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EXPRESSION OF INTEREST (EOI)

Effective Date: 04 Jan. 18

EXPRESSION OF INTEREST FOR THE

PRASA GROUP ENTERPRISE DEVELOPMENT PROGRAMME

BIDS TO BE SUBMITTED TO:

Prasa House

1040 Burnett Street,

Hatfield Pretoria

South Africa

Att: Mercia Leburu-Tsawane Tel: 012 748 7058 Email: [email protected]

ISSUE DATE: 04 January 2018

COMPULSORY INFORMATION SESSION: 22 January 2018 Session 1 at 09h00 (morning) Session 2 at 14:00 hrs (noon)

CLOSING DATE: 22 February 2018 at 14h00 (noon)

Note: Please note that all applicants who do not attend the compulsory information

session will be automatically disqualified; and will not be entertained.

SECTION A INTRODUCTION

The Passenger Rail Agency of South Africa (“PRASA”) is an organ of the state. As a state

organ, PRASA is further governed by other legislative frameworks as determined and enacted

by South African Government.

The Passenger Rail Agency of South Africa (“PRASA”) shares the same economic

transformation aspirations of government in terms of implementing initiatives that have a

socio-economic development impact. This is in alignment with the PRASA Enterprise

Development and Socio-Economic Development (ED and SED) Strategy which informs the

development of programmes to address ED and SED.

PRASA GROUP ED Programme, has been developed as an output of the ED and SED

Strategy. The objectives of PRASA GROUP ED Programme are:

For office Use Reference:

Date Received:

Bid Number: HO/RAIL/319/11/2017/02 of 18

To develop black owned enterprises to the extent that they are able to participate in

the procurement activities of PRASA GROUP,

To provide financial and non-financial support that will enable emerging black owned

enterprises (including SMMEs) to develop to the standard that they are able to

competitively participate in supply chain activities.

To ensure that emerging suppliers improve enterprise performance, achieve

operational and financial self-sufficiency, grow and create value and jobs.

The Passenger Rail Agency of South Africa will utilise the Supply Chain Management (SCM)

process for the purpose of implementing economic transformation in redressing the economic

imbalances of the past by availing opportunities for black owned enterprises, and prioritising

local beneficiation particularly where projects are implemented by The Passenger Rail Agency

of South Africa. This will also be done in collaboration with government departments and

entities. PRASA, through the PRASA GROUP ED programme, is collaborating with The

Department of Trade and Industry's Black Industrialist Scheme in the infrastructure, supply,

Information Communication & Technology, manufacturing and industrialisation sectors.

Organisation / Company Information

REGISTERED NAME OF COMPANY: ……………………………………………………………………….

ADDRESS: ………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………….

Legal Status e.g. Close Corporation (CC), PTY, Sole Proprietor etc. Please attach a copy of the registration document

Please attach a copy of the BEE certificate Company Registration No. VAT Registration No. Date Formed: Contact Person(s): Postal Address: Physical Address: Telephone: Fax: Cell: Email: Website Address:


Organisation / Company summary & track record

Principal Business Activities

Total Annual Turnover

Total Full-time employees

Total non-management full-time paid

employees

Equity (please attach a copy of each Identity Document)

Name

I.D. No.

Citizenship

Race

Gender

Date of Ownership

% Owned

Voting %

Executive Directors Name I.D. No. Citizenship Race Gender Date

Appointed Voting%


Senior management

TABLE 1: LIST OF MANDATORY RETURNABLE DOCUMENTS

Item Description of Documents to be Returned Required for Bid

Evaluation

Required after Bid

Award

1 Company Profile ×

2 Company Organogram ×

3 Record of previous experience ×

4 Valid Tax Clearance Certificate and/or Tax PIN ×

5 CIPC Registration ×

6 Valid BBBEE Certificate or SWORN Affidavit for EMEs

×

7 CIDB Registration Certificate ×

8 Annual Financial Statement or Letter from Accounting officer to confirm the revenue

×

9 Owner's Curriculum Vitae ×

10 CSD Registration ×

11 Joint Venture Agreement, where applicable ×

12

Valid Letter of Good standing COIDA (Nature of business must be related to fibre installation ) ×

13

Resolution Letter for the Company I Joint Venture (a letter authorising the person completing the bid to sign on behalf of the company I joint venture)

×

Name Race Gender Date Appointed

Management Position


Programme Description

DESCRIPTION

NATIONAL INSTALLATION OF FIBRE CABLE UNDERGROUND AND OVERHEAD TO CREATE MORE CAPACITY EME’s and QSE Enterprises are invited to participate in the installation of the fibre cable underground and overhead to create more capacity; The programme is designed on developing growing enterprises and expanding EME’s and QSE. The programme may involve training, funding, sub-contracting and being equipped for the successful completion of the above project.

