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F.No. 9-2/2015 MDM 2·1Government of India
Ministry of Human Resource DevelopmentDepartment of School Education & Literacy
MDM Division****************
Shastri Shawan, New DelhiDated 18th May, 2015.
Subject: Minutes of the meeting of Programme Approval Soard - Mid Day Mealheld on 27.03.2015.
•The meeting of Programme Approval Board Mid-Day Meal to consrder the
Annual Work Plan & Budget 2015-16 in respect of State of Chhattisgarh was held on27.03.2015 at New Delhi under the Chairpersonship of Secretary (SE&L), Departmentof School Education & Literacy, Ministry of Human Resource & Development.
2. A copy of the minutes of the above meeting is enclosed for information &necessary action.
~~(RajeJv Kumar)
Under Secretary to the Govt. of IndiaTel. 011-23386169Fax: 011-23382394
1. Senior Advisor (Education)NITI Aayog,Yojana Bhawan, New Delhi.
2. Shri Yogendra Tripathi,Joint Secretary & Financial Advisor,Ministry of HRD,Shastri Bhawan, New Delhi.
3. Joint Secretary (ICDS),Ministry of Women & Child Development,Shastri Bhawan, New Delhi
4. Shri Deepak Kumar,Joint Secretary,Department of Food & Public Distribution,Ministry of Agriculture,Krishi Bhawan, New Delhi
5. Joint Secretary.Ministry of LabourShram Shakti BhawanNew Delhi.
6. Joint Secretary,Ministry of Rural Development,Krishi Bhavan, New Delhi.
7. Joint SecretalY,Ministry of Development of North-Eastern States,Vigyan Bhawan, Annexe,New Delhi- 110003.
8. Joint Secretary,Ministry of Tribal Affairs,7thFloor, Shastri BhavanNew Delhi.
9. Joint Secretary,Ministry of Social Justice and Empowerment,Shastri Bh9jlan, NeltW Delhi.•
10. Shri Subrat Sahoo,Secretary,Department of Education,Govt. of Chhattisgarh.
11. Vice Chancellor, NUEPA,Sri Aurobindo Marg,New Delhi.
12. Economic Advisor (Education),SE&L,Shastri Bhavan, New Delhi.
13. Shri Mayank Warwade,Director,Mid Day MealGovt. of Chhattisgarh.
14. Director NCERT,Sri Aurobindo Marg,New Delhi.
15. Dr (Mrs) Prema RamchandranDirector, Nutrition Foundation of India,C-13, Qutab Institutional Area,New Delhi- 110016.
16. Shri Biraj Patnaik,Principal Advisor,Office of Supreme Court Commissioner,B-68, 2nd Floor, Sarvodaya Enclave,New Delhi - 110001.
17. Dr. Uma Aiyyar,Reader,Food & Nutrition Unit,M.S. University of Baroda,Pratapgunj, Vadodara - 390002.
18. Shri O.P. Dani,Chief General Manager (Sales),Food Corporation of India,Barakhamba Road, New Delhi.
19. Shri J.H.Panwal,Joint Technical Advisor,Food & Nutrition Board,Ministry of Women & Child Development,Jeevandeep Building, New Delhi.
20. Dr. T. Vijaya Kumar,Associate Professor,National Institute of Rural Development,Panchayati Raj, Hyderabad.
21. Shri P.N. Khorwal,Manager (Accounts),FCI, New Delhi.
•
Copy also to:
1. PPS to Secretary(SE&L).
2. PPS to Joint Secretary(EE.I).
3. Dir (GP) / DS(BDS) / DS(VKN) / DS(HK).
4. US(SA) / US(AD) / SO(SS) / SO(NR) / SO(RKJ).
GOVERNMENT OF INDIA
MINISTRY OF HUMAN RESOURCE DEVELOPMENT
DEPARTMENT OF GENERAL EDUCATION& LITERACY
MID-DAY MEAL SCHEME**************
•
Minutes of the Programme Approval Board for Mid-Day Meal (PAB-MDM) meeting held
• on ?ith March, 2015 to consider the Annual Work Plan & Budget 2015-16 of
Chhattisgarh.
