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221 mE GAZETIE OF INDIA : ElCffiAORDINARY

MINISTRY OF HOME AFFAIRS

(Department of Border Management)

NOTIFICATION,

NewDelhi,the20th July,2011

[PART tl--SE<:, 3(Q]

GS.R. 556(E).- In exercise of the powers conferred by sub·section (2) of

section 34 of the Land Ports Authority of India Act, 2010 (31 of2010), read with section

22 of the General Clauses Act, 1897 (10 of 1897) and in so 'far as the rules and form

relating to audit and accounts in consultation with the Comptroller and Auditor General of

India, the Central Government hereby makes the following rules, namely:·

CHAPTER I

PRELIMINARY

1. Short title and commencement, • (I) These rules may be called the Land Ports

Authority of India Rules, 2011.

(2) They shall come into force on the date on which the Land Ports Authority of

India Act, 2010 (31 of 2010) shall come into force.

2. Defmitions. - (1) In these rules, unless the context otherwise requires,'

(a) "Act" means the Land Ports Authority of India Act, 2010 (31 of 2010);

(b) "Member" means the member of the Authority;

(e) "annual statement of accounts" means the annual statement of

accounts referred to in section 25;

(d) ··annual report" means the report referred to in section 26;

(e) "seCtion"means the section of the Act.

(2) Words and expressions used herein and not defined, but defined in the Act shall

have the same meaning respectively as assigned to them in the Act. ~.

29

CHAPTER II

CONDITIONS OF SERVICE OF THE CHAIRPERSON AND OTHER

MEMBERS OF THE AUTHORITY

3. Terms of office and conditions ofsenrice of the Memben. - (1) The Chairperson

of the Land Ports Authority of India shall be of the rank of Additional Secretary to the

Government of India and shall be chosen from amongst persons who ..have special

knowledge and experience in the field of security, transport, industry, commerce, law,

finance or public administration.

(2) The Member (planning and Development) and Member (Finance) shall be

of the level of Joint Secretary to the Government of India and the Member (Plarming and

Development) shall be chosen from amongst persons who have special knowledge and

experience in the field of Planning and Development and the Member (Finance) shall be

chosen from amongst persons who have special knowledge and experience in the field of

finance and commerce. .

(3) The Chairperson, Member (Planning and Development) and Member

(Finance) sball 6e whole-time Members of the Authority.

(4) Subject to the provision of section 6; every whole-time Member shall hold

office for a period of five years from the date on which he assumes office or till he attains

. the age of sixty years, whichever is earlier.

(5) The Member who shall be appointed by the Central Government to

represent the recognised bodies of workers shall hold office for a period of three years.

(6) The Member who shall be appointed by the Central Government to

represent the traders shall hold office for a period of three years.

(7) The Central Government may co-opt such other representatives for

.functional purposes for period of three yea".

4. Mode of Recruitment. - (I) The Chairperson, Member (Planning and

Development) and Member (Finance) shall be appointed by the Central Government from

amongst a panel of names to be prepared by a Search-cum-Selection Committee headed

by the Secretary (Border Management) in the Ministry of Home Affairs.

(2) The Search-cum-Selection Comminee, constituted by the Central

Government for preparation of the panel of names for appointment to the office of the

Chairperson and two whole-time Members of the Authority shaH consist of-

(i) Secretary, Department of Revenue;

(ii) Secretary, Department of Commerce;

(iii) Advisor, Planning Commission; and

(iv) One Member from outside as a subject expert.

mE or OF INDIA : EXTRAORDINARY [p"'" II-&c. l(i)]

(3) The Joint Secretary (Border Management) shall be the convener ofthe Committee.

(4) Search-cum-Selection Cornmittee shall regulate it's own procedure for selecting

the Chairperson and the other whole-time Members.

