- $24,000.00 #12- 53 - furniture purchase for office

COLUMBIA COUNT? BOARb OF COUNTY COMMISSIONERSPOST OFFICE BOX 1529

LAKE CITY,, FLORIDA 32056-1529

CONSENT AGENDA

MAY 3, 2012

7:00 P.M.

External Budget Amendment - Emergency Management - BA #12-58 -Funding of the State Homeland Security Grant - $24,000.00

External Budget Amendment - Finance Department - BA #12-45 -Correct Budget Amounts for Payroll Related Items in Public Works and FireDepartment That Carried Over Incorrectly from Payroll Budget Spreadsheet- Health Insurance, $47,000.00 and Retirement, $133,468.00

External Budget Amendment - Economic Development Department - BA #12-53 - Furniture Purchase for Office - $10,000.00

External Budget Amendment - Landscape Department - BA #12-54 -Repairs to Well at Southside Recreation Complex - $8,000.00

External Budget Amendment - Public Works - BA #12-52 - Additional CostsAssociated with Road Repairs - $2,163.00

External Budget Amendment - Economic Development Department - BA #12-55 - Final Tax Rebate for Hunter Panels and Mayo Fertilizer - $38,790.00

External Budget Amendment - BCC Administration - BA #12-56 - BudgetIncrease in Expanded Community Redevelopment Area - $30,500.00

External Budget Amendment - BCC Administration - BA #12-57 - BudgetReimbursement of Hurricane Related Expenditures to FEMA - $499,100.00

Public Works - Declaration of Junk Property - (see attached list)

Public Works - Acceptance of 250' of Perkins Place (private road) as PublicRood - Springhollow Subdivision

Public Works - Request to Enter Private Properties - 356 McKain Court, NormaC. McKain, Property Owner, Drainage Maintenance and 307 5W Rayburn Court,George Green, Property Owner, brainage bitch Maintenance

Public Works - BCC Approval of Recommendation is Requested - Grader andExcavator Bids - Bid Award of 2 Motor Graders to Ring Power at $84,956 netcost each after Buyback & i Motor Grader to Beard Equipment at $78,142 netcost each after Buyback - Award Excavator Bid to Beard Equipment - $97,248net after Buyback

Clerk of Courts - Annual Local Government Financial Report - FY EndedSeptember 30, 2011 - $917.34

Human Resource/Community Services - Sheriff's Office - Certificate ofParticipation for Edward Byrne Memorial Grant for Multi-Jurisdictional TaskForce - Grant Award 2012-2013 FY - $55,554.00

9-1-1 Addressing - Approval of Street/Road Name - SW Morton Glen

Suwannee River Economic Council, Inc. - Request to Reappoint Mr. ArthurWright - Suwannee River Economic Council Board of birectors as CountyRepresentative

Columbia County Requesting that Project Harvest be Officially Designated bythe Rural Economic Development Initiative as a Catalyst Project

County Attorney - Requesting Board permission to Schedule a PublicHearing - Closing a Portion of Old Wire Road - May 17, 2012 BoardMeeting

Minute Approval - Board of County Commissioners - Regular Meeting - March15, 2012

Today'sDate: April 24, 2012

Name: Shayne Morqan

BOARD OP COUNTY COMMISSIONERS COWMBIA COUNTY

AGENDA ITEM REQUEST FORM

The Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in the

Columbia County School Board Administrative Complex AudItorium, 372 West Duval Street, Lake City,

Florida 32055. AIl agenda Items are du. in the Board's office one week prior to the meeting date.

MeetlngDate: May 3, 2012

Department: Emerqency Management

i.Natureandpurposeofagendaitem: Funding of the State Homeland Security

Grant (SHSGP)

Attach any correspondence Information, documents and forms for action i.e., contract agreements, quotes,memorandums, etc.

2. FIscal Impact on current budget.

Is this a budgeted tern?E J N/A

( J Ves Account No.

(XJ No Please Ist the proposed budget amendment to fund this request

Budget Amendment Number: 12-58

AMOUNT

$ 24, 000

I

FROM 12

Account: 001.0000.334.1007 Account: 001.2141.525.3034HomeLand Security orant Homelana security

For Us. of County Manger Only:

(1 Consent Item [ J Discussion Item

fi j'." MEMORANDUM

To: Dale Williams, County Manager

Fr: Shayne Morgan, F.P.E.M., Emergency Management Director

Re: Budget amendment for State Homeland Security Grant

Please find attached an agenda request item for the meeting on May 3, 2012. This is for theupcoming contract for the State Homeland Security Grant (SHSGP).

Should you have any questions please give me a call at the office (386) 758-1 125 ext. 4.

COLUMBIA COUNTY EMERGENCY MANAGEMENTPo. Box 1787. Lake City, FL 32056-1787

Telephone (386)758-1125 or (386)758-1126 Fax (386)EOC Uotline Number (386) 719-7530

www.colurnbiacountyem.com .PR 25 2012

ioni-il of County Comm¡SSlOfl9r

April 24, 2012 CiIumbia County

budget spreadsheet.

BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY


The Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,Florida 32055. AIl agenda items are due in the Board's office one week prior to the meeting date.

4/10/12 . 4/19/12Today s Date: Meeting Date:

Ben Scott FinanceName: Department:

To correct budgeted amounts for payroll related itemsi. Nature and purpose of agenda item:

¡n Public Works and Fire Department that were carried over incorrectly from payroll

2

Attach any correspondence information, documents and forms for action i.e., contract agreements, quotes,memorandums, etc.

2. Fiscal impact on current budget.

Is this a budgeted item? ]N/A

J Yes Account No.

[X] No Please list the proposed budget amendment to fund this request

Budget Amendment Number: BA- 12-45

FROM 12 AMOUNT

Account: 101. 8400.584.9098 Account: 101.4250.541.1023 $ 47.000Cash Balance Forward Health Insurance

102. 8400.584.9098 102.2200.522.1022Account: Account:Cash Balance Forward Retirement

For Use of County Manger Only:

[X] Consent Item [ ] Discussion Item

$ 133.468



The Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,

Florida 32055. All agenda items are due in the Board's office one week prior to the meeting date.

4/18/12 5/3/12Today's Date: Meeting Date:

Name: Jesse Ouillen Economic DevelopmentDepartment:

To budget for furniture previously Board approved.Nature and purpose of agenda item:


Fiscal impact on current budget.


Yes Account No.

[X J No Please list the proposed budget amendment to fund this request

Budget Amendment Number: BA4253

FROM IQ AMOUNT

Account: 304. 8400.584.9098 Account: 304.2000.552.6064 $ ¡yjCash Balance Forward Equipment Purchases


[X] Consent Item [ J Discussion Item

3

1. Nature and purpose of agenda item:


The Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,Florida 32055. All agenda items are due in the Board's office one week prior to the meeting date.

Today's Date: 04/20/12Meeting Date: 04/19/12

Landscape DepartmentDepartment:

Repairs to well at Southside Recreation Complex.



Is this a budgeted item? [IN/A

[ J Yes Account No.


Budget Amendment Number: BA 12-54

FROM IQ AMOUNT

Account: 001. 8400.584.9098 Account: 001.3710.537.30.52 $ 8,000.00Cash Balance Forward Recreation Capital Outlay


E J Consent ItemE J Discussion Item

BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY 4

Clint PittmanName:

Today'sDate: 4/13/12



rhe Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex AudItorium, 372 West Duval Street9 Lake City,FlorIda 32055. AlI agenda Items are due in the Board's office one week prior to the meeting date.

Meeting Date: 4/1 q

Nature and purpose of agenda ¡tem: Budget amendment to approve transfer of funds

for additional costs ($2,163.00) associated with repair of CR 135,Brown Rd., Bascom Norris, CR 242, and CR 18. Additional funding'approved¿I April . 7fl17 Rord of ronnt-y Commiqsion mpet-in.


Fiscal Impact on current budget.

Is this a budgeted item? JN/A

( I Yes Account No.

