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865 Purchase Order Change Ack./Request - Seller Initiated

Segment Usage

Table 5. Segment usage, requirements, max use and loop information.Pos No.

Seg ID

Description Req Max Use

Loop Repeat

H E A D E R 010 ST Transaction Set Header M 1 020 BCA Beginning Segment for

Purchase Order Change Acknowledgement

M 1

040 CUR Currency O 1 > BEGIN N1 LOOP > 200

300 N1 Name O 1 310 N2 Additional Name Information O 2 320 N3 Address Information O 2 330 N4 Geographic Location O 1 340 REF Reference Numbers O 12 350 PER Administrative

Communications Contact O 3

> END N1 LOOP > D E T A I L

> BEGIN POC LOOP > >1 010 POC Line Item Change O 1

>> BEGIN N1 LOOP >> 200 370 N1 Name O 1 435 SCH Line Item Schedule O 200

>> END N1 LOOP >> > END POC LOOP >

S U M M A R Y 010 *CTT Transaction Totals M 1 020 *AMT Monetary Amount O 1



Header Information

ST - Transaction Set Header

To indicate the start of a transaction set and to assign a control number.

Table 6. ST - Transaction Set Header

BCA - Beginning Segment for Purchase Order ChangeAcknowledgement

To indicate the beginning of the purchase order change acknowledgement transaction set and transmit identifying numbers and

030 SE Transaction Set Trailer M 1

Notes * (CTT)

The number of line items (CTT01) is the accumulation of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC02) for each POC segment.

* (AMT)

If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

ST01 143 Transaction Set ID Code

M|Z ID 3/3

865 X12.16 Purchase Order Change Acknowledgement/Request - Seller Initiated

ST02 329 Transaction Set Control Number

M AN 4/9

Semantic Notes 01 The Transaction Set Control Number must be assigned

such that it will uniquely identify one transmission of an 865 transaction set. This number is used by the supplier in the 997 acknowledgement to indicate that this specific 865 either was acceptable or had errors. ST02 in this header segment (ST) must match SE02 in the trailer segment (SE).



dates.

Table 7. BCA - Beginning Segment for Purchase Order Change Acknowledgement

CUR - Currency

To specify the currency (dollars, pounds, francs, etc.) used in a transaction.

Table 8. CUR - Currency

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

BCA01 353 Transaction Set Purpose Code

M ID 2/2

00 Original 01 Cancellation 02 Add 03 Delete 04 Change 05 Replace 06 Confirmation 07 Duplicate 08 Status 19 Seller initiated

change BCA03 324 Purchase Order

Number M AN 1/22

BCA06 323 Purchase Order Date

M DT 6/6

BAK08 367 Contract Number

O AN 1/30

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

CUR01 98 Entity Identifier Code

M ID 2/2

BT Bill-to-Party BY Buying Party

(Purchaser) SE Selling Party ST Ship To



N1 - Name

To identify a party by type or organization, name and code

Table 9. N1 - Name

pCUR02 100 Currency Code M ID 3/3 CUR03 280 Exchange Rate O R 4/6

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

N101 98 Entity Identifier Code

M ID 2/2



N102 93 Name X AN 1/35 N103 66 Identification

Code Qualifier X ID 1/2

1 D-U-N-S Number, Dun & Bradstreet

8 Vendor UPC Code

9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

14 International European Article Number (Vendor Portion)

91 Assigned by Seller or Sellers Agent

92 Assigned by Buyer or Buyers Agent

N104 67 Identification Code

X AN 2/17



N2 - Additional Name Information

To specify additional names or those longer than 35 characters in length.

Table 10. N2 - Additional Name Information

N3 - Address Information

To specify the location of the named party.

Table 11. N3 - Address Information

N4 - Geographic Location

To specify the geographic place of the named party.

Table 12. N4 - Geographic Location

Code

Syntax Notes 02 R0203 - At least one of N102 or N103 is required.

03 P0304 - If either N103 or N104 is present, then the other is required.

Comments 04 This segment, used alone, provides the most

efficient method of providing organizational identification. To obtain this efficiency the 'ID Code' (N104) must provide a key to the table maintained by the transaction processing party.

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

N201 93 Name M AN 1/35 N202 93 Name O AN 1/35

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

N301 166 Address Information

M AN 1/35

N302 166 Address Information

O AN 1/35



REF - Reference Numbers

To specify identifying numbers.