The meeting of the Programme Approval Board for Mid-Day Meal Scheme was held
in New Delhi on 27thMarch, 2015 under the Chairpersonship of Ms. Vrinda Sarup, Secretary,
Department of Education and Literacy (SE&L), Government of India. The agenda before ihe
PAB-MDM was to:
a) Review the status and progress of the implementation of Mid-Day Meal (MDM)
Scheme for the State of Chhattisgarh
b) Consider the Annual Work Plan and Budget (AWP&B) 2015-16 proposal of
Chhattisgarh for MDM Scheme.
The list of participants of the meeting is enclosed at Annexure-I.
2. Secretary (SE&L), Government of India welcomed the members of PAS-MDM and
other participants. The representatives of the State Government were asked to highlight the
achievements in the implementation of the scheme during 2014-15, best practices followed
in the State, constraints if any, in the implementation of the programme and their proposals
for 2015-16.
3. Shri Subrat Sahoo, Secretary, Education, Gov!. of Chhattisgarh briefed the PAS
members on the highlights of the scheme. He made a presentation on the performance of
Mid Day Meal Scheme in the State and the initiatives taken by the State Government to
improve its effectiveness. Shri Gaya Prasad, Director, Government of India presented an
analysis of the performance of the State in the implementation of Mid-Day Meal Scheme
during the first three quarters of the year 2014-15 i.e. April to December, 2014 .
.i.
4. Performance of the Scheme during last three years
The below given radar charts are a summary of performance of State on importantparameters under Mid Day Meal Scheme during last 3 years.
I ns1;itl..ltion 10.09.6 Toilet Facility 1~ Children 8.4
10.0 ~~- --.............' 9 5Dnnl<ing VVat:c-r ' ~ \Norking Dnys .
9.7 Monthl." DI '_ s.O, 'e.. C ,\"Odl!.rain UW. 6.2
10.0 Annual 0 E '\ .:...:;~ ~ _ "'-""~-'--:-> p~vrne"'t 'toNAN 10.09.0 / :t\ ," "
7.0 InSpeCtion", . . ,".' . / -. - .. j Cool<'''g Co•• 6.2
7.1 $choclHealth ~ ·PayrnenttoCCH 6.7
7.1 Kit:chenDevice/ .1 \ _ 'MME 8.1B.1 Kitchen-store TA 7.1
LInstitution 10
10 Fund flow ~dren 8.27.8 Toilet Facility,." .' .,Working Days 9
....•.. '"9.4 Drinking Water/ 5 '\ Foodgrain Uti!. 5.7
/ ' \ \9.6 Monthly D Ef - ., ..; " > -': Payment to NAN10
\ 0~,;~;,;:_':'=" '_ !10 AnnualDE' ' '_/"'Cookingcost 5.7
10 Inspection ~ .//\ \. - Payment to CCH 5.1
"1:" V \.5 School.Health \ .. MME 4.09.2 Kitchen-store TA 6.0
Institution 10.05.7 Toilet Facilili:~.O ~~_Children 8.7
5.8 Drinking water ...." \/ I '-.~orking Days 9.1
9.0 Monthly DKE 5 e- I .. '\Release of funds 7.0
10.0 Annual DEl ",_.' ~ " ~- \1 Foodgrain Uti!. 5.7. .0.0. -J<" _ I
6 5 InspectIon' ---I . '. -. Payrnentto NAN 10.0. \. , 1(\\'/ ~"4.4 School Health \.,... '\' \ "., ,,-I Cooking Cost 5.8
6.5 TA' ......--i \ '- Payment to CCH 5.410.0 Kitchen Devices I..' MME 2.8
Kitche n-curn-store8.1
It is clearly evident from the graph that the performance of State has improved over theyears in the area of coverage of children & working days, Food grain utilization, cookingcost, payment to cook-cum-helpers, MME, Transport Assistance, School Health DrinkingWater and Toilet facility. At the same time the performance has gone down on vitalparameters like construction of kitchen-cum-stores and inspections from the last year.Secretary (SE&L) requested the State Government to take corrective measures on thepoorly performing indicators for improving the performance of the scheme.