J No Please list the proposed budget amendment to fund this request

Budget Amendment Number: 12-52

Account: 10184005849098 Account: 303-4295-541-6063Cash Balance Fwd. Small Road Repairs

For Us. of County Manger Only:

( J Consent Item [ Discussion item

$ 2l63.00

s

FROM IQ AMOUNT

Name: Kevin Kirby Department: Public Works

District No. L - Ronald WilliamsDistrict No. 2- Rusty DePratterDistrict No.3- Jody DuPreDistrict No.4- Stephen E. BaileyDistrict No.5- Scarlet R Filslna

hotu» ou' Cotiv Coiuuss.o.u:us C1ou.t.unu.t ('ou'.,'r'r

MEMORANDUM

TO: Kevin Kirby, Public Works Director

FROM: Lisa K.B. Robo sistant County Manager

DATE: ApnI 7,2012

SUBJECT: CR 135, Brown Road, Bascom Norris, CR 242, and CR 138

Please be advised the Columbia County Board of County Commissioners, in regularsession held April 5, 2012, approved additional funds in the amount of $2,163.00 to milland pave the above stated roadways.

The initial estimated cost approved by the Board previously on February 16, 2012 was inthe amount of $44,677.00. The revised estimated cost of construction is $46,840.00.

XC: Dale Williams, County ManagerPublic Works Department FileOutgoing Correspondence

BOARD MEETS FIRST THURSDAY AT 7:00 P.M.

AND THIRD THURSDAY AT 7:00 P.M.

Q ( CY 1ø V I AV E'ITV CI foIrlA ')flC ifl rLjf\p.IC IO

BOARD OF COUNTY COMMISSIONERS I COLUMBIA COUNTY



Columbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,

Florida 32055. All agenda items are due in the Board's office one week prior to the meeting date.

Today's Date: 4'231'i2Meeting Date: 53,'12

Name: Jesse Ouillen Economic DevelopmentDepartment:

To budget final tax rebate for Hunter Panels andi. Nature and purpose of agenda item:

Mayo Fertilizer.




[ ] Yes Account No.

[X J No Please list the proposed budget amendment to fund this request


FROM IQ AMOUNT

Account: 304. 8400.584.9098 Account: 304.2001.550.8080 $ 38790Cash Balance Forward Tax Rebates


E X] Consent Item E ] Discussion Item

7

Name: David Kraus

i. Nature and purpose of agenda item:

redevelopment area.




Yes Account No.

E X] No Please list the proposed budget amendment to fund this request

Budget Amendment Number: BAl256

FROM IQ AMOUNT

Account: 001. 8400.584.9098 Account: 001.5590.552.8003 $ 30500Cash Balance Forward Community Redevelopment


E X] Consent ItemE ] Discussion Item

BOARD OF COUNTY COMMISSIONERS S COLUMBIA COUNTY


The Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,Florida 32055. All agenda items are due in the Board's office one week prior to the meeting date.

Today's Date: 4'23'i2Meeting Date: 5/3/12

AdministrationDepartment:

To budget increase in expanded community

'1



The Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,

Florida 32055. AIl agenda items are due in the Board's office one week prior to the meeting date.

4/23/12 5/3/12Today's Date: Meeting Date:

AdministrationDepartment:

Nature and purpose of agenda item:To budget reimbursement of hurricane related

expenditures to FEMA.

Dale WilliamsName:


Fiscal impact on current budget.

Is this a budgeted item? N/A

Yes Account No.



FROM IQ AMOUNT

Account: 001. 8400.584.9098 Account: 001.9064.511.3049$ 499100

Cash Balance Forward Other Charges


[X] Consent Item [ ] Discussion Item

District No. 1- Ronald WilliamsDistrIct No.2 - Rusty DePratterDIstrict No.3- Jody DuPreeDistrict No.4- Stephen E. BaileyDistrict No.5- SrIet P. Frislna

I1ono 0E COUJL'IITY C4»UMISSIOC'IIEIRS Cmujiuu Coujrw'ry

MEMORANDUM

TO: Dale Williams, County Manager

FROM: Kevin Kirby, Public Works Director

DATE: April 18, 2012

SUBJECT: Declaring of Junk

I am requesting permission to have the following items declared as junk and to bedisposed of

I. 2 metal desks---only I has an asset 067054 tiling cabinets----only 2 have assets #s 06716 and 067173 computer monitors4 computer keyboards1 set of computer speakers1 Baystack 2551 printer

Patrick Weaver has checked items 3-7 and states they are all obsolete. Items I and 2 aredented, bent and inoperable.

BOARD MEETS FIRST THURSDAY AT 700 P.M.


P.O. BOX 1529 V LAKE CITY, FLORIDA 32056.1529 7 PHONE (386) 755-4100

Dstiict No. 1- Ronald WilliamsDlstiict No.2- Rusty DePratterDisthct No.3- Jody DuPreeOlstiict No.4- Stephen E. BaileyDisbict No.5-Scarlet R Frlslna

Boiuu ui Couí'rv CoI,lussIorwE1is Co.tiiui Courtrv

MEMORANDUM


FROM: Kevin Kirby, Public Works Directo,7,

DATE: April 24, 2012

SUBJECT: Perkins Place (Spring 1-lollow Subdivision)

Prior to contract paving, Public Works crews were in the process of prepping allconnector roads within Spring Hollow Subdivision for asphalt placement. During thisprocess it was brought to my attention that a 250' section of Perkins Place is a privateroad. After my research I verified this is true.

This discovery was rather unusual in that all other roads ¡n Spring Hollow Subdivisionare county roads and have been since inception of the subdivision. Perkins Place has thenormal green road sign indicating a county road and has had such sign since construction,and only a portion (250') of Perkins Place is private, for whatever unknown reason.

In order to restore the continuity of the subdivision, I am recommending that the countyassume ownership and maintenance of the 250' length of Perkins Place that is currentlyprivate prior to the contract paving that is currently being scheduled.

In the future it will present a challenge to have to continue to communicate to crewsmaintaining the entire subdivision to eliminate a 250' section of Perkins Place.

Please advise how you wish to proceed.

¿3Cc &,Ófrìv/ 7 i'-/ / zthvi¿SO S ,61J/e 71/ad (/ , //V//í& /'íì4 i?Mi117) /ò

BOARD MEETS FIRST THURSDAY AT 7:00 PM.


P.O. BOX 1529 Y LAKE CITY, FLORIDA 32056-1529 Y PHONE (386) 755-4100

District No.1- Ronald WilliamsDistrict No.2 - Rusty DePratterDistrIct No.3- Jody DuPreeDIstrict No.4- Stephen E. BaileyDIstrict No.5 - SrIet P. Frlslna

IloiIID 0E Cotr%'rv CinIuIssIo'iIERs Coutiiiiuiu Cotr'rv

MEMORANDUM


FROM: Kevin Kirby, Public Works Director/DATE: April 11,2012

SUBJECT: Entering Private Property

[am requesting permission to enter private property as follows:

I. 356 McKain Ct. parcel #02850-001 owned by Norma C. McKain for the purposes ofdrainage maintenance.

2. 307 Sw Rayburn Ct. parcel #03152-018 owned by George Green for the purposes ofdrainage ditch maintenance.

Hold Harmless Agreements will be obtained from the property owners prior to thebeginning of any work done on their property.

Thank you.


AND THIRD THURSDAYAT 7:00 P.M.

P.O. BOX 1529 Y LAKE CITY, FLORIDA 32056-1529 V PHONE (386) 755-4100

/1

District No. 1- Ronald WilliamsDistrict No. 2- Rusty DePratterDisthct No.3- Jody DuPteDistrict No.4- Stephen E. BaileyDIStIIctNO. 5-Scar$etP.Frlslna

30tUD 01 Couic'rry Ci,iuussuoiits Couujiiu;u COIJCW'rV

MEMORANDUM

TO: Dale Williams, County Manager '' »''1 ¿1L

FROM: Kevin Kirby, Public Works Directj" E OJ,v IQ TMAÌ

DATE: April 18,2012

SUBJECT: Grader and Excavator Bids

After review of all bids submitted for acquisition of(3) motor graders for Public Worksand (1) excavator for the Landfill I make the following recommendations:

Of the four (4) purchase options offered for both the motor grader and excavator bids,cash lease/purchase, tinanced lease/purchase, cash purchase, and purchase w/ 10 yr.financing, I recommend we choose #2Financed lease/purchase for the motor gradersand the excavator.