1. PROGRAMME OFFERINGS

The Programme will offer the following initiatives:

Allocation of work, as and when available

Mentoring and Coaching

Provision of networking opportunities;

Assistance with regulatory and legal compliance;

Links to strategic partners;

Sector specific technical support including project management, health and

safety issues, etc; and

Training opportunities, pertaining to the gaps that have been identified of

each ED beneficiary.

• PURPOSE

The purpose of this Expression of Interest (EOI) is to invite qualifying emerging suppliers (primarily

SMMEs) into the PRASA Enterprise Development (ED) Programme.(EDP)

• PROGRAMME DURATION

The duration of the ED Programme is 3 years


SECTION B BID DATA

ITEM BID DATA

B1 Employer is the Bidder winner of HO/RAIL/319/11/2017 NATIONAL INSTALLATION OF FIBRE CABLE UNDERGROUND AND OVERHEAD TO CREATE MORE CAPACITY

B2 Any question that bidders may wish to raise relating to this bid shall be addressed to PRASA’s representative stated on the cover of this bid

B3 The Employer's Representative will be disclosed to the winning Enterprise Development programme bidders in a communique of PRASA’s choice.

B4

Compulsory Briefing Session 4.1. The COMPULSORY BRIEFING SESSION IS SCHEDULED AS FOLLOWS:

NO DESCRIPTION TARGET COMPULSORY

BRIEFING SESSION

CLOSING DATE AND TIME

1. Survey & design

Site Establishment

Route pegging

Wayleaves application and approval with all required parties

All aspects of Health & Safety

Trench excavation

Bedding

Duct installation, joining and testing

Manhole installation

Cable laying and installation (blowing)

Cable splicing and joining

Cable termination

EME

22 January 2018

Session 1 at 09h00 Session 2 at 14h00

22 February 2018 at 14:00 (noon)


Optical testing (OTD, ODF, PMD/CD, etc.)

As-build drawings and documentation

NATIONAL INSTALLATION OF FIBRE CABLE UNDERGROUND AND OVERHEAD TO CREATE MORE CAPACITY

QSE 23 January 2018

Session 1 at 11h00

22 Feb 2018 at 14:00 (noon)

B5 Non-attendance of any compulsory site meeting shall result in the Bidder to be disqualified by the Employer.

B6 The Bidders shall check the numbers of the pages and should any be found to be missing or in duplicate, or the figures or writing be indistinct, or this specification contain any obvious errors, the bidder shall inform Ms Mercia Leburu-Tsawane (012) 748 7085 or email [email protected] , at once and have them rectified. No liability whatsoever will be admitted in respect of errors in any bid due to the foregoing.

B7 EOI Submission

6.1 The EOI submission must be sealed and endorsed with both the bid number and the programme selected, as it appears on the front cover of this bid.

6.2 The closing date, company name and the return address must also be endorsed on the envelope. The closing time for submission of expression of interest is as stated in the Expression Of Interest.

B8 The EOI includes a variety of documents that must be completed, signed and returned with the EOI by the Bidder. Failure to submit these documents may result in the EOI not being evaluated.

Table 1 above illustrates the full list of returnable documents including portions that shall be used during the bid evaluation and portions that shall be incorporated into the contract, where applicable. Please utilize this list as a checklist prior to bid submission to ensure that the required returnable documentation has been submitted. Non-submission of any item may result in the bid being rejected by PRASA without evaluation.

B9 The PRASA Enterprise Development Programme beneficiaries are required to:

Have a positive and committed engagement throughout every

aspect of the programme

Have to sign and comply to the enterprise development

agreement

Have total disclosure of all information at the outset of the

programme including ownership, debt,

Have complete understanding of all aspects of the programme

Attend all meetings and training interventions,

Act promptly on all matters that are identified for legal compliance,

i.e registrations etc,


Submit all required information to PRASA and/or employer within

agreed time frames, and

Execute the work allocated in accordance with employer's

specification and pricing


SECTION C

SELECTION CRITERIA PRASA will select the targeted beneficiaries in accordance with the following criteria:

The bid evaluation will be carried out in four (4) phases namely:

Phase 1 : Pre-qualifiers

Phase 2 : Functionality Evaluation

Phase 3 : Interviews

Phase 4 : B-BBEE Evaluation

CRITERIA DESCRIPTION

1 . Pre-qualifiers a) Bidders are restricted to the programme they attend a briefing session of.