4.1 Areas of Concern: The appraisal has revealed the following areas of concern
i) Delay in the release of funds to schools
ii) NABL denied to test the cooked mid day meal.
iii) Less coverage of working days (9 Days)
iv) Quality of rice is not good. 'A' grade rice is not supplied
5. Issues discussed during the meeting:
i) Fund Flow Mechanism•
There is a delay of three months in the release of central assistance to the
implementing agencies/schools by the Government of Chhattisgarh. But
Secretary, Education, Government of Chhattisgarh informed that State
Government has issued orders to all the districts to release the cooking
cost in advance of one month to all cooking agencies. All districts officers
also submit a certificate to state office every month that one month
advance cooking cost is released to cooking agencies. During financial
year 2014-15 State Finance Department has made 45% of budget
provision in the month of April, 2014 in anticipation of central assistance.
Therefore, fund flow to the schools has been streamlined and the scheme is
implemented smoothly without any interruption for want of funds,
ii) Less coverage of children
Director (MOM) informed that about 20% less coverage against enrolment was
observed at primary stage in the Baloda bazar, Bilaspur, Durg and Mugeli
districts. Similar less coverage 0(20% or more was observed in Baloda bazaar,
Bemetara, Bilaspur, Durg, Koria, Mungeli, Raipur, Rajnandgaon and Sarguja,
was observed the under primary stage.
Secretary, Government of Chhattisgarh informed that if the trend of the last three
years is observed, the percentage of the less coverage both at primary and
upper primary stage has started declining during the last three years. He agreed
that it is still around 20% but State Government is focusing its efforts on
reducing the less coverage.
Joint Secretary (EE-I), MHRD, Government of India mentioned that Monitoring
Institute reported in its report for the period from 1st April to 30th September,
2014, that there was Interruption in the serving of Mid Day Meal in 10-15%
school In Bemetara and Balodabazar districts. MI has further reported that most
of the children are not properly eating the mid day meal supplied by the
centralized Kitchens located in Durg and Korba because it is not suitable to the
local food habits.
Secretary, Education, Government of Chhattisgarh mentioned that State
Government officials had visited the Centralised Kitchens which have been
advised to prepare meal as per the liking of the students. The State Government
has not received any information/comp~int frono.the students in this regard .•
iii) Construction of kitchen-cum-stores
The non-recurring central assistance of Rs. 32339.95 lakh has so far been made
available to the State during 2006-07 to 2010-11 for the construction of 47266
kitchen-cum-stores. The State Government has constructed 38216 kitchen-cum-
stores and construction is in progress for 7103 units. However, the work for the
construction of 1947 kitchen-cum-stores is yet to start. These kitchen-cum-stores
were sanctioned during 2011-12 on plinth area norms.
Secretary (SE&L) advised the State Government to start the construction work
for 1947 kitchen-cum-stores immediately and complete them December, 2015.
Secretary, Education, Government of Chhattisgarh assured to do the needful.
iv) Committed liability of the State Government
The State Government informed that it has no committed liability for the previous
years.
v) Quality of Food Grains
The Monitoring Institute has mentioned in its report for the period from 1st April to
30th September, 2014 that the Quality of rice is not good. 'A' grade rice is not
supplied to MOM of schools.
Director (MOM) informed that as per MOM Guidelines, Fair Average Quality
(FAQ) food grain is to be supplied to the schools. Earlier, food grain of FAQ was
supplied under MOMS by Food Corporation of India to the State. But
Chhattisgarh is now following the De-Centralised Procurement (DCP) Scheme of
Department of Food & Public Distribution. Under this scheme, the State
Government procures locally produced food grain and supplies it to the schools
under MOMS. Therefore, the onus of maintaining FAQ of food grain lies with the
State Government. He advised that State should ensure supply of FAQ food
grain under MOMS.
