* dufferin-peel catholic district school board 2016 board agenda and...regular board meeting...

Regular Board Meeting Tuesday, October 25, 2016 - 7:00 P.M. Board Room, Catholic Education Centre The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. AGENDA

A Routine Matters

1. Call to Order and Attendance 2. Opening Prayer 3. Declaration of Interest 4. Approval of the Agenda

i. Approval of Consent of Calendar Items 5. Approval of Minutes, Regular Board Meeting September 27, 2016

i. Business Arising from the Minutes

B Awards and Presentation 1. Resolution—Treaty Week 2. Presentation of the St. Hildegard of Bingen Stewardship and Sustainable Practices Award to

Paola Gaspari—M. Mazzorato C Pastor’s Remarks Monsignor Joseph Shiels /Dr. A. Simone

D Delegations 1. P. DiMartino—St. Gertrude Closing 2. T. Wah Kan—East Credit PAR- Impact of Decision E Information/Reports From Trustees, For Receipt

i) Regular Reports ii) Good News Items

F Information/Reports From Committees For Receipt

1. Minutes of the Special Education Advisory Committee Meeting, September 14, 2016 —S. Hobin

2. Minutes of the Administration and Finance Committee Meeting, October 4, 2016 —A. Abbruscato 3. Minutes of the Faith and Program Committee Meeting, October 11, 2016—E. O’Toole

G Information/Reports From Administration For Receipt

H Trustee, Committee, Administration Reports Requiring Action

1. Ontario Catholic School Trustees’ Association (OCSTA) Membership Fee—J. Cherepacha 2. Ontario Catholic School Trustees’ Association (OCSTA) Special F.A.C.E. Levy—J. Cherepacha 3. Minutes of the Board By-Law/Policies Review Committee Meeting, October 18, 2016

—E. O’Toole

Agenda – Regular Board Meeting – October 25, 2016

I Notice of Motion

1. Notice of Motion regarding air conditioning—Trustee B. Iannicca, Mississauga Ward 7 J Additional Business K Questions Asked of, and by, Board Members L Declared Interest Items M In Camera Session See In Camera Agenda N Rise and Report O Future Meetings

P Adjournment

November 22, 2016 Organizational Board December 6, 2016 December 13, 2016

January 24, 2017 February 28, 2017 March 28 , 2017

April 25, 2017 May 23, 2017 June 20, 2017

Agenda – Regular Board Meeting – October 25, 2016

OPENING PRAYER

O ALMIGHTY GOD OUR FATHER IN HEAVEN

FROM WHOM ALL GOODNESS AND TRUTH ON EARTH HAVE COME FORTH

GRANT TO US – THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING

THE VISION TO RECOGNIZE AND THE VIGOR TO ESPOUSE

SOUND PRINCIPLES OF EDUCATIONAL THEORY AND PRACTICE IN A SPIRIT OF BALANCED

JUDGEMENT AND WITH PROPER PERSPECTIVE

GIVE US ALSO THE COURAGE TO TURN AT ALL TIMES

ONTO THE PATH OF HIGHER GOODNESS IN OUR DELIBERATIONS

ADMINISTRATIVE DECISIONS AND COURSES OF ACTION

Regular Board Meeting, October 25, 2016 Remembering our Deceased

Remembering our Deceased

October 2016

Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen Students

► Michelle Bouchard, Grade 11 student, St. Marguerite d’Youville Secondary School.

► Lauren Bouchard, former student, St. Marguerite d’Youville Secondary School.

Family Members of Staff

► Margaret Laliberte, mother-in-law of Catherine McDonald, teacher, Father Michael Goetz Secondary School.

► Ronald "Ron" Flanagan, husband of retired Vice Principal Jocelyne Flaman.

► John Brkich, father of Lisa Brkich, teacher, St. Thomas Aquinas Secondary School; father-in-law of Rick Bernasiewicz, teacher, Archbishop Romero Catholic Secondary School.

► Souad Khourieh, grandmother of Tala Khoury, Long-Term Occasional teacher, St. Vincent de Paul School.

► Elva Talamas, mother of Rosario Talamas, Educational Resource Worker, St. Joseph Catholic School, Streetsville.

► Antonio Prochilo, grandfather of Rosemarie Lucas, Educational Resource Worker, St. Isaac Jogues School and of Tony Maiolo, Principal, Georges Vanier Catholic School.

► Joyce Whitter, mother of Carol Pogson, Child Youth Worker, Philip Pocock Catholic Secondary School.

► Giuseppe Pilolli, father of Josephine (Pina) Mastronardi, teacher, St. Anthony School; father-in-law of Grace Pilolli, Occasional Educational Resource Worker/Designated Early Childhood Educator.

► Florence Daniels, grandmother of Pat Daniels, teacher, Pauline Vanier Catholic School.

► Antonietta Bartolomeo Rotundo, mother-in-law of Adele Rotundo, Educational Resource Worker, Father Michael Goetz Secondary School.

► Vincent Figliomeni, father-in-law of Patty Figliomeni, Head Secretary, Holy Spirit Catholic School.

► Salvatore Porco, father of Mary Porco, teacher, St. Brigid School.

► Seaneil Taitt-Lloyd, nephew of Janace King-Watson, Social Worker, Catholic Education Centre.

► Angelina Morra, grandmother of Patrizia Didio-Spinelli, teacher, St. Kevin School.

► Pasquale Marcantonio, father of Amelia Rohn, St. Edmund School and of Lucio Marcantonio, teacher, John Cabot Catholic Secondary School.

► Joan Agnew, mother of Kevin Gregg, teacher, Bishop Scalabrini School.

► Ruby Lewis, mother of Brenda McHeady, teacher, currently on leave from the Dufferin-Peel Catholic District School Board.

► Chester Nail, father of Peggy McCollum, teacher, Good Shepherd School and of Tammy Yurichuk, Occasional teacher; father-in-law of Fred Yurichuk, Occasional teacher; grandfather of Michael McCollum, teacher, St. Roch Catholic Secondary School and of David Nail, Long Term Occasional teacher, St. Andrew School.

Regular Board Meeting, October 25, 2016 Remembering our Deceased

► Tommaso D’Alanno, father-in-law of Natasha D’Alanno, teacher, St. Elizabeth Seton School.

► Thomas Lee, father-in-law of John Price, Carpenter, Maintenance Department, Keaton Centre; grand-father of Jordan Abdilla, Long Term Occasional teacher, St. Michael Catholic Secondary School and of Heston Abdilla, Occasional teacher; father of the late Jacqueline Price, former Head Secretary, Holy Cross School.

► Colleen Pickering, sister of Ben Goetz, teacher, Cardinal Newman Catholic School.

► Kathleen Nadine Ward, sister of Sandra Ward-Cooper, Education Resource Worker, Father C.W. Sullivan and St. Mary School.

► Bernardito Merza, brother of Annalyn Galarion, teacher, St. Augustine Secondary School.

► Amalia Rossi, mother of Gina Gelsomini, retired secretary, St. Michael Catholic Secondary School; grandmother of Lisa Cameron, Head Secretary, St. Anne School.

► Cosima Azzarello, grandmother of Christopher Leo, teacher, St. Therese of the Child Jesus School.

► Basilio “Bill” Nyznyk, father of Andrea Nyznyk, teacher, Our Lady of Mount Carmel Secondary School.

► Marilyn Cheaney, grandmother of Lisa Cheaney-Hogan, teacher, St. Ursula School.

► Marianne Schmid Lamberston, mother of Irene Tilling, teacher, St. Aloysius Gonzaga Secondary School.

► Czeslawa Kuprianowicz, grandmother of Joanna Kajda, teacher, Cardinal Ambrozic Catholic Secondary School.

► Ivan Kramaric, father of Anna Jankowski, Designated Early Childhood Educator, St. Faustina School.

► Adelina Xamin, mother of Jeff Xamin, Custodian, St. Teresa of Calcutta Catholic School.

► Aldo Liegghio, father of Ivana Liegghio, teacher, St. Francis Xavier Secondary School.

► Dorice Vida Pierre, mother-in-law of Patricia Pierre, Administrative Assistant, Planning & Operations, CEC.

► Antonino Monaco, grandfather of Lina Sepe, teacher, Guardian Angels Catholic School.

And also for those whose passing we have not mentioned, we know that God will not forget.

RECOMMENDATION TO THE BOARD

REPORT NUMBER A 5

MINUTES OF THE REGULAR BOARD MEETING SEPTEMBER 27, 2016

1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, SEPTEMBER 27, 2016, BE RECEIVED.

Agenda –Regular Board Meeting – October 25, 2016

Minutes – Regular Board Meeting – September 27, 2016

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Minutes of the Regular Board Meeting Tuesday, September 27, 2016 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: M. Pascucci

Vice Chair: T. Thomas

Trustees: A. Abbruscato D. D’Souza A. da Silva

L. del Rosario F. Di Cosola S. Hobin

B. Iannicca E. O’Toole S. Xaviour

Student Trustees: J. Alvi T. Glod

Director of Education: M. Mazzorato Associate Director of Corporate Services, Chief Financial Officer and Treasurer:

J. Hrajnik

Associate Director of Instructional Services: S. McWatters

Superintendents: D. Amaral C. Blanchard J. Cherepacha

T. Cruz D. Del Bianco D. Finegan-Downey

S. Kendrick T. Lariviere L. Papaloni

C. Pitoscia S. Steer L. Storey

M. Vecchiarino

Assistant Superintendents: E. Fischer T. Peel

General Managers: B. Campbell T. Davis R. Eberhardt

B. Hester R. Moriah

Recorder: L. Mackereth

A Routine Matters

1. Call to Order and Attendance Chair M. Pascucci called the meeting to order at 7:00 p.m. and welcomed W. Lopez,

In House Legal Counsel. 2. Opening Prayer Chair of the Board, M. Pascucci led the Opening Prayer recognizing the Feast of

St. Vincent de Paul.

3. Declaration of Interest The following trustees declared an interest in agenda items: A5 Minutes of Regular Board Meeting – August 30, 2016, Item L1

H1 Minutes of the Administration and Finance Committee Meeting – September 6, 2016, Item L1

M1 In-Camera – Minutes of In-Camera Session of Regular Board Meeting – August 30, 2016 Declared Item 1

M 2 In-Camera - Minutes of the In-Camera Session of the Administration and Finance Committee Meeting – September 6, 2016, Declared Item 1

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Trustee M. Pascucci—family member belongs to OECTA Trustee S. Hobin —family members belong to OECTA and OECTA OT Trustee A. Abbruscato—family members belong to OECTA and OECTA OT Trustee A. da Silva—related to the Trustee Code of Conduct Trustee B. Iannicca—family members belong to OECTA OT and CUPE 2026

Motion 322 (16-09-27) by S. Xaviour Seconded by L. del Rosario THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED

4. Approval of the Agenda

Motion 323 (16-09-27) by L. del Rosario

Seconded by S. Xaviour

THAT THE AGENDA BE APPROVED. CARRIED

i) Approval of Consent of Calendar Items

a) Employee Population Report as of August 31, 2016

Motion 324 (16-09-27) by L. del Rosario

Seconded by S. Xaviour

THAT THE EMPLOYEE POPULATION REPORT AS OF AUGUST 31, 2016, BE APPROVED.

CARRIED

5. Approval of the Minutes of the Regular Board Meeting, August 30, 2016, excluding item L1

Motion 325 (16-09-27) by B. Iannicca Seconded by A. Abbruscato

THAT THE MINUTES OF THE REGULAR BOARD MEETING, AUGUST 30, 2016, EXCLUDING ITEM L1, BE APPROVED.

CARRIED i) Business Arising from the Minutes

Nil B Awards and Presentations

1. Presentation of the Dufferin-Peel Catholic Award to Merit to Mrs. Joan and Dr.

Andrew Simone, Canadian Food for Children M. Mazzorato, Director of Education, advised the Dufferin-Peel Catholic Award of Merit recognizes and honours individuals and organizations for their exceptional contribution and distinguished service to Dufferin-Peel and to Catholic education. Dr. Andrew and Mrs. Joan Simone have helped thousands of children around the world. Students and staff have been impacted by visits to their warehouse. They collect, deliver and sort donations and help to pack containers. Graduate E.

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Kendrick and St. Paul Catholic Secondary student K. Janik, shared their experiences. Chair M. Pascucci paid tribute to Dr. and Mrs. Simone for their support of Catholic schools, Catholic education in the community and for being role models for students and staff.

Motion 326 (16-09-27) by B. Iannicca Seconded by T. Thomas

THAT THE PRESENTATION OF THE DUFFERIN-PEEL CATHOLIC AWARD TO MERIT TO MRS. JOAN AND DR. ANDREW SIMONE, CANADIAN FOOD FOR CHILDREN, BE RECEIVED.

CARRIED 2. Recognition of All Employees—M. Mazzorato

M. Mazzorato, Director of Education, announced that Dufferin-Peel Catholic District School Board intends to recognize all staff on May 1, the Feast Day of St. Joseph the Worker. A proclamation recognizing all employees will be presented at the April Board Meeting.

Motion 327 (16-09-27) by L. del Rosario Seconded by D. D’Souza

THAT THE VERBAL REPORT, RECOGNITION OF ALL EMPLOYEES, BE RECEIVED. CARRIED 3. Proclamation – UNESCO World Teachers’ Day – October 5, 2016 – M. Mazzorato

M. Mazzorato, Director of Education, announced that each year the board proclaims October 5th as UNESCO World Teachers’ Day in Dufferin-Peel, as a symbolic gesture in celebration of our teachers and those who support the work of teachers.

Motion 328 (16-09-27) by A. da Silva Seconded by F. Di Cosola

THAT THE PROCLAMATION WITH RESPECT TO THE UNESCO (UNITED NATIONS

EDUCATIONAL SCIENTIFIC AND CULTURAL ORGANIZATION) WORLD TEACHERS’ DAY – OCTOBER 5, 2016, BE RECEIVED.

CARRIED Motion 329 (16-09-27) by A. da Silva Seconded by F. Di Cosola

THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS

OCTOBER 5, 2016 BE RECOGNIZED AND CELEBRATED AS WORLD TEACHERS’ DAY IN DUFFERIN-PEEL SCHOOLS AND FACILITIES AND THAT ALL ARE ENCOURAGED TO THANK TEACHERS FOR THEIR COMMITMENT TO CATHOLIC EDUCATION IN DUFFERIN-PEEL AND FOR THE OUTSTANDING WORK THEY DO WITH STUDENTS EACH AND EVERY DAY.

