《 外贸英语函电 》

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《 外贸英语函电 》. 外语系 程赟. Unit 8 Payment and L/C 支付与信用证. Contents. Basic Knowledge Concerned. Part One. Letter-writing Guide. Part Two. Other Commonly Used Expressions and Sentences. Part Three. Sample Letters. Part Four. Practical Training. Part Five. Part One. - PowerPoint PPT Presentation

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Page 1: 《 外贸英语函电 》

《外贸英语函电》《外贸英语函电》《外贸英语函电》《外贸英语函电》

外语系 程赟

Page 2: 《 外贸英语函电 》

Unit 8Unit 8

Payment and L/CPayment and L/C

支付与信用证支付与信用证

Page 3: 《 外贸英语函电 》

Basic Knowledge Concerned

Letter-writing Guide

Other Commonly Used Expressions and Sentences

Sample Letters

Practical Training

Part One

Part Two

Part Three

Part Four

Part Five

ContentsContents

Page 4: 《 外贸英语函电 》

Part OnePart One

International payments are financial activities conducted among different

countries.

Paying for goods supplied in domestic trade is a fairly simple matter

because payment can be made either in advance or within a reasonable short

period after delivery. Payment is much more complicated in international trade.

The sellers must sometimes wait several months for their money or the buyers

may need to pay several months before they even see their goods. Clearly, both the sellers and buyers run certain risks of non-payment or non-delivery. So

the appointment of agents for trust purpose becomes necessary. This function is

usually entrusted to banks, which have branches or correspondent banks in

most towns and cities overseas.

1. International Payments

Page 5: 《 外贸英语函电 》

Part OnePart One

There are three major instruments of payment used in international trade:

(1) cheques (seldom used)

(2) promissory Notes (more popular)

(3) bills of Exchange/Draft (the most popular)

2. Instruments of Payment in International Trade

Page 6: 《 外贸英语函电 》

Part OnePart One

3. Modes of Payment in International Trade

There are three major modes of payment in international trade: remittance,

collection and Letter of Credit. Remittance and collection are commercial credit

offered by companies. The Letter of Credit is banker’s credit offered by banks.

Remittance includes Mail Transfer (M/T), Telegraphic Transfer (T/T) and Demand

Draft (D/D). Collection includes Documents against Payment (D/P) and

Documents against Acceptance (D/A). While payment is sometimes made by

remittance and collection, the most generally used method of payment is the

Letter of Credit.

As far as the seller’s benefit is concerned, Letter of Credit is better than D/P.

D/P at sight is better than D/P after sight, whereas D/P is better than D/A. In

international trade, payment through collection is accepted only when the financial

standing of the importer is sound or where a previous course of business has

inspired the exporter with confidence that the importer will be good for payment.

Page 7: 《 外贸英语函电 》

Part OnePart One

4. Letter of Credit (1)

Letter of Credit (abbreviated to L/C) is a reliable and safe method of payment,

facilitating trade with unknown buyers and giving protection to both sellers and

buyers. There are various types of L/C, such as irrevocable documentary credit, revolving credit, standby credit and back-to-back credit. Among them, the

irrevocable documentary credit is the most popular.

The parties concerned to a documentary credit are: the applicant

(importer/buyer), the issuing/opening bank, the advising/notifying bank, the

confirming bank, if any, the nominated paying/negotiating/accepting bank and the

beneficiary (seller/exporter).

Page 8: 《 外贸英语函电 》

Part OnePart One

4. Letter of Credit (2)

The procedure for issuing an L/C is as follows:

(1) The buyer and the seller conclude a sales contract providing for payment by

documentary L/C.

(2) The buyer instructs his/her bank (opening/issuing bank) to issue an L/C in favor

of the seller (beneficiary) for the amount of the purchase.

(3) The opening/issuing bank asks its correspondent bank (advising bank), usually in the country of the seller, to advise and perhaps also add its

confirmation to the documentary L/C.

(4) On arrival of the L/C, the advising bank advises the seller of the receipt of the

L/C. (Sometimes a seller requires a confirmed L/C. In this case, the advising

bank usually adds its confirmation, becoming the confirming bank).

(5) The seller will then dispatch the goods accordingly.

It is evident that the function of a bank is very important in the issuing of an L/C.

Page 9: 《 外贸英语函电 》

Part OnePart One

5. The main Contents of a Letter on Payment and L/C

Usually, a letter on payment and L/C concerns one of the following topics:

(1) The seller and the buyer negotiate the terms of payment. (The buyer usually

asks for easier payment terms.) The seller can accept or reject the buyer’s

request.

(2) The seller urges the buyer to rush the opening of the L/C.

(3) The buyer applies to the bank for the establishment of the L/C.

(4) The buyer advices the seller of the establishment of the L/C.

(5) The seller asks for the amendment of the L/C.