The motor grader bids utilizing option #2 were as follows:

Ring Power $84,956 net cost each after buybackFlagler Equipment $85,209 net cost each after buybackCase Equipment did not offer an option #2Beard Equipment $78,142 net cost each after buyback

Beard Equipment (John Deere) was low bidder with Ring Power Corporation (CAT)next. I am recommending that we purchase two (2) motor graders from Ring Power andone (I) from Beard Equipment. Although Beard Equipment was low bidder by $6,814,we have previously had unfavorable dealings with the prior John Deere dealer. BeardEquipment recently purchased the John Deere dealership here in Lake City and from allinformation received thus far, assures me that we will not have a repeat of the previoussituation. In addition, Beard Equipment's service record is an unknown at this time.Therefore, I am recommending that we give Beard Equipment an opportunity andlease/purchase one (i) motor grader from them and the remaining two (2) from the nextlowest bidder, Ring Power Corporation.



P.O. BOX 1529 7 LAKE CITY, FLORIDA 32056-1529 Y PHONE (386) 755-4100

£4?L'i T4 -

Lt-J

The excavator bids utilizing option /2 were as Ibliows:

Ring Power $108,503 net aller buybackFlagler Equipment $ 107,689 net aller buybackCase Equipment did not offer an option 2Road Machinery $166,280 net aller buybackBeard Equipment $ 97.248 net aller buyback

Beard Equipment is the low bidder. I am recommending that we lease/purchase theexcavator from Beard as the gap between Beard Equipment and Ring Power is substantial($1 1,255) enough to warrant taking a risk of' their unproven customer service and newownership policies and procedures.

Please advise how you wish to proceed.

(2) Attachments

4Financed Lease

$84,956 net cost per

$222,956.15 less $138,000 buy back

$62,9O2 net cost per 4$85?209 net cost perFagter Equip.

Gross $177,902 less $115,000 buy back '$200,209 less $115,000 buy back

Case Equipment $206,547 net cost per N/AGross $245,292 less $38,745 buy back JN/A

Beard Equipment $60,670 net cost per $78,142 net cost perGross 1$189,670 less $129,000 buy back $207,142 less $129,000 buy back

It

Option #2

Grader Bid Tabulation

April 2, 2012

Option #3

Cash Purchase

$199,061 net costN/A




Option #4

Purchase 10 yr. Financing

per $245,517 net cost perN/A


per N/AN/A


Bidder Option #1

4Cash Lease

Ring Power $61,061 net cost per

Gross $ 199,061 less $138,000 buy back

'J

L'I

[1

LI

I

J

I

i

J

I

CATERp(LL1R I 20N42 MOTOR (1RADER

I. Five yr. lease/purchase plan (lease amt. paid in cash up front) with guaranteed buyback.Lease amt. $199.061 less buyback $138.000 $61.061 net cost x 3 $183,183.

Five yr. lease plan with guaranteed buyback financed tbr 5 yrs. With final balloonPayment equal to guaranteed buyback amt. Total (ease payments including interest$222.956. 15 less buyback $138.000 = net cost x 3 $254.868.45.

Cash Purchase Price $199,061 x 3 $597,183

Purchase with 10 yr. financing. Total cost including financing for 10 years $245.5 17.05x 3= $736,551.16

ij

I

1

:1

FLAGLER Constctjo Equlpn*nt, lic2663 Robert3 Street

Jacksonville FL 32207

t: 904.7376OyJ

I: 904.7371260

ftqlercecoin

April 16, 2012

Mr. Kevin KirbyColumbia CountyDirector of Public WorksP.O. Box 969Lake City, Florida 32056

Dear Mr. Kirby,

During our meeting earlier this year we had discussed the commitment of Flagler ConstructionEquipment to establishing a Branch Facility in the Columbia County area. rhis letter is to update you onthe status of our search.

We are currently in negotiations with a local Owner / Developer for a "build to suit" project in ColumbiaCounty. We have established the property required and have tentative drawings for the facility. As forthe timetable for opening, Flagler Construction Equipment Company would like to be a "local Vendor"by years end.

As I promised, I will keep you informed as we progress in establishing our local facility. Thank you foryour interest in having our Company in Columbia County and the opportunity to supply the County'sConstruction Equipment needs.

William T. Cannon

North Florida Region Manager

Flagler Construction Equipment Company

1110 FORMMOTOR GRADERS

2012-E

E. Five yr. lease purchase plan with guaranteed buyback.

Lease Payment $ 117c.- IJuyDacK $ 1t.oco; Total $ _.10

X 3 = $ 'S 33 iO( $

X3

4. Purchase with 10 yr. financing. Payment $

2. Five yr. lease purchase plan with guaranteed buyback financed over 5 yrs. withballoon payment at end to equal buyback amount.

Lease Payment $.* ,.)O13uyback $ ¡ 16,OCO.'° Total

$______

3. Cash purchase. $ iii ,9Q. X 3 =

X3=$g35 1l't0

Jl) T. CoWEJrL. 5/tL5Niame Title

c) /1'd Lease Payment $

3. Cash purchase.

X3=$

BID FORMMOTOR GRADERS

2012-E

1. Five yr. lease purchase plan with guaranteed buyback.

X3=

4. Purchase with 10 yr. financing. Payment $

1v/Il- 44/L..43Ç

ck $ 7L/(Total $

2. Five yr. lease purchase plan with guaranteed buyback financed over 5 yrs. withballoon payment at end to equal buyback amount.

1Lease Payment $ ìV/',4 Buyback $ Total 12kX 3 = $ $________

$ 7;1 a

X3=$

/#c!

BID FORMMOTOR GRADERS

2012-E

Five yr. lease purchase plan with guaranteed buyback.

Lease Payment S lq,67o - Buyback $ Total S 60,67,1

X 3 = 5 569,ûic S S I'2, ôi

Five yr. lease purchase plan with guaranteed buyback financed over 5 yrs. withballoon payment at end to equal buyback amount.

Lease Payment S Zô7, 'q Buyback $ iz9,o Total $ 7f ¡ 4'Z.

X 3 = 5621, 'jzá S 301 Oûû S Z!i'/ 4'Z6

Cash purchase. $ 5 67?) X 3 = $ qq7 Ok

Purchase with 10 yr. financing. Payment $ 1O6, 5/7 X3=S 619,551

,Name)Dtibi. W. -e.i.1+, Y'.

Lft/et61-,/ laJAr2?jcTitle

Case Equipment

Gross

Road Machinery

Gross

Beard Equipment

Gross

$162,202 net cost N/A

$194,718 less $32,516 buy back N/A

t$126,280 net cost

$161,580 less $35,300 buy back

$166,280 net cost

$201,580 less $35,300 buy back

$86,200 net cost $97,248 net cost11R ()fl lcc 3 flflfl hin, hark I1Q AR Icc 000 buy back--

I


Ï$141,225 net cost

$148,200 net cost

N/A

N/A

N/A

N/A

N/A

$184,740 net cost

N/A

Excavator Bid Tabulation

March 29, 2012

Bidder Option #l---Cash Lease Option #2---Financed Lease Option #3---Cash Purchase Option #4---Purchase 10 yr. Financing

Ring Power $90,988 net cost $108,503 net cost $170,988 net cost $210,893 net costGross $170,988 less $80,000 buy back $188,503 less $80,000 buy back N/A N/A

Flagler Equip. $91,690 net cost $107,689 net cost ¿154190 net cost $183,774 net costGross $154,190 less $62,500 buy back $170,189 less $62,500 buy back N/A 1N/A

riL

L!

ri[j

Name John Duncan Title VP, Governmental Sales

Ring Power Corporation390 S.W. Ring Ct.Lake City, FL 32025(386) 755-3999

ci

E)1

BID FORMHydraulic Excavator

2012-E

Caterpillar 320EL Hydraulic ExcavatorI. Five yr. lease purchase plan with guaranteed buyback.

Lease Payment$17O,988 Buyback$80,000 =

* 2. Five yr. lease purchase plan with guaranteed buyback financed over S yrs. with balloonpayment at end to equal huybaek amount.