CARRIED

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4. Proclamation – Bus Driver Appreciation Day—October 19, 2016—J. Hrajnik

J. Hrajnik, Associate Director of Corporate Services, Chief Financial Officer and Treasurer announced that each year the board proclaims a designated day in October as Bus Driver Appreciation Day, where schools and students are encouraged to thank and celebrate the men and women who are a vital part of our student transportation system.

Motion 330 (16-09-27) by S. Xaviour Seconded by S. Hobin

THAT THE PROCLAMATION WITH RESPECT TO BUS DRIVER APPRECIATION DAY—OCTOBER 19, 2019, BE RECEIVED.

CARRIED Motion 331 (16-09-27) by S. Xaviour Seconded by S. Hobin

THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS OCTOBER 19, 2016 BE RECOGNIZED AND CELEBRATED AS BUS DRIVER APPRECIATION DAY WHEREBY ALL DUFFERIN-PEEL SCHOOLS ARE ENCOURAGED, IN AN APPROPRIATE MANNER, TO CELEBRATE AND THANK THEIR BUS DRIVERS FOR A JOB WELL DONE.

CARRIED 5. Proclamation – Child Care Worker and Early Childhood Educator Appreciation Day,

October 26, 2016—S. McWatters

S. McWatters, Associate Director of Instructional Services, announced that the board annually proclaims a designated day in October as Child Care Worker and Early Childhood Education Appreciation Day in Dufferin-Peel.

Motion 332 (16-09-27) by L. del Rosario Seconded by A. Abbruscato

THAT THE PROCLAMATION WITH RESPECT TO CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATON DAY, OCTOBER 26, 2016, BE RECEIVED.

CARRIED Motion 333 (16-09-27) by L. del Rosario Seconded by A. Abbruscato

THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS

OCTOBER 26, 2016 BE DESIGNATED AS THE 16TH ANNUAL ‘CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATION DAY’ IN RECOGNITION OF THE EDUCATION, DEDICATION AND COMMITMENT OF CHILD CARE WORKERS TO CHILDREN, THEIR FAMILIES AND QUALITY OF LIFE OF THE COMMUNITY.

CARRIED

C Pastor’s Remarks

Director of Education M. Mazzorato introduced a video presentation featuring Fr. Robert Mignella of St. Marguerite d’Youville Parish. In this Year of Mercy, local pastors have been invited to provide videotaped remarks at Board meetings.

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M. Mazzorato, Director of Education, recognized Silvana Gos, principal St. Marguerite d’Youville Secondary School and Shelagh Peterson, coordinator, Religious Education and Faith Formation, for their work on this project.

Motion 334 (16-09-27) by A. da Silva Seconded by D. D’Souza

THAT THE PASTOR’S REMARKS FROM FR. ROBERT MIGNELLA, BE RECEIVED. CARRIED

D Delegations

1. M. Pacek and A. Pacek—St. Nicholas School Busing M. Pacek, parent and A. Pacek, student, delegated the Board requesting busing be reinstated for St. Nicholas School in the area identified as the Bolton Arterial Route (BAR). Trustees asked questions of clarification.

Motion 335 (16-09-27) by F. Di Cosola Seconded by B. Iannicca

THAT THE DELEGATION, M. PACEK AND A. PACEK—ST. NICHOLAS SCHOOL BUSING, BE RECEIVED.

CARRIED

2. R. Gorenc—St. Nicholas School Busing R. Gorenc—St. Nicholas School parent, delegated the Board requesting busing be reinstated for St. Nicholas School in the area identified as the Bolton Arterial Route (BAR). Trustees asked questions of clarification.

Motion 336 (16-09-27) by F. Di Cosola Seconded by L. del Rosario

THAT THE DELEGATION, R. GORENC—ST. NICHOLAS SCHOOL BUSING, BE RECEIVED.

CARRIED 3. S. Somers—St. Nicholas School Busing

St. Nicholas School parent, delegated the Board requesting busing be reinstated for St. Nicholas students residing east of Coleraine Drive, pending safety concerns being reviewed by Caledon Traffic Safety Council.

Motion 337 (16-09-27) by F. Di Cosola Seconded by A. da Silva

THAT THE DELEGATION, S. SOMERS—ST. NICHOLAS SCHOOL BUSING, BE RECEIVED.

CARRIED

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Trustee E. O’Toole shared her intended motion: Whereas the Traffic Safety Council for the Town of Caledon will be forth coming in the 2016-2017 school year; BE IT RESOLVED THAT Busing be reinstated until the Town of Caledon brings forth the report, regarding this intersection, from the Traffic Safety Council.

Chair M. Pascucci would not accept the motion, ruling it was illegal. Trustee F. Di Cosola challenged the Chair and requested a recorded vote. M. Mazzorato, Director of Education and Secretary to the Board, assumed the Chair.

Motion 338 (16-06-21) by F. Di Cosola

THAT THE RULING OF THE CHAIR, WITH RESPECT TO THE PROPOSED MOTION, STAND.

Yeas: Trustees B. Iannicca, D. D’Souza, M. Pascucci, T. Thomas, A. Abbruscato, L. del Rosario, S. Xaviour

Nays: Trustee F. Di Cosola, E. O’Toole, A. da Silva, S. Hobin Trustee E. O’Toole asked staff to contact the Town of Caledon to release the report. Trustee F. Di Cosola asked that the Student Transportation of Peel Region (STOPR) policy be reviewed at the By-Law/Policies Committee Meeting. Trustee A. da Silva retired from the meeting at 8:55 p.m.

4. G. Wang—East Credit School Closing Options G. Wang, presented an analysis and impact of closing St. Gertrude and St. Dunstan schools and provided other options for the board to review and reconsider.

Motion 339 (16-09-27) by T. Thomas Seconded by S. Xaviour

THAT THE DELEGATION, G. WANG, EAST CREDIT SCHOOL CLOSING OPTIONS, BE RECEIVED.

CARRIED E Information/Reports from Trustees, for Receipt

i) Regular Reports

Ontario Catholic School Trustees’ Association (OCSTA) Resolutions—M. Pascucci Motion 340 (16-09-27) by T. Thomas Seconded by B. Iannicca

THAT THE REPORT, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) RESOLUTIONS, BE RECEIVED.

CARRIED

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ii) Good News Items

Trustees S. Xaviour, L. del Rosario and T. Thomas requested their Good News be provided for inclusion in the minutes.

Trustee S. Xaviour shared:

Father Francis McSpiritt Veggie Patch Club planted a vegetable garden inMay, tended to it and recently harvested their healthy snacks.

St. Thomas Aquinas Secondary School started the school year with the GetReady Program offering Numeracy, Literacy and Get Readiness classes for300 students supported by staff and 80 senior mentor students. TheirGrade 9 Orientation involved over 400 students involved in activities, aschool tour and a barbeque. At the annual Club Fair students had theopportunity to visit various clubs and sports teams and Student Councilexperienced a great retreat at CedarGlen Retreat Centre.Father Joseph celebrated mass with the St. Thomas Aquinas community.

Trustee L. del Rosario shared:

• St. Marcellinus Secondary School hosted 500 youth for the Archdiocese of Toronto Youth Ministry Training Day. Thank you to Chaplainy Leader Shane Byrne for ensuring the training requirements.

• Congratulations to Caitlin Peart, St. Augustine Secondary School; Jordan Gray, St. Francis Xavier Secondary School; Justin McKenzie, St. Marcellinus Catholic Secondary School; Akachukwu Nwakoby, St. Marcellinus Catholic Secondary School; Shontia Anderson, St. Roch Catholic Secondary School Vashti Darko, St. Roch Catholic Secondary School; Sydney Hussett, St. Roch Catholic Secondary School. These students were honoured at the 32nd

Scholarship and Recognition Awards dinner hosted by the United Achievers’ Club and each received a $1000 scholarship. Jordan Gray spoke on behalf of all the recipients and represented them well.

• Thank you to all schools for hosting Open Houses and welcoming parents and grandparents to our schools.

• Thank you to the Neighbourhood Police Unit (NPU) officers who joined in at St. Veronica School.

• A St. Veronica student was selected by the Children’s Wish foundation and he and his family will be travelling to Disney World Florida.

• Welcome to Associate Pastor Fr. Neiman D’Souza, St. Joseph Parish. During a surprise visit to meet the Grade 7 and 8 students of St. Barbara School, Fr. D’Souza blessed the new kindergarten playground.

• St. Gerard School started the first day of school with a blessing shared by Fr. Joyson, pastor, St. Martin of Tours parish. The parish is celebrating their 50th anniversary this year. Grade 7 and 8 students will be participating in a logo contest.

• A family of deer appeared briefly on the field while Our Lady of Good Voyage cross-country team was practicing.

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Trustee T. Thomas shared:

During September, St. Gertrude School hosted an Open House, successful Book Fair, kicked off the Terry Fox walk and are participating in a Thanksgiving Food Drive challenge for Mississauga Food Bank. The Opening School Mass, September 20th welcomed the new parish priest, Fr. Ravi.

St. Hilary School hosted a well-attended barbeque, an Open Hose and a Book Fair on September 22nd.

St. Veronica School hosted their Open House where many teachers featured student presentations with the use of technology. Many of the classrooms are set up using a responsive design where students choose seating according to the purpose of their activity. Grade 6, 7, and 8 classes have opted to use paperless agendas.

Newly appointed parish priest at Our Lady of the Airways Parish, Fr. Thomas Lim and Fr. Jimmy Joseph attended the Holy Cross School Open House and barbeque.

Trustee S. Hobin thanked principals, vice principals and staff for all of their hard

work through the busy school start up, curriculum nights, school masses and open houses.

Trustee E. O’Toole thanked the schools for the curriculum nights, barbeques and volunteers during a busy school start and offered a heartfelt congratulations to all.

Trustee M. Pascucci thanked the schools for the invitations to their open houses.

Chair of the Board, M. Pascucci, declared a recess at 9:19 p.m. The meeting reconvened at 9:29 p.m.

Student Trustee J. Alvi retired from the meeting at 9:29 p.m.

F Reports from Committees, for Receipt 1. Minutes of the Special Education Advisory Committee Meeting, June 15, 2016

—S. Hobin

Motion 341 (16-09-27) by S. Hobin Seconded by L. del Rosario

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, JUNE 15, 2016, BE RECEIVED.

CARRIED

2. Minutes of the Mississauga Public Library Board Meetings, May 18, 2016 and June 15, 2016 —T. Thomas

Motion 342 (16-09-27) by T. Thomas Seconded by L. del Rosario

THAT THE MINUTES OF THE MISSISSAUGA PUBLIC LIBRARY BOARD MEETINGS, MAY 18, 2016 AND JUNE 15, 2016, BE RECEIVED.

CARRIED

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3. Minutes of the Mississauga Public Library Special Board Meetings, June 30, 2016, July 6, 2016 and July 25, 2016—T. Thomas

Motion 343 (16-09-27) by T. Thomas Seconded by E. O’Toole

THAT THE MINUTES OF THE MISSISSAUGA PUBLIC LIBRARY SPECIAL BOARD MEETINGS, JUNE 30, 2016, JULY 6, 2016 AND JULY 25, 2016, BE RECEIVED.

CARRIED

4. Minutes of the Faith and Program Committee Meeting, September 13, 2016 —E. O’Toole

Motion 344 (16-09-27) by E. O’Toole Seconded by L. del Rosario

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, SEPTEMBER 13, 2016 BE RECEIVED.

CARRIED G Information/Reports from Administration, for Receipt

1. The Catholic Board Improvement Learning Cycle—D. Amaral

D. Amaral, Superintendent, Strategic Planning and Special Projects, reviewed the report, the development of the Catholic Board Improvement Learning Cycle and distributed the published copy.

Motion 345 (16-09-27) by B. Iannicca Seconded by A. Abbruscato

THAT THE REPORT, THE CATHOLIC BOARD IMPROVEMENT LEARNING CYCLE, BE RECEIVED.

CARRIED

H Trustee, Committee, Administration Reports, Requiring Action

1. Minutes of the Administration and Finance Committee Meeting, September 6, 2016 excluding item L1—A. Abbruscato

Motion 346 (16-09-27) by A. Abbruscato Seconded by S. Hobin

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, SEPTEMBER 6, 2016 EXCLUDING ITEM L1, BE RECEIVED.

CARRIED


THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD APPROVE THE TRANSFER OF BENEFITS FOR ITS REMAINING NON-UNION STAFF, TO THE PROVINCIAL NON-UNION EMPLOYEE LIFE AND HEALTH TRUST FOR PRINCIPALS, VICE-PRINCIPALS AND OTHER NON-UNION STAFF BY AUGUST 31, 2017.

CARRIED

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THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD AUTHORIZES ONTARIO CATHOLIC SCHOOL TRUSTEES ASSOCIATION (OCSTA) TO DEVELOP THE TERMS AND EXECUTE THE TRUST AGREEMENT FOR A NON-UNION EMPLOYEE LIFE AND HEALTH TRUST, WITH OTHER TRUSTEE ASSOCIATIONS, THE GOVERNMENT AND THE EDUCATION COUNCIL OF ASSOCIATIONS FOR BENEFITS (ECAB) TO PROVIDE EMPLOYEE BENEFITS TO ALL NON-UNIONIZED EMPLOYEES OF SCHOOL BOARDS IN THE PROVINCE OF ONTARIO.

CARRIED 2. Minutes of Audit Committee Meeting, September 20, 2016—S. Hobin

Motion 349 (16-09-27) by S. Hobin Seconded by E. O’Toole

THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, SEPTEMBER 20,

2016, BE RECEIVED. CARRIED

Motion 350 (16-09-27) by S. Hobin Seconded by E. O’Toole

2 THAT THE AUDIT COMMITTEE RECOMMEND TO THE BOARD, APPROVAL OF

THE AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2016, AS PREPARED BY DELOITTE LLP.

CARRIED Motion 351 (16-09-27) by S. Hobin Seconded by E. O’Toole

3 THAT THE AUDIT COMMITTEE RECOMMEND THAT THE BOARD APPROVE THE

REAPPOINTMENT OF KEVIN TRAVERS, CPA CA, AS AN EXTERNAL NON-BOARD MEMBER OF THE AUDIT COMMITTEE FOR ANOTHER THREE (3) YEAR TERM EFFECTIVE FEBRUARY 23, 2017 TO FEBRUARY 24, 2020.