(6) The seller asks the buyer to extend the L/C.

Page 10: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

Part I. For Letters on Negotiating the Terms of PaymentPart I. For Letters on Negotiating the Terms of Payment

Asking for easier terms of paymentAsking for easier terms of payment

1. Referring to th1. Referring to th

e relative order oe relative order o

r contractr contract

We refer to your contract No. ... We refer to your contract No. ... 关于贵方第…关于贵方第……号合同…号合同

Referring to... Referring to... 关于……关于……

With regard to our contract of... With regard to our contract of... 关于我们……关于我们……的合同的合同

With reference to the contract of... With reference to the contract of... 关于……的关于……的合同合同

See also other units for other expressions.See also other units for other expressions.

As..., we shall be glad if you...As..., we shall be glad if you...

因为……因为…… ,, 如果贵方……我们将不胜感激。如果贵方……我们将不胜感激。

Page 11: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

2. Putting forward 2. Putting forward

favorable favorable

payment terms or payment terms or

stating the stating the

reasonsreasons

As you know..., we suggest that...As you know..., we suggest that...

正如你所知……正如你所知…… ,, 我们建议……我们建议……

Owing to..., we would appreciate it if you...Owing to..., we would appreciate it if you...

由于……由于…… ,, 如果贵方……如果贵方…… ,, 我们将不胜感激。我们将不胜感激。

3. Expecting the 3. Expecting the

acceptanceacceptanceWe wish that you can accommodate us in tWe wish that you can accommodate us in t

his respect.his respect.

我们希望贵方在这方面给予照顾。我们希望贵方在这方面给予照顾。

We hope to receive your favourable reply. We hope to receive your favourable reply.

我们希望收到贵方肯定的答复。我们希望收到贵方肯定的答复。

Page 12: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

Replies to the letters asking for easier terms of paymentReplies to the letters asking for easier terms of payment

1. Stating the 1. Stating the

receipt of the letterreceipt of the letterWe have received your letter of... We have received your letter of...

已收到贵方……的来函。已收到贵方……的来函。

Thank you for your letter of... Thank you for your letter of... 感谢贵方…感谢贵方……的来函。…的来函。

See also other units for other expressions.See also other units for other expressions.

2. Accepting or 2. Accepting or

refusing the terms refusing the terms

and stating the and stating the

reasons or reasons or

providing providing

suggestionssuggestions

We understand that you have some difficuWe understand that you have some difficu

lties in lties in

opening the L/C. Such being the case, we opening the L/C. Such being the case, we

suggest... suggest...

payment. payment.

我们理解贵方开证有困难我们理解贵方开证有困难 ,, 因此建议使用……因此建议使用……付款。付款。

Page 13: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

In terms of payment, we could only acceIn terms of payment, we could only acce

pt confirmed irrevocable L/C. pt confirmed irrevocable L/C. 在付款条在付款条件方面件方面 ,, 我们只接受保兑的、不可撤销的信我们只接受保兑的、不可撤销的信用证。用证。

We regret we cannot accept your terms We regret we cannot accept your terms

of payment. of payment.

抱歉我们不能接受贵方的支付条款。抱歉我们不能接受贵方的支付条款。

3. Expecting 3. Expecting

cooperation or cooperation or

favorable replyfavorable reply

See other units for the same expressions.See other units for the same expressions.

Page 14: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

Part II. For Letters on L/CPart II. For Letters on L/C

Urging establishment of L/CUrging establishment of L/C

1. Referring to the 1. Referring to the

goods, relative order goods, relative order

or contractor contract

See Part I. in this table for the same expresSee Part I. in this table for the same expres

sions.sions.

The date of delivery is approaching, but The date of delivery is approaching, but

we still we still

have not received your L/C. have not received your L/C.

交货日期已临近交货日期已临近 ,, 但迄今为止我方尚未收到但迄今为止我方尚未收到贵方信贵方信用证。用证。

Page 15: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

2. Complaining 2. Complaining

about non-receipt of about non-receipt of

L/C, stating your L/C, stating your urgent need for the urgent need for the

L/C and inviting L/C and inviting

attention to the attention to the

mattermatter

We wish to remind you that it was agreeWe wish to remind you that it was agree

d when placing the order, that you would when placing the order, that you woul

d establish the required L/C upon receipd establish the required L/C upon receip

t of our confirmation. t of our confirmation. 我方提请贵方注意我方提请贵方注意 ,,

订货时双方约定订货时双方约定 ,, 一接到我方确认书一接到我方确认书 ,, 贵方贵方就开立信用证。就开立信用证。The goods have been ready for shipmenThe goods have been ready for shipment for t for

quite some time. We request that you taquite some time. We request that you take ke

immediate action, particularly since we immediate action, particularly since we are not are not

aware of any valid reason for further delaware of any valid reason for further delaying the aying the

opening of the L/C. opening of the L/C. 由于货已备妥多日由于货已备妥多日 ,,贵方应立贵方应立即开证即开证 ,, 我们不知贵方有何合理理由迟迟不我们不知贵方有何合理理由迟迟不开证。开证。

Page 16: 《 外贸英语函电 》

Part TwoPart Two

Steps/ConteSteps/Conte

ntsntsTypical ExpressionsTypical Expressions

3.Urging the3.Urging the

buyer to buyer to rush rush

the opening the opening

of L/Cof L/C

We would be grateful if you would expedite estaWe would be grateful if you would expedite establishment of blishment of

the L/C so that we can ship the order in time. the L/C so that we can ship the order in time.