Lease Payment $188, 503.45 Buyback$ 80,000

Cash purchase. $170,988

Total $90,988

Total $108,503.45

Purchase with lOyr. financing. Payment$2l,O89.27 Total $210,892.70* Payments of $21,700.69 is based on (5) annual payments in advancewith $80,000 balloon.

)

I

I

2. Five yr. lease purchase plan with guaranteed buyback financed over 5 yrs. with balloonpayment at end to equal buyback amount.

30 00Lease Payment $I1O,IW1. Buyback $(D '500. Total $ ¡01 0g°).

Cash purchase. $ I 5j, I alO.

Purchase with 10 yr. financing. Payment $ _ 11 Total $ )

Jt OJEiIlFz4.)rki SbE5 -.4c&Name Title

BID FORMHydraulic Excavator

2012-E

E. Five yr. lease purchase plan with guaranteed buyback.

Lease Payment $i9-I,iô.'-' Buyback $Y.)lOO.û= Tota! $ i

BID FORMI Iydr.iulic Excavator

2012-E

I. Five yr. lease purchase plan with guaranteed buyback.

()4ij... Lease Payment $/i/13uyback 7'o

'Fotal $

2. Five yr. lease purchase plan with guaranteed buyback financed over 5 yrs. with balloonpayment at end to equal buyback amount. i /Lease Payment S_________ Buyback $ iY)f,4 Total S

3. Cash purchase. S / 5O4. Purchase with lO yr. financing. Payment $fr«A

1Vi7 ,iyfrii-7Total 5

&22Ve,- seij' /1Title

OID FORMi lydraulic Excavator

2012-E

i. Five yr. lease purchase plan with guaranteed buy back.

Lease Payment - Buyback s________ = Total $/.2(,?8'C. c'1

2. Five yr. lease purchase plan with guaranteed buyback financed over 5 yrs. with balloonpayment at end to equal buy back amounL

LeasePament$,J83c° Buyback$32P. Total $ /6, 2Sb.

Cashpurchase s//J22cc

Purchase with lO yr. financing. Payment $////,4 Total $

7'I?RìTc/? Y/4,4',IeQTitle

RID R)RMIlydraulic Excavator

2012-E

13 I'a L.¼)v\1A S '/ec / Ç hoç -p i 4tI. Five yr. lease purchase plan with guaranteed buyback. G%OS flc c.t.cAQ

Lease Payment $ i z - Buyback $ Total $ (6, zo

2. Five yr. lease purchase plan with guaranteed buyback tinanced over 5 yrs. with balloonpayment at end to equal buyback amount.

Lease Payment $i5q,zq Buyback $z, 000 Total $ q, q'

Cash purchase. $ ¡q'

Purchase with 10 yr. financing. Payment $ 7q0 Total $ Iîi, 7'/O

liem'ovy 4liclW5er1Name Title

j.i,.. ¿4.1

April 12. 2012

the I loiìorablc Scarlet Frisiiia, ChairWoliThilColumbia County Uoard of County Commissionersl'O. l3ox I 529lake City, FL 32056

I)car Commissioner:

'. * :tt C:isonClerk o t c'::rts

r DWitt Caoi7Clerk of Circuit Court Columbia County, Florida

EC EIVED

\PR 132012

Attached is the Clerk of Court's Annual Local Government Financial Report Cor thefi seal y car ended September 30. 2011 . As the report details, Non-Court revenuestcee Ld c:<pelKliturcs by 9 17.34. í\ check for this amount is attached.

Thank you Cor your continued coOf)eration as we work together Cor the citiic ns ufColumbia County.

Sin 1.

P.O. Box 2069 Lake City, Florida 32056 173 NE Hernando Street 32055386-758-1342

oard of County Commissioners

Columbia County

3=

ce7 /iZ 7 J73//2 ap

-

COLUMBIA COUNTY CLERK OF COURTLOCAL GOVERNMENT FINANCIAL REPORTFISCAL YEAR ENDED 09/30/2011

09130/11YEAR TO DATE

NONCOURTREVENUES

BCC 346,844RECORDING FEES 122,054IVD GRANT 143933OTHER CHARGES 80,139

TOTAL REVENUES 692,970

EXPENDITURESBCC 305,178OTHER GENERAL GOVERNEMENT 324,040INFORMATION TECHNOLOGY 62,835

TOTAL EXPENDITURES 692,053

REVENUES MINUS EXPENDITURESDUETOBCC 917

FIRST FEDERALP DSAVINGS B.NK OF FLORIDA. e i ason13ko Cuy. FÍoria 32025CLERK OF COURTS

TC

THEjl ODEP1

BOARD OF COUNTY COMMISSIONECOURTHOUSE ANNEX32056

"O 2q i' ':3 L8[.l.8ai 00 I1lL,O,,

04/12/2012 917.34

012292

P. DEWITT CASONCIFrIÇ cl Lçyri

BOARD OF COUNTY COMMISSIONE 04/12/2012 Check No 12292Document No. Date Description

Net AmountAPR 12 04/12/12 FY 10-11 EXCESS

917.34

012292

OPERATING ACCOUNTP.O. DRAWER 206g LAKE CITY. FL 32056

4

****NINE HUNDRED SEVENTEEN AND 34/1 00 DOLLARS

GATEA,40tJHT

BOARD OF COUNTY COMMISSIONERS COUJMBIA COUNTY

AGENDA ITEM REQUEST FORMfie Board of County Commissioners meets the ist and 3rd rhursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Ouvat Street, lake City.Florida 32055. AlI agenda items are due In the Board's office one week prior to the meeting date.roday's Date: //ì' / /2-

Meeting Date:-

(2Nart4/Ljç1LO1AMAAJj

Department: ( c Lt*Jt.& f S4'VrCt. Nature and purpose of agendao PcL-14ei 1 _-/-i-y #Qv(QQ aL QLus 4Qu457 DpLy GcJ 44L Lk

Attach any correspondence information, documents and forms for action i.e., contract agreements, quotesmemorandums, etc.


is this a budgeted item?

( I Yes Account No.

[ J No Please list the proposed budget amendment to fund this request

Budget Amendment Number:

FROMIQ

AMOUNTAccount:Account:

$


( J Consent Item [ J Discussion Item

April 16, 2012

Hoñorable Scarlet Frisina, ChairwomanColumbia County Board of County CommissionersPost Office Drawer 1529Lake City, Florida 32056-1529

Attached you will find a letter from the Florida Department of Law Enforcement (FDLE) regarding the2012 Edward Byrne Memorial Justice Assistance Grant for the Multi-Jurisdictional Task Force. Theanticipated grant award for the 2012/2013 fiscal year is $55,554.00 with no match requirement. Pleaseapprove our participation in the grant award program at your earliest convenience.

If you should have any questions regarding this grant please feel free to contact Paige Milligan, GrantCoordinator, at 758-1155.

Sincerely,

Mark HunterSheriff

.; EC VOR 112012

S her iff ì\'Iark H unte toard of County CommissionersC''u"ba Cu'vy

COLUMBIA COUNTY SHERIFF'S OFFICE4917 (iS I (Wy. )0 East Lake City. Florida 32055-6288

vww.coIuinbasheri If.coin

Administration: (386) 752-9212 Fort White Substation: (386) 497-3797 Jail: (386) 755-7000

Mr. Clayton H. WilderAdministratorOffice of Criminal Justice GrantsFlorida Department of Law Enforcement2331 Phillips RoadTallahassee, Florida 32308

Dear Mr. Wilder:

This ¡s to inform you that the Board of County Commissioners AcceptsDeclines the invitation to serve as the coordinating unit of government in the FloridaDepartment of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant(JAG) Program.

For purposes of coordinating the preparation of our application(s) for grant funds withthe Office of Criminal Justice Grants, we have designated the following person:

Name: Paige MilliganTitle: Grants Spci1ts-E-mail address: [email protected]

Agency:Columbia County Sheriffs OfficeAddress: 4917 US Hwy 90 East Lake City,Telephone:386-758-1 155 County: Columbia

Date:

CERTIFICATE OF PARTICIPATION

Edward Byrne MemorialJustice Assistance Grant (JAG) Program

Date:

Sincerely,

Chair, Board of County Commissioners

OCJG-024 (Rev. May 2011)

FL 32055

FOLEFlorida Department ofLaw Enforcement

Gerald M. BaileyCommiss,óner

April 6, 2012

The Honorable Scarlet FrisinaChairperson, Columbia County

Board of CommissionersPost Office Drawer 1529Lake City, FL 32055

Re: Federal Fiscal Year (FFY) 2012 Edward Byrne Memorial Justice AssistanceGrant (JAG) Program - JAG Countywide - State Solicitation

Dear Chairperson Frisina:

The Florida Department of Law Enforcement (FDLE) anticipates an award from theUnited States Department of Justice for FFY 2012 JAG funds. FDLE will distribute thesefunds in accordance with the JAG Countywide distribution provisions of Chapter 110-9,Florida Administrative Code.

