AP ModuleNote Management ModuleAR ModuleFixed Asset ModuleGeneral Ledger Module

Opening Procedure of FIN ModuleOpening Procedure of FIN Module

Go live on Nov 1,2014

Asset

Cash/Bank

Note Receivable

Account Receivable

Down Payment

Fixed Asset

Liabilities

Short Liability

Note Payable

Account Payable

Other Account Payable

Withholding Tax

Advanced of AR

Medium, Long-term Liabliity

Shareholder

注意 : 1. Debit Amt= Credit Amt

2. Preparation for Opening

3. Comparison List of New and Old CoAs

Balance SheetBalance Sheet

AP Module: Account Payable, Accrued Expense, Down payment, Temporary Receipt, Allowance of AP, Temporary AP.

AR Module: Account Receivable, Other Account Receivable, Advanced of AR, Temporary Receipt, Allowance of AR.

Note Management: Note Payable, Note Receivable, Bank, Time Deposit, Financial Loan.

Fixed Asset ： Asset, Depreciation Expense.

GL Module : Trial Balance.

Initial Balance-Be Controlled CoAsInitial Balance-Be Controlled CoAs

Opening of AP Opening of AP TransactionsTransactionsPreparation: Detail Report of AP.

Opening Method: Manually Key In.Checking Items:

Create a New Doc. Type of Opening Usage, Transfer to Voucher, and Reverse Voucher 。

Create a New“ Opening CoA of(9999)” Un-offseting AP need to be created manually

by detail. In case of the VAT-IN and WHT Amt had been

reganized before go-live, so we just need to type the Include-Tax Amt for all AP Transaction.

Checking Report: Detail Report of AP(aapr150)

Checking Balance of AP & GLChecking Balance of AP & GL

Billing of APaapt120

Accrued Expenseaapt120

Down Paymentaapt220

Temporary Paymentaapt220

Detail Report of AP

aapr150

Doc. Type of AP:aapi103

Post Voucher aapp400

Update Sub-Module

Statisticsaglp130

Manually Reverse Voucheraglt110

Detail Report of AP

aapr150

Trial Balanceaglr105

Opening Procedure of AP Opening Procedure of AP ModuleModule

Temp. APaapt160

Create Opening Create Opening Account(9999)Account(9999)

Opening Notice of APOpening Notice of APItem Program Type Method

No

Memo

AP-3rd Party aapt120 12Manually Entry

Type all Un-Offset AP Transaction that Transaction Date < 1-Nov-2014.

0.Transaction Date=>31-Oct-2014. 1.Type Un-Offset AP Transaction by

Detail. 2.Type Opening CoA at Debit CoA

(apa51).3.Type AP at Credit CoA (apa54).4.Transfer all entry sheets to G/L

Voucher by Summarized, then reverse it.

AP-Related Party

aapt120 12Manually Entry

Other AP aapt120 12Manually Entry

Down Payment/Temp. Payment/Allowance of AP

aapt220 22Manually Entry

Type Opening CoA at Credit CoA (apa51).Type Down Payment or Allowance of AP at Debit CoA (apa54). Others are the same as above.

Temp. AP aapt160 16Manually Entry

Type Opening CoA at Debit CoA (apa51).Type Temp. AP at Credit CoA (apa54)Others are the same as above.

Temp. Accrued Expense

aapt160 16Manually Entry

Type Opening at Debit CoA (apa51).Type Temp. AE at Credit CoA apa54).Type a least one line at detail of AP. Others are the same as above.

Asset

Cash/Bank

Account Receivable

Note Receivable

Down PaymentDown Payment

Temp. PaymentTemp. Payment

Allowance of APAllowance of AP

Fixed Asset

Liabilities

Account PayableAccount Payable

Temp. APTemp. AP

Note Payable

Advanced of AR

Shareholders

※TIPTOP Generate Entry Sheet for Opening:

Advanced of AP, Allowance of AP ： AP, Other AP, Temp. AP ： Dr. Temp. Payment, Advanced of AP Dr. Opening CoA-(9999) Cr. Opening CoA-(9999) Cr. AP, Other AP, Temp. AP

Type AP Balance -T Account RelationshipType AP Balance -T Account Relationship

All Opening AP Doc. Type : All Opening AP Doc. Type : 12.MISC AP12.MISC AP

Create Opening Transaction Create Opening Transaction CategoriesCategories

MISC AP Doc. Type:12MISC AP Doc. Type:12

Maintain Opening Categories of Maintain Opening Categories of MISC.APMISC.AP

Advanced of AP Doc. Advanced of AP Doc. Type:22Type:22

Maintain Opening Balance of Maintain Opening Balance of Prepaid/TempPrepaid/Temp

Doc Type of Temporary AP:16Doc Type of Temporary AP:16

Maintain balance of Temp AP:Maintain balance of Temp AP:(16)(16)

Opening of AR Opening of AR TransactionsTransactions Preparation: Detail report of AR

Opening Method: Manually Key In. Checking Item:

Create a New Doc. Type of Opening Usage, Transfer to Voucher, and Reverse Voucher 。

Create a New“Opening CoA of(9999) “of Opposite CoA of AR, Other AR, Temporary Receipt, and Advanced of AR.