Secretary, Education, Government of Chhattisgarh assured that he would take
up the matter with the concerned department of the State Government for
ensuring supply of FAQ food grain under MOMS.
••vi) Technological intervention
Secretary (SE&L) mentioned that this department is in process of Introduction of
IVR.S based monitoring mechanism. She advised the State Government to
meanwhile collect the mobile numbers of all the teachers in the State. Secretary,
Education Department, Govt. of Chhattisgarh assured to collect the mobile
numbers of teachers in one month.
Secretary, Education, Government of Chhattisgarh informed a representative
from Bihar shared the MIS and IVRS system with Chhattisgarh. He mentioned
that the above system will be adopted with enhanced scope of work for
capturing information on the number of beneficiaries under MOMS, date of
increment of teachers, maintenance of leave account of teachers and details of
their transfers etc. Thus, MIS and IVRS would have multipurpose utility.
vii) Social Audit of the Scheme
Secretary, Education, Government of Chhattisgarh informed that any member
of SMC's, parent, guardian, any community member can monitor the Mid Day
Meal Scheme in the school and also make note in register about his
observations regarding implementation of the scheme. They can taste the
cooked food. Mothers can watch the preparation of meal and check the
condiments being used in MOMS. The community is also associated with the
tasting of meal in the schools before it is served to the children. Thus the
Social audit is being carried out through the community. The State
Government has fixed two dates i.e. 2 Oct. and 14th April for social audit Mid-
Day Meal scheme in the schools.
5
viii) Training of Cook-cum-helpers
The State Government representatives informed PAS that training
programmes were organised for cook cum helper in all districts during 2014-
15. The training for Cook-cum-he[pers is given at Sanku[ level by the 155
Master Trainers who were trained by AKSHYA PATRA FOUNDATIONS in
collaboration with MHRD. These trainings focus on the preparation of nutritious
mid day meal in hygienic and safe environment. Department of School
Education has also 'fllade ~ documentary/video film of 30 minutes on theo
training of cooks.
One day state level consultation was organised on January 13, 2015 on "status
of implementation & possibilities for improvement under Mid-Day Meal
Scheme" by the Department of School Education, Govt. of Chhattisgarh in
collaboration with UN[CEF to review the status of implementation of the MDM
scheme, for improving its effectiveness to contribute towards child nutrition,
hygiene, health etc.
ix) Social Equity
Secretary, Education Department Gov!. of Chhattisgarh informed that no case of
discrimination on the basis of caste, gender or religion in cooking, serving and
eating of MDM has been reported in the State.
x) Tasting of meals by Teachers and 'Community members
Secretary, Education, Government of Chhattisgarh informed that members of
SMC's, parents, guardians, any community member can taste the cooked
food. The Teachers, Cook-cum-helpers are required to taste the food on
rotational basis. In addition, community is also associated with the tasting of
meal in the schools before it is served to the children.
xi) Testing of Meal by NABL accredited labs
Secretary, Education, Government of Chhattisgarh informed that the food
samples were sent for testing to accredited laboratory in Mumbai. Secretary
(SE&L) desired to know whether the State has any NAB accredited laboratory.
Joint Secretary (EE-I) clarified that there is State Food Testing Laboratory in
Raipur which may be utilized for testing of meals.