(5) The Chairperson and other whole-time Members may be selected on deputation or

contract basis through an open advertisement. ~

(6) In case the appointment is on deputation basis, -

(i) a person who is in the service of the Government of India or of a State

Government shall not be appointed as the Chairperson of the Authority unless such person

has held-

(A) a post equivalent to that of Additional Secretary to the Government of India;

or

(B) Joint Secretary to the Government of India or equivalent for a period of not

less than five years; and

(ii) . a person who is in the service 6f Government of India or of a State

Government shall not be appointed as whole time Member of the Authority unless such

person has held-

(A) a post equivalent to the Joint Secretary to the Government oflndia; or

(B) Director to the Government of India or equi"i'ftlent for a period of not less than

four years.

(4) In case the appoitttment is on contract basis, the eligibility shall be

determined by the Search-cum-Selection Committee:

5. Salary and allowances. - (I) The Chairperson shall be paid salary and

allowances as admissible to the post of Additional Secretary to the Government of India.

(2) The Member (planning and Development) and the Member (Finance) shall

be paid salary and allowances as admissible to the post of Joint SeCretary to the

Government of India.

6. Fee. - Every other Member, who is not a whole· time Member or an ex-officio

Member or a representative of a State Government, shall be paid a lump sum amount

not exceeding Rs. 3500/- as fee for each day he.attends the meetings of the Authority or

of any Commi.tteeduly constituted by the Authority.

7. Residential accommodatioD. - (I) The Chairperson and the other two whole-time

Members shall be entitled to residential accommodation to be provided by the Authority

which would be at par with the Officers of equivalent status in the Central Gove~ent.

[""'11-"""30)] 31

(2) In case of accommodation is arranged by the Authority ten percent of the

basic pay shall be deducted from the salary of the Chairperson. or Member concerned and

no house rent allowance-shall be paid to him.

(3) In case accommodation is not arranged by the Authority to the Chairperson

or to any other whole-time Member, the Chairperson and such other Member, as the case

may be, shall be paid house renl allowance at the rate of thirty per cent of his basic pay.

8. Use of vebicles. - The vehicle used by the Chairperson and the whole-time

Members for private purposes shall be regulated in accordance with the instructions

issued by the Central Government in this regard from time to time.

9. Tra\'elling allowance and daily allowances. - (I) The Chairperson and whole

time Members shall be entitled to travelling allowance and daily allowance at the same

rates as is applicable to the"equivalent officers of the Government ofIndia.

(2) Every ex.officio Member or a representative of a State GQvemrnentshall be

entitled to travelling allowance and daily allowance from the source from which such

member draws his salary a.t the rates admissible to him according to the rules of that

Government. -

(3) The ex-officio Members and Members representing the States Govenunents

concerned shall be entitled for accommodation according to their eligibility at the meeting.

place of the authority ifsuch meeting is held outside the headquarter of the authority.

(4) In case of other Members, economy class air travel from and to his or her

ordinary place of residence and the place of the meeting of the Authority or its

Committee. shall be payable.

(5) Travel in Air Conditioned-I class by train or taxi charges where air or train

connectivity is not existent shall be admissible and such Members shall also be eligible

for accommodation as eligible for Joint Secretary level officers of the Government of

India at the place of meeting of the Authority or its Committee. as the case may be.

10. Period of notice for termihation or resignation.- (I) A whole-time member or a

part-tiine member may. by giving notice in writing of not less than thirty days to the

Central Goverrunent, resign his office.

(2) The Central Government may terminate. -

(a) the aJ'IX>intmentof a whole-time Member or part-time member, as the case

may be, after giving hi~ a notice of not Jess than three months, or in lieu thereof, on

payment of an amount equal to his salary and allowance. if any. for a period of three

months; .

32 mE GAZETIE OF INDIA : EXTRAORDINARY

(b) the appointment afany Member who is a servant of the CentIal Government or

the State Government"at any time.

(3) The appointment of a Member shall not be terminated without giving him

a reasonable opportunity of being heard.

II. The vacancy arising out of the resignation of any whole time Member or part-time

Member or by way of removal of any whole-time Member or part-time Member under

section 6, shall not be left unfilled for more than six months from the date of occurrence

of vacancy.