CARRIED

3. Policy 1:00: Policy Review and Development

D. Amaral, Superintendent of Strategic Planning, Policy and Special Projects, reviewed the report. The draft policy complies with the Ministry of Education Policy and Program Memorandums (PPMs) which directed boards to engage in a process by which various groups are consulted to provide input to policies. The revised policy follows the existing framework and makes reference to a consultative review and development process. In response to Trustee S. Hobin, Superintendent D. Amaral advised the Education Act requires the consultation process, the policy would be circulated for review- substantial review, review or rescindment and brought back for final consideration and approval. Trustee F. Di Cosola inquired about policies which would seek community input. M. Mazzorato identified homework, dress code, electronic devices as examples of

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the types of policies which community input would be sought. In response to Trustee E. O’Toole’s inquiry, M. Mazzorato advised the intent is not to download to parents, but rather to seek their input if they wish to provide.

Motion 352 (16-09-27) by S. Hobin Seconded by S. Xaviour

THAT THE REPORT, POLICY 1:00: POLICY REVIEW AND DEVELOPMENT, BE

RECEIVED. CARRIED Motion 353 (16-09-27) by S. Hobin Seconded by S. Xaviour

THAT THE REPORT, POLICY 1:00: POLICY REVIEW AND DEVELOPMENT, BE

APPROVED AND ADOPTED. CARRIED 4. Mount Pleasant #1 Catholic Elementary—Naming of School

D. Del Bianco, Superintendent of Planning and Operations, reviewed the report and advised staff have consulted with the Mount Pleasant #1 neighbourhood, the local pastor and the School Council at St. Bonaventure and St. Leonard Schools which host the Mount Pleasant #1 community. Trustees voted on the following three names:

HOLY ROSARY CATHOLIC ELEMENTARY SCHOOL

ST. CLAUDE CATHOLIC ELEMENTARY SCHOOL

ST. DANIEL COMBONI CATHOLIC ELEMENTARY SCHOOL

Motion 354 (16-09-27) by D. D’Souza Seconded by S. Xaviour

THAT THE REPORT, MOUNT PLEASANT #1 CATHOLIC ELEMENTARY—NAMING OF SCHOOL, BE RECEIVED.

CARRIED


THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD APPROVE THE NAME ST. DANIEL COMBONI CATHOLIC ELEMENTARY SCHOOL FOR THE MOUNT PLEASANT #1 CATHOLIC ELEMENTARY SCHOOL.

CARRIED

Motion 356 (16-09-27) by L. del Rosario Seconded by D. D’Souza

THAT THE BALLOTS BE DESTROYED. CARRIED

A 5 Pg. 12


5. Ontario Catholic Schools Trustees’ Association (OCSTA) Resolution: Allocation of Funding to Boards to Support the Province’s Renewed Mathematics Strategy

Trustee S. Hobin indicated the importance to bring forth a resolution for consideration at the OCSTA Finance Brief, requesting the Ministry to reconsider its funding model for the Renewed Mathematics Strategy.

Motion 357 (16-09-27) by S. Hobin Seconded by B. Iannicca

THAT THE REPORT, ONTARIO CATHOLIC SCHOOLS TRUSTEES’ ASSOCIATION (OCSTA) RESOLUTION: ALLOCATION OF FUNDING TO BOARDS TO SUPPORT THE PROVINCE’S RENEWED MATHEMATICS STRATEGY, BE RECEIVED.

CARRIED Motion 358 (16-09-27) by S. Hobin Seconded by B. Iannicca

WHEREAS: Achieving Excellence, Promoting Well-Being, Ensuring Equity and Enhancing Public Confidence are core priorities identified in the Ministry of Education’s Achieving Excellence: A Renewed Vision for Education in Ontario; and

WHEREAS: The Province of Ontario has established EQAO to create and

administer large scale assessments to measure student achievement in mathematics across all school boards in Ontario; and

WHEREAS: The Student Achievement Division of the Ministry of Education

has identified that student achievement in mathematics is an expressed area of focus and priority; and

WHEREAS: The Education Act identifies that trustees are responsible and

accountable for student achievement and well-being. THEREFORE BE IT RESOLVED THAT: The Ontario Catholic School Trustees’ Association petition the Ministry of Education to provide funding to boards to support the Renewed Mathematics Strategy based on a per-pupil allocation and school boards will differentiate supports responding to their local context and need.

CARRIED

A 5 Pg. 13


I Notice of Motion Presented by Trustee B. Iannicca, Trustee for Mississauga Ward 7, for discussion at the Board Meeting scheduled for Tuesday October 25, 2016. Whereas Dufferin-Peel Catholic District School Board is committed to supporting student achievement and well-being; and Whereas there are currently sixty-four (64) elementary schools throughout our system with partial or no air conditioning. Be it resolved that staff undertakes a study to determine the feasibility and structural requirements for introducing air conditioning into all of our elementary school facilities that are currently not fully air conditioned, and The board’s long-term facilities master plan include a capital renewal strategy for the introduction of air conditioning based on the results of the feasibility and structural study.

J Additional Business Nil K Questions asked of, and by Board Members 1. Trustee A. Abbruscato inquired about how contractors are chosen for school

improvements. D. Del Bianco advised many of the contractors are prequalified and respond to request for proposals providing scope, schedule and budget. Board construction and maintenance staff oversees work on board property.

2. Trustee L. del Rosario inquired if consideration has been given to hosting elementary graduation ceremonies in secondary school auditoriums. This would provide an opportunity for students to visit the school and hospitality classes could provide refreshments at a reasonable cost. M. Mazzorato, Director of Education, advised an ad hoc committee will be established to review graduations.

3. Trustee S. Hobin inquired about sports bags being permitted on buses. D. Del Bianco, Superintendent of Planning and Operations requested the details and will advise. M. Mazzorato, Director of Education advised the Student Transportation of Peel Region (STOPR) Consortia could be reviewed through the By-Law/Policies Review Ad Hoc Committee.

4. In response to Trustee S. Hobin, Superintendent D. Del Bianco advised courtesy busing is reviewed in the first to second week of October.

5. Trustee S. Hobin inquired about distribution of the Catholic Board Improvement Learning Cycle. M. Mazzorato, Director of Education, advised the intent is to share the document electronically, to reduce the footprint. It will be discussed on the webcast with principals following the board meeting and be shared with parents through the Central Committee for Catholic School Councils (CCCSC) and Special Education Advisory Committee (SEAC).

A 5 Pg. 14


6. Trustee S. Hobin requested staff ensure that graduation ceremonies take place in facilities where trustees can speak to the graduates.

7. Trustee B. Iannicca inquired about discrepancies in bids for contracts. Superintendent D. Del Bianco advised if an extremely low bid is submitted, staff will contact the contractor for clarification.

8. In response to Trustee B. Iannicca, M. Mazzorato, Director of Education, advised the Youth and Philanthropy Initiative information will be circulated to secondary schools.

9. Trustee B. Iannicca inquired if students walking to church exposes any liability. M. Mazzorato, Director of Education, advised the board has liability insurance.

10. Trustee B. Iannicca inquired about the funding of mathematics professional learning support. M. Mazzorato, Director of Education advised staff is finalizing the plan. The Ministry is funding some professional development for teachers and administration and the homework help line. Trustee B. Iannicca requested staff provide the cost to the board.

11. Trustee F. Di Cosola requested graduations not take place on the same evenings to allow families to attend and not be split.

12. In response to Trustee F. Di Cosola, Superintendent T. Lariviere advised registration forms for sports contain a clause referencing transferring between schools. The student may be required to go before the eligibility committee when transferring schools. The intent is to inhibit students from transferring to play sports.

13. Trustee F. Di Cosola inquired about a limitation on the paper supply for students. M. Mazzorato, Director of Education, advised a goal of the board is to reduce paper usage to reduce the footprint. While it is encouraged to reduce paper, there should not be a quota on paper. This will be brought forward and clarified to administrators through the board webcast.

14. In response to Trustee S. Hobin’s inquiry concerning split classes, M. Mazzorato advised a letter is sent home at the beginning of the school year. Staff will review ways to provide information to parents.

15. In response to Trustee S. Hobin, Superintendent D. Del Bianco advised staff tracks all development through the region and work with the developers to determine impact.

The chair was passed to Trustee T. Thomas

16. Trustee M. Pascucci echoed trustees’ concern about students printing at home.

17. Trustee M. Pascucci requested that the booking of graduations be reviewed to keep costs down and to keep business in our region.

18. Trustee E. O’Toole requested that times and shared facilities be reviewed for graduations. M. Mazzorato, Director of Education advised a committee will be formed to evaluate shared facilities and to reduce costs.

A 5 Pg. 15


19. Student Trustee T. Glod noted students are making copies and printing material for class work. M. Mazzorato, Director of Education, will bring forward to administrators during the webcast.

L Declared Interest Items The following trustees left the meeting for the declared interest items.

Trustee M. Pascucci—family member belongs to OECTA Trustee S. Hobin —family members belong to OECTA and OECTA OT Trustee A. Abbruscato—family members belong to OECTA and OECTA OT Trustee A. da Silva—related to the Trustee Code of Conduct Trustee B. Iannicca—family members belong to OECTA OT and CUPE 2026

Trustee T. Thomas assumed the Chair.

1. Minutes of the Regular Board Meeting, August 30, 2016, Item L1

Motion 359 (16-09-27) by L. del Rosario Seconded by S. Xaviour

THAT THE MINUTES OF THE REGULAR BOARD MEETING, AUGUST 30, 2016, ITEM L1, BE APPROVED.

CARRIED 2. Minutes of the Administration and Finance Committee Meeting, September 6,

2016, Item L1. Motion 360 (16-09-27) by E. O’Toole Seconded by F. Di Cosola

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE

MEETING, SEPTEMBER 6, 2016, ITEM L1, BE RECEIVED. CARRIED

Trustees who had declared an interest returned to the meeting in progress. M In Camera Session

Motion 361 (16-09-27) by D. D’Souza Seconded by E. O’Toole

THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN

CAMERA SESSION. CARRIED

N Rise and Report Motion 362 (16-09-27) by D. D’Souza Seconded by S. Xaviour

THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED

AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED. CARRIED

A 5 Pg. 16


O Future Meetings October 25, 2016

November 22, 2016 Organizational Board December 6, 2016 December 13, 2016

January 24, 2017 February 28, 2017 March 28, 2017 April 25, 2017

May 23, 2017 June 20, 2017

P Adjournment


THAT THE MEETING BE ADJOURNED. CARRIED


REPORT NUMBER B 1

PROCLAMATION

TREATY WEEK—FIRST WEEK IN NOVEMBER

1. THAT THE PROCLAMATION, TREATY WEEK—FIRST WEEK IN NOVEMBER, BE RECEIVED.

2. THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT THE FIRST WEEK OF NOVEMBER BE RECOGNIZED AND CELEBRATED AS TREATY WEEK IN DUFFERIN-PEEL SCHOOLS AND FACILITIES.


TREATY WEEK – FIRST WEEK OF NOVEMBER

WHEREAS ONTARIO HAS PASSED LEGISLATION TO RECOGNIZE THE IMPORTANCE OF TREATIES AND TO BRING AWARENESS TO THE TREATY RELATIONSHIPS BETWEEN INDIGENOUS AND NON-INDIGENOUS

PEOPLE IN THE PROVINCE

AND

WHEREAS TREATY WEEK WILL PROVIDE A RECURRING OPPORTUNITY FOR TEACHERS TO PLAN LEARNING ACTIVITIES ABOUT TREATIES AND WILL HELP PROMOTE AWARENESS OF TREATIES IN THE

BROADER PUBLIC

AND

WHEREAS TREATY RECOGNITION WEEK IS ONE OF MANY STEPS OF HEALING AND RECONCILIATIONS WITH INDIGENOUS PEOPLE

AND

WHEREAS THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD IS COMMITTED TO INCREASE OUR CULTURAL COMPETENCY THROUGH THE INVOLVEMENT OF COMMUNITY THROUGH PARTNERSHIPS

AND COLLABORATION

BE IT RESOLVED THAT

THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT THE FIRST WEEK OF NOVEMBER BE RECOGNIZED AND CELEBRATED AS TREATY WEEK IN DUFFERIN-PEEL SCHOOLS AND

FACILITIES.

http://www3.dpcdsb.org/


REPORT NUMBER B 2

PRESENTATION OF THE ST. HILDEGARD OF BINGEN STEWARDSHIP AND SUSTAINABLE PRACTICES AWARD

TO PAOLA GASPARI

1. THAT THE PRESENTATION OF THE ST. HILDEGARD OF BINGEN STEWARDSHIP AND SUSTAINABLE PRACTICES AWARD TO PAOLA GASPARI, BE RECEIVED.



REPORT NUMBER D 1

DELEGATION P. DIMARTINO—ST. GERTRUDE SCHOOL CLOSING

1. THAT THE DELEGATION, P. DIMARTINO—ST. GERTRUDE SCHOOL CLOSING, BE RECEIVED.



REPORT NUMBER D 2

DELEGATION T. WAH KAN

EAST CREDIT PAR-IMPACT OF DECISION

1. THAT THE DELEGATION, T. WAH KAN, EAST CREDIT PAR-IMPACT OF DECISION, BE RECEIVED.


Dufferln·Peel

Catho"c District

School Board

REGISTRATION FORM FOR DELEGATIONS

All delegations are required to submit a Registration Form outlining the key points to be pr sented, as well as a written copy of the intended presentation. This documentation must be submitted, no later t an by 1:00 p.m., five (5) working days before the date of the meeting, for the request to be considered. Truste s may ask questions of clarification after the presem:ation in accordance with Board Procedural By-law #1-01, Artie e 6. Delegations are reminded that no decision on the issues presented will be made at the meeting. Delegati ns are allotted five minutes to present.

Meeting name & date: Trustee Board Meeting - Oct. 25, 2016 Subject: EAST.CREDIT PAR - I PACT OF DECISION ·-

�I wish to speak ONLY on my own behalf. 01 wish to delegate as a spokesperson for:----------01 am an employee of the Board and my subject cannot be dealt with under a Board Colle ive Agreement.

Please provide a brief summary of the subject of the delegation.

Please see attached power point.

Thank you.

The Board does not wish to prevent the expression of honest opinion, however, delegates sho Id refrain from negative, critical or derogatory comments about identifiable persons.

Please read Dufferin-Peel Catholic District School Board By-Law# 1-01, Article 6 (see reverse) rtaining to delegations prior to signing, and returning the registration form to the Board and Committee I formation Officer. The Board and Committee Information Officer will contact you to confirm the date and time o your delegation.

