© Imperial College London

Imperial College’sDigital Repository

Spiral

Philippa HatchProject officer 2008

Talk overview:

• Repositories & their benefits• How to add a paper• Relevant copyright• Support

Repositories:

• A system to capture, store, present and preserve research output in a digital format.

• Store a wide range of digital objects: images, data, research papers, theses & lecture courses.

• Make the metadata associated with these objects easy for web search engines to find by using open access standards.

• Provide free to view copies of published papers, research data and theses

The Benefits:

Open access free to view no subscription

More visible more citations next RAE

College showcase Archive Statistics

Fully integrated with Sympletic Publications

Full text from PWP Supported by funders

How to add a file:

• Check the publisher permits deposit• Log in to the Symplectic publications system• Identify the record for which you have a file• Click on the SPIR@L button• Upload file from your computer & grant the

licence• Check for email notification

Locate record & click on SPIR@L button:

Add file from your computer:

2. Find file on your

computer & choose the

version

4. Link to file appears when the screen refreshes

1. Check citation

3. Upload

Read and grant licence:

5. Read the licence

6. Grant the

licence

7. Sherpa Romeo link to check copyright (journals only)

A few checks and then public:

Library:• Metadata• Version and the publisher’s policy• No problem – public 1-3 days

• If problem we will query file or email

Record in the public repository

To view full text

URL to give to

another researcher

Find more

Departmental

research

The Article can now be found using Google:

Some pointers on self-archiving and copyright :

• Copyright transfer agreements and self-archiving policies are publisher specific.

• For Information check the signed copyright transfer agreement and ‘author’s guide’.

• Or use the Sherpa Romeo website (Journals only)• Most publishers allow you to add a copy of the

‘author’s final draft’ to an institutional repository • Spiral team will add DOI / link to publisher’s website

and acknowledge copyright.• Email the spiral team if you aren’t sure.

Sherpa Romeo records for:

http://www.sherpa.ac.uk/romeo.php

Springer

Blackwell

Elsevier

John Wiley

1. May deposit author version.

2. Add set statement

1. May deposit author version.

2. Add set statement

1. May deposit author version.

2. May be 6

or 12 month embargo

1. May deposit author version.

2. Add set statement

Specialist mathematics publishers:

American Mathematical Society Society for Industrial and Appled Mathematics (SIAM)

1. May deposit publisher PDF.

Oxford University Press Cambridge University Press

1. May deposit author version.

2. 12 month embargo on STM titles

1. May deposit publisher PDF.

1.May deposit publisher PDF after 12 months with publisher’s permission.

2.May deposit author version immediately.

Making a start:

A. Get to know the self-archiving policies of the journals to which you regularly submit papers.

B. Remember to keep the final author’s draft

C. Submit a copy of your next published paper.

D. Add your best papers - copies of your Research Assessment Exercise (RAE) nominated papers.

E. Add other papers as time, and copyright, allows.

Please ask for help

Step-by-step guide (Symplectic publications systems - Help)

SPIRAL interface guide: http://pubsprd.imperial.ac.uk/information.html

Problem using the Symplectic publications system:

ICT support team service.desk@imperial.ac.uk

Copyright & adding full-text:

Spiral team spiral@imperial.ac.uk