希望贵方能立即开证希望贵方能立即开证 ,, 以便我方按时发货。以便我方按时发货。We want to make it clear that the L/C should be oWe want to make it clear that the L/C should be opened in pened in

time, otherwise, it will cause us a great deal of ditime, otherwise, it will cause us a great deal of difficulties.fficulties.

请注意信用证应及时开立请注意信用证应及时开立 ,, 否则将导致很多麻烦。否则将导致很多麻烦。Please open the relevant L/C in time to ensure thPlease open the relevant L/C in time to ensure the fulfillm-ent of the order. e fulfillm-ent of the order. 请及时开立相关信用证请及时开立相关信用证以保证订单的执行。以保证订单的执行。In order to book the shipping space at an earlier In order to book the shipping space at an earlier date, date,

please open the L/C immediately. please open the L/C immediately.

为便于及早租船定舱为便于及早租船定舱 ,, 请尽快开证。请尽快开证。

Page 17: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

4. Expecting 4. Expecting

receiving L/C in receiving L/C in

early timeearly time

We hope you will open the L/C in time, so aWe hope you will open the L/C in time, so a

s to ensure early shipment. s to ensure early shipment.

希望贵方能及时开出该信用证希望贵方能及时开出该信用证 ,, 以确保早日装以确保早日装运。运。

We look forward to receiving the relative L/We look forward to receiving the relative L/

C at an C at an

early date. early date. 期待早日收到相关信用证。 期待早日收到相关信用证。

See other units for the similar expressions.See other units for the similar expressions.

Applying for L/CApplying for L/C

1. Asking a bank 1. Asking a bank

for the opening of for the opening of

an L/Can L/C

Please open an irrevocable Letter of Credit Please open an irrevocable Letter of Credit

in favor in favor

of... of... 请开立一份以……为收益人的不可撤销请开立一份以……为收益人的不可撤销信用证。 信用证。

Page 18: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

We shall be very glad if you arrange to issue We shall be very glad if you arrange to issue

an irrevocable L/C for the amount of... in favoan irrevocable L/C for the amount of... in favo

r of... r of... 如贵方能安排开立以……为收益人的如贵方能安排开立以……为收益人的 ,, 金金额为……的不可撤销信用证额为……的不可撤销信用证 ,, 我们将不胜感激。我们将不胜感激。

2. Stating 2. Stating

details of details of

information in information in

L/CL/C

The L/C should state that transshipment is prThe L/C should state that transshipment is prohibited. ohibited.

信用证应注明禁止转运。信用证应注明禁止转运。Partial shipments are permitted because we cPartial shipments are permitted because we cannot annot

supply all the goods you ordered at one time. supply all the goods you ordered at one time. 应允许分应允许分批装运批装运 ,, 因为我们不能一次提供所有贵方订购的因为我们不能一次提供所有贵方订购的货物。货物。Payment will be made against shipping docuPayment will be made against shipping documents.ments.

应凭运输单据付款。应凭运输单据付款。

Page 19: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

3. Enclosing 3. Enclosing

the application the application

form and form and

expecting an expecting an

early opening of early opening of

L/CL/C

We enclose the application form for the L/C aWe enclose the application form for the L/C and would nd would

be glad if you can open the L/C as soon as pbe glad if you can open the L/C as soon as possible.ossible.

附上信用证申请表附上信用证申请表 ,, 如能尽早开证如能尽早开证 ,, 将不胜感激。将不胜感激。

Please open the L/C as soon as possible. Please open the L/C as soon as possible. 请请尽早开证。尽早开证。

Please arrange to have the L/C opened at youPlease arrange to have the L/C opened at you

r earliest convenience. r earliest convenience. 请尽早安排开出信用证请尽早安排开出信用证。。

Advising the seller of the establishment of the L/CAdvising the seller of the establishment of the L/C

1. Referring to 1. Referring to

the goods, the goods,

relative order or relative order or

contractcontract

See Part I. in this table for the same expressions.See Part I. in this table for the same expressions.