CHAPTER III

MANNER OF INVESTMENT OF FUNDS BY AUTHORITY

12. Manner of investment of Funds. - The Authority may invest its funds (including any

reserve fund) -

(8) in the securities of the Central Government; or

(b) in fixed deposits with,-

(i) the State Bank of India constituted under the State Bank of India

Ac!, 1955(23 of 1955); or

{ii) any subsidiary bank constituted under the State Bank of India

(Subsidiary Banks) Act, 1959 (38 of 1959); or

(iii) any corresponding new bank as specified in column 2 of the First

Schedule to the Banking Companies (Acquisition and Transfer of

Undertakings) Act, 1970 (5 of 1970) and the Banking Companies

(Acquisition and Transfer of Undertakings) Act, 1980 (40 of

1980); or .

(iv) any bank as specified in the Second Schedule of the Reserve Bank

of India Act, 1934 (2 of 1934); or

(v) any other public financial institution as defined in Section 4-A of

the Companies Act, 1956(I of 1956),

subject to such conditions as may, from time to time, be specified by the Central

Government.

[""'"-,"",,3(~1 33

CHAPTER IV

..ANNUAL STATEMENT OF ACCOUNTS OF TIlE AUTHORITY

13. P~aration and submission of Annual Statement of Accounts. - (I) The

Authority shall prepare its Annual Statement of Accounts including the income and

expenditure accounts or profit and loss account, receipts. and payment accounts and

balance sheet in the format of the financial statements laid down by the Government of

India in the Ministry of Finance under rule-209 of the General Financial Rules, 2005 and

as specified in Forms I to III and schedules I to 25 which form part of the accounts

appended to these Rules, showing the fmancial results afthe previous financial year and

submit the same, duly approved by the authority and authenticated by the Financial Head

or Secretary in the authority to the Comptroller and Auditor General of lndia, not later

than the 30th June of every year who shall audit the 8CWWltsof the authority and report

thereon and the authority shall preserve the annual statement of accoUQt for a minimum

period of five year:

Provid~d that the qentral Government may, for reasons to be recorded in writing

and in consultation with the Comptroller and Auditor General of India, extend the date of

submi~ion of the Annual Statement of Accounts by such period as it may deem

necessary.

(2) After certification of the Annual Statement of Accounts by the Comptroller and

Auditor.General of India or any other person authorised by him in this behalf, the Annual

Statement of Accounts together with the Audit repert thereon, shall be forwarded

annually to the Central ,Government within a period of three months from the date of

submission of the Annual Statement of Accounts to the Comptroller and Auditor General

oflndia.

CHAPTER V

ANNUAL REPORT OF THE AUTHORITY

14. Submission of Annual Repert. - (I) The Authority shall prepare the Annual

Report immediately, and not later than six fl).onths, after the end of each financial year

giving an aCCOuntof its activities during that financial year and also giving an account of

the activities which are likely to be undertaken by the Authority during the next financial

year and forward the Annual Repert to the Central Government for being laid before each

House of Parliament.

(2) The form of the Annual Repert of the Authority shall contain the matters specified

in the FonmIV appended to these Rules.

2723GU11-5A

34 llIE GAZETTE OF INDIA: EXTRAORDINARY

FORM I

(See sul>-rule (I) of rule 13)

FORM OF FINANCIAL STATEMENTS

TIlE LAND PORTS AUTHORITY OF INDIA

BAUNCESHEET ASAT------- _

[PART Il-SEC. 3(i)J

(Amount- Rs)

WRPIISK;AP'IAL f\JND AND LlAB1klTIES Schedule Current year Previous Year

CORPUSICAPIT'AL FUND I .....RESERVES ANi> SURPLUS 2 ....EARMARAKEDIENDOWMENT FUNDS 3 ....

SECURED LOANS AND BORROWINGS • .... ....