Table 13. REF - Reference Numbers

PER - Administrative Communications Contact

To identify a person or office to whom administrative communications should be directed.

Table 14. PER - Administrative Communications Contact

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

N401 19 City Name O AN 2/30 N402 156 State or

Province Code O ID 2/2

N403 116 Postal Code O ID 3/9 N404 26 Country Code O ID 2/3

Comments 02 N402 is required only if city name (N401) is in the

USA or Canada.

Notes 01 C010203 - If segment N4 is used, then N401, N402

and N403 are required by the IBM Corporation.

04 N404 is the Standard ISO 3166 Country Code

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

REF01 128 Reference Number Qualifier Code

M ID 2/2 See Appendix A

REF02 127 Reference Number

I AN 1/30



Detail Information

POC - Line Item Change

To specify changes to a line item.

Table 15. POC - Line Item Change

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

PER01 366 Contact Function Code

M ID 2/2

BD Buyer Name or Department

CW Confirmed With

ED Emergency Contact-Consignee

IC Information Contact

NT Notification Contact

OC Order Contact RD Receiving

Dock SU Supplier

Contact PER02 93 Name O AN 1/35

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

POC01 350 Assigned Identification

O|Z AN 1/11

POC02 670 Change or Response Type Code


POC03 330 Quantity Ordered

O R 1/9

POC04 671 Quantity Left to Receive

X R 1/9

POC05 355 Unit or Basis for

X ID 2/2 See Appendix A



for Measurement Code

A

POC06 212 Unit Price X R 1/14 POC07 639 Basis of Unit

Price Code O ID 2/2

AP Advise Price CP Current Price

(Subject to Change)

HF Per 100 Feet HP Price per

Hundred NC No Charge NE Not to Exceed PD Price per

Dozen PE Price per Each PN Price per Ten PP Price per

Pound PR Promotion PT Price per Ton PV Provisional

Price QT Quoted RC Retail Price

per Hundred TB To be

negotiated. TF Per 1000 Feet TP Price per

Thousand POC08 235 Product/Service

ID Qualifier O ID 2/2 See Appendix

A POC09 234 Product/Service

ID X AN 1/30

Syntax Notes 03 C030405 - If POC03 is present, then POC04 and

POC05 are required.

06 C0706 - If POC07 is present, then POC06 is required.



N1 - Name

To identify a party by type or organization, name and code

Table 16. N1 - Name

08 C0809 - If POC08 is present, then POC09 is required.

Semantic Notes 01 POC01 is the purchase order line item

identification.

Notes 08 POC08 through POC09 may be repeated up to 9

times.

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

N101 98 Entity Identifier Code

M ID 2/2



N102 93 Name X AN 1/35 N103 66 Identification

Code Qualifier X ID 1/2

1 D-U-N-S Number, Dun & Bradstreet

8 Vendor UPC Code

9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

14 International European Article Number (Vendor Portion)



SCH - Line Item Schedule

To specify the data for scheduling a specific line item.

Table 17. SCH - Line Item Schedule

Summary Information

91 Assigned by Seller or Sellers Agent

92 Assigned by Buyer or Buyers Agent

N104 67 Identification Code

X AN 2/17

Syntax Notes 02 R0203 - At least one of N102 or N103 is required.

03 P0304 - If either N103 or N104 is present, then the other is required.

Comments 04 This segment, used alone, provides the most

efficient method of providing organizational identification. To obtain this efficiency the 'ID Code' (N104) must provide a key to the table maintained by the transaction processing party.

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

SCH01 380 Quantity M R 1/15 SCH02 355 Unit or Basis

for Measurement Code


SCH05 374 Date/Time Qualifier


SCH06 373 Date M DT 6/6 SCH07 337 Time O TM 4/8

Comments 05 SCH05 specifies the interpretation to be used for

SCH06 and SCH07.



CTT - Transaction Totals

To transmit a hash total for a specific element in the transaction set.

Table 18. CTT - Transaction Totals

AMT - Monetary Amount

To indicate the total monetary amount

Table 19. AMT - Monetary Amount

SE - Transaction Set Trailer

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

Table 20. SE - Transaction Set Trailer

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

CTT01 354 Number of Line Items

M N0 1/6

Comments 00 This segment is intended to provide hash totals to

validate transaction completeness and correctness.

Notes 00 Counts total number of POC segments.