Page 20: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentSteps/Content

ssTypical ExpressionsTypical Expressions

2. Stating 2. Stating

that you have that you have

instructed a instructed a

bank to open bank to open

an L/C, an L/C,

indicating the indicating the

details of the details of the

L/CL/C

We are glad to inform you that the L/C No. ... foWe are glad to inform you that the L/C No. ... for the r the

amount of ...has been established in your favor amount of ...has been established in your favor through through

the... Bank. the... Bank. 很高兴告知您很高兴告知您 ,, 以贵方为受益人的金以贵方为受益人的金额为……额为……的第……号信用证已由……银行开出。的第……号信用证已由……银行开出。We have opened an L/C in your favour through We have opened an L/C in your favour through the... the...

(bank) for an amount of... (bank) for an amount of... 我们已通过……银行我们已通过……银行开立了以开立了以贵方为受益人的金额为……的信用证。贵方为受益人的金额为……的信用证。The relevant L/C has already been established.The relevant L/C has already been established.

相关信用证已经开出。相关信用证已经开出。We have arranged with our bank to issue an L/We have arranged with our bank to issue an L/C in your C in your

favor. favor. 我们已和我方银行办妥向贵方开出信用证我们已和我方银行办妥向贵方开出信用证的手续。的手续。

Page 21: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentsSteps/Contents Typical ExpressionsTypical Expressions

3. Expecting an 3. Expecting an

early shipmentearly shipmentUpon receipt of the above-mentioned L/C, pleUpon receipt of the above-mentioned L/C, ple

ase ase

arrange shipment immediately as per the conarrange shipment immediately as per the con

tracted tracted

date. date. 收到信用证后收到信用证后 ,, 请立即按合同规定安排装请立即按合同规定安排装运。运。

Please advise us when the goods have been Please advise us when the goods have been

shipped. shipped.

货物装运之后请通知我方。货物装运之后请通知我方。

Asking the buyer for the amendment or extending of the L/CAsking the buyer for the amendment or extending of the L/C

1. Telling the 1. Telling the

buyers that you buyers that you

have received have received

the L/Cthe L/C

We wish to acknowledge receipt of the L/C NWe wish to acknowledge receipt of the L/C N

o.30 for o.30 for

the amount of US$5000 covering your order the amount of US$5000 covering your order

No.987.No.987.

贵方贵方 987987 号订单项下金额号订单项下金额 50005000 美元的美元的 3030 号信用号信用证已收到。 证已收到。

Page 22: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentSteps/Content

ssTypical ExpressionsTypical Expressions

Thank you for your L/C No. ... Thank you for your L/C No. ... 谢谢你们的……谢谢你们的……号信用证。号信用证。We have received your L/C No. ...We have received your L/C No. ...

你们的……号信用证已收到。你们的……号信用证已收到。

See other units for the similar expressions.See other units for the similar expressions.

2. Pointing out 2. Pointing out

the the

discrepancies discrepancies

that need that need

amendment or amendment or

stating the stating the

reasons for reasons for

extendingextending

We find that the following two points do not coWe find that the following two points do not co

nform to nform to

the contract. the contract. 我们发现信用证条款中有两点与合我们发现信用证条款中有两点与合同不符。同不符。Please delete “transshipment not allowed” as Please delete “transshipment not allowed” as direct direct

steamers to your port are not available and trasteamers to your port are not available and transshipment nsshipment

at Hong Kong is necessary. at Hong Kong is necessary. 请删去“不准转请删去“不准转船”字样。因为船”字样。因为到你方港口没有直达船到你方港口没有直达船 ,, 必须在香港转船。必须在香港转船。

Page 23: 《 外贸英语函电 》

Part TwoPart Two

Steps/ContentSteps/Content

ssTypical ExpressionsTypical Expressions

Under such circumstances, we find that both tUnder such circumstances, we find that both t

he he

shipment and validity of the L/C should be exteshipment and validity of the L/C should be exte

nded nded

respectively.respectively.

在这种情形下在这种情形下 ,, 船期和信用证有效期都应延期。船期和信用证有效期都应延期。3. Expecting 3. Expecting

an early an early

amendment amendment

Your prompt attention to the matter will be mucYour prompt attention to the matter will be muc

h h

appreciated. appreciated.

请尽快办理此事请尽快办理此事 ,, 不胜感激。 不胜感激。 We will not be able to ship the goods in time if We will not be able to ship the goods in time if

the the

amendments to the L/C come too late.amendments to the L/C come too late.