UNSEOJRED LOANS AND BORROWINGS , .... ....DEfERRED CREDIT LIABILITIES 6 ....

CURRENT LlABll.I11ES AND PROVISIONS 7 .... ....

toTAL ....

~ .... ....

FIXED ASSETS I .... ....

INVESTMEN'fS..FROM EARMARKEDlENOOWMENT 9 .... ....FUNDs . .

.... ...-INVES11dENTS-OTHERS

10 .... .....aJR.RENT ASSETS. LOANS, ADVANCES ETC.

II

MISCELLANEOUS EXPENOIl1JRE

(10 the extent not written off or .cIjustcd)

toTAL

SIGNIFICANT ACX:OUNTlNG POUCIES24

.... ....OONTlNGENT LIABILmES AND Ncm;s ON

2.S.... ....

ACCOUNTS

2723GJl11~B

[""'"-~l(i)l lS

FORM II

(See sub-rule (I) of rule 13)


THE LAND PORTS AUTHORITY OF INDIA

INCOME AND EXPENDITURE ACCOUNT FOR THE PERJODIYEAR ENDING 31ST MARCH.--.

"'I(Amount·

(A)~ Schedule C~, ~ Previous Year

.... ....Income from Sales/Service 12

GrantslSubsidies. 13 .....FeeslSubscriptions 14 .... ....Income from Investments (Income on Invest. From

"carmartedlendow. Funds transferred to funds)....

Income from Royal!)':. Publication etc. 16....

mt=stEome<t 11... ....

Oth« Income 10lncreaseJ(decrease)_ in stock of Finished goods and works·in· 19

prog=s

TOTAL A .... ....(D) EXPENDITURE·

20....

Estab1w..n.n, Exp=es21

.... ....Other Administrative Expenses etc.

22....

Expenditnre on Grants. Subsidies etc.23

.....mt=st

Deprecialioo (Net Total at the year-end-eorresponding to

ScheduleS)

TOTA B

Baboee bein& cness of ilKome n'cr Espenditure (A B)

Tramftt to Special Jkservc (Specif)' each)

Transfer to/from General Reserve.

BALANCE BEING SVRPLOSl(DEFICln CARRIED

TO CORPUSICAPIT AL FUND

SIGNIFICANT ACCOUNTING POLICIES 2.

CONTINGENT LIABILITIES AND NOTES ON25

ACCOUNTS ._-

36 mE GAZETffi OF .INDlA: EXTRAORDINARY



SCHEDULES FORMING PART OF BALANCE SHEET AS AT -------------

[PART1I-SEc. 3@

(Amount- RsCurrent yt:ar Previous Year

SCHEDULE-I

CORPUS/CAPITAL FUND'

Balance as at the beginning of the year

Add: Contributions towards Corpus/Capital Funds

Add! (Deduct) : Balance of net income!

(expenditure) transferred from the Income and

Expenditure Account

BAl.ANCE AS ATTHE VEAR -END

SCHEDULE 2· Current Year Previous Year

RESERVES AND SURPLUS:

I. Capital Reserve:

As per last Account (.... ) (....j

Addition during the year

LeSs : Deductions during the year

2. Revaluation Reserve: .....

As per last Account (....j (....j


Less: Deductions during the year

3. Special Resery~:

As per las! Account (.... ) (.... )


Less: Deductions during the year

4. General Reserve:

As per last Account

Additioo during the year (....j ( .... )

Less: Deductions during the yt::ar

TOTAL ...



SCHEDULES FORMING PART OF BALANCE SHEET AS AT -------

(Amount- Rs)

SCHEDULE)· fUND-WISE BREAK UP TOTALS

Fund Fond Fund Fund Current Previous

EARMARKEDIENDOWMENT FUNDS ww XX yy U YOM YOM

a) OMaing balancc of Ute (unds

b) Additiogs to the Funds:

i. Donations/grants

ii, Income from Investments made

on account of funds

iii. Other additions(specify nature)

TOTAL(a-+ b)

c) UtilisatioD/Ellpudltun: towareb objtttins

offunds

i. Capibl EJP!ndillirc

• Fixed Assets

• Others

Total:

ii. Revenue Ellocnditun:

~saJaries, Wages and a1lo••••.ances etc .• Rent

- Olher Administrntive expenses

Total:

Tot.1 «)NET BALANCE AS AT THE

YEAR·END .+b·c

No""

I) Disclosures shall be made under relevant heads based on conditions attaching to the grants.