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

AMT01 522 Amount Qualifier

M ID 1/2

NP Net to Pay Total

TT Total Transaction Amount

AMT02 782 Monetary Amount

M R 1/15



Segment and Element Information Detail Usage Examples

A Transaction Between IBM Locations and Suppliers Examples

Table 21. Example of the 865 Segment / Element Breakdown

Elem. ID

Elem. No.

Data Element Name

Req. Data Type

M/M or

Code

Code Description

SE01 96 Number of Included Segments

M N0 1/10

SE02 329 Transaction Set Control Number

M AN 4/9

Comments 00 SE is the last segment of each transaction set.

Notes 00 The value in SE02 must be equal to the value in

ST02 for this 865 transaction.

EDI Data Description of Data

ST*865*00011ª The ST segment identifies this as an 865 transaction with an identification number of 00011.

BCA*04**20076Y7859***960429**4600000122! This segment identifies this record as an acknowledgment to a purchase order change, purchase order number 20076Y7859. The original purchase order date is 04/29/96 and the contract number is 4600000122.

CUR*BY*USD*0001! The currency



yused by the purchaser will be US Dollars.

N1*SE*ABC Company*92*1234567! Selling party is ABC Company and their vendor number is 1234567.

N2*1ST Division! The division of ABC Company.

N2*1426 Nelson Dr! The street address of ABC Company.

N4*Anytown*NY*12345*US! The geographic location of ABC Company.

N1*BT*IBM Corporation*92*991! The bill to party is IBM Corp. plant 991.

N2*Accounts Payable! The invoice should be attention accounts payable.

N3*PO Box 8099! The invoice should be sent to P.O. Box 8099.

N4*Endicott*NY*13761*US! The address on the invoice should be Endicott, NY 13761.

N1*ST*IBM Corporation*92*982! The ship to location is IBM Corp plant 982.

N2*Microelectronics Division! The ship to name is Microelectronics Division

N3*8501 IBM Drive*B-002 Dock 13&14! The ship to address is 8501 IBM Drive building 002 dock 13 & 14.

N4*Charlotte*NC*28262*US! The ship to city is Charlotte, NC 28262



28262. N1*BY*International Business Mach*92*982! The buying

party is IBM Corp plant 982.

N2*Microelectronics Division! The buying party name is Microelectronics Division.

N3*6800 IBM Drive! The buying party street address is 6800 IBM Drive.

N4*Charlotte*NC*28262*US! The buying party city is Charlotte, NC 28262.

REF*PR*1B2C3D4R56! This reference number is used to indicate that quote number 1B2C3D4R56 was the quote number use to award the contract or purchase order number.

PER*BD*Dawkins, J.*TE*8005551212! The buyers name is J. Dawkins, and telephone number is 800 555-1212.

POC*00001*QD*2000*2000*EA*2.5*PE*VP* 1234*BP*23H2969*EC*1000000!

The purchase order change line item number is 00001. The part number is 23H2969 with an EC level of 1000000. The amount ordered is 2000 (decreased by 1000) each at a unit price of $2.50 per each. The suppliers part number is



APPENDIX A

Validation Tables

The following is a list of validation tables used in this Purchase Order Change Acknowledgement/Request - Seller Initiated (865) Subset version 003 release 040.

Table ID: 128X340 Description: Reference Number Qualifier

Length of Data Description Length of

Entries Type of Entries Description

02 CH Y 63

Entry Description Entry Description AD Acceptable Source DUNS Number IT Internal Customer Number

AF Airlines Flight Identification Number LS Bar-Coded Serial Number

AG Agents Shipment Number LT Lot Number

AW Air Waybill Number MB Master Bill of Lading

BC Buyers Contract Number MF Manufacturers Part Number

BK Brokers Order Number MH Manufacturing Order Number

BT Batch Number MK Manifest Key Number

part number is 1234.

N1*ST*IBM Corporation*92*982! The ship to location is IBM Corp plant 982.

SCH*1000*EA***067*960812*1005! The current schedule delivery date for 2000 pieces is 08/12/96 and the time is 10:05.

CTT*1! There is 1 line item.

AMT*5000! Total amount is $5000.00.

SE*27*00011ª There are 27 segments and the control number is 00011.



BW Blended With Batch Number MS Manufacturers Material Safety Data Sheet No.