6
6. PAS-MOM approval for the year 2015-16
Director (MOM), Govt. of India informed that the State has proposed to cover
18,61,355 children in primary and 29,79,097 children in upper primary. He further
added that these numbers are the average number of children who availed MOM
during the year, and quarter wise analysis reveals that the State has covered
more children during the second and third quarters. After discussions with State
officials and based on the achievement during 2014-15, the PAS-MOM approved
the following number of children, number of school days etc. for quantifying the •"Central assistance for Chhattisgarh:-
No Details State's Proposal for FY 2015- Approved by MOM-16 PAB
1 No. of Children & Institutions
A Primary No. of No. of No. of No. ofinstitutions Children institutions Children
Govt. + Govt. aided + 33452 1849894 33452 1849894LS schools
STC 149 11461 149 11461
TOTAL (A) 33601 1861355 33601 1861355
S Primary with Upper Primary
Govt. + Govt. aided + 0 0 0 0LS schools
STC 0 0 0 0
Total 0 0 0 0
C Upper Primary
Govt. + Govt. aided + 14076 1117742 14076 1117742LB schools
STC 33 1418 33 418
Total 14109 1119160 14109 1119160
GRAND TOTAL (A) 49710 2979097 20354 2979097(S)+(c)
... ---2 No. of Working days1---. .
2.1 Primary 240 240
2.2 Upper Primary 240 240
2.3 NCLP 303 303
3 No. of Cook-cum Helpers
3.1 Approved for 2014-15 99235 99235
• ••3.2 • Additional proposal for
2015-16 0 0
Total cook-cum-helpers 99235 99235for 2015-16
4 Kitchen Devices
4.1 New Nil Nil
4.2 Replacement Nil Nil
7. Submission of proposals for additional requirement of funds for covering
children over and above PAS-MOM approval for 2015-16
It was clarified that the quantification of resources is only an estimate for release of
Central Assistance during 2015-16 under the MOM Scheme. The MOMS provides
that every child attending the eligible institution is to be covered under the Scheme
and shall be served mid-day meal on all school days. In case the State Govt. finds
that the average number of children availing mid-day meal and the working days are
more than the approved numbers by PAB-MOM, they may approach the GOI at any
time with justification for additional Central Assistance.
8. Dissemination of the approvals by State Government
The State is advised to disseminate the approvals of the resources to ali the field
functionaries in the State and districts, so as to enable ali the eligible institutions to
ensure that every child attending the eligible school must be served hot cooked mid
day meals on ali school days irrespective of the approvals of PAB-MOM. In case if
the district is covering more children over and above PAB-MOM approval, they may
be advised to submit their proposal for enhancing the resources, for MOMS if needed
to their higher authority for onward transmission to Ministry of HRO.
s
9. Admissible Allocation of resources
The release of Central Assistance for the financial year 2015-16 would be as per
the funding pattern under the Mid Day Meal Scheme.
Total outlay of Rs. 48894.15 Lakh (including both Central and State share) for
Chhattisgarh for the Financial Year 2015-16 has been worked out on the basis of
number of children & number of working days approved by the PAS-MOM and as per• •proposed revised norms after revision of cooking cost by 7.5% w.e.f 1st April, 2015.
The order for revision of cooking cost by 7.5% or any other enhancement for the
financial year 2015-16 will be issued separately after approval of the Competent
Authority. Thus, the present rate of cooking cost will continue till further orders. The
component-wise approval of funds for 2015-16 can be seen at Annexure-II.
List of Participants
Annexure-/
1.
2.
3.
•• 4.
5.
6.
Ms. Vrinda Sarup, Secretary (SE&L), Ministry of Human Resource Development,Department of School Education & Literacy, Shastri Shavan, New Delhi.
Shri Subrat Sahoo, Secretary, Department of Education, Chhattisgarh.
Shri J. Alam, Joint Secretary (EE.I), Ministry of Human Resource Development,D~~artment of School Education & Literacy, Shastri Shavan, New Delhi .
Shri Gaya Prasad, Director (MDM), Ministry of Human Resource Development,Department of School Education & Literacy, Shastri Shavan, New Delhi.
Shri Mayank Warwade, DPI, Education, Directorate of Public Instructions, IndravatiShavan, New Raipur, Chhattisgarh.
Shri Anil Kakria, Deputy Secretary (Finance), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Shavan, NewDelhi.
