+ + cash basis accounting system for tally.erp 9 + introduced by
TRANSCRIPT
+
CASH BASIS ACCOUNTING
SYSTEM for
Tally.ERP 9
+
Introduced By
Welcome to Apex Family and The World of Tally
+www.apexactsoft.com [email protected]
++ Together let’s explore the beneficial ways of using
Tally.ERP 9
+
Cash Basis Accounting
in Tally.ERP 9
+
Here’s Our Idea
Benefits of using Apex solution and
Tally.ERP9
Present Business Scenario
Challenges
How Apex Solution Handles These
Challenges
www.apexactsoft.com [email protected]
Business Scenario
+BusinessScenario
+
Important professionals like you use Cash Basis Accounting
You also use Tally.ERP 9 for business
You need a system to maintain Cash Basis Accounting in Tally.ERP 9
You want the system to follow all statutory and practical needs
www.apexactsoft.com [email protected]
Main Business Challenges in Tally.ERP 9
+Main Business Challenges in
Tally.ERP 9
+
Creating Invoices with Service Descriptions
Keeping these invoices unaccounted (To avoid unnecessary Service Tax or Income Tax Liability)
Outstanding Management(Without booking the invoices in accounts)
Convert the received amount against the invoice into Principle + Service Tax and then book the Income
www.apexactsoft.com [email protected]
Alternate Solutions
+
Alternate Solutions
&
Their Drawbacks
+
Maintain Two Books of Accounts in Tally.ERP 9
Use external source like Excel Files for outstanding follow up
Book the invoices only when the income is received
www.apexactsoft.com [email protected]
Their Drawbacks
Difficult to Reconcile Records
Added Human Efforts
Reduced Accuracy
Increased Dependability
Features of Solution by Apex
+
Features of Solutionby Apex
+
Create Service Invoice with Sub-form
Store these invoices in Tally.ERP 9 without Accounting Effect
Generate Outstanding Reports on the basis of these Invoices
www.apexactsoft.com [email protected]
Pass the revenue entry based on the receipt automatically
Auto entry calculates the Service Tax and helps compliance
Service Invoice Features
+
ServiceInvoice
Features
+
Create a new special document ‘Service Invoice’
Use Sub-Form for service description in invoice
Entered text can be used as template in multiple invoices
www.apexactsoft.com [email protected]
Include Logo printing with Terms & conditions in invoice
Include firm’s Bank details (like RTGS) in invoice – for faster payment
Have both Service Tax Applicable and Non Applicable services covered in Invoice
+www.apexactsoft.com [email protected]
+Create Service Invoice with Sub-form
As you select the menu a Sub-Form will open for you to enter the service details
+www.apexactsoft.com [email protected]
+Service Invoice Sub-form
Select your service category here. You can create your own service items too.
Enter your service details here under the selected service category
If you select the option YES under ADD ST, the Service tax component gets calculated automatically
+www.apexactsoft.com [email protected]
+Service Invoice Details
The details entered in the sub-form appear in the invoice as seen. The break-up of Basic Amount and Service Tax is visible.
+www.apexactsoft.com [email protected]
+Service Invoice Format
Terms & Conditions as needed
Statutory Registration Details
Bank details for RTGS Payments
Receivables Management
+Receivables
Management
+
Created invoices have no direct impact on Accounts
Yet the Receivables Tracking is possible with two specially designedreports
www.apexactsoft.com [email protected]
1 - Outstanding Report - Summary
2 - Outstanding Report Detailed – Client Wise –Bill Wise
User gets a clear view of Received and Pending payments with these reports
+www.apexactsoft.com [email protected]
+Outstanding Statement on the basis of the Optional Vouchers
Summary - Party Information At A Glance
Use this information to know the status of the party – whether it has debit balance or not
+www.apexactsoft.com [email protected]
+Outstanding Statement on the basis of the Optional Vouchers
Details - Party Payment History
Here we can see the details of outstanding
Receivables Management
+Receipt Based Revenue Entry
Booking
+
On receipt of the payment (partial or full) the figure is recorded against the respective invoice
www.apexactsoft.com [email protected]
The module Auto Calculates Revenue and Service Tax components in the received amount
Revenue is thus booked automatically on RECEIPT BASIS
Service Tax compliance is also carried out as the Service tax component too gets booked automatically.