FDLE has set aside $55,554 funds for use by all units of government within ColumbiaCounty. The enclosed Program Announcement provides an overview of these fundswhich can be used by local units of government to support a broad range of activities toprevent and control crime and to improve the criminal justice system. Please note thatthe Program Announcement includes information from the U.S. Department of Justicerelating several areas of national focus and its priorities to help maximize theeffectiveness of the Byrne/JAG funding.

As a condition of participation in this program, the units of government in each countymust reach a consensus concerning the expenditure of these funds. This consensusmust include the projects to be implemented as well as the agency responsible for suchimplementation.

Developing such consensus will require someone to exercise leadership and assume acoordinating role in the development of applications for these funds. FOLErecommends that the Board of County Commissioners assume this responsibility. Inthe event the county declines to serve in this capacity, the Department will request thegoverning body of each municipality in the county, in descending order of population, toserve as the coordinating unit of government.

Business Support ProgramPost Office Box 1489Tallahassee, Florida 32302-1489(850) 410-7000www.fdle.state.fl.us

Rick Scott, GovernorPam Bondi, Attorney General

Jeff Atwater, Chief Financial OfficerAdam Putnam, Commissioner of Agriculture

Ser.iice Integrity Respect Quality

The Honorable Scarlet FrisinaApril 6, 2012Page Two

The enclosed Certificate of Participation form requests the identification of an individualcoordinator. We will send this individual further information regarding the applicationprocess in FDLE's on-line grant management system. Please complete the enclosedCertificate of Participation and return it as soon as possible to:

Florida Department of Law EnforcementOffice of Criminal Justice Grants2331 Phillips RoadTallahassee, Florida 32308Attention: Clayton H. Wilder, Administrator

We look forward to working with you. If you have any questions or if we can provideyou with any assistance regarding the JAG Program, please contact me at(850) 617-1250.

Sincerely,

IderAdministrator

C HW/J P/st

Enclosures

cc: Mayors in Columbia CountyLaw Enforcement Agencies in Columbia CountyProject Directors in Columbia County

PROGRAM ANNOUNCEMENTFEDERAL FISCAL YEAR 2012

Edward Byrne Memorial Justice Assistance Grant (JAG) ProgramCountywide State Solicitation

The State of Florida, Department of Law Enforcement (FDLE), anticipates an awardfrom the United States Department of Justice (USDOJ) for $7,386,640 in JusticeAssistance Grant (JAG) funds. FOLE will distribute these funds in accordance with theJAG Countywide distribution provisions of Chapter 11 D-9, Florida Administrative Code.This announcement is to notify eligible applicants of program requirements. Pleasenote this Program Announcement includes information from the USDOJ relating severalareas of national focus and its priorities to help maximize the effectiveness of theByrne/JAG funding.

Eliqible AqplicantsUnits of local government are eligible to receive subgrants from FDLE. "Units of localgovernment" means any city, county, town, township, borough, parish, village, or othergeneral-purpose political subdivision of a State and includes Native American Tribesthat perform law enforcement functions as determined by the Secretary of the Interior.

Proqram Strateqv and PurDosesJAG blends the previous Byrne Formula and Local Law Enforcement Block Grant(LLEBG) Programs to provide agencies with the flexibility to prioritize and to support abroad range of activities to prevent and control crime based on their own local needsand conditions. JAG funds can be used for state and local initiatives, technicalassistance, training, personnel, equipment, supplies, contractual support, andinformation systems for criminal justice. Local units of government receiving JAGfunding have the flexibility to implement projects in any of the seven federally approvedpurpose areas, listed below.

Law enforcement programsProsecution and court programsPrevention and education programsCorrections and community corrections programsDrug treatment and enforcement programsPlanning, evaluation, and technology improvement programsCrime victim and witness programs

Any law enforcement or justice initiative previously eligible for funding under Byrne orLLEBG ¡s eligible for JAG funding.

Coordination EffortsEach county is allocated a sum of money for use by all local governments within thecounty. This amount is determined through a funding algorithm established in theadministrative rule.

Page 1

Chapter 110-9.005, Florida Administrative Code, requires that units of government ineach county reach consensus concerning the expenditure of these funds, including theprojects to be implemented and the agency responsible for such implementation.Maximum coordination is required to meet this program requirement, and theDepartment requests the county board of commissioners to serve as the coordinatingunit for all local governments within the county. The Chairman, Board of CountyCommissioners, in each county so notified is requested to return to the Department astatement of certification indicating the county's willingness to serve. This certificationmust be returned within 30 days from the date of receipt of notification. In the event thecounty declines to serve in this capacity, the Department will request the governingbody of each municipality ¡n the county, in descending order of population, to serve asthe coordinating unit of government.

Each county or coordinating unit of government is encouraged to form a criminal justicecoordinating/planning group to identify and implement criminal justice priorities for thecounty, to plan strategies to address those priorities, to identify areas of greatest need,and to review all possible sources of revenue to make sure that funds go to theprograms or issues that need them most.

Furthermore, FDLE requires that units of government in each county reach consensusconcerning the expenditure of the JAG funds, including the projects to be implementedand the agency responsible for such implementation. Each county must document thisconsensus by submitting letters from at least 51 percent of the units of governmentwhich also represent at least 51 percent of the population located in said county.

Match ReauirementsThere is no match requirement under the guidelines of the JAG program.

DOJ!Bureau of Justice Assistance (BJA) Priorities

BJA wishes to ensure that recipients are aware of several areas of national focus andpriority and to encourage recipients to maximize the effective use of JAG funds. Thefollowing is a brief list of key priorities:

Funding Evidence-Based ProgramsStatewide Criminal Justice PlanningRecidivism Reduction and Community Correctionsindigent DefenseEvidence-Based "Smart Policing" ProgramsOfficer Safety and Wellness

For more information on BJA's priorities, recipients may access:https://www.bja.gov/Funding/1 2JAGL0caISoI.pdf (see pages 11-14). This is forinformational purposes only: do not aIv for any funds throuqh this solicitation.Recipient must still submit application for fundina throuqh SIMON.

Page 2

ApDlication Reauirements and DeadlinesOnce the Certificate of Participation form designating the coordinator for your county isreceived, the Office of Criminal Justice Grants will send this individual furtherinformation regarding the application process.

Applicants must apply on-line using FDLE's grant management system. The deadlinefor the on-line submission is 5:00 P.M., Friday. July 13. 2012. In addition, applicantsmust print out the completed application and submit two (2) hard copies (both withorigina! signatures) no later than 5:00 P.M.. Friday. July 20. 2012. A separateapplication must be submitted for each proposed project. Applications should bemailed or hand delivered to the Florida Department of Law Enforcement, Office ofCriminal Justice Grants, 2331 Phillips Road, Tallahassee, Florida 32308, Attention:Clayton H. Wilder, Administrator.

Applications must be accompanied by letters of approval representing agreementamong at least 51 percent of all units of local government representing at least 51percent of the county population as to the allocation of dollars to each project in thecounty.

Questions regarding this Program Announcement should be directed toClayton H. Wilder, Florida Department of Law Enforcement, at (850) 617-1250.

Page 3

BOARD O COUNTY COMMISSIONERS COWMBIA COUNTY



Columbia County School Board Administrative Complex AudItorium, 372 West Duval Street, Lake City,

Florida 32055. AlI agenda items are due In the Board's office one week prior to the meeting date.

Name: Ronal N. Croft Department: 9-1-1 Addressing / GIS

Nature and purpose of agenda Item: Approval of Private Road Name

/5

Attach any correspondence information, documents and forms for action I.e., contract agreements, quotes,memorandums, etc.