Please note that delegations will be only heard during the allotted period for delegations. If it necessary to cancel the delegation, please do so in writing by email, fax or hand delivered copy at least 24 h urs prior to the meeting: Phone 905-890-0708, Ext. 24433, Fax 905-890-8837 or Email laune.mackereth@dpc sb.or

Delegation Contact Information: •

Name

Address

Telephone

Email

Ta!})! Wah Kan ••.•• ·····-··-·· •..... -·--·-·······-···--·--·--·····-·--------···-··· __ ···---·--

Date: October 14, 2016 --·-·-·--.. Signature:

• Munkfpof Frttedom of Information ond P1�f PrlvqcvAct: Personal Information Is collected under the legal authority of th Education Act. RSO 1990, c. E.2 and w/11 be used by the Board and Committee Information Officer for corresponding with delegates. Questions about this coll ctton should be addressed to the Records Management and Access/Privacy Administrator ot 890-0708, Ext. 24443.


REPORT NUMBER F 1

MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING SEPTEMBER 14, 2016

1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, SEPTEMBER 14, 2016, BE RECEIVED.


F 1 Pg. 1 Special Education Advisory Committee Meeting Wednesday, September 14, 2016, 7:00 p.m. Board Room, Catholic Education Centre The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. Committee Members: Staff: S. Hobin, Chair, Trustee, Mississauga Wards 2 & 8 S. McWatters C. Koczmara, (Vice-Chair) Community Living Mississauga S. Kendrick L. del Rosario, Trustee, Mississauga Wards 6 & 11 E. Fischer D. D’Souza, Trustee (Alternate), Brampton Wards 2, 5 & 6 D. Finegan-Downey A. Abbruscato, Trustee (Alternate), Mississauga Ward 4 C. Kyte TBD, ABC Association for Bright Children D. Lean D. Farrace, Brampton Caledon Community Living L. Romano-Dwyer C. Munroe, Autism Ontario, Peel Chapter G. Brown J. Hatton, Autism Ontario, Peel Chapter (Alternate) K. Richardson L. Gaylie, Easter Seals Ontario J. Pratt N. Lewis, Canadian Mental Health Association/Peel C. Bova D. Logan, Epilepsy Halton Peel Hamilton W. Brunton V. Okrugic, VOICE/Peel Parents for Hearing Impaired Children P. Boniferro M. Demata, VOICE/Peel Parents for Hearing Impaired Children (Alternate) L Eschli L. Silvestri, Learning Disabilities Association of Peel Region K. Donaher H. Bialowas, Peel Caring Network for Challenged Kids C. Encila, Peel Caring Network for Challenged Kids (Alternate) P. Olivieri, CCCSC, Member at Large A. Pawlak, Member at Large

P. Atkinson J. Toste L. Hutchison S. Sweet

K. Menanno R. Della-Spina, Recorder S. Vukosich-Pennel M. Minnick Regrets: L. del Rosario, C. Munroe, D. Farrace, P. Olivieri, M. Demata Approved Minutes A Routine Matters

1. Call to Order and Attendance Meeting was called to order by Chair Hobin at 7:14 p.m. and all were welcomed. 2. Opening Prayer – (attached)

The meeting was opened and the opening prayer was led by Chair S. Hobin. New members were welcomed and SEAC shared introductions.

3. Approval of Agenda Moved By: L. Gaylie THAT THE AGENDA BE APPROVED CARRIED

Approved Minutes – Special Education Advisory Committee Meeting – September 14, 2016 Page 1

F 1 Pg. 2

4. Approval of Minutes, SEAC Meeting, June 15, 2016 (attached) C. Koczmara requested that the minutes be amended to show that G-3 Overview of Self- Contained Classes from June 15, 2016 meeting be shared on an annual basis. Moved By: C. Koczmara THAT THE MINUTES OF JUNE 15, 2016 BE APPROVED AS AMENDED. CARRIED

5. Previous Business - NIL

B Presentations and Staff Reports

1. Update: Summer School For Students With Differing Abilities; S. Kendrick, E. Fischer, M. Minnick M. Minnick provided an overview of summer programs offered to students with IEP’s. A very high percentage of students achieved success and earned credits, through expanded opportunities such as e-learning and dual credit programs. Moving forward, the Special Education and Support Services Department continues to liaise with Program and Continuing Education to deepen successful practices in support of student well-being, learning and achievement.

2. Update: Special Needs Strategy; S. Kendrick, E. Fischer, C. Kyte

C. Kyte provided an overview and update on the Special Needs Strategy, highlighting work on coordination of services for children with complex and multiple needs and the delivery of rehab services for children and youth. Elements of the coordination of services strategy will be implemented in April 2017. Information regarding rehabilitation services can be found in the document: Program Guidelines for the Integrated Delivery of Rehabilitation Services, released in June 2016, http://specialneedsstrategy.children.gov.on.ca/wp-content/uploads/2016/06/IR_Program- Guidelines-2016JuneFinal_En.pdf. Questions were taken and responses provided.

3. Knowing the Learner; S. Kendrick, E. Fischer, M. Minnick Staff presented an overview of the spectrum of programs, services and supports available to all students, including students with differing abilities. Placing the student and the family at the centre, and including community and school teams support collaboration in working together in support of all. The presentation included strategies for the authentic integration of students, transitional supports and a discussion involving the Ministry of Education reporting process for grad rates. Trustee Hobin committed to continuing to support SEAC requests as relates to how the board reports on graduation rates as evidenced at the recent Faith and Program Committee meeting. Questions were taken and responses provided.

C Budget The budget was passed in June and Special Education continues to be highlighted and supported as a priority though the board of trustees.

D Information/Reports from Trustees Trustee Hobin reported:

• Trustees will receive highlights to support communication with their respective communities. • This is year is Year 1 of the Catholic Board Improvement Learning Cycle which is rooted in Dufferin-

Peel’s Strategic Plan, 2014-2019 and outlines the board’s goals. Once it is approved by the Board, Chair Hobin will ask staff to present to SEAC.


http://specialneedsstrategy.children.gov.on.ca/wp-content/uploads/2016/06/IR_Program-%20Guidelines-2016JuneFinal_En.pdf

http://specialneedsstrategy.children.gov.on.ca/wp-content/uploads/2016/06/IR_Program-%20Guidelines-2016JuneFinal_En.pdf

F 1 Pg. 3

• Catholic Education Week is May 2017. The theme this year is ‘Walking Forward Together’. • Learning opportunities continued for both staff and students over the summer. Summer Institutes

offered focused professional development for staff. Various programs also ran for students throughout the summer from K – 12.

• Peel Safety Children’s Village Cyber Safety Academy led by Peel Police, provided opportunity for students to learn about cyber safety. Over two thousand students attended between October and June of the last school year. It was very successful!

• Ministry reporting of graduation rates were discussed at the September Faith and Program meeting. • At school start up, the board is 300 students over the projected numbers; calls were received around

the heat in classrooms and lack of air-conditioning; the issue of shortage of bus drivers was raised. • On the upcoming PA day (Friday, September 16, 2016) staff will be reviewing their Catholic School

Improvement Learning Plan, along with the re-organization of classes, where warranted. • The renewed math strategy is being implemented within Dufferin-Peel. Dufferin-Peel will be taking

a concerted look at the math program. Questions were taken and responses provided. E Reports from Community Associations

1. Family Information Sessions – Evening, Community Living Mississauga (attached) C. Koczmara, shared CLM flyer regarding upcoming event. 2. Family Information Sessions – Daytime, Community Living Mississauga (attached) C. Koczmara clarified that this session is for those under 18 years of age. Anyone can call and register for these sessions. 3. C. Koczmara shared that the Tim Hortons Smile Cookie Campaign is running this week. All sales of smile cookies in Mississauga go directly to Community Living Mississauga and sales in

other communities go to local charities. More information can be found on the Tim Hortons website. 4. L. Eschli shared that the Mississauga Recfest ’16 takes place on September 18, 2016. Sponsored by

SMILE Canada in partnership with Special Olympics Ontario, a free indoor event accommodates hundreds of people of all ages with all abilities in a fun, safe and integrative environment.

F Work Groups

1. PRO Grant Update; L. Eschli, Staff L. Eschli filed the 2015-16 PROGrant expenditures in late August for a total of $10,394. SEAC received $8,500 for the 2016-2017 school year. Great job Laurie! J. Toste highlighted the first PROGrant initiative, Preparing Your Child with Differing Abilities for the Sacraments of First Reconciliation, First Holy Communion and Confirmation in November. A confirmed date will be set in the coming weeks. C. Koczmara volunteered to be the SEAC liaison for this initiative.

G Information and Correspondence

1. Ministry of Education – Safe Schools and Student Well-Being Branch – Letter to S. Hobin; S. Kendrick, E. Fischer, C. Kyte (attached) Chair Hobin received correspondence from the Ministry over the summer regarding hearing and vision services. C. Kyte has been monitoring response on behalf of SEAC. The Ministry of Education does not fund boards for hearing and vision screening at this time and offered a number of alternatives for consideration. C. Kyte to follow.


F 1 Pg. 4

2. Feedback on SEAC Special Education Plan; M. Minnick, E. Fischer Staff presented annual feedback to SEAC regarding the Special Education Plan which was collected last June. The feedback was very positive! Thank you, SEAC! The SEAC feedback acknowledged special education improvements made on the board website; presentations at SEAC throughout the year were very supportive and meetings were described as “…a pleasure to attend.” Trustee S. Hobin requested that staff bring SEAC’s feedback to the Board at a future date.

H Communications

I Questions asked of, and by Committee Members J Public Questions K Future Meetings

October 12, 2016 November 9, 2016 December 14, 2016

L Adjournment

Moved by C. Koczmara

THAT THE MEETING BE ADJOURNED AT 9:17 P.M.

CARRIED



REPORT NUMBER F 2

MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING OCTOBER 4, 2016

1. THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, OCTOBER 4, 2016, BE RECEIVED.


Minutes of the Administration and Finance Committee Meeting Tuesday, October 4, 2016 - 7:00 p.m. Board Room, Catholic Education Centre

F 2 Pg. 1

Chair: A. Abbruscato Vice Chair: S. Hobin Trustees: D. D’Souza A. da Silva L. del Rosario F. Di Cosola B. Iannicca E. O’Toole M. Pascucci T. Thomas Student Trustees: J. Alvi T. Glod Director of Education: M. Mazzorato Associate Director of Corporate Services, Chief Financial Officer and Treasurer:

J. Hrajnik

Associate Director of Instructional Services: S. McWatters Superintendents: J. Cherepacha D. Del Bianco R. Eberhardt C. Pitoscia General Managers: B. Campbell T. Davis B. Hester Recorder: L. Mackereth Regrets: Trustee S. Xaviour

A Routine Matters

1. Call to Order and Attendance At 7:00 p.m., A. Abbruscato, Chair of the Administration and Finance Committee, called the

meeting to order.

2. Opening Prayer Committee Chair A. Abbruscato led the Opening Prayer.

3. Declaration of Interest The following trustees declared an interest in agenda items:

A5 Minutes of the Administration and Finance Committee Meeting, September 6, 2016, Item L1 M1 Minutes of the In Camera Session of the Administration, and Finance Committee Meeting, September 6, 2016, Declared Item 1 Trustee A. Abbruscato–family members belong to OECTA and OECTA OT Trustee B. Iannicca–family members belong to CUPE 2026 and OECTA OT Trustee S. Hobin–family members belong to OECTA and OECTA OT Trustee M. Pascucci–family member belongs to OECTA (declared following Pastor’s Remarks)

Trustee A. da Silva—related to the Trustee Code of Conduct (declared following Questions Asked)

Minutes – Administration and Finance Committee Meeting October 4, 2016

F 2 Pg. 2

Moved by T. Thomas

THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED

4. Approval of the Agenda Addition to the In Camera Agenda:

M4 Administrative Appointments and Transfers Renumber the Agenda: M4 Declared Interest Items becomes M5 M5 Questions of an In Camera Nature becomes M6

i) Approval of Calendar Items a) Construction Progress Report (as at September 9, 2016)

Moved by L. del Rosario THAT THE CONSTRUCTION REPORT AS AT SEPTEMBER 9, 2016, BE RECEIVED. CARRIED Moved by T. Thomas THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

Trustee M. Pascucci joined the meeting in progress.

5. Minutes of the Administration and Finance Committee Meeting, September 6, 2016,

excluding Item L 1 i) Business Arising from the Minutes Nil

Moved by L. del Rosario

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, SEPTEMBER 6, 2016, EXCLUDING ITEM L 1, BE RECEIVED.

CARRIED B Awards and Presentations

Nil C Pastor’s Remarks Nil

Minutes – Administration and Finance Committee Meeting – October 4, 2016

F 2 Pg. 3

Trustee M. Pascucci declared an interest in A5 Minutes of the Administration and Finance Committee Meeting, September 6, 2016, Item L1; M1 Minutes of the In Camera Session of the Administration, and Finance Committee Meeting, September 6, 2016, Declared Item 1 Trustee A. da Silva joined meeting in session at 7:07 p.m.

D Delegation 1.) S. Berry Chin-See—Closure of St. Gertrude Elementary School

S. Berry-Chin-see delegated the Board requesting the rationale for closing St. Gertrude and St. Dunstan Schools. The delegate asked trustees to revisit the vote.

Moved by T. Thomas THAT THE DELEGATION, CLOSURE OF ST. GERTRUDE ELEMENTARY SCHOOL, BE

RECEIVED. CARRIED E Information/Reports from Trustees, for Receipt i) Regular Reports

a) Ontario Catholic Schools Trustees’ Association (OCSTA) Update - T. Thomas/M. Pascucci

Trustee T. Thomas provided the OCSTA Update: The September 17, 2016 OCSTA Board Meeting highlights were distributed to Trustees: • The Ministry of Education plans to launch a revised Strategic Planning Guide for

School Boards early in 2017. • The Waterloo Catholic District School Board will host the 2018 OCSTA Annual

General Meeting and Conference. • The 2017 Catholic Trustees Seminar will be held January 13 to 14, 2017 at the

Hilton Mississauga Meadowvale. Moved by B. Iannicca THAT THE ONTARIO CATHOLIC SCHOOLS TRUSTEES’ ASSOCIATION (OCSTA) UPDATE, BE

RECEIVED. CARRIED

b) Student Transportation of Peel Region (STOPR) Update—D. D’Souza

June 17, 2016 STOPR Governance Committee meeting reports:

• Update regarding an excessively high volume of school bus accidents at railway crossings incurred in 2015-2016. The Minister of Transportation has indicated support for further review of this problem in response to concerns raised by both STOPR and the Ontario Association of School Business Officials.

