed to improve their abilities by introducing examples of organizational management as well as the
human resources development methods carried out in Japanese administrative bodies and private enterprises, so
that the participants can reinforce the structure of the organizations to which they are attached or enhance their
own abilities to execute their duties.
In accordance with the career level of participants, two courses, (1) “Management Training Program for Junior
Officer” and (2) “Management Training Program for Middle Management Level Manager” are implemented.
In planning the training program of this fiscal year, JICA has standardized the basic composition of these
courses and clearly differentiated the curriculums while tailoring them to the participants. The features of
respective courses are shown below.
Not only in Japan and Malaysia, but there are many discussions worldwide on how public administration
should be. It is necessary for administrative organizations to alter themselves in response to the changing
situation. Administrative organizations in Japan have experienced changes in their roles and services through
administrative reformations. In the reformations, they have tried to learn from corporate management
know-how which have improved management system according to dynamic business environment. Those
enterprises lead economic growth in Japan, and their middle managers assume large roles in terms of corporate
management.
The nature of administrative organization and enterprises may be different, but it is important to learn from the
lessons from private enterprise and apply in some sense. Based on this situation, this training course largely
focused on the organizational management of private enterprises and its role of managerial staff. , Participants
are expected to examine what they can apply them to improve current situations that they are facing.
1. Target group of each course:
(1) “Management Training Programme for Junior Officer”:
Junior officers working for administrative bodies in Malaysia
* With working experiences of more than 3 years up to 10 years as a junior officer
(2) “Management Training Programme for Middle Management Level Manager”:
Middle management level managers working for administrative bodies in Malaysia
* With work experiences of more than 5 years as a middle management level manager and age of
50 years or younger
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ANNEX 2. QUESTIONNAIRE
(Before you answer the questionnaire, please read 3. Submission of Questionnaire under IV.
PROCEDURE FOR APPLICATION and follow the instructions. )
QUESTIONNAIRE
Please prepare the following material prior to your visit to Japan. It is to be used at the initial part
of the seminar in Japan.
Your Name:
Organization you are attached to:
(1) Please describe three problems as a middle management that you are facing in your “team”. (Three items maximum, each in 30 words or less)
1
2
3
(2) What skills would like you to improve as the Middle Management Level (Managers)?
(Three items maximum, each in 30 words or less)
1
2
3
Thank you for your cooperation.
13
For Your Reference
JICA and Capacity Development
The key concept underpinning JICA operations since its establishment in 1974 has been the
conviction that “capacity development” is central to the socioeconomic development of any country,
regardless of the specific operational scheme one may be undertaking, i.e. expert assignments,
development projects, development study projects, training programs, JOCV programs, etc.
Within this wide range of programs, Training Programs have long occupied an important place
in JICA operations. Conducted in Japan, they provide partner countries with opportunities to acquire
practical knowledge accumulated in Japanese society. Participants dispatched by partner countries
might find useful knowledge and re-create their own knowledge for enhancement of their own
capacity or that of the organization and society to which they belong.
About 460 pre-organized programs cover a wide range of professional fields, ranging from
education, health, infrastructure, energy, trade and finance, to agriculture, rural development, gender
mainstreaming, and environmental protection. A variety of programs and are being customized to
address the specific needs of different target organizations, such as policy-making organizations,
service provision organizations, as well as research and academic institutions. Some programs are
organized to target a certain group of countries with similar developmental challenges.
Japanese Development Experience
Japan was the first non-Western country to successfully modernize its society and industrialize
its economy. At the core of this process, which started more than 140 years ago, was the “adopt and
adapt” concept by which a wide range of appropriate skills and knowledge have been imported from
developed countries; these skills and knowledge have been adapted and/or improved using local skills,
knowledge and initiatives. They finally became internalized in Japanese society to suit its local needs
and conditions.
From engineering technology to production management methods, most of the know-how that
has enabled Japan to become what it is today has emanated from this “adoption and adaptation”
process, which, of course, has been accompanied by countless failures and errors behind the success
stories. We presume that such experiences, both successful and unsuccessful, will be useful to our
partners who are trying to address the challenges currently faced by developing countries.
However, it is rather challenging to share with our partners this whole body of Japan’s
developmental experience. This difficulty has to do, in part, with the challenge of explaining a body
of “tacit knowledge,” a type of knowledge that cannot fully be expressed in words or numbers.
Adding to this difficulty are the social and cultural systems of Japan that vastly differ from those of
other Western industrialized countries, and hence still remain unfamiliar to many partner countries.
Simply stated, coming to Japan might be one way of overcoming such a cultural gap.
JICA, therefore, would like to invite as many leaders of partner countries as possible to come
and visit us, to mingle with the Japanese people, and witness the advantages as well as the
disadvantages of Japanese systems, so that integration of their findings might help them reach their
developmental objectives.
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CORRESPONDENCE For enquiries and further information, please contact the JICA office or Embassy of Japan.