CG Consignees Order Number NB Letter of Credit Number

CN Carriers Reference Number (PRO/Invoice) ON Dealer Order Number

CO Customer Order Number PC Production Code

CR Customer Reference Number PE Plant Number

CT Contract Number PK Packing List Number

C7 Contract Line Item Number PN Permit Number

DK Dock Number PR Price Quote Number

DS Defense Priorities Allocation System (DPAS) Priority Ratin

EP Export Permit Number SD Subday Number

EU End Users Purchase Order Number SE Serial Number

FI File Identifier SI Shippers Identifying No. for Shipment(SID)

FS Final Sequence Number SN Seal Number

FT Foreign Trade Zone TJ Federal Taxpayers Identification Number

GC Government Contract Number TN Transaction Reference Number

GP Government Priority Number VN Vendor Order Number

GS General Srvcs Administration Regulations (GSAR) ZI Reference Version Number

GV Third Party Purchase Order Number ZZ Mutually Defined

IL Internal Order Number 43 Supporting Document Number

IR Intra Plant Routing 73 Statement of Work (SOW)

Table ID: 235X340 Description: Product/Service ID Qualifier



02 CH Y 63

Entry Description Entry Description AB Assembly ON Customer Order Number

AC Aggregation Code (Used to Consolidate Part Families)

A6 Document Identification Code PD Part Number Description

BE Buyers Engineering Change Level Number PG Packaging Specification Number

BN Bar-Coded Serial Number PI Purchasers Item Code

BP Buyers Part Number PN Company Part Number

CA Case PO Purchase Order Number

CG Commodity Grouping PT Print or Drawing

CH Country of Origin Code RN Release Number

CP Carry-over Part Number RP Replaced Part Number

CR Contract Number SK Stock Keeping Unit (SKU)



DR Drawing Revision Number SN Serial Number

EC Engineering Change Level SV Service Rendered

EM Equipment Identification Number UI UPC Consumer Package Code (1-5-5)

EX Exchanged Part, Assembly or Product UK UPC/EAN Shipping Container Code

F1 Catalog Number UL UPC Coupon Code

IN Buyers Item Number UN UPC Case Code Number (1-1-5-5)

MA Machine Number UO UCC Serial Shipping Container Code

MG Manufacturers Part Number UP UPC Consumer Package Code (1-5-5-1)

MN Model Number VC Vendors (Sellers) Catalog Number

MT Major Product/Material/Machine Type VO Vendors Order Number

OE Original Equipment Number VP Vendors (Sellers) Part Number

Table ID: 355X340 Description: Unit or Basis for Measurement Code



02 CH Y 63

Entry Description Entry Description BA Bale KG Kilogram

BF Board Feet KT Kit

BG Bag LB Pound

BO Bottle LT Liter

BR Barrel MJ Minutes

BX Box MM Millimeter

CA Case MO Months

CB Carboy MR Meter

CF Cubic Feet OZ Ounce - Av

CG Card PA Pail

CH Container PC Piece

CL Cylinder PK Package

CM Centimeter PL Pallet/Unit Load

CN Can PR Pair

CO Cubic Meters (Net) PT Pint

CQ Cartridge QT Quart

CR Cubic Meter RL Roll

CT Carton RM Ream

CW Hundred Pounds (CWT) SF Square Foot

CX Coil SH Sheet



CY Cubic Yard SM Square Meter

C8 Cubic Decimeter SO Spool

DA Days ST Set

DM Decimeter SY Square Yard

DR Drum TB Tube

DZ Dozen TH Thousand

EA Each TK Tank

FT Foot TY Tray

GA Gallon UL Unitless

GI Imperial Gallons UN Unit

GR Gram VI Vial

GS Gross WK Week

HR Hours YD Yard

HU Hundred YR Years

IN Inch ZZ Mutually Defined

JR Jar

Table ID: 374X340 Description: Date/Time Qualifier



03 CH Y 63

Entry Description Entry Description 004 Purchase Order 084 Requested for Shipment(Prior to & includin

010 Requested Ship 097 Transaction Creation

011 Shipped 108 Postmark

017 Estimated Delivery 152 Effective Date of Change

035 Delivered 186 Invoice Period Start

036 Expiration 187 Invoice Period End

050 Received 193 Period Start

055 Confirmed 194 Period End

067 Current Schedule Delivery 276 Contract Start

069 Promised for Delivery 279 Contract Completion

Table ID: 670X340 Description: Change or Response Type Code





02 CH Y 63

Entry Description AI Add Additional Item(s)