No need to entry VAT Invoice No that be declarated in existing system.

Notice of Opening Date ： It is based on Historical Transaction DateKEY in by detail in new system.(It will effect the AR Aging Report)

Transfer from several Entry Sheets to one G/L Voucher by Summarized.

Checking Report: AR Account Detail Report(axrr151)

Checking Balance of AR & GLChecking Balance of AR & GL

ARCxrt300-14

MISC.ARCxrt300-14

Advanced ARCxrt300-22

Temporary Receipt

CXRT300-22

Detail Report of AR

axrr151

Doc Type of AR:axri010

Post Voucher axrp590

Update Sub-Module

Statisticsaglp130

Manually Reverse Voucheraglt110

Detail Report of AR

axrr151

Trial Balanceaglr105

Opening Procedure of AR Opening Procedure of AR ModuleModule

Asset

Cash/Bank

Account Account ReceivableReceivable

Note Receivable

Down Payment

Temp. Payment

Allowance of AP

Fixed Asset

Liabilities

Account Payable

Temp. AP

Note Payable

Advanced of ARAdvanced of AR

Shareholders

※TIPTOP Generate Entry Sheet for Opening: AR, MISC. AR Advanced and

Allowance of AR ： ： Dr. AR, MISC. AR Dr. Opening CoA-(9999) Cr. Opening CoA-(9999) Cr. Advanced and Allowance of AR

Type AR Balance -T Account RelationshipType AR Balance -T Account Relationship

ItemProgram

Type

Method No Memo

AR-3rd Party cxrt300

14Manually

EntryOpen Account Receivable which not

receive before 31-Oct-2014.0.Account Category is 14.MISC,

Transaction Date is original transaction date.

1.Create Account Receivable detail(only balance which not receive).

2.Debit CoA(oma18) is Account Receivable.

3.Credit CoA is opening CoA.4.It should create a data which is MISC in

the detail(Uploading by IT)5.The document type of opening should

generate entry sheet.

AR-Related Party

cxrt300

14Manually

Entry

Other AR cxrt300

14Manually

Entry

Advanced of AR/ Temp. Receipt/

Allowance of AR

cxrt300

22Manually

Entry

Open Advance Receive before 31-Oct-2014 which have to be offset.

0.Account Category is 22.Account to Off-set, Transaction Date is original transaction date.

1.Create Account Receivable detail(only balance which not receive).

2.Debit CoA(oma18) is Advanced Receivable or Allowance.

3.Credit CoA isn't need to type.4.It should create a data which is MISC in

the detail.5.The document type of opening should

generate entry sheet.

Opening Notice of AROpening Notice of AR

All Opening AR Doc. Type: All Opening AR Doc. Type: MISC/AllowanceARMISC/AllowanceAR

All Opening AR Doc. Type : 14.MISC All Opening AR Doc. Type : 14.MISC AR/22.Allowance ARAR/22.Allowance AR

Open Balance of Bank/Cash Equalent/Petty Open Balance of Bank/Cash Equalent/Petty CashCash

Create a New Opening Doc. Type of Bank Transaction.

Generate Opening Entry Sheet at Bank Transaction(anmt302) by manually entry in.Method:

1.Entry the physical amount of all Different Currency Bank Accounts at Bank Transaction (anmt302) on 31-Oct, 2014.

Dr: Cash XXX Petty Cash XXX Each Bank XXX Cr ： Opening Account XXX2.Excute Update Deposit Statistics (anmp320)(Year/

Month:2014/11)->Opening Year /Month3.Checking Report: (1)Bank Account Balance Report.(anmr322) (2)Print Bank Reconciliation Report.(anmr341)->Only

Account Date and Bank Date are different on 31-Oct,2014.

Create 2 New Opening Doc. Types of NR and NP Transaction.

Create a Opening Chart of Account (9999).Generate Opening Entry Sheet at Bank

Transaction(anmt302) by manually entry in.Method:Entry the real Checqu No of NR and NP for

checking use.Checking Report:

Print Notes Payable Monthly Balance Detail.(anmr108)

Print Notes Receivable Monthly Balance Detail.(anmr208)

Opening of NR/NP (Ignored)Opening of NR/NP (Ignored)

Opening Notice of Opening Notice of NR/NP(Ignore)NR/NP(Ignore)

Item Program Type Method # Memo

Outstanding NR-Master Data

anmt200

　 Manually Entry

1.Create Note Receivable which due date is after 31-Oct-2014.2.The document type of opening should generate entry sheet

Outstanding NR- Store In Bank Record

anmt250

1Manually Entry

Create a Transaction of Collection for all opening Note receivable.