2) Plan Funds received from the CentrallState Governments are to be shown as separate Funds and not to be

mixed up with any other Funds.

38 THE GAZETTE OF INDIA: EXTRAORDINARY



SCHEDULES FORMING PART OF BALANCE SHEET AS AT -----------

(PARTII-SEC. 3(i)]

(Amount - Rs)

SCHEOULE4- Current Year Previous Year

SECUREO LOANS AND BORROWINGS:

1. Central Government

2. State Government (Specify)

J. Flnanc:iallnstitulioDs

a) Tenn Loans

b) Interest accmed and due

4. Banks:

,a) Term Loans

• Interest accrued and due

b) Other Loans (Specify)

• Interest accrued and due

5. Other Institutions-and Agenc.r-s

6. Debentures and Bonds

7. Others (Speciry)

TOTAL

Note: Amounts due within one year

['II'1I1-~3(i)l 39



SCHEDULES FORMING PART OF BALANCE SHEET AS AT •••..• _ •••••••

(Amounl- Rs)

SCHEDULES- Carnut yeu Previous Vear

UNSECURED WANS BORROWINGS

I. Central Government

'- State Government (Specify)

J. Financ:illllnstitutions

.. Ba.ks:

a) Tenn Loans

b) Other Loans (Specify)

50 Other IrtstituliOfts and Agc:ndes

,. Debenlures and Bonds

7. Fixed Deposits

.. Other (Spedfy)

TOTAL

Note : Amounts due within one year

SCHEDULE 6- Currutyur Prnio.sVur

DEFERRED CREDIT LIABILITIES:

Aceeptan<:es secured by hypothecation of capital equipment and other assets

0Ih«

TOTAL

Note: Amount5 due within one year

THE GAZElTE OF [NOlA: EXTRAORDINARY



SCHEDULES FORMING PART OF BALANCE SHEETAS AT _

Amount-Rs)

SCHEDULE 7 Current Yeu Previous Year

CURRENT LIABILITIES AND PROVISIONS

A. CURRENT LIABILITIES

I. Acceptances

2. SlKldryCreditors:

,) For Goods

b) Other

3. Advances Received

4. Interest accrued but not due on:

.a) Secured Loans I borrowings

bJ Unsecured Loanslborrowings

,. StatulOryLiabilities:

aJ Overdue

b) Others

6 . Other current Liabilities.

TOTAL (A),

B. ~I. For Taxation

2. Gratuity

3. SuperannuationIPension

4. Accumulated Leave Encashment,. Trade Warranties/Claims

6. Other (SceeiM

TOTAL (8)

TOTAL (A+B)

41



SCHEDULES FORMING PART OF BALANCE SHEET AS AT -.----

(Amoonl "')SCHEDULES &-

fiXED ASSETS GROSS BLOCK DEPRECIA nON NET BLOCKDESeR PT N

C'""AddlllOll """",~ C""" AS'Idle 0,,,,. 0"'. Total up A•• , "'lIthe

\laI ..•• ion -. dun"llhe ValuPlOn tqinn'"I Add,tIOnS -.... ... .. --aM ..,... ,... ... "•.... ...,. .. •....•.. Y~· e- ......._ .. ,....... ,... ,... ad ....• r •• ..,...

A. ~I I.'.NO

.) F,_b) .....•..•,flUlU)lNOS.) ""_ ....b) "" .............<I """"""-~ __ M

l-sllCllbdcJlwitol

""dlcaPiy, PlANT MACHlNEJl Y •.

llQUlI'MFXF, VEHICLES,"""'1TURf.