• Approved revised procedure STOPR038-Life Threatening Medical Conditions (amended to include appropriate action/response in the event of an asthma or anaphylactic emergency on a school bus.)


F 2 Pg. 4

• Report on the approved 2016-2017 STOPR budget was received as information. Total STOPR budget for 2016-2017 is $59,747,876 of which the Dufferin-Peel CDSB component is $17,116,275.

• Reports were received with respect to planned Summer School transportation services and escalating bus operator rates in the GTA.

September 23, 2016 STOPR Governance Committee meeting reports:

• September Start Up Report. The 2016-2017 contracted fleet increased by 17 vehicles over the 2015-2016 fleet total to 1,442 vehicles. Ridership increased by 1,773 students for a total of 64,307. Similar to other GTA transportation consortia, STOPR contracted bus operators are experiencing a deficiency in available drivers. To date, approximately 20 bus routes per day are without permanent assigned drivers, predominately in Mississauga. STOPR staff and bus operator personnel are working to minimize delays and resolve this issue as quickly as possible. STOPR received an extensive volume of communications included 6,067 phone calls (first four days of school) and 65,998 visits to the STOPR website (two week period)

• Received a report advising that STOPR representatives have been requested to participate on a Ministry of Education committee established for the purpose of addressing recommendations of the Auditor General Report regarding student transportation safety enhancements.

The next meeting of STOPR Governance Committee is scheduled for November 18, 2016. Moved by S. Hobin THAT THE STUDENT TRANSPORTATION OF PEEL REGION (STOPR) UPDATE, BE RECEIVED. CARRIED

Trustee S. Hobin inquired if a trustee alternate could be added to this committee. J. Hrajnik,

Associate Director of Corporate Services, Chief Financial Officer and Treasurer, advised it would be possible if both boards agree. Trustee F. Di Cosola suggested the item could be addressed at the By-Law/Policies Committee Meeting. In response to Trustee F. Di Cosola, D. Del Bianco, Superintendent of Planning and Operations, advised many of the accidents at railway crossings occur when the bus is hit from behind. Buses are currently required to come to a full stop at railway crossings.

ii) Good News Items Nil

F Reports from Committees, for Receipt

Nil


F 2 Pg. 5

G Information/Reports from Administration, for Receipt

1. Community Planning and Partnerships Site Availability Update–2016/2017 – D. Del Bianco

D. Del Bianco, Superintendent of Planning and Operations, reviewed the report, an overview of the annual process on community consultation for under-utilized space. A public meeting will be held on Wednesday, October 26 from 6 p.m. to 8 p.m. to solicit interest for partnership opportunities with community organizations. Newspaper advertising will promote this meeting. Any potential partners have access to the surplus school information through the board website and can inquire or submit an application ant any time throughout the year. Trustee E. O’Toole inquired if a provincial list of successful partners is available. D. Del Bianco, Superintendent of Planning and Operations, advised the Ministry of Education has inquired about all board’s lists of partners and when a list is available, it will be shared with trustees. Superintendent D. Del Bianco commented that staff will follow-up with partners whose service meets the policy and safety needs. Trustees discussed various partnerships.

Moved by E. O’Toole THAT THE REPORT, COMMUNITY PLANNING AND PARTNERSHIPS SITE AVAILABILITY

UPDATE–2016/2017, BE RECEIVED. CARRIED

2. STOPR Governance Committee Meeting Minutes-June 17, 2016—D. Del Bianco

Trustee F. Di Cosola inquired about the STOPR budget for child seats and booster seats. Superintendent D. Del Bianco will advise in regards to the child booster seats. J. Hrajnik, Associate Director of Corporates Service, Chief Financial Officer and Treasurer advised the STOPR Agreement will be provided at the By-Law/Policies Review Committee.

Moved by D. D’Souza THAT THE MINUTES OF THE STOPR GOVERNANCE COMMITTEE MEETING,

JUNE 17, 2016, BE RECEIVED. CARRIED 3. Trustee Honoraria – J. Cherepacha

J. Cherepacha, Superintendent of Financial Services, summarized the report that provided details of the calculation of trustee honoraria based on the components identified and as permitted by Regulation 357/06, for the period of December 1, 2016 to November 30, 2017. In response to Trustee S. Hobin, J. Cherepacha, Superintendent of Financial Services identified the Audit Committee, Supervised Alternative Learning, Special Education Advisory Committee


F 2 Pg. 6

and Central Committee for Catholic School Councils as committees eligible for an attendance amount. Trustee S. Hobin requested staff inquire with the Ministry about an attendance amount for the Discipline Committee. In response to Trustee A. da Silva, M. Mazzorato, Director of Education, will inquire about attendance payments at the coterminous board.

Moved by S. Hobin THAT THE REPORT, TRUSTEE HONORARIA, BE RECEIVED. CARRIED 4. Report on Accumulated Surplus – J. Cherepacha – J. Cherepacha

J. Cherepacha, Superintendent of Financial Services reviewed of the report, a request of the status of accumulated surplus. The report detailed the obligations of the board. In response to Trustees, Superintendent J. Cherepacha advised the board is a schedule 2 provider for WSIB and the current benefits supplier is SunLife. J. Hrajnik, Associate Director of Corporate Services, Chief Financial Officer and Treasurer, advised that three boards in the province, Dufferin-Peel, Niagara and Huron Superior, pay Long Term Disability. The directors have been communicating the dispute with the Ministry. Chair A. Abbruscato requested WSIB clarification be provided in Issues and Events.

Moved by L. del Rosario THAT THE REPORT ON ACCUMULATED SURPLUS, BE RECEIVED. CARRIED

H Trustee, Committee, Administration Reports, Requiring Action

Nil I Notices of Motion

Nil

J Additional Business Nil

K Questions asked of, and by Board Members 1. Trustee M. Pascucci advised he attended the rededication ceremony at St. Elias Church.

2. In response to Trustee A. da Silva’s inquiry about parents have taken school closings to the

ombudsman, M. Mazzorato advised the ombudsman is an independent arm, another avenue


F 2 Pg. 7

for parents/public to lodge a complaint or concern. The board has a process for contact from the ombudsman office and to date has not received any communication regarding this complaint.

3 Trustee S. Hobin inquired about the school bus driver situation. Superintendent D. Del Bianco advised that 12 additional drivers have been hired in Mississauga and delays should be drastically reduced. When students have had difficulty in getting home, principals and vice principals have managed at the school level.

4. In response to Student Trustee J. Alvi, M. Mazzorato, Director of Education, advised the ombudsman is an outside agency, a watchdog. If one had a concern and felt it was not addressed, the ombudsman would look at policy and procedure to decide if the board addressed the concern.

5. In response to Student Trustee T. Glod, M. Mazzorato, Director of Education, advised the issue relating to paper was addressed during the Webcast and requested the student trustees monitor through Student Voice Council.

6. In response to Trustee S. Hobin, M. Mazzorato, Director of Education, advised that the board does not collect parent email information; other methods such as twitter and websites are used to send communication blasts are used to bring timely information to parents.

7. Trustee F. Di Cosola inquired about utilizing elementary school buses for secondary schools. D. Del Bianco, Superintendent of Planning and Operations, indicated buses are used on multiple runs. Operators maximize buses and every available bus is utilized.

8. In response to Trustee E. O’Toole, J. Cherepacha, Superintendent of Financial Services, advised when the online payment system launched the provider had neglected to turn on a function. The problem was resolved within 2 hours. Instructions for use are available on the board website. Staff will investigate using a video for further assistance.

Trustee A. da Silva declared an interest in A5 Minutes of the Administration and Finance Committee Meeting, September 6, 2016, Item L1; M1 Minutes of the In Camera Session of the Administration, and Finance Committee Meeting, September 6, 2016, Declared Item 1.

L Declared Interest Items

The chair was passed to Trustee L. del Rosario The following trustees who had declared an interest left the meeting prior to discussion of

declared interest items: Trustee A. Abbruscato–family members belong to OECTA and OECTA OT Trustee B. Iannicca–family members belong to CUPE 2026 and OECTA OT Trustee M. Pascucci–family member belongs to OECTA Trustee S. Hobin–family members belong to OECTA and OECTA OT Trustee A. da Silva- related to the Trustee Code of Conduct


F 2 Pg. 8

1. Minutes of the Administration and Finance Committee Meeting, September 6, 2016, Item L1 Moved by T. Thomas

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING OF SEPTEMBER 6, 2016, ITEM L1, BE RECEIVED.

CARRIED

M In Camera Session

Moved by D. D’Souza

THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA SESSION.

CARRIED

N Rise and Report


THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.

CARRIED

O Future Meetings November 1, 2016 February 7, 2017 May 9, 2017

November 29, 2016 March 7, 2017 June 6, 2017

January 10, 2017 April 4, 2017

P Adjournment

Moved by F. Di Cosola




REPORT NUMBER F 3

MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING OCTOBER 11, 2016

1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, OCTOBER 11, 2016, BE RECEIVED.


Minutes – Faith and Program Committee Meeting – October 11, 2016

F 3 Pg. 1

Minutes of the Faith and Program Committee Meeting Tuesday, October 11, 2016 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: E. O’Toole

Vice Chair: L. del Rosario

Trustees: A. da Silva F. Di Cosola A. Abbruscato

S. Hobin B. Iannicca M. Pascucci

T. Thomas S. Xaviour

Student Trustees: J. Alvi T. Glod

Director of Education: M. Mazzorato

Associate Director of Instructional Services: S. McWatters

Superintendents: D. Amaral C. Blanchard R. Eberhardt

D. Finegan-Downey S. Kendrick T. Lariviere

L. Papaloni S. Steer L. Storey

M. Vecchiarino

Assistant Superintendents: E. Fischer T. Peel

General Counsel: W. Lopez

Recorder: L. Mackereth

Regrets:

Trustee D. D’Souza

A Routine Matters 1. Call to Order and Attendance Vice Chair L. del Rosario called the meeting to order at 7:00 p.m. 2. Opening Prayer Tim Lariviere, Superintendent, Mississauga East Family of Schools, joined by P. DeVuono

Consultant, Religious Education and Faith Formation, led the liturgy, celebrating the Jubilee of Mercy and honouring Our Lady of the Rosary. Trustee T. Thomas joined the meeting in progress at 7:13 pm after attending to other board business.

3. Declaration of Interest Nil

4. Approval of the Agenda i) Approval of Consent of Calendar Items

F 3 Pg. 2


Moved by B. Iannicca

THAT THE AGENDA BE APPROVED. CARRIED

5. Minutes of the Faith and Program Committee Meeting, September 13, 2016

Moved by S. Hobin

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, SEPTEMBER 13, 2016, BE RECEIVED.

CARRIED Business Arising from the Minutes

Nil B Awards and Presentations Nil C Pastor’s Remarks Nil

D Delegations

Nil E Information/Reports from Trustees, for Receipt

i) Regular Reports

Nil

ii) Student Voice Council Report Student Trustees J. Alvi and T. Glod provided a media presentation depicting key points and discussions at the Student Voice Council (SVC) Meeting of September 20, 2016 held at St. Francis Xavier Parish. Student Voice Twitter can be accessed at @dpstudentvoice. Student Trustees inquired if the board webpage for trustees could be updated to include student trustee contact information. Student Voice Council respectfully requests more frequently scheduled meetings. Information brought forward by feeder school representatives in Grades 6, 7, and 8 will be integrated into SVC.

Moved by S. Hobin

THAT THE STUDENT VOICE COUNCIL REPORT, BE RECEIVED. CARRIED

iii) Good News Items Student Trustee J. Alvi reported the International Students Orientation Day held on October 7,

2016 was a great success, offering students the opportunity to meet other international students and provided encouragement and motivation.

F 3 Pg. 3


F Reports from Committees, for Receipt 1. Minutes of the Special Education Advisory Committee Meeting, September 14, 2016

—S. Kendrick/E. Fischer

Moved by S. Hobin

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, SEPTEMBER 14, 2016, BE RECEIVED.

CARRIED

G Information/Reports from Administration, for Receipt 1. Growing in Faith, Growing in Christ—C. Blanchard

C. Blanchard, Superintendent of Program introduced the report which focused on the new

elementary Religious Education Program, Growing in Faith, Growing in Christ. S. Peterson, Coordinator, Religious Education and Faith Formation, provided details on the newly released Grade 3 resources. Colour coded to the liturgical season, the text is story based. Resources include the teacher’s manual, activities for the parish, unit inquiry tasks and full digital access for students, teachers, parents and the parish. A digital link will be provided to the parish. The resource has been well received by schools.

Moved by A. da Silva

THAT THE REPORT, GROWING IN FAITH, GROWING IN CHRIST, BE RECEIVED. CARRIED 2. Media Arts Camp—C. Blanchard/S. Steer

S. McWatters, Associate Director of Instructional Services, introduced S. Steer to present a new project that was introduced this summer. S. Steer, Superintendent, Brampton West Family of Schools, reviewed the report, a summer learning pilot program. A one-week Media Arts Camp was established for Grade 7 students. Forty-four students, selected through a nomination process, participated in the camp supported by media arts teachers at St. Roch Catholic Secondary School and mentored by media arts students. The fee for attendance program provided students with varied opportunities to develop technological literacy with a focus on developing responsible practices in creative and digital communication. Student B. Mizal from St. Roch Catholic Secondary School showcased the camp in a media presentation. In response to trustees, Superintendent S. Steer advised the program was established late in the spring and was marketed to students through flyers and school administration. Students who may have thrived in the camp and were experiencing financial difficulties, were able to access assistance from the school or the social work department.