• An enterprise can only apply for ED programme, after attending the information session. Bidders that do not adhere to this criterion, will automatically be disqualified.

• If an individual is a director in multiple enterprises, only one of those enterprises can apply for the PRASA Enterprise Development programme. Bidders that do not adhere to this criterion will automatically be disqualified. If the Bidder is a joint venture, the joint venture partners can only apply as a collective and cannot separately (as individual enterprises or as part of another joint venture) apply in another bid/programme. Bidders that do not adhere to this criterion will automatically be disqualified.

b) Enterprises must be South African and registered with the Companies and Intellectual Properties Commission (CIPC)

c) Enterprises must have ownership comprising of a minimum 51% black

ownership.

d) Must be businesses that are based in South Africa (i.e. Gauteng,

Mpumalanga, North West, Free State and Limpopo etc.).

e) Annual turnover up to R10 million for EMEs and annual turnover up to R50million for QSEs.

f) Annual Financial Statement or (Letter from Accounting officer for EMEs and

Start Ups Enterprises)

g) Be registered with the South African Revenue Service (SARS) and be able to provide a tax clearance certificate and/or tax PIN.

h) Valid Original B-BBEE Certificate (or certified copy) or SWORN Affidavit for EMEs;


i) Comprehensive business profile outlining the services rendered relevant to the programme selected

j) Must complete in full and submit all Returnable Schedules (Section A; Table 1)

k) The use of correction fluid (e.g. Tipp-Ex or similar) to make corrections is

not permitted.

l) Attend the compulsory briefing session relating to the programme for which submission is made.

Output: All applicants who have met all the pre-qualifiers will be considered for further evaluation (Technical Evaluation)

2. Functionality

Evaluation

a) Competence This is defined as outline per programme.

b) Financial The evaluation is based on the bidders Turnover/Revenue per annum as

outlined per programme.

c) Transformation Each applicant's company ownership is scored according to representation among black designated groups, i.e. women, youth and PWD

Output: All applicants who obtain a minimum score of 70 points will be considered for

further evaluation (Interviews)

a) Competence

Competence (50 points) A demonstration, reference, previous experience and/or certification will be used to ascertain competence. A short brief of the intent to growth/expand or diversify in the fibre optic industry might turn out to be an advantage; it is encourage but not required to display your potential growth. (a) Curriculum Vitae ( 15 Points)

15 POINTS IS FOR 5 CVs

(b) Traceable track record in Fibre Networks, installation, maintenance; design etc.(15 Points)

15 POINTS IS FOR 3 REFERENCE LETTERS

(c) Plans to expand, grow, develop (12 Points) (d) Knowledge of the required process (8 Points) Turnkey Process/Plan


b.) Financial

Financial (25 Points) The financial requirement will be based on annual turnover of the company.

The rating is based on two-point scale.

For EMEs

For QSEs

From R700 000 to R10 million – 100%

From R10 million up to R50 million - 100%

More than RI0 million — 0%

More than R50 million — 0%

c.) Transformation

Transformation (25 Points) The selection process will give preference to enterprises owned by designated groups which are Women, Youth and People with Disabilities.

DESIGNATED GROUPS RATINGS

Black Women Owned — 51 % or Higher 5 Points

Youth Owned — 51% or Higher (up to 35 years old)

5 Points

People with Disabilities — 51% or Higher 5 Points

Black Owned - 100% 10 Points

3. Interviews

The following criteria will be evaluated for the NATIONAL INSTALLATION OF FIBRE CABLE UNDERGROUND AND OVERHEAD TO CREATE MORE

CAPACITY Enterprise Development programmes:

CRITERIA POINTS

a) Director's understanding of the programme selected and industry they operate in 25 points

b) Understanding of PRASA's programme objectives in the context of the Fibre Tender 25 points

c) Understanding of Contract/Project Management 25 points

d) Understanding of Basic Financial Management

25 points

TOTAL 100 points

Output: All applicants who obtain a minimum score of 70 points will be considered for the B-BBEE Evaluation Stage.


4. B-BBEE Evaluation

In terms of the preferential Procurement Regulations, preference will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

BBBEE Status Level of Contributor Number of Points

Level 1 10

Level 2 9

Level 3 6

Level 4 5

Level 5 4

Level 6 3

Level 7 2

Level 8 1

Non-complaint contributor

0


SECTION D: RETURNABLE SCHEDULES

PART A - HUMAN RESOURCE CAPACITY SCHEDULE

Company Organogram

The Bidder shall provide an overall picture of the Bidder's human resource capacity.