Further, address correspondence to:
JICA Kansai International Center (JICA Kansai)
Address: 1-5-2, Wakinohama-kaigandori, Chuo-ku, Kobe, Hyogo 651-0073, Japan TEL: +81-78-261-0397 FAX: +81-78-261-0465
CONFIDENTIAL
Training Programs under Technical Cooperation with the Government of Japan
Application Form for the JICA Training and Dialogue Program
OFFICIAL APPLICATION
(to be confirmed and signed by the head of the relevant department / division of the applying organization)
1. Title: (Please write down as shown in the General Information)
LEADERSHIP DEVELOPMENT PROGRAMME FOR MIDDLE MANAGEMENT LEVEL
(MANAGERS)
2. Number: (Please write down as shown in the General Information)
J 1 5 - 2 1 5 6 0
3. Country Name:
MALAYSIA
4. Name of Applying Organization:
5. Name of the Nominee(s):
1) 3)
2) 4)
Our organization hereby applies for the training and dialogue program of the Japan International
Cooperation Agency and proposes to dispatch qualified nominees to participate in the programs.
Date: Signature:
Name:
Designation / Position
Official Stamp Department / Division
Office Address and
Contact Information
Address:
Telephone: Fax: E-mail:
Confirmation by the organization in charge (JPA)
I have examined the documents in this form and found them true. Accordingly I agree to
nominate this person(s) on behalf of our government.
Date: Signature:
Name:
Official Stamp
[JPA] Designation / Position
Department / Division
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Part A: Information on the Applying Organization
(to be confirmed by the head of the department / division)
1. Profile of Organization
1) Name of Organization:
2) The mission of the Organization and the Department / Division:
2. Purpose of Application
1) Current Issues: Describe the reasons for your organization claiming the need to
participate in the training and dialogue program, with reference to issues or problems to
be addressed.
2) Objective: Describe what your organization intends to achieve by participating in the
training and dialogue program.
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3) Future Plan of Actions: Describe how your organization shall make use of the expected
achievements, in addressing the said issues or problems.
4) Selection of the Nominee: Describe the reason(s) the nominee has been selected for
the said purpose, referring to the following view points; 1) Course requirement, 2)
Capacity /Position, 3) Plans for the candidate after the training and dialogue program, 4)
Plan of organization and 5) Others.
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Part B: Information about the Nominee
(to be completed by the Nominee)
NOTE>>>The applicants for Group and Region Focused Training Program are required to fill in “Every Item”. As for the
applications for Country Focused Training Program including Counterpart Training Program and some specified
International Dialogue Programs, it is required to fill in the designated “required” items as is shown below.
1. Title: (Please write down as shown in the General Information) (required)
2. Number: (Please write down as shown in the General Information) (required)
J -
3. Information about the Nominee(nos. 1-9 are all required)
1) Name of Nominee (as in the passport)
Family Name
First Name
Middle Name
2) Nationality
(as shown in the passport)
5) Date of Birth (please write out the
month in English as in “April”)
3) Sex ( ) Male ( ) Female Date Month Year Age
4) Religion
6) Present Position and Current Duties
Organization
Department / Division
Present Position
Date of employment by
the present organization
Date Month Year Date of assignment to the
present position
Date Month Year
7) Type of Organization
( ) National Governmental ( ) Local Governmental ( ) Public Enterprise
( ) Private (profit) ( ) NGO/Private (Non-profit) ( ) University
( ) Other ( )
8) Outline of duties: Describe your current duties
Attach the
nominee’s
photograph (taken
within the last three
months) here
Size: 4x6
(Attach to the
documents to be
submitted.)
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9) Contact Information
Office
Address:
TEL: Mobile (Cell Phone):
FAX: E-mail:
Home
Address:
TEL: Mobile (Cell Phone):
FAX: E-mail:
Contact person
in emergency
Name:
Relationship to you:
Address:
TEL: Mobile (Cell Phone):
FAX: E-mail:
10) Others (if necessary)
4. Career Record
1) Job Record (After graduation)
Organization City/
Country
Period
Position or Title Brief Job Description From
Month/Year
To
Month/Year
2) Educational Record (Higher Education)(required)
Institution City/
Country
Period
Degree obtained Major From
Month/Year
To
Month/Year
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3) Training or Study in Foreign Countries; please write your past visits to Japan specifically as
much as possible, if any.
Institution City/
Country
Period
Field of Study / Program Title From
Month/Year
To
Month/Year
5. Language Proficiency (required)
1) Language to be used in the program (as in GI)
Listening ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Speaking ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Reading ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Writing ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Certificate (Examples: TOEFL, TOEIC)
2) Mother Tongue
3)Other languages ( ) ( ) Excellent ( ) Good ( ) Fair ( ) Poor
1 Excellent: Refined fluency skills and topic-controlled discussions, debates & presentations. Formulates strategies to
deal with various essay types, including narrative, comparison, cause-effect & argumentative essays. 1 Good: Conversational accuracy & fluency in a wide range of situations: discussions, short presentations & interviews.