7. Shri SD. Shivani, Deputy Secretary (MDM), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Shavan, NewDelhi.
8. Shri VK Nayyar, Deputy Secretary (Finance), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Shavan, NewDelhi.
9. Shri Arnab Dhaki, Under Secretary (MDM), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Shavan, NewDelhi.
10. Shri Rajeev Kumar, Under Secretary (MOM), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Shavan, NewDelhi.
11. Shri K.L Ahuja, Section Officer (MDM 2-1), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Shavan, NewDelhi.
12. Shri M.K. Nayak, Assistant Director.
13. Dr. T Vijaya Kumar, Associate Professor, National Institute of Rural Development,Panchayati Raj, Hyderabad.
14. Shri PH Khorwal, Manager (Accounts), FCI, New Delhi.
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Annexure-II
STATE: CHHATTISGARH
QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2015-16
(as per revised norms after revision of cooking cost by 7.5% w.e.f. 1st April, 2015) $
Food grains
/SI.No. Stage No. of No. of Quantity in MTs .Children Wor!<in • •
g days Wheat Rice Total
1 Primary (@ 100 gms per 1860905 240 0 44661.72 44661.72child per school day)
2 Up. Primary (@150 gms per 1119160 240 0 40289.76 40289.76child per school day)
3 NCLP 450 303 0 20.45 20.45
TOTAL 2980515 84971.93 84971.93
C f F d C k' T A . H t CCH d MMEost a 00 loralns 00 InO cost ransport sSlstance on. 0 anAmount
SI. No. Component/norm admissible(Rs. in lakhs)
1 2 3I) Primary
1 Cost of Food grains @Rs. 5650/- per MT for rice per MT for 2523.3944661.72 of rice
2Unit Cooking Cost- 3.86 per day / per child for 1860905 children 17239.42for 240 daysTransportation Cost @ Rs. 750.00 Per MT food grains
3(1860905x240days x 0.0001 MT x Rs.750.00)
334.96
4 Honorarium for cook cum Helper (99235x RS.1000x 10 months)9923.50(Primary+Upper Primary)
Management Monitoring and Evaluation (MME) 1.8% of cost5 of foodgrains, cooking cost and cost of transportation and 417.75
Honorarium to cook-cum-Helpers)TOTAL - {1+2+3+4+5} 30439.02
II) Upper Primary1 Cost of FoodQrains @Rs. 5650/- per MT for 40289.76 MT 2276.37
2 Unit Cooking Cost 5.78 per day / per child for 1119160 children15524.99for 240 days
3Transportation cost @ Rs. 750.00 Per MT food grains
302.17(1119160x 240 days x 0.00015 x 750)
4 Management Monitoring and Evaluation (MME) 1.8% of cost 256.24of foodgrains, cooking cost and cost of transportation)
TOTAL - {1+2+3+4} 18359.77
I i
-- -
1/1) NCLP
1 Cost of Foodgrains @Rs. 5650/- per MT for 20.45 MT 1.16
2 Unit Cooking Cost 5.78 per day / per child for 5350 children for 92.77300 days
3Transportation cost @ Rs. 750.00 Per MT food grains
0.15(450x 303 days x 0.00015 x 750)
4 Management Monitoring and Evaluation (MME) 1.8% of cost 1.28of foodgrains, cooking cost and cost of transportation)TOTAL - {1+2+3+4} 95.36
Grand Total (Primary + Upper Primary + NCLP) 48894.15•C. Drought : NILD. Non-recurring : NILE. Total Requirement of Funds for 2015-16
(Rs. In /akh)Component As per existing norms
Recurring Normal 48894.15
Drought 0.00
Non- recurring 0.00
Total 48894.15
$: Subject to approval of enhancement of cooking cost by 7.5% by competent authority.
The release of Central Share of Annual Work Plan & Budget 2015-16 would be as per thefund sharing pattern under Mid-Day Meal Scheme.
--000--
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