如果信用证修改得太迟如果信用证修改得太迟 ,, 我们将无法按时交货。我们将无法按时交货。

Page 24: 《 外贸英语函电 》

Part ThreePart ThreeExpressions (1)Expressions (1)

1. on perusal 仔细阅读之后2. amend the L/C to read “...” 把信用证改为“……”3. conform to... 与……相一致4. establish/issue/open L/C with/through the bank 通过银行开立信用证5. apply for L/C 申请开立信用证6. urge the establishment of L/C 催开信用证7. advise the establishment of L/C 通知信用证的开立8. amendment to L/C 修改信用证 ; extension of L/C 延展信用证9. in one’s favour 以某人为收益人10. draw (a draft) on sb. 向某人开立 ( 汇票 )

Page 25: 《 外贸英语函电 》

Part ThreePart ThreeExpressions (2)Expressions (2)

11. D/P at sight 即期付款交单 ; D/P after sight 远期付款交单12. collection 托收13. cash against shipping documents 凭单付现14. terms of payment 付款条件15. confirmed/irrevocable/documentary/transferable Letter of Credit 保兑的 / 不 可撤销的 / 跟单的 / 可转让的信用证16. D/A 承兑交单17. under (on)...terms, on...basis 按……方式18. make an exception, as an exceptional case 破例19. as a special accommodation 作为特殊照顾20. expedite/rush an L/C 加速开立信用证

Page 26: 《 外贸英语函电 》

Part ThreePart ThreeTypical Sentences (1)Typical Sentences (1)

1. In regards to the 25000 yards of cotton under the sales confirmation No.789, we would like to draw your attention to the fact that the date of delivery is

approaching, but we have not yet received your relative L/C.

2. It would be advisable for you to establish the covering L/C as early as possible

to enable the shipment in due time.

3. In order to avoid any further delay, please make sure that the L/C stipulations

are in precise accordance with the terms of the contract.

4. The S/C stipulates that shipment should be effected during August and the L/C

should reach us by the end of June. However, so far we have not received

your L/C.

5. To develop our business, it is essential to adopt more flexible modes of

payment.

6. We thank you for your L/C No.135 for 20 tons of clam. Among the clause

specified in your L/C we find that the following points do not conform to the S/C.

Page 27: 《 外贸英语函电 》

Part ThreePart ThreeTypical Sentences (2)Typical Sentences (2)

7. We are confident that you will give us cooperation by extending the shipment

date to June 10, 2007 and the negotiation validity to June 25, 2007 respectively.

8. Since the goods are now ready for shipment, we request that you cable your

amendments to the credit as soon as possible.

9. You are kindly requested to increase the amount of your L/C by US$600.

10. We regret that we could not ship the goods by an April vessel because of the

delay of your L/C. We request that you make up the extension of the L/C as

soon as possible.

11. We request that you extend the shipping date to December 30, 2007 and the

credit validity to January 15, 2008. Please send us your reply as soon as

possible.

12. We write to you asking for an extension of the shipping date for one month.

13. We earnestly hope that you will extend the credit to the 30th of this month.

Page 28: 《 外贸英语函电 》

Part ThreePart ThreeTypical Sentences (3)Typical Sentences (3)

14. As a special accommodation, we will accept time L/C at 30 days.

15. Our usual terms of payment are by a confirmed, irrevocable Letter of Credit

available by draft at sight, accompanied by shipping documents which are to

be presented to the negotiating bank at the port of loading.

16. In view of the small amount of this transaction, we are prepared to accept

payment by D/P at (30 days) sight for the value of the goods shipped.

17. We regret that we are unable to consider your request for payment under D/A

terms.

18. In view of our long business relations, we will make an exception to our rules

this time and accept L/C at 30 days sight.

19. Please amend the amount of the L/C No.778 to read/reading “2% more or

less”.

20. We are faxing requesting a two-week extension of the L/C covering your

order No.123 for 500 cases frozen chicken.

Page 29: 《 外贸英语函电 》

Part FourPart Four Sample 1 Sample 1

A Letter Asking for Easier Payment Terms

Dear Sirs,

Regarding your sales confirmation No.123 for selling Mild Steel Sheets1 in the amount of US$100 000, we want to propose an easier payment arrangement.

Our past purchase from you has been paid as a rule by confirmed irrevocable Letter of Credit. On this basis, it has cost us a great deal. From the time credit is opened until the time our buyers pay us, the tie-up2 of our funds lasts about four months. This situation is particularly taxing3 owing to the tight money4 conditions and unprecedentedly5 high bank interest rate.

We request that you agree to easier payment terms. Such an accommodation6 would be conductive to encouraging business. We propose either C/D7 on arrival of goods or D/P.

Your kindness in giving priority to the consideration of the above request and giving us an early favorable reply would be appreciated.

Yours faithfully,

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Part FourPart Four

Dear Sirs,

We note from your letter of August 2, 2007 that you wish to have a change in payment terms.

Actually, there is nothing unusual in our original arrangement. Counting from the time you open credit till the time shipment reaches your port, the intervals1, which is quite normal, is only about three months. Besides, your L/C is opened when the goods are ready for shipment. In this case2, we are sorry that we cannot meet your wishes.

As we must insist on our customary practice, we sincerely hope that you will not think us unaccommodating.

As soon as a fresh supply3 of Mild Steel Sheets comes in, we will contact you.