FIscal impact on current budget.

Is this a budgeted item? (xJ N/A

( J Yes Account No.

( J No Please list the proposed budget amendment to fund this request


FROM IQ AMOUNT

Account: Account: $

For Us. of County Manger OnIy

(J Consent Item ( J Discussion Item

Today's Date: 19 April 2012 Meeting Date 3 May 2012

COLUMBIA COUNTY911 ADDRESSING / GIS DEPARTMENT

P. 0. Box 1787, Lake City, FL 32056-1787Telephone: (386) 758-1125 * Fax: (386) 758-1365 Email: [email protected]

To: Dale Williams, County Manager

Fr: Ronal N. Croft, 911 Addressing / GIS Coordinator

Dt: 19April2012

Re: Approval of StreetíRoad Names Pending Board of County Commissioners Approval.

The attached printout contains unnamed roadway(s) which require naming for Enhanced911 Addressing purposes. The proposed road name(s) was provided by the District 2Commissioner, Commissioner DePratter.

Note: Approval of this road name shall result in the re-addressing of one locationcurrently addressed on SW Tundra Gin.

I request this list be submitted to the Board of County Commissioners for approval.

Please contact me if you have any questions concerning this request.

BCCA OR DCA APPROVAL LIST 4/1912012

ID t DIS OLD NAME OLD SUFFIX OLD DRIVING DIRECTIONS PREFIX NEW ROAD NAME :N SUFFIXNEW DRIVING DIRECTION LOCATION S-T-R MB PAGE33762 UNNAMED RD S SR47. R SW KING ST. L SW MORTON GLN S SR47, R SW KING ST, L RUNS FROM SW 04-5S-16 45D

SW MAULDIN AVE, R SW MAULDIN AVE, R SW MALJLDIN AVE WESTUNNAMED RD MORTON GLN TO DEADEND

Page 1

SW MORTON GLN

SW REGINALD PL

SW DONOVAN GLNSW KESSLER GLN

SW TUNDRA GLN SW JOYCE GLN

SW DOCr<ERY LN

SW KIMOALE LOOP

SW STRATFORD GLN

SW SUMMERH ILL 3W

g'BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY


rhe Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,Florida 32055. AlI agenda items are due in the Board's office one week prior to the meeting date.

5/3/12Today's Date: 4/26/12Meeting Date:

8CCName: Lisa K.B. RobertsDepartment:

Request to reappoint Mr. Arthur Wright to

the Suwannee River Economic Council, Inc.. Board of Directors as County representative.



Is this a budgeted item? [x4 N/A

E J Yes Account No.

[ J No Please list the proposed budget amendment to fund this request


FROM

Account:

TOAMOUNT

Account:$


E J Consent Item [ J Discussion Item

Suwannee River Economic Council, Inc.Post Office Box 70

Live Oak, Florida 32064

R1V?

ADMiNISTRATIVE OFFICE - PHONE (386) 362-4115FAX (386) 362-4078il E-Mail: [email protected]

April 11, 2012

Ms. Scarlet Fnsina, ChairpersonColumbia County CommissionersPost Office Box 1529Lake City, Florida 32056-1529

Dear Ms. Frisina:

The Suwannee River Economic Council, Inc. Board of Directors is constituted so that one-third of themembers are comprised of local elected officials or their representatives. The Columbia Board ofCounty Commissioners' current representative is Mr. Arthur Wright. Each year, the Department ofEconomic Opportunity requires confirmation of the continuation of the existing representative and/orthe appointment of a new representative.

The Community Service Administration Regulation requires that one-third of the members of theSuwannee River Economic Council, Inc. Board are elected officials currently holding office or theirrepresentatives.

Therefore, please consider this item at your next Commission meeting. Following your meeting, pleaseadvise us in writing as to the name, address, and phone number of your selected representative. Yourcontinued support and assistance is really appreciated.

Sincerely,SUWANNEE RIVER ECONOMIC COUNCIL, INC.

Frances TerryExecutive Director

FLTfbsp

cc: SREC Board FileSREC Reading FileMr. Arthur WrightDon Willams, County ManagerP. DeWitt Cason, Clerk of Courts

SERViNGBRADFORD - COLUMBIA - DIXIE - GILCHRIST - HAMILTON - LAFAYETTE - LEVY. . pu'flJ&Jf . SUWANNEE - TAYLOR. UNION

AN EQUAL OPPORTUNITY EMPLOYER

District No. I - Ronald WilliamsDistrict No.2- Rusty DePratterDistrict No.3- Jody DuPieDIstrict No.4- Stephen E. BaileyDistrict No. 5- Scarlet R Frlsina

Uotni 01' Cou;vu' t1oiiiussuou:ics t'm.t.iiu.

April 20, 2012

Department of Economic DevelopmentDivision of Community DevelopmentAUn: Sherri Martin107 East Madison StreetTallahassee, Florida 32399-4 135

Dear Ms. Martin:

Columbia County is requesting Project Harvest be officially designated by the Rural EconomicDevelopment Initiative as a Catalyst Project. Per 288.0656 Florida Statute.

'Catalyst Project means a business locating or expanding in a rural area of critical economicconcern to serve as an economic generator of regional significance for the growth of a regionaltarget industry cluster. The project must provide capital investment on a scale significant enoughto affect the entire region and result in the development of high-wage and high-skill jobs."

Project Harvest has been approved for the Qualified Target Industry incentive which requires theirconfidential information to be reviewed by both Enterprise Florida, Inc. and the Department of EconomicOpportunity-Division of Strategic Business Development. Project Harvest will be a significant economicgenerator. There has been an inquiry by another company locating at the Catalyst Site to benefit fromProject Harvest's business activities.

Project Harvest will have a capital investment of well over $100 million and create an estimated 40 newjobs: 18 of these jobs are high-wage compared to Columbia County's existing average wage of $33,986;and are considered high-skill by industry standards.

Columbia County is requesting the Catalyst Project designation in order to request waivers of establishedgrant funding limits and to expedite permitting. Please give every consideration to approving thedesignation quickly. Should you have questions, please contact Jesse Quillen, Columbia CountyEconomic Development Department at 386/288-6983 or by email atiesse quillencolumbiacountyfla.com.

Sincerely,

Scarlet FrisinaChairperson

BOARD MEETS FIRST THURSDAY AT 7.00 PM.

AND THIRD THURSDAY AT 7:00 PM.

P.O. BOX 1529 V LAKE CITY, FLORIDA 32056-1529 'V PHONE (386) 755-4100



rhe Board of County Commissioners meets the ist and 3rd Thursday of each month at 7:00 p.m. in theColumbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City,Florida 32055. All agenda items are due in the Board's office one week prior to the meeting date.

Today's Date: 4/26/ 12 Meeting Date: 5/3/12

Name: Marlin Feagle, County Attorney Department: Legal

i. Natureand purposeof agenda item: Board permission is requested to schedule a public

hearing on May 17, 2012 for the closure of a portion of Old Wire Road.



Is this a budgeted item? [IN/A

J Yes Account No.

E J No Please list the proposed budget amendment to fund this request


FROM IQ AMOUNTAccount: Account:

$


E J Consent Item [ J Discussion Item

Dale Williams

4J'

i

Dale and Lisa.The court has continued and reset the trial date for Old Wire(Moulton parcels)for June 11.Lisa we willprobably need the bus to transport the jury on June 14(Thursday).Because of the time limititations I have to begin thepublic no ce advertisement for the Ma 17 'ubllc hearing before the Ma 3 meetin: .lt re uires 2weeks.Therefore,please include an agenda item on May 3 to set a public hearing re closure of a portion of old wire

jisa something was on a previous agenda last year re this ,but pulled.Do you know if it wasnoticed for hearing or ifthis was just to set the hearing date. Diane check your files re the same;we may have already done a Notice then.

FEAGLE & FEAGLE, ATTORNEYS, P.A.

