® libqual+ ® implementation procedures the third lodz [poland] library conference technical...
TRANSCRIPT
LibQUAL+®® Implementation ProceduresThe Third Lodz [Poland] Library Conference
Technical University of Lodz
25-27 June, 2008
Presented by:
Bruce Thompson and Colleen CookTexas A&M University
old.libqual.org
old.libqual.org
OverviewOverview
• Preparing to Implement LibQUAL+®
• The Survey Process: Initial Steps
• Approving and Running Your Survey
• After the Survey: Post Hoc Questionnaire and Your Evaluation of Your Experience
old.libqual.org
1. Preparing for the Survey 1. Preparing for the Survey ImplementationImplementation
old.libqual.org
WhyWhy is Your Library Participating is Your Library Participating in in LibQUAL+LibQUAL+® ® ??
• Institutional goals:
– what do you want to get out of the survey?
• Survey requirements:
– people, supplies, technology
old.libqual.org
Get Permission from your Get Permission from your Institutional Review BoardInstitutional Review Board
• Local group that approves human subject research
• May also be called
– Committee for Human Subject Research
– Committee for the Protection of Human Subjects
• Not all institutions need to obtain permission
old.libqual.org
Get Permission from yourGet Permission from yourInstitutional Review BoardInstitutional Review Board
• If permission is required:
– Seek well in advance of survey
– Supply a copy of the survey, if requested
– Inform them that results will be shared among participants
• No need to inform LibQUAL+® of decision
old.libqual.org
Determine Whom to SurveyDetermine Whom to Survey
• Random sample
or
• Entire population
KEY POINT: Think beyond a single administration. Presume that you MAY later decide to do the survey either periodically (e.g., every two years) or intermittently, and make decisions in the context of this possibility.
old.libqual.org
IfIf You Sample… You Sample…
• Recommendations:
– At least 1,200 random email addresses for each user group
– Separate sample groups for undergraduates, graduates, faculty, and staff
• Keep notes on your methodology as you will be asked to describe it in the Post Hoc Questionnaire
old.libqual.org
If You Survey the If You Survey the Entire Population….Entire Population….
• Recommendations:
– Think about survey fatigue if you want to repeat the survey regularly
• Keep notes on your methodology as you will be asked to describe it in the Post Hoc Questionnaire
old.libqual.org
Obtain Email AddressesObtain Email Addresses
• Typical sources include:
– Campus computing office
– Campus administrative records office
– Library patron database
old.libqual.org
Marketing Your SurveyMarketing Your Survey
– Place ads in campus newspaper
– Write article for library newsletter
– Post flyers around campus
– Present at faculty meetings & student orientations
– Create a survey Web site and feature on library’s home page
– Take the survey to where users are: dining halls, study rooms, dorms
old.libqual.org
Become Familiar with Become Familiar with LibQUAL+LibQUAL+®® Resources Resources
• Management Centerhttp://www.libqual.org/Manage/index.cfm
• LibQUAL+® Procedures Manualhttp://www.libqual.org/Manual/index.cfm – Updated Version – September 2006– Much more detail
• Discussion [email protected]
old.libqual.org
The The LibQUAL+LibQUAL+®® Management CenterManagement Center
old.libqual.org
2. The Survey Process: Initial Steps2. The Survey Process: Initial Steps
old.libqual.org
Survey Process: Manage Your SurveySurvey Process: Manage Your Survey
Eight Sections:• Preferences• Customization• Preview • Representativeness• Monitor Survey Progress• Incentive Winners• Post Hoc Information• Evaluation of Your
Experience
*Sections must be completed in order
old.libqual.org
PreferencesPreferences
Fields marked with * are required
old.libqual.org
Customization: Optional/Local Customization: Optional/Local QuestionsQuestions
old.libqual.org
Customization: DisciplinesCustomization: Disciplines
• Results notebooks summarize findings by user group and provide a chart for, both, standard and custom disciplines
• Standard disciplines (based on your institution type, i.e., College/University)
• Customized disciplines
– Recommend no more than 16 disciplines, if possible
old.libqual.org
The The StandardStandard Disciplines – Disciplines – College/University, College/University, IfIf No Customization No Customization• Agriculture/Environmental
Studies• Architecture• Business• Communications/
Journalism• Education• Engineering/Computer
Science• General Studies• Health Sciences
• Humanities• Law• Military/Naval Science• Other• Performing & Fine Arts• Science/Math• Social Sciences/
Psychology• Undecided
old.libqual.org
Customized DisciplinesCustomized Disciplines
• Use your local terminology to map to the standard disciplines
• Cautions:
– Need to provide representativeness data for each discipline
– Too many choices present challenges to users because the pull down menu gets too large
old.libqual.org
Standard Disciplines: Standard Disciplines: An Academic LibraryAn Academic Library
old.libqual.org
Customized Disciplines: Customized Disciplines: An Academic LibraryAn Academic Library
old.libqual.org
Customization: Customization: Branch LibrariesBranch Libraries
The library you use most often.