Yours faithfully,

A Reply to the Letter of Sample 1Sample 2 Sample 2

Page 31: 《 外贸英语函电 》

Part FourPart Four

Dear Sirs,

Re: Our Sales Contract No.C234

With reference to the 4000 dozen shirts under our S/C No.C234, we wish to draw your attention to the fact that the date of delivery is approaching, but we still have not received your covering Letter of Credit to date1. Please expedite2 the opening of the L/C, so that we may execute the order smoothly.

In order to avoid subsequent amendments, please see to it that the L/C stipulations are in exact accordance with the terms of the contract.

We hope to receive your favorable news soon.

Yours sincerely,

Sample 3 Sample 3

Urging Establishment of L/ C

Page 32: 《 外贸英语函电 》

Part FourPart Four

Dear Sir or Madam:

Please open an irrevocable Letter of Credit for US$30000 in favour of1 the Medifa Medica Equipment Ltd., the credit to be valid until October 30, 2007.

The documents, which may be used against negotiation2, are as follows:bill of lading3, commercial invoice4 and packing list5 in triplicate.

The conditions of shipment of 400 sets medical equipment are as per S/C No.968; Transshipment is prohibited and partial shipments are permitted.

We have enclosed the application form for the L/C and would appreciate it if you can open the L/C as soon as possible.

Yours sincerely,

Sample 4Sample 4Applying for L/C

Page 33: 《 外贸英语函电 》

Part FourPart Four

Dear Sir or Madam:

Re: Our Order No.887/07

Sewing Machines

We have instructed the Commercial Bank of San Francisco to open a credit for US$... in your favour, valid until May 30, 2007. The credit will be confirmed by the Bank of China, Guangzhou, who will accept your draft on them1 at sight for the amount of your invoice.

The documents required for negotiation are:3 copies of Commercial Invoices2 copies of Bill of LadingInsurance Policy2

Please advise us by cable when the sewing machines have been shipped.

Sincerely yours,

Sample 5Sample 5Advising the Establishment of L/C

Page 34: 《 外贸英语函电 》

Part FourPart Four

Dear Sirs,

We have received your L/C No.3639 issued1 by the Chartered Bank2, London for the amount of US$18000 covering 15000 dozen stretch nylon socks3. On perusal, we find that transshipment and partial shipment4 are not allowed.

As direct steamers to your port are few and far between5, we often have to ship via Hong Kong. It would be to mutual benefit to use partial shipment because we could ship immediately whatever we have on hand instead of waiting for the whole lot to be completed. Therefore, we are cabling, asking you to amend the L/C to read “Partshipments and transshipment allowed”. We would greatly appreciate it if this amendment is cabled without delay, as our goods have been packed ready for shipment for quite some time.

Yours faithfully,

Sample 6Sample 6Asking for the Amendment to L/C

Page 35: 《 外贸英语函电 》

Part FourPart Four

Dear Mr. Stone,

We have received your L/C No.189 and thank you for your cooperation.

We regret that we could not ship the goods by the end of July because of the delay of

your L/C. We are aware that the only vessel1 available this month that will leave in one or

two days and the deadline for booking space has past.

We would ask that you extend2 the shipping date and credit validity for one month

respectively. Please reply as soon as possible.

Yours faithfully,

Sample 7Sample 7Asking for the Extension of L/C

Page 36: 《 外贸英语函电 》

Part FivePart Five

1. Put the following English into Chinese. (1)

Beginning Training

催开信用证

(1) urge the establishment of L/C

(2) cash against shipping documents

凭单付现

(3) documentary L/C

跟单信用证

(4) as a special accommodation

作为特殊照顾

Page 37: 《 外贸英语函电 》

Part FivePart Five

1. Put the following English into Chinese. (2)

(5) D/P at sight

(6) on perusal

(7) extension of L/C

(8) collection

(9) draw (a draft) on sb.

即期付款交单

仔细阅读之后

延展信用证

托收

向某人开立 ( 汇票 )

Page 38: 《 外贸英语函电 》

Part FivePart Five

1. Put the following English into Chinese. (3)

(10) in one’s favor

(11) Our terms of payment are by confirmed irrevocable Letter of Credit by draft at sight.

(12) Payment is to be made against sight draft drawn under a confirmed irrevocable, divisible and transferable Letter of Credit without recourse for the amount.

以某人为收益人

我方支付条件是凭保兑的、不可撤销的即期信用证付款。

付款需凭保兑的、不可撤销的、可分割的、可转让的、无追索权的信用证及即期汇票支付。

Page 39: 《 外贸英语函电 》

Part FivePart Five

1. Put the following English into Chinese. (4)

(13) For payment, we require 100% value, confirmed, and irrevocable Letter of Credit with partial shipment and transshipment allowed clause, available by draft at sight, against surrender of full set of shipping documents to the negotiating bank here.