Marlin M. FeagleP.O. Box 1653153 N.E. Madison StreetLake City, FL 32056Phone (386) 752-7191Fax (386) 758-0950

CONFIDENTIALITY NOTICE:This Email together with any attachments is confidential, intended for only the recipient(s) named above and may contain information that ispriviledged, attorney work product or exempt from disclosure under applicable/ow. If you have received this Email in error,orare not the namedricipient(s), you are hereby notified that any use, dissemination, distribution or copying of this Email or any attachments is strictly prohibited. Pleaseimmediately notify the sender at leaale(&bellsouth.net and delete this Email and any attachments from your computer. You should not retain,copyor use this Email or any attachments for any purpose, or disclose all or any part of the contents to any person.

From: Marlin Feagle [leaglebellsouth. netiSent: Wednesday, April 25, 2012 10:18 AMTo: Dale WilliamsCc: Lisa Roberts; AAADiane EdenfueldSubject: Moulton trial date and road closing

COLUMBIA COUNTY BOARD of COUNTY COMMISSSIONERS

Minutes ofMarch 15, 2012

The Board of County Commissioners met in a regularly scheduled meeting at the Fort WhiteCommunity Center. The meeting opened at 7:00 p.m. with prayer. The Pledge of Allegiance tothe Flag of the United States of America followed.

Commissioners in Attendance: Chairwoman Scarlet Frisina, Stephen Bailey, RussellDePratter, Ronald Williams and Jody DuPree.

Others in Attendance: Senior Staff Assistant David Kraus, Asst. County ManagerLisa Roberts, Attorney Marlin Feagle, Deputy Clerk LindaOdom.

Agenda Deletions.

Items to be presented by Liz Home, Supervisor of Elections

Agenda Additions.

Facility Use AgreementSolid Waste Collection Franchise Applications (non-exclusive) - VeoliaInterlocal Agreement relating to establishment of "FLO W"

MOTION: By Commissioner Williams to adopt the agenda with changes. Second byCommissioner DuPree. The motion carried unanimously.

Public Comment:

Stewart Lilker's comments related to:

Thanking Commissioner DuPree for bringing the water drawdown issue to the forefront.Investing funds in the School Board Auditorium instead of the Sports Hall of FameBuilding or the School Board's Aquatic Complex.Request for the Commission to exercise great caution as it relates to North Florida BroadBand.SVTA Meeting (3/26/12).

Tak Waidren (Area Promotor) addressed:

USSA Sports Baseball Tournaments at Southside Recreation Complex and the need foradditional playing fields.

Mermilee Maiwitz-Jipson. President of Our Santa Fe River. Inc. spoke on:

Their organization's Dry Well Campaign, and their plans to setup on March 30, 2012 atCamp O'Leno, and Saturday, April 07, 2012 at Alligator Lake to promote publicawareness in protecting and conserving the local waters.

Local Economic Development Incentive Ordinance #2012-01

Attorney Joel Foreman gave an overview of the ordinance.

MOTION: By Commissioner Williams to set the public hearing on April 05, 2012.Second by Commissioner DePratter. The motion carried unanimously.

Consent Agenda

External Budget Amendment - Public Works - BA# 12-37 - Roadside Mowing -$17,816.00

External Budget Amendment - Board of County Commissioners - BA #12-35 - Budgetfor Charter Committee - $22,500.00

External Budget Amendment - Board of County Commissioners - BA #12-34 - Budgetfor Water Conservation Working Group - $250,000

External Budget Amendment - Sheriffs Office - #7 - BA #12-38 - Subsistence CostsGenerated at the Detention Center - February 2012 - $4,229.00

External Budget Amendment - Finance Department - BA #12-33 - Budget for FBIPGrants for Repairs to Cone Bridge and Bible Camp Boat Ramps - $46,227.00-ConeBridge and $30,735.00-Bible Camp

External Budget Amendment - Sheriffs Office - #8 0 BA #12-39 - Jail Doors -Supporting Material is on File for Review - Due to Security Reasons the Information isnot a Public Record

Suwannee River Economic Council, Inc. - (S.H.I.P.) - Release of Lien - Bryon C.Maxwell and Laura B. Maxwell - $3,000.00

Landscape and Parks Department - Cub Scouts Pack 85 - Requesting a Waiver for theRental of Ponderosa Pavilion at Alligator Lake - $100.00

Senior Staff Assistant - Recommending to End Agreement - Florida Department ofCorrections - Community Service Workers - Effective Date March 30, 2012

Resolution No. 201 2R- 13 - Adopting a Policy to Pro-Rate First Month Billing for NewUtility Customers

Clerk of Courts - Declaration of Surplus Property - County ID # 11957, HP ColorLaserJet 2840 Printer

(12) Economic Development Department - Request to Approve the FollowingProposals (Payment to be made From REDE Grant - Catalyst Site) -

Skeen Railroad Engineering - $14,500.00Cardno TBE -$47,801.65LD Bradley - $3,200.00

(13) Memorandum of Understanding - North Florida Broadband Authority/Columbia CountyBoard of County Commissioners - In-Kind Resources as Part of Their Grant Match

(14) Public Works - Requesting Approval - Purchase a Road Widener Machine -$1 00,000(MOL)

(15) Appointment - Tourist Development Council - Suzanne Moses of Super Motel - 3 YearTerm Ending December 30, 2014

(16) Utility Permit - Comcast Cable - SW King Road

(17) Utility Permit - Comcast Cable - SW Florida Gateway Drive

(18) Senior Staff Assistant - Contract with Lake Shore Hospital Authority toAdminister HCRA Program

(19) Right of Entry Agreement License - Audrey & Harry Denune - County to Enter PropertyAdjacent to Landfill for Purpose of Drilling Test Well

(20) Ronnie Brannon, Tax Collector Office - County Held Tax Certificates -Recommendation to Cancel Certificates Held by Board of County Commissioners

(21) BCC Administration - Perimeter Master Services Agreement - Renewal of IntrusionDetection & Prevention Monitoring Services - Cisco ASA55 10 Firewall - HIPAACompliance - $366.66 per month

(22) Columbia County Fire/Rescue - Refund Request - Blue Cross & Blue Shield of Florida -$383.65

(23) Minute Approval - Board of County Commissioners - Regular Meeting - February 16,2012

MOTION: ByCommissioner Bailey to approve the Consent Agenda. Second byCommissioner DuPree. The motion carried unanimously.

Aquatic Complex

The Columbia County School System is interested in forming a Joint PlanningCommittee with the City and County. The Committee's task would be to consider the futureexpansion, direction and management of the Aquatic Complex as a year round joint use facility.Staff will obtain additional information.

Solid Waste Collection Franchise Applications (non-exclusive)

Staff advised that each of the four haulers have made application and have met allrequirements:

(a) Waste Pro of Florida, Inc. (b) Wilson's Containers(c) Norris Containers (d) Veolia E.S. Solid Waste Southeast, Inc.

MOTION: By Commissioner Williams to approve the four named waste haulers for anon-exclusive franchise application. This will include the modifications discussed pertaining toSection 6, Exhibit A. Second by Commissioner Bailey.

There was discussion that there are four customer accounts that may still be in dispute. Itis possible that the franchise will resolve the pending issues surrounding these accounts. Staffwas asked to report back to the Board on this matter in two weeks.

There are other haulers that have not made application with the County. Per the Board'sprior action, those who did not make application by March 08 and not approved in the currentmeeting are out of compliance with County's ordinance. The Landfill Director will report non-compliant haulers to the County Manager. The non-compliant haulers will be placed on notice.Injunctive relief may become necessary. Commissioner Williams briefly discussed the need forsworn Code Enforcement Officers who can serve notices, write tickets, etc.

Columbia County Recreation DepartmentResolution No. 2012-14 and Policies andProcedures for Regulating the use of County Owned Facilities for Tournament Play

Section III - Resolution

MOTION: by Commissioner DuPree to amend Section 3 to read, "Columbia CountyRecreational Director shall coordinate the schedule and recommend usage of the facilitiesschedule [inaudible] recreational facilities and shall keep the master calendar." Second byCommissioner Williams. The motion failed with DePratter, Bailey and Frisina voting inopposition.

MOTION: By Commissioner Bailey to amend Section 3 to state that the ColumbiaCounty Landscape and Parks Department will coordinate the scheduling. Also in the secondsection, "Columbia County Recreation Director" is to be replaced with "Landscape and ParksDirector" in the same paragraph. Making the Landscape and Parks Director everyone's point ofcontact and will hold the master calendar. Second by Commissioner DePratter. The motioncarried with Commissioner Williams and DuPree voting in opposition.