Compound complex sentences. Extended essay formation. 1 Fair: Broader range of language related to expressing opinions, giving advice, making suggestions. Limited
compound and complex sentences & expanded paragraph formation. 1 Poor: Simple conversation level, such as self-introduction, brief question & answer using the present and past tenses.
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6. Expectation on the applied training and dialogue program
1) Personal Goal: Describe what you intend to achieve in the applied training and dialogue program
in relation to the organizational purpose described in Part A-2.
2) Relevant Experience: Describe your previous vocational experiences which are highly relevant in
the themes of the applied training and dialogue program. (required)
3) Area of Interest: Describe your subject of particular interest with reference to the contents of the
applied training and dialogue program. (required)
*7. Declaration (to be signed by the Nominee) (required)
I certify that the statements I have made in this form are true and correct to the best of my knowledge. If accepted for the program, I agree: (a) not to bring or invite any member of my family (except for a program whose period is one year or more),
(b) to carry out such instructions and abide by such conditions as may be stipulated by both the nominating government and the Japanese Government regarding the program,
(c) to follow the program, and abide by the rules of the institution or establishment that implements said program,
(d) to refrain from engaging in political activity or any form of employment for profit or gain,
(e) to return to my home country at the end of the activities in Japan on the designated flight schedule arranged by JICA,
(f) to discontinue the program if JICA and the applying organization agree on any reason for such discontinuation and not to claim any cost or damage due to the said discontinuation.
(g) to consent to waive any copyright holder’s rights for documents or products produced during the project, against duplication and/or translation by JICA, as long as they are used for the purposes of the program.
(h) to approve the privacy policy and the copyright policy mentioned in the Guidelines of Application.
JICA’s Information Security Policy in relation to Personal Information Protection
■ JICA will properly and safely manage personal information collected through this application form in
accordance with JICA’s privacy policy and the relevant laws of Japan concerning protection of
personal information and take protection measures to prevent divulgation, loss or damages of such
personal information.
■ Unless otherwise obtained approval from an applicant itself or there are valid reasons such as
disclosure under laws and ordinances, etc., and except for the following 1.-3., JICA will neither
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provide nor disclose personal information to any third party. JICA will use personal information
provided only for the purposes in the following 1.-3 and will not use for any purpose other than the
following 1.-3 without prior approval of an applicant itself.
1. To provide technical training to technical training participants from developing countries.
2. To provide technical training to technical training trainees from developing countries under the
Citizens’ Cooperation Activities..
3. In addition to 1. and 2. above, if the government of Japan or JICA determines necessary in the
course of technical cooperation.
(i) to observe Japanese laws and ordinances during my stay, if I violate Japanese laws and ordinances,
I will return the total amount or a part of the expenditure required for the training depending on the extent
of the violation.
(j) to understand that JICA does not assure issuance of Japan entry visa even after JICA decide to accept
me. I understand the Embassy of Japan will decide it according to necessary formalities upon the
submission of visa application from each participant.
Date: Signature:
Print Name:
CONFIDENTIAL
MEDICAL HISTORY
1. Present Medical Status
(a) Do you currently use any medicine or have regular medical checkup by a physician for
your illness?
[ ] No [ ] Yes: Name of illness ( ), Name of medicine
( )
If yes, please attach your doctor's letter (preferably, written in English) that
describes current status of your illness and agreement to join the program.
(b) Are you pregnant?
[ ] No [ ] Yes: Months of pregnancy ( months)
(c) Are you allergic to any medication or food?
[ ] No [ ] Yes: What are you allergic to?
( )
(d) Please indicate any needs arising from disabilities that might necessitate additional
support or facilities.
( )
Note: Disability does not lead to exclusion of persons with disability from the program. However, upon the
situation, you may be directly inquired by the JICA official in charge for a more detailed account of your
condition.
2. Past Medical History
(a) Have you had any significant or serious illness?
[ ] No [ ] Yes: Please specify
( )
(b) Have you ever been a patient in a mental clinic or been treated by a psychiatrist?
[ ] No [ ] Yes: Please specify
( )
3. Other Medical Problems
If you have any medical problems that are not described above, please indicate below.
I certify that I have read the above instructions and answered all questions truthfully and
completely to the best of my knowledge.
I understand and accept that medical conditions resulting from an undisclosed pre-existing
condition may not be financially compensated by JICA and may result in termination of the
program.
Date Signature
Print Name
Date: Signature:
Print Name:
1
ANNEX 2. QUESTIONNAIRE
(Before you answer the questionnaire, please read 3. Submission of Questionnaire under IV.
PROCEDURE FOR APPLICATION and follow the instructions. )
QUESTIONNAIRE
Please prepare the following material prior to your visit to Japan. It is to be used at the initial part
of the seminar in Japan.
Your Name:
Organization you are attached to:
(1) Please describe three problems as a middle management that you are facing in your “team”. (Three items maximum, each in 30 words or less)
1
2
3
(2) What skills would like you to improve as the Middle Management Level (Managers)?
(Three items maximum, each in 30 words or less)
1
2
3
Thank you for your cooperation.