old.libqual.org
3. Approving and Running 3. Approving and Running Your SurveyYour Survey
old.libqual.org
Previewing and ApprovingPreviewing and ApprovingYour SurveyYour SurveyPreview• Complete at least one full run
of your preview survey• Test in different settings,
using different platforms and Web browsers
• Get library staff involved in testing
Once Approved• Can no longer make changes• Live survey URL will appear at
the top of the “Manage Your Survey” page marked as Survey URL
old.libqual.org
Reviewing CommentsReviewing Comments
• About one-half of users include comments on their survey
• Download via the Monitor Survey Progress page (Excel file or text file)http://old.libqual.org/Manage/Results/Comments/index.cfm
old.libqual.org
Sending RemindersSending Reminders
• 3-5 reminders to sample populations
• Thank respondents who have completed the survey
• Boost up marketing efforts around campus– More fliers, table tents, ads in campus
newspaper– Get professors and other staff involved– Increase number or types of incentives
* More examples of marketing efforts featured at the Share Fair
old.libqual.org
Completing Your Completing Your Representativeness QuestionnaireRepresentativeness Questionnaire• Determines how your institutional profile compares to
your survey data• Requires the following information:
– # of individuals per user group– # of individuals within each discipline– # of males and females– Library Statistics
• Volumes added during the year – Gross/Total (including e-books)• Total number of current serials received (including electronic serials)• Total library expenditures (U.S. dollars)• Personnel – professional staff, full-time equivalent (FTE)• Personnel – support staff, full-time equivalent (FTE)
• Must be complete BEFORE closing survey
old.libqual.org
Completing Your Completing Your Representativeness QuestionnaireRepresentativeness Questionnaire
Representativeness Representativeness CompletedCompleted
Representativeness Representativeness NOT CompletedNOT Completed
old.libqual.org
Closing Your SurveyClosing Your Survey
• We recommend a survey run of at three weeks
• Once you close your survey:– Retrieve list of incentive winners– Fill out Post Hoc and Evaluation
Questionnaires
old.libqual.org
4. 4. After the Survey: Post Hoc Questionnaire and Your Evaluation of
Your Experience
old.libqual.org
Completing Post Hoc Survey and The Completing Post Hoc Survey and The Evaluation QuestionnairesEvaluation Questionnaires
Post Hoc Questionnaire• Information about your
survey– Sample size– # of e-mails sent– #of invalid e-mail
addresses– Incentives offered– Marketing techniques– Etc.
Evaluation Questionnaire• Feedback about your
LibQUAL+® experience• All survey liaisons and
assistants are encouraged to complete this questionnaire
old.libqual.org
The Underused “Analytics Tool”
old.libqual.org
LibQUAL+LibQUAL+®® Resources Resources
• LibQUAL+® Web site:http://old.libqual.org
• Publications:http://old.libqual.org/publications
• Events and Training:http://old.libqual.org/events
• Gap Theory/Radar Graph Introduction:http://old.libqual.org/Information/Tools/libqualpresentation.cfm
• LibQUAL+® Procedures Manual:http://old.libqual.org/Publications/index.cfm