F 3 Pg. 4



THAT THE REPORT, MEDIA ARTS CAMP, BE RECEIVED. CARRIED 3. Dufferin-Peel’s Comprehensive Renewed Math Strategy—C. Blanchard/S. Kendrick

S. McWatters, Associate Director of Instructional Services, introduced C. Blanchard, Superintendent of Program and S. Kendrick, Superintendent of Special Education and Support Services, to review the report. In April 2016, the Ministry of Education released the Renewed Math Strategy (RMS) for Ontario which identified a dedicated 60 minute daily math block in elementary schools, mathematics lead teachers in elementary schools, professional development focused on mathematics for school leaders and educators and one dedicated mathematics Professional Learning Day for educators. The RMS specifically focuses on student achievement in mathematics, students’ engagement and self-efficacy, modifications for students with diverse learning needs and educator support of school improvement in mathematics. Staff have reviewed the RMS to ensure alignment and continued learning in Dufferin-Peel’s Comprehensive Math Strategy. Focus is placed on conceptual understanding, procedural fluency, self-efficacy in mathematics and mathematics in daily life. A media presentation supported the report. Trustee S. Hobin inquired about sharing of best practices from schools which exceed provincial standards on EQAO. Staff advised sharing, elevating and broadening practices, innovative ways of using technology, and making the practices accessible to the Dufferin-Peel community through professional development sessions are contained in the board plan. In response to Trustee S. Hobin’s request, staff will provide an update on schools receiving intensive support. In response to Trustee A. da Silva, staff clarified computational fluency and strategies to support. Trustee A. da Silva, noting more resources and professional development for teachers, queried how success will be measured. Staff advised equipping teachers with good assessments in knowing the learner will inform measurement. Educators are focusing on knowing each student. Trustee F. Di Cosola inquired about the Ministry extending the Math Tutor Homework Help to Grade 11. Staff will investigate and will provide additional information on parent resources. Trustee E. O’Toole joined the meeting in progress at 8:29 p.m. after attending to other board business. Trustee S. Hobin commented Dufferin-Peel’s Comprehensive Renewed Math Strategy would be an ideal topic for parent engagement in the spring. Trustee B. Iannicca requested an electronic copy of the report.

F 3 Pg. 5


Moved by T. Thomas

THAT THE REPORT, DUFFERIN-PEEL’S COMPREHENSIVE RENEWED MATH STRATEGY, BE RECEIVED.

CARRIED

4. Mental Health and Well-Being Strategy (2014-2017): Nurturing a Catholic Culture of Well-Being and Achievement—S. Kendrick/E. Fischer

S. McWatters, Associate Director of Instructional Services, indicated the Mental Health and Well-Being Strategy is embedded and aligned with the Catholic Board Improvement Learning Cycle.

E. Fischer, Assistant Superintendent of Special Education and Support Services and Dr. Susan Sweet, Mental Health Liaison reviewed the Mental Health Strategy and Guiding Framework and reflected on the work over the past year. The Mental Health Strategy continues to reflect Ministry directions. The strategy is an all, some and few approach to support all.

Hundreds of staff have been trained in safeTALK and ASIST. Training will continue to support school teams in the areas of suicide and mental health challenges. Parent engagement and community links will continue to be developed.

Dr. Sweet attended the recent Student Voice Council meeting and identified that students feel that mental health and well-being is the foundation of all students’ success. Students would like the focus to be on learning, not just performance; strong teacher relationships; stress management; knowing where to go for support; support that is easy to access; sleep; learning relationships and fostering safe places that create creative thinkers. Students experience stress and are looking at strategies to manage it.

Staff offered thanks to students D. Ratzki and B. Mizel from St. Roch Catholic Secondary School for the media presentation, Walking Forward Together.

In response to Trustee S. Hobin, staff advised that the topic of suicide is addressed through the curriculum and covers different components. Support Services offers safeTALK to help staff support and bring students to a safe place. Staff are responsive to student needs.

Student Trustee T. Glod requested an electronic copy be provided to trustees, to be shared with Student Voice Council.

In response to Trustee A. da Silva, staff advised the video will be tweeted and the link will be provided to Trustees.


THAT THE REPORT, MENTAL HEALTH AND WELL-BEING STRATEGY (2014-2017): NURTURING A CATHOLIC CULTURE OF WELL-BEING AND ACHIEVEMENT, BE RECEIVED.

CARRIED

F 3 Pg. 6


5. Catholic Community Engagement: Go Purple—October 19, 2016—Child Abuse Prevention Month —S. Kendrick/E. Fischer

S. Kendrick, Superintendent of Special Education and Support Services, provided details of the Go Purple Campaign in support of child abuse awareness prevention and introduced Dr. L. Romano-Dwyer, Chief of Social Work, and P. Grosso, Acting Senior Social Worker. The Children’s Aid Society of Peel (CAS Peel) has encouraged community members wear purple on October 19, 2016 as a way to raise awareness. Staff responded to trustee questions on local school responses. Trustee E. O’Toole passed the chair to Trustee L. del Rosario. Trustee E. O’Toole inquired about how long the initiative has been in place. S. Kendrick, Superintendent of Special Education and Support Services advised Go Purple started last year with a focus in Peel Region to raise awareness about child abuse prevention. Everyone has a duty to report and the importance of raising awareness of children of abuse and neglect is stressed.


THAT THE REPORT, CATHOLIC COMMUNITY ENGAGEMENT: GO PURPLE—OCTOBER 19, 2016-CHILD ABUSE PREVENTION MONTH, BE RECEIVED.

CARRIED

H Trustee, Committee, Administration Reports, Requiring Action Nil

I Notices of Motion Nil

J Additional Business Nil

K Questions asked of, and by Board Members 1. Trustee S. Hobin inquired about the use of candles and tablecloths for Mass. Staff advised the

Health and Safety and Plant departments, in collaboration with the fire department, have processes. Staff will review.

2. Trustee S. Hobin inquired about some schools restricting activities that have been recommended by OPHEA. Staff advised the principal is responsible for students and would use professional judgement to make sure students are safe.

3. Trustee S. Hobin inquired about Hallowe’en costumes and considerations across schools.

4. Trustee B. Iannicca requested staff review the use of candles at Mass with the Archdiocese.

F 3 Pg. 7


5. Trustee B. Iannicca requested data on anaphylaxis students by Family of Schools and an update on technology equipment.

6. Student Trustee T. Glod inquired about transgender students’ participation in Physical Education courses. Staff advised the school will assist the student decision based on individual needs. The principal will work to find the best possible response.

L Declared Interest Items

Nil M In Camera Session Moved by A. da Silva

THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA SESSION.

CARRIED

N Rise and Report Moved by S. Xaviour

THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.

CARRIED O Future Meetings November 8, 2016

December 12, 2016 January 17, 2017

February 14, 2017 March 21, 2017 April 18, 2017

May 16, 2017 June 13, 2017

P Adjournment

Moved by S. Xaviour



REPORT NUMBER H 1

ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) MEMBERSHIP FEE

1. THAT THE REPORT, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) MEMBERSHIP FEE, BE RECEIVED.

2. THAT THE BOARD APPROVE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 MEMBERSHIP FEE OF $190,338.


H 1 Pg. 1

Regular Board Meeting

October 25, 2016

OCSTA 2016-2017 MEMBERSHIP FEE

Strategic Goal: Catholicity, Catholic Community Engagement

Policy/Governance

Regular Board Meeting – October 25, 2016 OCSTA 2016-2017 Membership Fee

BACKGROUND

On an annual basis, the Ontario Catholic School Trustees’ Association (OCSTA) submits an invoice to each Catholic school board for its annual membership fees. When the School Boards Collective Bargaining Act, 2014 was established, the trustee associations became the statutory central employer bargaining agencies for school boards in central negotiations. OCSTA represents 29 Catholic school boards. Board Policy 1.50 – Associations: Membership, requires board approval each year to pay the requested fees. This report requests approval by the Board to pay the 2016-2017 OCSTA Membership Fee in the amount of $190,338. DISCUSSION

The formula for the membership fee is based on enrolment of the board reported for the prior fiscal year. The proposed 2016-2017 membership fee has decreased slightly compared to the previous year.

Proposed 2016-2017 Prior Year 2015-2016 Increase / (Decrease) Membership Fee $ 190,338 $ 191,395 $ (1,057)

The 2016-2017 Budget approved by the board in June 2016, includes an allocation for these annual fees. Additional information regarding the membership fee and OCSTA is attached as Appendix A.

RECOMMENDATION(S)

1. THAT THE REPORT ENTITLED “OCSTA 2016-2017 MEMBERSHIP FEE” BE RECEIVED.

2. THAT THE BOARD APPROVE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 MEMBERSHIP FEE OF $190,338.

Prepared by: J. Cherepacha, Superintendent of Financial Services

Submitted by: J. Cherepacha, Superintendent of Financial Services

Date: October 19, 2016

••• Ontario Catholic School

Trustees' Association

September 15, 2016

TO: Director of Education

CC: Board Chairperson, OCST A Director

FROM: Nick Milanetti, Executive Director

RE: OCSTA Membership Fees - 2016-2017

P.O. Box 2064, Suite 1804 20 Eglinton Avenue West Toronto, Ontario M4R I K8 T. 416.932.9460 F. [email protected] www.ocsta.on.ca

Patrick Daly, President

Beverley Eckensweiler, Vice President

Nick Milanetti, Executive Director

RECEIVED

SEP 2 3 2016

DIRECTOR OF EDUCAT1m1

RECEIVED

SEP 8 0 2016

SUPT r=1a.., SERV :_J

Please find attached your board's invoice for 2016-2017 Membership fees based on the formula approved by the OCST A Board of Directors.

As in recent years, the effect of declining enrolment in most boards continues to negatively impact revenues. Cost cutting measures have been put in place to try to maintain a balanced budget. Most boards will experience little change year-over-year with enrolment being the major determinant.

Included with this memo and invoice are copies of:

•

•

•

•

OCSTA's Mission Statement A Summary of OCSTA's 2016-2017 Budget OCSTA's Membership Fee Schedule 2016-2017 (the formula used to determine fees) A Summary of some major benefits of OCST A membership

On behalf of the Board of Directors, the 550,000 students in Catholic schools, and the 2.4 million separate school ratepayers, I thank you for your ongoing support of your Provincial Association.

Attachments

PROMOTING AND PROTECTING CATHOLIC EDUCATION

H 1 Pg. 2 APPENDIX A



I NVOI C E

Dufferin-Peel CDSB

40 Matheson Blvd. West Mississauga. ON L5R I C5 ATTENTION: Director of Education Date





Terms Invoice 11

9/15/2016 I Due Upon Receipt I 17-09-38

Description Rate Amount

2016 - 2017 OCSTA MEMBERSHIP FEES

MEMBERSHIP FEES

Per OCST A 2016-2017 Fee Schedule, using 2015-2016 Total Enrolment of: 81,330 190,338.00 190,338.00

Note: HST does NOT apply to Membership Fees thus is not included

For more details, see Sept 15,2016 Memo & Information Package provided by Nick Milanetti. Executive Director

TOTAL AMOUNT DUE to OCSTA: $ 190,338.00

If" Questions, Please Contact June Johnson-Accounting 416 932 9460-ext 229/ $190,338.00 jjohnson < ocsta.on.ca TOTAL DUE:



Ontario Catholic School


Mission Statement Inspired by the Gospel, the Ontario (atholic School

Trustees' Association provides the provincial voice,

leadership and service for elected Catholic school

trustees to promote and protect publicly funded

Catholi( education in Ontario.

Vision Statement Ontario is enriched by a publicly funded Catholic

education system, governed by locally elected

Catholif school trustees who serve with faith,

commitment and <::ompassion.


+++

Ontario Catholic School


2016 - 2017 Expense BUDGET

Account Name BUDGET Sub-Total as

2016-2017 % of Budget

Partnerships $ 203,450 9.6%

CCSTA, ICE, Miscellaneous Membership Fees, Student Trustees'/1 st Nations' Projects

Political Advocacy $ 132,240 6.2%

Political Affairs & Government Relations, Catholic Curriculum & Education Research, Fees:Consultants, Authors of Briefs, Analysts, Joint Venture

Communications and Media Relations $ 39,100 1.8%

Communications (Including Promotion of Catholic Education & Media) Public Relations, Advertising

Governance $ 101,500 4.8%

Committee & Task Force Meetings, Directors' Meetings, Outside Conferences & Seminars

Operations $ 372,500 17.5%

Rent, Office Expense, Furniture & Computers, Telephone, Postage & Courier, Audit, Insurance, Library, Miscellaneous

Legal $ 50,000 2.4%

OCSTA-hosted Meetings/Seminars/AGM $ 235,000 11.1%

Human Resources $ 989,550 46.6%

Salaries & Fees & Contracted Services, Employee Benefits, Government Deductions & Taxes, Professional Development

TOTAL APPROVED EXPENSE BUDGET $ 2,123,340 100.0%

Sept. 1, 2016-Aug 31, 2017 OCSTA FYE 2017 Expense BUDGET Recap


... Ontario Catholic School


OCSTA Membership Fee Schedule

--- 2016 - 2017 ---

Cat. Enrolment Basic Fee Per Pupil Cost Cat Enrolment Basic Fee Per Pupil Cost

20,000 -A School Auth-$2,200 (ended FYE2010 by MOE legislation) I 29,999 $20,400 2.561

600 - 30,000 -B 2,999 $2,040 4.610 J 39,999 $30,600 2.278

3,000- 40,000-c 4,999 $4,080 4.495 K 49,999 $40,800 2.006

5,000 - 50,000 -D 6,999 $5,100 4.265 L 59,999 $51,000 1.693

7,000- 60,000-E 7,999 $6,120 4.035 M 69,999 $61,200 1.526

8,000- 70,000-F 11,999 $8,160 3.805 N 79,999 $71,400 1.421

12,000- 80,000-

G 14,999 $10,200 3.690 0 89,999 $81,600 1.337 15,000 - 90,000

H 19,999 $15,300 3.125 p ++++ $91,800 1.296

Note: This Membership Fee Schedule was approved by Board in June 2012 for use starting in 2012 - 2013; continues as the same in 2013- 2014 + 2014-2015 + 2015-2016 + 2016-2017

Effective Sept . 1, 2016 FYE 2017 Membership Fee Schedule




Benefits of Membership

"One unified provincial voice for Ontario's English Catholic school boards ... "

Throughout the history of Catholic education in Ontario, our system's strength has been our ability to organize our school trustees under the guiding principles of the Gospel to advance our shared goals for the promotion and protection of Catholic education in Ontario. We achieve those objectives through our ongoing lobbying efforts, our membership development services and the following key activities that directly benefit our members.

OCSTA:

I . Represents Catholic school boards on all provincial consultations and work groups.

2. Serves as the designated bargaining agent for Ontario's 29 Catholic District School Boards.

3. Provides advice to boards on significant policy issues.

4. Provides an extensive array of classroom and community resources for Catholic Education Week.Information is located online at http://www.goodnewsforall.ca.

a. These resources resonate strongly with students, parents and parishes and boards haveexpressed their appreciation for the materials and information that are generated andshared.

5. Lobbies the government on all funding issues most of which are identified by our member boards.

6. Represents Catholic boards on significant legal issues as they arise.

7. Develops provincial messaging and platforms on key issues and developments in education affectingCatholic schools and shares such strategic resources with boards.To further support effective school board communications and community relations, OCSTA hostsan annual professional development session for school board communication staff.