+www.apexactsoft.com [email protected]
+Pass the revenue entry based on the receipt automatically
As you select the menu a Sub-Form will open for you to enter the Actual Collection details
+www.apexactsoft.com [email protected]
+Collection Details
Total Payables Of An Invoice And Collected Partial Amount
+www.apexactsoft.com [email protected]
+Pass the revenue entry based on the receipt automatically
Set “ YES” to option enter Receipt Details for Auto Receipt Entry
+www.apexactsoft.com [email protected]
+Receipt Entry Details
After filling the required details of the receipt amount auto revenue entry will be booked
+www.apexactsoft.com [email protected]
+Special Features – Import Opening Balance
Import Data Collected in Excel Template to the Apex Module
Data Available in Other Software
Data Available inTally.ERP 9
Get the Data Collected in Excel Template
----
----
----
----
----
----
+www.apexactsoft.com [email protected]
+Import Opening Balance – Excel Template
Sr No Invoice No Invoice Date Posting Date Customer Name Description Amount Service Tax Gross Amount RTGS
1 3 01/04/2013 01/04/2014 Debtor 3 Income Tax Work - filing Income Tax return for the Period 2013-2014 25000.00 3090.00 28090.00 HDFC Bank
2 4 01/04/2013 01/04/2014 Debtor 4 Income Tax Work - filing Income Tax return for the Period 2013-2014 25000.00 3090.00 28090.00 HDFC Bank
3 5 01/04/2013 01/04/2014 Debtor 5 Income Tax Work - filing Income Tax return for the Period 50000.00 6180.00 56180.00 HDFC Bank
4 7 01/05/2013 01/04/2014 Debtor 1 Income Tax Work - filing Income Tax return for the Period 2013-2014 5000.00 618.00 5618.00 HDFC Bank
5 10 01/05/2013 01/04/2014 Debtor 4 Income Tax Work - filing Income Tax return for the Period 2013-2014 20000.00 2472.00 22472.00 HDFC Bank
6 14 01/06/2013 01/04/2014 Debtor 2 Income Tax Work - filing Income Tax return for the Period 2013-2014 44000.00 5438.00 49438.00 HDFC Bank
7 15 01/06/2013 01/04/2014 Debtor 3 Income Tax Work - filing Income Tax return for the Period 2013-2014 40000.00 4944.00 44944.00 HDFC Bank
8 17 01/06/2013 01/04/2014 Debtor 5 Income Tax Work - filing Income Tax return for the Period 2013-2014 23456.00 2899.00 26355.00 HDFC Bank
9 19 10/07/2013 01/04/2014 Debtor 1 Income Tax Work - filing Income Tax return for the Period 2013-2014 37750.00 4666.00 42416.00 HDFC Bank
10 20 01/08/2013 01/04/2014 Debtor 1 Income Tax Work - filing Income Tax return for the Period 2013-2014 27750.00 3430.00 31180.00 HDFC Bank
11 22 15/08/2013 01/04/2014 Debtor 1 Income Tax Work - filing Income Tax return for the Period 2013-2014 56001.00 6921.00 62922.00 HDFC Bank
12 23 15/08/2013 01/04/2014 Debtor 2 Income Tax Work - filing Income Tax return for the Period 2013-2014 11100.00 1372.00 12472.00 HDFC Bank
13 24 15/08/2013 01/04/2014 Debtor 1 Income Tax Work - filing Income Tax return for the Period 2013-2014 38201.00 4721.00 42922.00 HDFC Bank
14 27 10/09/2013 01/04/2014 Debtor 2 Income Tax Work - filing Income Tax return for the Period 2013-2014 20000.00 2472.00 22472.00 HDFC Bank
15 28 13/09/2013 01/04/2014 Debtor 4 Income Tax Work - filing Income Tax return for the Period 2013-2014 11100.00 1372.00 12472.00 HDFC Bank
Benefits of the module
+Benefits of the
module
+
Get rid of two books of accounts and save time.
www.apexactsoft.com [email protected]
Pay tax on only the realized income.
Calculate Service Tax Liability on received income automatically.
Best control over invoicing and Outstanding Management
+
ADD-ONFeatures by Apex
+www.apexactsoft.com [email protected]
Address BookGet One Line Record for Contact Details of Parties
Bank details in Party MasterShow Own Bank Details in Invoice for ready reference to the party
Day Book As per System DateCapture system date in every voucher at the time of creation / alteration
Avoid Overwriting in Auto Numbering Avoid change of numbering in booked vouchers – even on back dated entry
Auto / Manual BRS
Cheque Book Management
Pre-Configured Cheque Printing
Cheque Printing
Cash / Cheques Deposit Slip
Payment Advice
+Tally
Advantages
8th Floor, Balaji Infotech, Plot A-278, Road 16-A,
Wagle Industrial Estate, Thane (W)- 400 604
Maharashtra, India
Phone No.: +91-22-25818181 (100 lines)
Thane Address: (Head Office)
699/1, Dnyansmruti, Deccan Gymkhana, Pune
411004,
Maharashtra, India
Phone No.: +91-20- 25530214
Pune Address:
+