Section 1V - Resolution

MOTION: By Commissioner DePratter and second by Commissioner Bailey as to theIbI lowing:

Fees are negotiable but are based on: Set at $25 per field, per gaine for the first 39teams, and $15 per field, per game for any additional teams 40 and over.

Deposits: Established at $500 for everyone. The deposit will be refundable iftournament is canceled at least 30 days in advance of the scheduled tournament date and/oranother tournament schedules in the vacant slot.

The motion carried unanimously.

Section #V1 - Resolution

MOTION: By Commissioner Williams and second by Commissioner Bailey to modifysection to read:

All payments for the use of the county recreation facilities shall be submitted to theCounty Parks and Landscape Director and shall be payable by check and shall be made out toColumbia County. The Parks and Landscape Director shall issue receipts for all payments. Thefinds shall be deposited into a county account desiMnated by the Clerk of Courts. The ColumbiaCounty Board of County Commissioners shall issue these funds to the licensed recreationleagues for physical improvements to the recreation facilities. All improvements to the complexmust receive approvaifrom the Director of Landscaping and Parks Department before workbegins.

The motion carried 4-1 with Commissioner DuPree voting in opposition.

Section VII.

MOTION: By Commissioner Williams and second by Commissioner DuPree to makethe following change to Section VII:

Due to liability issues, no pets shall be allowed at the facility (other than those exempttinder ADA). Director of Parks and Landscaping (or designee) will oversee compliance with thissection. Applications shall reflect that no pets will be allowed.


Resolution.

MOTION: By Commissioner Williams to adopt Resolution #2012R-14; Polices andProcedures for Regulating Use of County Owned Recreation Facilities for Tournament Play asamended. Second by Commissioner Bailey.

Commissioners Made Note for the Record:

Commissioner Williams said that he did not agree with every part of the resolution, butwould vote in favor of the concept. l-le said that he would push UDC to hire someone to "putover the facility."

Amendment lo MOTION: Commissioner DePratter suggested, and it was amended intothe motion on the floor, that every place the term "Recreational Director" is used within theagreement shall be changed to read "Parks and Landscape Director."

Commissioner DuPree said that he would vote in favor, but wanted an objection noted inthe record. He stated that Columbia County hired Mario Coppock as the County's RecreationalDirector. He said that nothing said in the current meeting would preclude the RecreationalDirector from doing what has been asked of him by the TDC. Nor has there been a singledocument where the Board has given authorization for the Recreational Director to do anythingwith recreation at any level up to this point.


Facilities Use Agreement

SSA Kraus noted that the Facilities Use Agreement would need to be changed to reflect theresolution (2012-R14) and policies on tournaments adopted by the Board.

MOTION: By Commissioner Williams and second by Commissioner Bailey that alltournament fees must be paid prior to tournament start date. Any reimbursements will be madeafter the tournament and based on attendance. The motion carried unanimously.

Regarding Schedule "A," the Board agreed to the following:

Section 6. Strike.

Section 7. Strike.

Section 9. Verbiage requiring compliance with rules, regulations, etc. will remain in place.

Section 12. Insurance will be in place prior to a team being allowed to participate in thetournament. All participants will have executed waivers in place prior to playing.

Section 13. No changes.

Section 14. No changes.

MOTION: By Commissioner Williams to approve the foregoing [6, 7, 9, 12, 13, and 14].Second by Commissioner Bailey. The motion carried unanimously.

Sports License Agreements

Aller discussion, there was a consensus that the Commissioners would not get involvedwith deciding who would be eligible to sit on the Board of Directors. There was also discussionas to wheLher tèes should be charged for gate admission for recreational league play.

MOTION: By Commissioner Bailey to add language to the license agreement forColumbia Youth Soccer, Girls' Softball and Babe Ruth Baseball that prohibits chargingadmission fees or gate fees for recreational league play. (Admission fees should be charged fortournaments.) Second by Commissioner DuPree. The motion carried unanimously.

MOTION: By Commissioner DuPree and second by Commissioner Williams thatSection 4, Paragraph 3 adopt verbiage "this information shall be provided to the RecreationalDirector annually." The motion carried unanimously.

The Board discussed that claims were made approximately 4-5 month ago regardingColumbia Youth Soccer Association ("CYSA"), which resulted in the County requesting theassociation to submit their financial documents for audit. To date, the requested information hasnot been provided. The Board of County Commissioners cannot validate or deny the accusationsthat funds have been misused by the Soccer Association without being able to conduct an auditof their records.

Attorney Feagle offered that corrective action should be considered if the documentation¡s not produced as requested. A default in or failure to comply with the terms of the LicensingAgreement is cause to terminate the agreement.

SSA Kraus said that it would be proper to terminate the group's agreement and ability touse the facilities if they do not produce the financial documents. The Board has the ability toenter into an agreement with another group to provide the same services. Attorney Feagleagreed.

Mr. Kraus noted that it is his understanding that CYSA has been in contact with RichardPowell, CPA regarding the reconstruction of their financial documents.

MOTION by Commissioner Williams to authorize Attorney Feagle to prepare a formalletter to the President of the Soccer organization requesting their financial documents beproduced within 15 days. If the organization is not able or will not produce the requesteddocuments, they should state their reason for not producing the documentation. Attorney Feaglewas asked to make a recommendation to the Board at the next meeting based on CYSA'sresponse. Second by Commissioner DuPree. The motion carried unanimously.

MOTION by Commissioner DuPree that the Licensing Agreement with CYSA be held inabeyance until the next meeting of the Board of County Commissioners. Second byCommissioner Williams. The motion carried unanimously.

Commissioner Williams said the County has a similar problem with the CommunityCenters not complying with the rules which require them to report their income andexpenditures. Commissioner Williams said the issue needs to be addressed.

The Board discussed the need to add "Termination for Cause". Verbiage should beadded that if there is a default in agreement or a failure to comply, the county will have the rightto terminate the agreement early br cause.

MOTION by Commissioner DuPree and second by Commissioner Williams to approveSports Licensing Agreements with:

Columbia Softball Association (Girls Softball)Lake City/Columbia County Youth Baseball, Inc. - (Baseball Only)Lake City/Columbia County Youth Baseball, Inc. - (Adult Softball/Thall)


North Florida Regional Water Supply Partnership Stakeholder CommitteeIndication of Interest

The Florida Environmental Protection, along with the Suwannee River WaterManagement District and the St. Johns Water Management District are creating a shareholdersstakeholders group. North Florida Regional Water Supply Partnership Stakeholder Committeewill be making assignments to this committee soon and has asked if there is any interest in amember from the Board of County Commissioners filling one of the twelve positions on thecommittee. If so, they should complete an Indication of Interest Form and submit. Completionof form does not guarantee a position on the Committee.

MOTION by Commissioner Bailey to submit Commissioner DePratter's name to beconsidered for the governmental position. Second by Commissioner DePratter. The motioncarried 4-1 with Commissioner Williams voting in opposition.

Interlocal Agreement F.L.O.W. - Florida Leaders Organized for Water

This Agreement has been reviewed by Attorney Feagle.

MOTION by Commissioner Williams to adopt the agreement. Second by CommissionerDuPree. The motion carried unanimously.

Meeting Conflict for Commissioner Frisina

Commissioner Frisina reported that she will be involved in a Florida Association ofCounties Meeting on April 19 and will not be in attendance at the April 19 meeting of the Boardof County Commissioners. She stated she has a personal conflict which would prevent her frombeing in attendance at the May 17 Board of County Commissioner's Meeting. She asked if theBoard would agree to change the time to 5 p.m. instead of 7 p.m.

MOTION by Commissioner DePratter to rearrange and re-advertise the May 17th meetingfor 5:00 p.m. Second by Commissioner DuPree. The motion carried 4-I with CommissionerBailey opposing.

Adjournment

There being no further business to come before the Board, the meeting adjourned at 9:55p.m.

ATTEST:Scarlett Frisina, ChairwomanBoard of County Commissioners

P. DeWitt CasonClerk of Circuit Courts

- $24,000.00 #12- 53 - furniture purchase for office

Documents