8. Provides development opportunities for trustees and staff, including the delivery of 18 enrichmentmodules on various topics related to the role and responsibilities of Catholic trustees.

a. 18 trustee development modules and a module for Catholic trustees are now offeredonline in the newly created Trustee Development area on the OCSTA website(www.ocsta.on.ca). All members can enter this centre using their OCSTA user ID andpassword.

b. Annual trustee development events include the January Catholic Trustees Seminar, theBusiness Seminar, Labour Relations sessions (as needed) and the Annual General Meetingand Conference.

9. Protects the interests of Catholic school boards by monitoring activity in the Legislature, includingdraft legislation, as well as the release of new Regulations to identify impact on Catholic boards andpropose amendments as necessary.

1/2


2/2

I 0. Maintains a provincial network, at both the political and staff levels, to position OCST A to respond quickly to any issue of relevance to Catholic schools.

This list is not exhaustive.

In addition, OCST A partners with the other three trustee associations and the Council of Directors of Education (CODE) to provide many services, most with direct financial benefits to boards that are available only to boards that are members of their respective provincial association. For a comprehensive understanding, please go to the Ontario Education Services website at http://oesccseo.org/English/services.html.

Examples of the services provided through OESC include:

•

•

•

•

•

Serving as the intervenor at the Ontario Energy Board to keep energy costs down for school boards. An estimate of savings over the past year of $ I 6M for Ontario school boards, with approximately $6M for Catholic boards. Since 2004 school boards have saved over $ I 72M. This translates into a savings of $18 per pupil which greatly exceeds the cost of OCST A membership.

Provision of Behaviour Management Systems. This training is required for certain staff and is offered at a rate that saves all school boards, public and Catholic, approximately $2M annually. This program currently serves about 85% of all school boards.

Supporting the trustee election process by providing an array of resources located at http://elections.ontarioschooltrustes.org that are designed to

o raise the profile of trustee candidates and the municipal election processo educate the public on the role of trustees and school boards

Representation and co-ordination of initiatives pertaining to the Ontarians with Disabilities Act . This is ongoing and is meant to assist and guide boards through the various stages of implementation of the legislation and regulations. This service is a major savings for member boards that would otherwise be required to develop materials locally at significant expense.

Development of resources on topics such as equity and inclusion. OESC recently completed a training module for adults serving the LGBTQ population in all four systems of public education. Projects such as this save each board the cost of developing such materials locally.

September 2016




REPORT NUMBER H 2

ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) SPECIAL F.A.C.E. LEVY

1. THAT THE REPORT, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) SPECIAL F.A.C.E. LEVY, BE RECEIVED.

2. THAT THE BOARD APPROVE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 FACE LEVY OF $8,133.


H 2 Pg. 1

Regular Board Meeting

October 25, 2016

OCSTA 2016-2017 FACE LEVY

Strategic Goal: Catholicity, Catholic Community Engagement

Policy/Governance

Regular Board Meeting – October 25, 2016 OCSTA 2016-2017 FACE Levy

BACKGROUND

On an annual basis, the Ontario Catholic School Trustees’ Association (OCSTA) submits an invoice to each Catholic school board for its annual OCSTA FACE Levy. FACE project partners are the Assembly of Catholic Bishops of Ontario, the Ontario English Catholic Teachers’ Association and the Ontario Catholic School Trustee’s Association. This report requests approval by the Board to pay the OCSTA 2016-2017 FACE Levy in the amount of $8,133. DISCUSSION

The FACE Levy has increased as detailed in the chart below.

Proposed 2016-2017 Prior Year 2015-2016 Increase / (Decrease)

FACE Levy $ 8,133 $ 8,048 $ 85

The FACE Levy is related to the promotion and protection of Catholic Education in Ontario. The 2016-2017 Budget approved by the board in June 2016, includes an allocation for these annual fees. Additional information regarding the FACE Levy is attached as Appendix A.

RECOMMENDATION(S)

1. THAT THE REPORT ENTITLED “OCSTA 2016-2017 FACE LEVY” BE RECEIVED.

2. THAT THE BOARD APPROVE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 FACE LEVY OF $8,133.

Prepared by: J. Cherepacha, Superintendent of Financial Services

Submitted by: J. Cherepacha, Superintendent of Financial Services

Date: October 19, 2016



September 15, 2016

TO: Director of Education

CC: Board Chairperson, OCST A Director

FROM: Nick Milanetti, Executive Director

RE: FACE Levy lnvoice-2016-2017

P.O. Box 2064, Suite 1804

20 Eglinton Avenue West

Toronto, Ontario M4R I K8 T. 416.932.9460 F. 416.932.9459

[email protected] www.ocsta.on.ca




RECEIVED

SEP 2 6 2016

DIRECTOR OF EDUCATI

Please find attached your board's invoice for the 2016 -2017 FACE levy based on the per-pupil rate approved by the OCST A Board of Directors.

The FACE Project partners are the Assembly of Catholic Bishops of Ontario, the Ontario English Catholic Teachers' Association and the Ontario Catholic School Trustees' Association.

The FACE Project partners continue to undertake a variety of activities. Many of the activities are deliberately low profile. Below is a list of some of the activities that the FACE has been involved in during this past year.

• Queen's Park Lobby Day

• Take Your MPP to School Day

• Presentation to Catholic Partner Organizations (i.e. OCSOA, ECCODE)• Field visits to local FACE Teams and encouraging local level MPP engagement• Preparation for the 2018 Provincial Election through the FACE Government Relations

Committee

• Monitoring "One School System" activities

Regular updates will be provided on the good work that FACE is doing so that trustees are aware of what is being funded through their Board's levy.

At the upcoming Regional Meetings we will be speaking to the important work of FACE and highlight actions being taken so as to improve communication with Catholic School Boards and other partners.

If you have any questions or concerns about your Board's invoice for the FACE levy, please do not hesitate to call me.

Attachment





I N VO I C E

Dufferin-Peel CDSB 40 Matheson Blvd. West Mississauga, ON L5R IC5 ATTENTION: Director of Education

Description

2016 - 2017 SPECIAL F.A.C.E. LEVY

F.A.C.E. LEVY re Promotion and Protection of Catholic Education $ . IO per pupil - Based on Final 2015-2016 Enrolment of: 81,330

Note: HST does NOT apply to Special Levy thus has not been included

Date





Terms Invoice#

9115/2016 I Due Upon Receipt I 17-09-68

Rate Amount

8,133.00 8, 133.00

For more details, see Memo and F.A.C.E. Information Package dated Sept 15, 2016 provided by Nick Milanetti, Executive Director

TOT AL DUE to OCSTA re special F.A.C.E. levy: $ 8, 133.00

If Questions, Please Contact June Johnson-Accounting 416 932 9460-ext 229/ TOTAL DUE: $8,133.00

[email protected]




REPORT NUMBER H 3

MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING OCTOBER 18, 2016

1. THAT THE MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING OCTOBER 18, 2016, BE RECEIVED.

2. THAT “ACKNOWLEDGEMENT OF FIRST NATIONS SACRED TERRITORY” BE IDENTIFIED IN PROCEDURAL BY-LAW #1 – 01 AS A STANDING ITEM ON ALL AGENDAS.

3. THAT PROCEDURAL BY-LAW, BE APPROVED AND ADOPTED WITH AMENDMENTS.

4. THAT POLICY REVIEW AND DEVELOPMENT 2016 – 2017 PROCESS , BE APPROVED.

5. THAT POLICY 24.00: ACCESS TO ELEMENTARY REGIONAL PROGRAMS OF CHOICE, BE APPROVED AND ADOPTED.

6. THAT IN THE EVENT THAT EITHER TRANSPORTATION CONSORTIUM (STOPR OR STWDSTS) SERVING THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD DOES NOT AGREE WITH A MUNICIPAL/TOWN SAFETY COUNCIL RECOMMENDATION, AS RELATED TO THE REINSTATEMENT AND/OR CONTINUATION OF TRANSPORTATION, THE MATTER WILL BE FORWARDED TO THE BOARD OF TRUSTEES FOR REVIEW AND DECISION.

7. THAT AN INCREASE IN TRUSTEE REPRESENTATION ON STOPR GOVERNANCE COMMITTEE FROM ONE TO TWO PLUS AN ALTERNANTE MEMBER AND TO CONSULT WITH PEEL BOARD.


H 3 Pg. 1 Minutes of the Board By-Law/Policies Review Committee Tuesday, October 18, 2016, 7:00 p.m. Board Room, Catholic Education Centre

Unapproved Minutes – Board By-Law/Policies Review Committee – October 18, 2016

Chair: E. O’Toole Vice-Chair: S. Xaviour Trustees: A. Abbruscato M. Pascucci A. da Silva T. Thomas F. Di Cosola S. Hobin Regrets: D. D’Souza L. del Rosario B. Iannicca Director of Education: M. Mazzorato Associate Director of Corporate Services, Chief Financial Officer and Treasurer J. Hrajnik Associate Director of Instructional Services: S. McWatters Superintendents: D. Amaral C. Blanchard J. Cherepacha T. Cruz D. Del Bianco R. Eberhardt D. Finegan-Downey T. Lariviere L. Papaloni C. Pitoscia S. Steer L. Storey Assistant Superintendents: E. Fischer T. Peel General Counsel W. Lopez General Manager: B. Campbell Recorder: E. D’Anna A. Routine Matters 1. Call to Order and Attendance. Chair E. O’Toole called the meeting to order at 7:05 p.m. 2. Opening Prayer Chair of the Board By-Law Committee, E. O’Toole led the Opening Prayer. 3. Declaration of Interest Nil 4. Approval of the Agenda Addition to the Agenda: Private session with the Director was requested for the Trustees after adjournment. Moved by A. Abbruscato THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

H 3 Pg. 2

i) Approval of Consent of Calendar ItemsNil

5. Approval of Minutes

(Minutes of December 7, 2015 were approved at the Regular Board Meeting of December 8, 2015)ii) Business Arising from the Minutes

Nil

B. Awards and Presentation

D. Amaral introduced Aaju Peter, Activist, Lawyer, Teacher and recipient of the Order of Canada. Aaju Peter is an ardent defender of the rights of Canada’s norther Indigenous people. Aaju Peter spoke on her activism and her commitment to preserving Inuit culture and language. Travelling internationally, she has raised global awareness of the challenges confronting Canada’s most northern inhabitants. She spoke about issues related to sustainability, resources, and their impact globally on the animals and the land. Aaju Peter thanked the committee for the opportunity to speak.

M. Mazzorato thanked Aaju Peter for her reflection and song and presented a small token of appreciation.

C. Pastor’s RemarksNil

D. DelegationsNil

E. Information/Reports from Trustees, For Receipt

i) Regular ReportsNil

ii) Good News ItemsNil

F. Reports from Committees, For ReceiptNil

G. Information/Reports from Administration, For ReceiptNil

H. Trustee, Committee, Administration Reports, Requiring Action

1. Acknowledgment of First Nation Sacred Territory

D. Amaral, Superintendent of Strategic Planning, Policy and Special Projects, presented theitem. D. Amaral provided background information. In March 2014, the Ministry of Educationreleased the Ontario First Nation, Metis, and Inuit Education Policy Framework ImplementationPlan. The plan identifies strategies and actions to support ministry and school board


H 3 Pg. 3

implementation of the framework. The document identifies a commitment in A Solid Foundation: Second Progress Report on the Implementation of the Ontario First Nation, Metis, and Inuit Education Policy Framework to release a provincial implementation plan to build on the current Aboriginal Education Strategy. Superintendent Amaral recommended that the following statement be proclaimed at every board meeting: “We would like to acknowledge that this is the sacred territory of the Mississaugas of the New Credit.” Furthermore, Superintendent Amaral recommended that By-Law #1-01, article 10.36 be amended to reflect this acknowledgement on all board agendas. From equity and inclusive education perspectives, this protocol demonstrates to our First Nations, Métis and Inuit staff, students, parents and community partners that we want to ensure that their children see themselves reflected in the board and in our schools. It also shows our Indigenous staff that we respect and value them. As we continue with voluntary, confidential self-identification, this acknowledgement may lead more to feel that they are included in the board community.

Moved by A. Abbruscato

THAT THE REPORT, ACKNOWLEDGEMENT OF FIRST NATION SACRED TERRITORY, BE RECEIVED.

CARRIED Moved by A. Abbruscato

THAT THE REPORT, ACKNOWLEDGEMENT OF FIRST NATION SACRED TERRITORY, BE APPROVED.

CARRIED Moved by S. Hobin

THAT “ACKNOWLEDGEMENT OF FIRST NATIONS SACRED TERRITORY” BE IDENTIFIED IN PROCEDURAL BY-LAW #1 – 01 AS A STANDING ITEM ON ALL AGENDAS.

CARRIED

2. Procedural By-Law #1 - 01

D. Amaral, Superintendent of Strategic Planning, Policy and Special Projects, presented the itemstating the revisions have been suggested to provide more consistency and clarity in languagewith respect to terms and definitions used throughout the Procedural By-Law.Procedural by-Law #1 – 01 was last revised in 2010 and makes reference to board motions in2013 which have been included as revisions. This by-law is recommended for review in keepingwith the five year cyclical review of policies within the Dufferin-Peel Catholic District SchoolBoard. It is also identified in the by-law that it is to be reviewed annually (Article 12.2).The revised by-law reflects a name change to the actual By-Law. Since this is the onlyprocedural by-law adopted by the Dufferin-Peel Catholic District School Board, reference to anynumber as an index has been removed. Moving forward, this by-law would be renamedProcedural by-Law.


THAT THE REPORT, PROCEDURAL BY-LAW, BE RECEIVED. CARRIED

Unapproved Minutes –Meeting of the Board By-Law/Policies Review Committee – October 18, 2016

H 3 Pg. 4

Responding to Trustee S. Hobin, M. Mazzorato suggested adding Updates/Information/Reports from Trustees to standing agenda items as identified in 10.36., #3. Responding to a question from Trustee S. Hobin, D. Amaral, suggested adding a sentence under Article 2 - 2.5 – b). The Secretary can now call for nomination. Clarification will be added identifying that a trustee may “self-nominate”.