SECTION E DECLARATION OF DEVELOPMENTAL FUNDING AND

PARTICIPATION IN OTHER ENTERPRISE DEVELOPMENT

PROGRAMMES 1. The Employer considers the information contained in this schedule as a material aspect of the

bid. The Employer reserves the right not to appoint those bidders that have been or are

participants in other enterprise development programmes (public and private sector).

QUESTIONNAIRE

2.1 Are you currently participating or have

previously participated in any other ED

programme (public or private sector)?

YES NO

If yes, provide the following information:

Name of the Institution

Programme Name Programme

Duration Year

Enrolled Year

Completed

2.2 Have you received any developmental funding

(i.e. from Development Finance

Institutions)?

YES NO

If yes, provide the following information:

Name of the Institution

Fund Name Reason Year

Obtained Amount


SBD 4 DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state*, or persons having a kinship with

persons employed by the state, including a blood relationship, may make an offer or offers in

terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited

bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or

part thereof, be awarded to persons employed by the state, or to persons connected with or

related to them, it is required that the bidder or his/her authorised representative declare

his/her position in relation to the evaluating/adjudicating authority and/or take an oath

declaring his/her interest, where-

- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship

with persons/a person who are/is involved in the evaluation and or adjudication of the

bid(s), or where it is known that such a relationship exists between the person or

persons for or on whose behalf the declarant acts and persons who are involved with

the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

2.1 Full Name of bidder or his or her representative: ……………………………………………..

2.2 Identity Number: …………………………………………………………………………………..

2.3 Position occupied in the Company (director, shareholder etc): ……………………………..

2.4 Company Registration Number: ………………………………………………………………..

2.5 Tax Reference Number:.……………………………………….……………………….………

2.6 VAT Registration Number: ……………………………………………………………………….

* “State” means –

(a) any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of

1999);

(b) any municipality or municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.


2.7 Are you or any person connected with the bidder presently employed by the state?

NO YES

2.7.1 If so, furnish the following particulars:

Name of person / director / shareholder/ member:

………………………………………………………

Name of state institution to which the person is connected:

………………………………………………………

Position occupied in the state institution: ………………………………………………………

Any other particulars: ………………………………………………………

……………………………………………………… ………………………………………………………

2.8 Did you or your spouse, or any of the company’s directors / shareholders / members or their spouses conduct business

with the state in the previous twelve months?

NO YES

2.8.1 If so, furnish particulars: ……………………………………………………………………………………………..……

………………………………………………………………..…………………………………

………………………………………………………….………………………………………

2.9 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid?

NO YES

2.9.1 If so, furnish particulars.

……………………………………………………………………………………………..……

………………………………………………………………..…………………………………

………………………………………………………….………………………………………


2.10 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between the bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid?

NO YES

2.10.1 If so, furnish particulars.

……………………………………………………………………………………………..……

………………………………………………………………..…………………………………

………………………………………………………….………………………………………

2.11 Do you or any of the directors /shareholders/ members of the company have any interest in any other related companies whether or not they are bidding for this contract?

NO YES

2.11.1 If so, furnish particulars: ……………………………………………………………………………………………..…………..

………………………………………………………………..………………………………………..

……………………………………..…………………….…………………………………………….

DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………….

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.11.1

ABOVE IS CORRECT.

I ACCEPT THAT THE STATE MAY ACT AGAINST ME IN TERMS OF PRASA GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………….. ..….…………………………………………………

Signature Date

………………………..…………. ………………………………………………………

Position Name of bidder


Describe how you would like the Enterprise Development Programme to assist you in the

Table below

Disclaimer:

Disclaimer:

1) Please be advised that the submission of this completed application form does not automatically mean that there is a formal commitment on the part of PRASA to provide the requested.

2) Any advice given by the PRASA TEAM during the project assessment process following the submission of this application is taken at the organisation’s / company’s own risk.

3) Submission of this form authorizes the PRASA to conduct credit checks on the project members.

Activities: Results: Monitoring Sources & means of verification

Resources Assumptions

What activities will be carried out and in what order to achieve the specific objective (project purpose)?

What will the concrete results of these activities be? What are the intended improvements and benefits of the project? Please specify quantity & quality.

Who will monitor the achievement of these results – when & how?

What are the sources of information about project progress?

What are the means required to implement the activities e.g. equipment; staff; training etc.? Please be specific.

What risks need to be taken into account? How will these be managed?

1.

2.

3.

4.

5.