Outstanding NP-Master Data

(Be Expired after 1-Jan 2014)

anmt100

　 Manually Entry

1.Create Note Payable which due date is after 1-Nov-2014 in anmt100.2.Create a Note Payable Transaction which type is Created.3.Summarize entry sheet and transfer to voucher, then carry-forward.

Outstanding NP-Master Data(Be

Expired before 1-Jan 2014,but Non-Cash

out by Vendors)

anmt100

　 Manually Entry

1.Create Note Payable which due date is before 31-Oct-2014, and uncash in back account.2.Create a Note Payable Transaction which type is Created.3.Summarize entry sheet and transfer to voucher, then carry-forward.

Outstanding NP-(Be Expired before 1-Jan 2014,but Non-Cash

out by Vendors)

anmt150

8Manually Entry

1.Create a Note Payable Transaction with Transaction Type is cash and Transaction Date is 31-Oct-2014 for all Note Payable which status is cash.

2.The document type which type is cash don't need to generate entry and transfer to voucher.

3.Check Print Notes Payable Transaction Detail(anmr102)

4. Execute Bank Reconciliation(anmt300).Clear bank date!

Asset

Cash/Bank

Note Receivable

Account Receivable

Down Payment

Fixed Asset

Liabilities

Short Liability

Note Payable

Account Payable

Other Account Payable

Withholding Tax

Advanced of AR

Medium, Long-term Liabliity

Shareholder

TIPTOP Entry Sheet:

Dr. Note Receivable Dr. Opening Account-(9999)

Cr. Opening Account-(9999) Cr. Note Payable

P/S: Generate Opening Entry Sheet at Bank Transaction (anmt302).

Type NM Balance -T Account Relationship Type NM Balance -T Account Relationship (Ignored)(Ignored)

Asset

Cash/Bank

Note Receivable

Account Receivable

Down Payment

Fixed Asset

Liabilities

Short Liability

Note Payable

Account Payable

Other Account Payable

Withholding Tax

Advanced of AR

Medium, Long-term Liabliity

Shareholder

TIPTOP Entry Sheet:

Dr. Bank

Cr. Opening Account-(9999)P/S: Generate Opening Entry Sheet at Bank Transaction

(anmt302).

Type Bank Account Balance -T Account Type Bank Account Balance -T Account RelationshipRelationship

Create Opening Doc. Type of Create Opening Doc. Type of BankBank

Opening of Fixed AssetsOpening of Fixed Assets

Preparation: Detail Report of FA(Existing System)

Opening Method : Manually Entry In. Checking Items:

Check list ： (a)Property No,(b)Keeper ID (c)Chart of Account, (d)Relative Date, (e)Relative Amt (if the amt =0, we do not allow save as space column)

Excuting Import Initial Data of FA (afap999)Opening Balance of Depreciation Expense (afai900) Check Amt of Depreciation Exp.is correct of FIN Book (afap998afai901 for Tax Book)

Excuting End of Month Carry Forward(afap304)->Excuting End of Year Carry Forward (afat305)

Checking Report: Fixed Asset Property List (afar201) Individual Asset Detail (afar223)

Opening CoAsProgra

m ID

TypeOpenin

gMethod

RowCoun

tRemark

Opening assets for Cost

afai100

　Manuall

y type

1.Upload to afai100 and confirm, check amount of YTD Accumulated Depreciation and Accumulated Depreciation.

2.Checking report afar2013.Execute afap999 to generate opening data(if go-live on 1-Nov-2014, need not to execute it).

Opening assets for Expense

afai100

　Manuall

y type

Check report afar223

Opening Notice of FAOpening Notice of FA

Opening of GLOpening of GL

Preparation: Trial Balance(By List of New CoAs ).

Opening Method: Manually Entry In. Checking Items:

Set up the Account Book No of All Modules. Check if we need to entry in Opening Voucher of T/S last

year for 2 Years Comparison Report. P/L CoAs–Entry in by Department ID, or Dimension Code. B/S CoAs–Entry in the Changing Amt on 31-Oct- 2014. Create the New and Old CoAs Mapping List, check their

balance are the same after opening. Check Opening Voucher must be Balanced.Checking Report Print Trial Balance(aglr105) Update Sub-system Statistics(aglp130) Print Account Period Report at aglr200(by

summarized) ,aglr201(by detail) to check detail amt. Print Account-Based B/S(aglr111)

Opening Notice of GLOpening Notice of GL

Opening CoAs

Program

IDType

Opening

Method

RowCoun

tRemark

Balance of CoAs

aglt110

　Manual

ly type

1.Create a voucher which is based on trial balance on the old system(It should be separated if setting detail contra or dimension management).

2.Complete the report structure by agli116 of trial balance.

3.Checking List before Posting Voucher(aglr901)->Post->Checking Trial Balance

4.Finish checking Trial Balance->End of Month Carry-forward->Checking Financial report

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