Clarification was requested for Article 7 – 7.1. Trustee M. Pascucci noted that the statement is redundant. The Chair was passed to Trustee S. Xaviour. Trustee O’Toole provided a history on the clause. Trustee E. O’Toole reassumed the Chair. The Consensus from the Trustees is to delete the sentence “The Chair shall exercise flexibility in order to maintain quorum for the duration of a meeting.” Clarification was requested from Trustee S. Hobin regarding Article 8 - 8.4 – If a member of the Board is absent for three (3) consecutive meetings of any Committee of the Board, except Audit Committee, to which he/she is appointed, the Secretary of the Board shall notify the Chair of the Board and the Board member, and the Chair shall look into the matter. M. Mazzorato referenced that the article is currently continued within the existing procedural By-Law. Article 4.5 of the DRAFT revised Procedural By-Law reflects the attendance requirement from the Education Act and references attendance in relation to regular board meetings. M. Mazzorato suggested that, with trustee direction, 8.4 could be removed as the Education Act does not make reference to committee or Special Board Meetings. Consensus from the Trustees was to remove the first paragraph of Article 8.4. Responding to Trustee A. Abbruscato, M. Mazzorato clarified that a change to the section referencing Audit Committee will include reference to the Chair not having to be a Trustee General Counsel W. Lopez addressed the committee clarifying that the Education Act takes precedence over policy. Trustee M. Pascucci posed a question regarding Article 1 – Definitions. He suggested that “The board of Trustees” and “the Board” requires clarification. The board does not mean Trustees. This should be clearer. Responding to Trustee M. Pascucci, M. Mazzorato confirmed that going forward, any future communication from the board will use the full terminology (i.e.; Board of Trustees) to avoid the potential for confusion between the board of trustees and the corporate board.

Trustee M. Pascucci identified that “Inaugural Meeting” means the meeting at which the Chair of the Board and the Vice-Chair of the Board are elected and members of Committees are appointed in a year after a municipal election. Trustee M. Pascucci suggested deleting “appointed” that would require who is sitting on what committee. Committees are at the first committee meeting after the Organizational meeting.


H 3 Pg. 5

M. Mazzorato clarified the sentence, which only speaks to the meeting where the Chair and VP are elected. Trustee A. Abbruscato noted it could read “appointed at the inaugural board meeting and organizational meeting”. The sentence could read “The Chair and Vice-Chair will be elected at the inaugural/organizational meetings”.

Trustee M. Pascucci thanked staff for including reference to a Mass at the Inaugural meetings. Trustee M. Pascucci requested that Article 6 – 6.11 be revised to reflect that delegations should be limited to 5 minutes and only 5 minutes. Trustee M. Pascucci requested to remove the reference to the edition of the Roberts Rules of Order publication in Article 10.1 M. Mazzorato responded to Trustee M. Pascucci that Agenda Item E (i), Regular Reports from Trustees is used for OCSTA and STOPPR Reports. After discussion, it was decided that if a report of a different nature is being brought forward it will be identified. The template leaves it sufficiently open. A request was made from Trustee M. Pascucci to delete Agenda Item E information/Reports from Trustees for Receipt (ii) Good News Items under Article 10 – 10.36 – Routine Matters from all board agendas and Board meetings noting that board meetings are business meetings and should be run accordingly. Trustee M. Pascucci suggested creating a template where school administrators could highlight news from their schools.

The Chair was passed To Trustee S. Xaviour. Trustee E. O’Toole spoke on the motion in disagreement and expressed interest in keeping the item on the agenda, adding that The Good News Items is distinct to Dufferin-Peel. Moved by M. Pascucci

THAT THE REGULAR BOARD AGENDA TEMPLATE SECTION E (ii) THE GOOD NEWS ITEMS BE DELETED. DEFEATED

Trustee M. Pascucci will bring the motion back to another meeting. Trustee E. O’Toole reassumed the Chair. Responding to Trustee F. Di Cosola, D. Amaral noted that under Article 1 – the term “Committee of the Whole” be removed. Trustee M. Pascucci requested a limit on how many rounds of voting will take place in the case that a nominee does not secure the majority of votes for a position. He requested that the limit be set at three rounds of voting and should there be no clear majority lots will be drawn (a straw vote).


H 3 Pg. 6

Trustee A. da Silva expressed concern over limiting the voice of the Trustees with putting a limit on the voting. Counsel W. Lopez provided clarification regarding whether or not the Board could create a policy to require that the Chair of the Audit Committee be a Board member. After reviewing the Regulation of Education Act re: Audit Committee Chair, members of the Audit Committee may be a Board member or external member subject to the requirements of the Regulation. However, the Regulation was amended in 2015. The regulation used to say that the Chair had to be a Board member. The change in the Regulation was meant to provide the opportunity for an external member who sits on the Audit Committee to also be elected Chair. Counsel does not recommend that Trustees create a policy to identify that only members of the Board can be elected Chair as this would go against the intent of the change in the legislation.

Moved by S. Hobin

THAT PROCEDURAL BY-LAW, BE APPROVED AND ADOPTED WITH AMENDMENTS.

CARRIED

3. Policy Review and Development 2016 -2017 D. Amaral, Superintendent of Strategic Planning, Policy and Special Projects, presented the Policy Review and Development 2016-2017 report and provided background for the updates. The Education Act R.S.O. 1990 requires boards to develop and maintain policies and organizational structures that promote the board’s goals and encourage pupils to pursue their educational goals. The ongoing monitoring and regular evaluation of policy ensures that it continues to fulfill its purpose.

Moved by S. Hobin

THAT THE REPORT, POLICY REVIEW AND DEVELOPMENT PROCESS 2016 - 2017, BE RECEIVED.

CARRIED

Discussion ensued around the use of board facilities for graduation and streamlining graduation nights to recognize Trustee participation. In response to Trustee S. Hobin’s question with respect to Catholic School Councils using outside vendors, and Policy 05.30 – Supply Chain Management and General Administrative Procedures (GAPs) 705.00: Travel, Meal, Hospitality and Perquisite Expenses, J. Cherepacha, Superintendent of Financial Services clarified that funding coming into the school is board funds and, as such, any expenditures need to adhere to board policies and procedures. The Supply Chain Management Policies 5.30 is aligned with the Broader Public Sector (BPS) Procurement Directive legislation. Adherence to the Policy and GAP ensures our schools are protected from a contractual perspective, as well as ensuring student health and safety and precaution. Trustee S. Hobin would like SEAC (Special Education Advisory Committee) and CCCSC (Central Committee for Catholic School Council) consulted under Policy 02.10 – Approval and Use of Student Learning Materials.


H 3 Pg. 7

Trustee F. Di Cosola requested an attempt to ensure that Elementary feeder schools their corresponding Secondary graduations do not fall on the same evening or same time be considered when revising the General Administrative Procedure relating to graduations. Trustee A. da Silva requested a policy on singing the national anthem be implemented. M. Mazzorato indicated that current Policy 7.14 and GAP 406.00 address this issue. Trustee F. Di Cosola requested the Policy regarding Trustee Expenses come back to the board for review. Trustee F. Di Cosola posed a question regarding Policy 17.00 – School Board Governance Meta Policy. He asked staff for clarity, as The Education Act does not define what “operational” and “governance” is. M. Mazzorato will have General Counsel review this. In response to Trustee A. da Silva’s question on the opportunity to review accepting students when one is in public school and the other in separate school as per Policy 1.10: Admissions, M. Mazzorato indicated that the item will be addressed in the future when the policy is brought to trustees for consideration, approval and adoption. In response to Trustee Pascucci’s question regarding completion of community hours, M. Mazzorato will provide further information on how many students don’t graduate due to insufficient volunteer hours.

C. Pitoscia, Superintendent, Human Resources and Employee Relations responded to a question about setting a specific timeline for the return of marked assignments. Assessment practices as guided by the Ministry of Education guidelines and central agreement language was referenced.

Moved by S. Hobin

THAT THE REPORT, POLICY REVIEW AND DEVELOPMENT PROCESS 2016 - 2017, BE RECEIVED.

CARRIED


THAT POLICY REVIEW AND DEVELOPMENT 2016 – 2017 PROCESS , BE APPROVED CARRIED

4. Policy 24.00 - Access to Elementary Regional Programs of Choice – D. Amaral D. Amaral, Superintendent of Strategic Planning, Policy and Special Projects presented Policy 24:00: Access to Elementary Regional Programs of Choice, which was developed to identify the board’s policy with respect to sibling application and registration in elementary regional programs of choice. As a result of community input and aligned with legal opinion, the policy has been revised to include specific reference to the application process for siblings who are of the same age/same grade (i.e., twins, or siblings in a blended family).


H 3 Pg. 8


THAT THE REPORT, POLICY 24.00: ACCESS TO ELEMENTARY REGIONAL PROGRAMS OF CHOICE, BE RECEIVED.

CARRIED Discussion ensued relating to changes to the policy and the random selection process for French Immersion. The issue regarding equity of access was also addressed. In response to Trustee A. da Silva’s request for further detail on the legal opinion, M. Mazzorato will provide the information on the decision. Trustee S. Hobin pointed out that the language in the French Immersion GAP does not address secondary school programs. D. Amaral will ensure modifications are made to the GAP.

In response to Chair E. O’Toole question, D. Amaral indicated that the board is in the process of developing parent meeting dates for French Immersion.


THAT POLICY 24.00: ACCESS TO ELEMENTARY REGIONAL PROGRAMS OF CHOICE, BE APPROVED AND ADOPTED. CARRIED

The Chair was passed To Trustee S. Xaviour. Trustee E. O’Toole expressed concerns with changes to the policy, as amended, and articulated her concerns regarding our declining enrolment and putting stress on parents of twins by not allowing twins to be placed on one ballot.

Trustee E. O’Toole reassumed the Chair.

5. Policy 7.05 and 7.10 – Transportation

D. Del Bianco, Superintendent, Planning & Operations spoke on the Consortium and combining the two policies Policy 7.05: Transportation of Students and Policy 7.10: Transportation Service.

Policy 7.05: Transportation of Students identifies that transportation for those Dufferin-Peel Catholic District School Board students residing in Caledon, Brampton, and Mississauga will be provided by Student Transportation of Peel Region (STOPR) consortia while students residing in Dufferin County will be provided with transportation by the Service de transport de Wellington-Dufferin Student Transportation Services (STWDSTS) consortia. This policy was last updated in November 2010.

Policy 7.10: Transportation Service – Eligibility was last updated in May 2015. This policy outlines the eligibility criteria for students to access transportation services within the jurisdiction of the board. Among other things, Policy 7.10 outlines the distance criteria for


H 3 Pg. 9

elementary and secondary school students to be eligible to receive transportation, as approved by the Board of Trustees. The policy also outlines that both STOPR and STWDSTS will be responsible for implementing the Board approved eligibility requirements in accordance with their procedures.

Moved by S. Xaviour

THAT THE REPORT, POLICY 7.05 TRANSPORTATION OF STUDENTS AND POLICY 7.10: TRANSPORTATION SERVICE - ELIGIBILITY, BE RECEIVED.

CARRIED.

Trustee M. Pascucci suggested Trustees defer this item until the next By-Law Committee meeting in November, 2016 and suggested to have a joint meeting with the Directors and Chairs of the DPCDSB and Peel District School Board to discuss potential changes.

Discussion ensued.

A motion was put forward by Trustee F. Di Cosola.


THAT IN THE EVENT THAT EITHER TRANSPORTATION CONSORTIUM (STOPR OR STWDSTS) SERVING THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD DOES NOT AGREE WITH A MUNICIPAL/TOWN SAFETY COUNCIL RECOMMENDATION, AS RELATED TO THE REINSTATEMENT AND/OR CONTINUATION OF TRANSPORTATION, THE MATTER WILL BE FORWARDED TO THE BOARD OF TRUSTEES FOR REVIEW AND DECISION.

CARRIED

The Chair, E. O’Toole called for a 10 minute recess. The meeting resumed after a 10 minute recess. Discussion on Schedule 1 – the Membership Agreement Student Transportation Consortium and increasing the membership on the STOPR Committee ensued. J. Hrajnik indicated that in order to make changes to the representation on the committee, the item would have to be brought to the Board of Trustees. Trustee A. da Silva requested a motion be put forward to amend the membership to have ONE representative and an alternate sit on the Governance Committee. The motion would address Article 2.5 – 2.4.1 Consortium Governance Committee. J. Hrajnik suggested the following motion.

THAT AN INCREASE IN TRUSTEE REPRESENTATION ON STOPR GOVERNANCE COMMITTEE FROM ONE TO TWO PLUS AN ALTERNANTE MEMBER AND TO CONSULT WITH PEEL BOARD.

The motion on the floor was moved by A. da Silva

CARRIED.


H 3 Pg. 10

The Chair, E. O’Toole directed staff to bring this item back to the By-Law Committee for further discussion.

Discussion ensued around the Ministry of Education Report on Student Transportation. D. Del Bianco, Superintendent, Planning and Operations addressed questions about the process of school bell time and accommodations. Trustee S. Hobin offered recognition of the work of staff who worked on the Agenda: M. Mazzorato, D. Amaral, D. Del Bianco and E. D’Anna. The review of the policies is long overdue and Trustees welcome the opportunity to review.

I. Notice of Motion - nil J. Additional Business - nil K. Questions Asked of, and by, Board Members - nil L. Declared Interest Items - nil M. In-Camera Session - nil N. Rise and Report – n/a O. Future Meetings November 15, 2016 – 7:00 p.m. May 30, 2017 – 7:00 p.m. P. Adjournment Moved by S. Hobin

THAT THE MEETING BE ADJOURNED, 10:40 p.m. CARRIED



REPORT NUMBER I 1

NOTICE OF MOTION

WHEREAS THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD IS COMMITTED TO SUPPORTING STUDENT ACHIEVEMENT AND WELL-BEING; AND WHEREAS THERE ARE CURRENTLY SIXTY-FOUR (64) ELEMENTARY SCHOOLS THROUGHOUT OUR SYSTEM WITH PARTIAL OR NO AIR-CONDITIONING. BE IT RESOLVED THAT STAFF UNDERTAKE A STUDY TO DETERMINE THE FEASIBILITY AND STRUCTURAL REQUIREMENTS FOR INTRODUCING AIR-CONDITIONING INTO THOSE ELEMENTARY SCHOOL FACILITIES THAT ARE NOT CURRENTLY FULLY AIR-CONDITIONED, AND THAT THE BOARD’S LONG-TERM FACILITIES MASTER PLAN INCLUDE A CAPITAL RENEWAL STRATEGY FOR THE INTRODUCTION OF AIR-CONDITIONING BASED ON THE RESULTS OF THE FEASIBILITY AND STRUCTURAL STUDY.


* dufferin-peel catholic district school board 2016 board agenda and...regular board meeting...

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