(14) As agreed, the terms of payment for the above orders are Letter of Credit at 60 days sight or D/P sight draft.

关于支付,我们要求按发票金额的 100% 以保兑的、不可撤销的信用证凭即期汇票付款,允许分批装运和转船,并以提交全套装运单据给我处的议付银行为有效。

按照协定,上述订货的支付条件是见票 60 天的信用证或即期付款交单。

Page 40: 《 外贸英语函电 》

Part FivePart Five

1. Put the following English into Chinese. (5)

(15) In compliance with your request, we have made an exception to accept delivery against D/P at sight. However, this should not be taken as a precedent in future shipments.

(16) We regret we cannot accept cash against documents on arrival of goods at destination.

按照贵方要求,我们破例地接受即期付款交单的支付方式,但下不为例。

抱歉,我方不能接受货到后凭单付现的支付条件。

(17) We would suggest that for this particular order you let us have a D/D, on receipt of which, we will ship the goods on the first available steamer.

我方建议,对这次订货,你们用票汇方式支付。一收到汇票我们就用最早可用的轮船装运这批货。

Page 41: 《 外贸英语函电 》

Part FivePart Five

1. Put the following English into Chinese. (6)

(18) We wish to reiterate that it is only in view of our long friendly business relations that we extend you this accommodation.

(19) It appears that the stipulations in the L/C are not in agreement with the contract.

我方想重申一下,只是鉴于我们之间长期友好的贸易关系,我方才给贵方这样的宽限。

我们希望引起贵方注意:贵方第 123 号订单的交货期已临近,但至今为止我们仍然未收到有关信用证。

信用证中的规定似乎与合同的条款不一致。

(20) We wish to draw your attention to the fact that the date of delivery of your order No.123 is approaching, but we still have not received the covering L/C.

Page 42: 《 外贸英语函电 》

Part FivePart Five2. Read the following letters and choose the best one from the given answers for the missing prepositions.

to; at; of; with; in; on; for; from; onto; into; by

Letter 1

Dear Mr. James,

We refer (1) your contract No.368 covering lumber (2) the amount of US$8000 and contract No.369 (3) iron pipes (4) the amount of US$7000.Since both the contracts are less than 10000 (5) value, we would like you to accept D/P as the term of payment.

We hope that this arrangement will meet with your approval and look forward to your early reply.

Yours sincerely, P. MedwayPurchasing Manager

for_______to______ in______

in______in______

Page 43: 《 外贸英语函电 》

Part FivePart Fiveto; at; of; with; in; on; for; from; onto; into; by

Letter 2

Dear Mr. Medway,

We have received your letter in which you ask for an easier term (1) payment.

In consideration of the very pleasant business relationship we have had with your firm

for more than 15 years, we have decided to agree (2) your suggestion. We shall,

therefore, in future draw (3) you (4) 60 days, documents (5)

acceptance, and trust that this term will suit your requirements.

We hope that our concession will result in a considerable increase of your orders. We

can assure you that we will always try our best to execute them to your complete

satisfaction.

Sincerely yours,Mr. Wu

against__________at_______

of______

to______

on______

Page 44: 《 外贸英语函电 》

Part FivePart FiveIntermediate Training

1. Put the following Chinese into English. (1)

(1) 加速开立信用证

(2) 破例

(3) 承兑交单

(4) 保兑的、不可撤销的、可转让的信用证

expedite/rush an L/C

make an exception; as an exceptional case

D/A

confirmed, irrevocable, transferable Letter of Credit

Page 45: 《 外贸英语函电 》

Part FivePart Five

1. Put the following Chinese into English. (2)

(5) 付款条件

(6) 把信用证改为 :

(7) 远期付款交单

(8) 通过银行开立信用证

(9) 通知信用证的开立

terms of payment

amend the L/C to read “…”

D/P after sight

establish/issue/open L/C with/through the bank

advise the establishment of L/C

Page 46: 《 外贸英语函电 》

Part FivePart Five

1. Put the following Chinese into English. (3)

(10) 与……相一致

(11) 请尽力加快开证 , 以便我们能顺利地执行订单。

(12) 鉴于这桩交易的金额很小 , 我方打算接受以即期付款交单方式收取所运 货物的款项。

conform to…

Please do your utmost to expedite L/C, so that we may execute the order smoothly.

In view of the amount of this transaction being very small, we are prepared to accept payment by D/P at sight for the value of the goods shipped.

Page 47: 《 外贸英语函电 》

Part FivePart Five

1. Put the following Chinese into English. (4)

(13) 为了避免往后的修改 , 请务必做到信用证的规定与合同的条款完全一致。

(14) 今天下午我方电告贵方 , 要求将信用证修改为 : 允许转船和分批装运。

In order to avoid subsequent amendment, please see to it that the L/C stipulations are in exact accordance with the terms of the contract.