CA Changes To Line Items

CB Change of Date Terms

CC Changes To Terms

CE Changes To Item Level Allowance/Charges

CF Cancel Previously Transmitted Purchase Order

CG Changes To Total Level Allowance/Charges

CH Change To Original Confirmation Of Original Announcement

CI Change To Confirmation Of Revised Announcement

CT Change of Dates

DI Delete Item(s)

MU (Multiple) For Unit Price Quantity Reschedule Change

NC Concurrent Item (No Change)

OA Original Confirmation Of Revised Announcement

OC Original Confirmation Of Original Announcement

PC Price Change

PQ Unit Price/Quantity Change

PR Unit Price/Reschedule Change

QD Quantity Decrease

QI Quantity Increase

RA Replace Mode of Shipment

RB Replace All Dates

RC Reject Item Change

RE Replacement Item

RM Replacement Item with Modifications

RQ Reschedule/Quantity Change

RS Reschedule

RZ Replace All Values

TI Transfer Item

APPENDIX B

Source Codes

16 - D-U-N-S Number



SOURCE

Dun & Bradstreet

AVAILABLE FROM

U.S. D-U-N-S Number assignment and lookup services are available on-line, and through several types of mainframe and personal computer media, through a 900 Number Service (900-990-3867), and in print.

Dun & Bradstreet Information Services Information Quality Department D-U-N-S Number Administration 899 Eaton Avenue Bethlehem, PA 18025-0001

ABSTRACT

The D-U-N-S Number is a non-indicative nine-digit number assigned and maintained by Dun & Bradstreet to identify unique business establishments. D-U-N-S Numbers are assigned to businesses worldwide. The ninth digit of The D-U-N-S Number is a Modulus Ten Check Digit which catches 100% of single digit errors and 98% of single transposition errors. D-U-N-S numbers provide positive identification of business locations possessing unique, separate, and distinct operations. Through the D-U-N-S Number, Dun & Bradstreet maintains linkage between units of an organization to easily identify corporate family relationships, such as those between headquarters, branches, subsidiaries, and divisions. The D-U-N-S Number is the non-indicative computer "address" of a business for which detailed marketing and credit information is maintained by Dun & Bradstreet.

41 - Universal Product Code

SOURCE

Publication series on Universal Product Code numbering system and usage.

AVAILABLE FROM

Uniform Code Council, Inc. 8163 Old Yankee Road, Suite J Dayton, OH 45458

ABSTRACT

U.P.C. is a system of coding products whereby each item/multipack/case is uniquely identified. Codes are formatted as an optional digit which identifies the packing variations, one or two high order digit(s) identifying the system (grocery, drug, general merchandise, coupons), five digits which identify the manufacturer, five digits which identity the item and an optional one character check digit.

Update / Change Summary

02-09-1998 - Updated level of HyperText Markup Language (HTML) for use on the World Wide Web.



02-16-1998 - Added Code 'ZZ' to "Table ID: 128X340 Description:Reference Number Qualifier"

X12 Transaction Subset Index

This table contains a current list of available IBM ASC X12 Transaction Subsets and their respective revision dates. You may order the latest from your IBM contact or through the 800 telephone number listed on the cover of this document.

Table 22. Available X12 Subsets Revised: 16 Feb 1998ASC Code

Transaction Subset Name Last Revision

Date

ASC X12

Level 204 Motor Carrier Shipment Information 9 Feb

1998 003040

214 Transportation Carrier Shipment Status Message

9 Feb 1998

003040

810 Invoice 9 Feb 1998

003040

820 Payment Order/Remittance Advice 9 Feb 1998

003040

824 Application Advice 9 Feb 1998

003040

830 Planning Schedule with Release Capability

9 Feb 1998

003040

838 Trading Partner Profile 9 Feb 1998

003040

846 Inventory Inquiry/Advice 9 Feb 1998

003040

850 Purchase Order 16 Feb 1998

003040

852 Product Activity Data 9 Feb 1998

003040

855 Purchase Order Acknowledgement 16 Feb 1998

003040

856 Ship Notice/Manifest 9 Feb 1998

003040

860 Purchase Order Change Request - Buyer Initiated

16 Feb 1998

003040

861 Receiving Advice/Acceptance Certificate

9 Feb 1998

003040

862 Shipping Schedule 9 Feb 1998

003040



1998 865 Purchase Order Change

Ack./Request - Seller Initiated 16 Feb 1998

003040

997 Functional Acknowledgement 9 Feb 1998

003040

Last updated 06/11/01

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