We are cabling you this afternoon, asking you to amend the L/C to read: TRANSHIPMENT AND PARTSHIPMENTS ALLOWED.

Page 48: 《 外贸英语函电 》

Part FivePart Five

1. Put the following Chinese into English. (5)

(15) 如贵方能毫不延误地电开信用证修改书 , 我们将不胜感激 , 因为我方的货 物已备妥待运多时了。

(16) 请电展信用证中的装船期至 7 月 15 日、有效期至 8 月 15 日 , 以便我方能顺利 执行该货物的装运。

We will be glad if you will see to it that the amendment to the L/C is cabled without delay, as our goods have been ready for shipment for quite some time.

Please extend by cable the shipment date of your L/C to July 15 and validity to August 15, thus enabling us to effect a smooth shipment of the goods in question.

Page 49: 《 外贸英语函电 》

Part FivePart Five

1. Put the following Chinese into English. (6)

(17) 作为鼓励业务的表示 , 我方将考虑在促销期间接受贵方付款交单的支付 条件。这一点你们也许会有兴趣。

(18) 由于贵方第 123 号订单下的货物已备妥有相当长的时间 , 所以贵方有必要 立即采取行动 , 尽快开出有关信用证。

It may interest you to know that as a sign of encouragement, we willconsider accepting payment by D/P during this sales-promotion stage.

As the goods against your order No.123 have been ready for quite some time, it is imperative that you take immediate action to have the covering L/C established as soon as possible.

Page 50: 《 外贸英语函电 》

Part FivePart Five

1. Put the following Chinese into English. (7)

(19) 请将 349 号信用证有效期延至 2007 年 6 月 4 日 , 以便装运顺利进行。

(20) 兹附寄跟单信用证申请书一份 , 请开立以 ABC 公司为收益人 , 金额为 40000 美元的不可撤销的信用证 , 有效期至 6 月 15 日。

Please have the L/C No.349 extended until June 4, 2007 so that we may make shipment without fail.

We enclose an application form for documentary credit. Please arrange to establish for our account an irrevocable Letter of Credit for US $40000 in favor of ABC Co., the credit to be valid until June 15.

Page 51: 《 外贸英语函电 》

Part FivePart Five2. Supply the missing words in the blanks of the following letter. The first letters are given.

Dear Sir or Madam:

We wish to (1)i you that the goods (2)u L/C No.46 have been (3)r for

quite some time. According to the (4)s in the foregoing sales confirmations,

(5)s is to be made during May/June. However, we have not yet (6)r

your L/C even though you promised to (7)e it immediately after signing the (8)S

. We must (9)p out that unless your L/C reaches

us by the end of this month, we will not be able to (10)e shipment within the

stipulated time.

Please look into this matter and let us have a reply without delay.

/C (sales contract/confirmation)_______________________________

nder_________nform__________

ffect__________

eceived___________

stablish___________

tipulation____________

hipment__________

oint________

eady_________

Page 52: 《 外贸英语函电 》

Part FivePart FiveAdvanced Training

1. Letter Composing (1)

On behalf of the addresser, compose a letter according to the given

information and message. Remember to arrange the necessary parts in proper

form as they should be set out in a business letter.

Information:

(1)Sender’s name: Guangdong Foreign Trade Development Corp. (exporter)

(2)Sender’s address: 779 East Dongfeng Road, Guangzhou, China

(3)Sender’s cable address: 5527 GFTDC

(4)Sender’s telex: 44388 GFTDC CN

(5)Sender’s fax number: 86-20-83328156

(6)Date: September 15, 2007

(7)Receiver’s name: H. J. Wilkinson & Co. Ltd., importer

(8)Receiver’s address: 245 Lombart Street, Lagos, Nigeria

Page 53: 《 外贸英语函电 》

Part FivePart Five1. Letter Composing (2)

Message:

(1) 告诉对方去函提及的是关于 899 号合同项下的 2000台电冰箱。(2) 提请对方注意交货期已临近 , 但至我方仍没收到相关信用证。 (3) 促请对方尽快开证 , 以便我方按期履行订单。(4) 提醒对方注意信用证条款要与合同完全一致。(5) 表示希望早日收到信用证。

Page 54: 《 外贸英语函电 》

Part FivePart Five2. Letter Replying

Dear Mr. Tomson, We have received your Letter of Credit No.323, under S/C No.145. On perusal, we find two points which do not conform to the stipulations of S/C No.145.

Please amend the L/C as follows:

The total value of your order should be US$200 000 instead of US$150 000. Add the wording, “5% more or less allowed” after the number of the quantity.

We would like you to make the above-mentioned amendments immediately. We would then be able to ship the goods in time.

We are waiting for your quick reply.

Sincerely yours,

Read the following letter and then compose a letter in reply to it.

Page 55: 《 外贸英语函电 》