""""". OFFN;EllQUlI'MFXF,. ~ .....'""""-'. F.LllC11OC

fNSTAlLATlONS, UBRARY"8lXlKS

10. TI.l8EWEU..S.t.W.

SVPI'LY

II O1ltEJlRXED

ASSESTS

TOTAL Of

CURl<ENTYEAIl

P1l£V1OUS YEAR

L CArmi WOBK.IN-~TOTAL

I(Note to be given as to cost of assets on lUre purchase included above)

2723G1111-6A

mE GAZETTE OF INDIA: EXTRAORDINARY



SCHEDULES FORMING PART OF BALANCE SHEET AS AT ----

[PARTII-&c. 3@

(Amount- RsSCHEDULE 9- Currenlyen PrevlousYeu

INVESTMENTS FROM EARMARKEDIENDOWMENT fUNDS

I. In Government Securities

2. Other approved Securities

3. SIwes

4. Debent\lres and Bonds

,. Subsidiaries and Joint Ventures

6. Othcn (to be specified)

TOTAL

SCHEDULE 10 Cu"ntYdr PrnioIllYar

INVgTMENIS-OTHERS

I. In Government Securities

2. Other approved Securities

3. Sh""

4. DebenlW'eS and Bonds

,. Subsidiaries and joint Ventures

6. Other (to be specified)

TOTAL

2723GI/11-68

l"'" ll-uq 3(~1 43



SCHEDULES FORMrNG PART OF BALANCE SHEET AS AT

(Amount- Rs

I SCHEDULE 11 - Current year Prn'ioUI Yetr

CURRENT ASSESTS LOANS ADVANCES

I£TC.

A. CURRENT ASSETS:

I. Invcmories:

.) Stores and Spare$

b) Loose Tools

Ic) Stock·in-trade

Finished Goods

IWork-in-progress

Raw Materials

2. Sundry Debtors-

i.J t>dKs Outstanding fIX a period I

cxecedia,g six months

b) 0thcB

3. CasI!'ba!a.noes in han4

(mcludingclJcquesldrafts and imprest)

.. ~I

.) With Scheduled Banks:

.(lD Current A«:ounls

-on Deposit AC(J)UIlt$

(includeS margin money)

-on SavingJ AD::OUnts

b) with noo-Schcduled Banks:

-On CUITent Accounts

-on Deposit Accounts-on Savings AocounB

,. Post Office-Savings Accounts

Total (A)

44 mE GAZElTE OF INDIA :EXTRAORDINARY



SCHEDuLES FORMING PART OF BALANCE SHEET AS AT

[P••••, U-S&. 3(i)J

(Amount- Rsl

SCHEDULE II· Current Year Prrviou5Yeu

-CURRENT ASSETS. W'Ns' ADVANCES ETC.

(C••. tcl) ;

B. LOANS. ADVANCES ~ND OTHER ASSETS

1.l&!!J>;

oj Staff

bj Other Entities engaged in activities/objectives

similar to that of the Entity

cj Other(spc:cify)

2. Ady.nc:£S and other amounts recoverable in cash orIn kind or for v.lue 10 be m;eived .

oj On CapitAl Account

bj "-ymcn~

cj Othen

3. Income Accruc¢

oj On Investments from EarmarkedlEndowment

Fund>

b) On Investments - Others

cj On ~ and Advances

dj Other.<

(includes income due unrealised-Rs .. ........ )

4. Claims Receivable:

Total (B)

Tot.1 (A+8)

45



SCHEDULES FORMING PART OF INCQfI,·lE & EXPENDITURE FOR THE PERIODIYEAR El"DED

(Amoun~)

SCHEDULE 12-

INCOME FROM SALESISERVICES

I) Income from Sales

a) Sale: of Finished Goods

b) SaleorRaw Material

c) Sale of Scraps

2) IncomefromServices

a} Labour and Processing Charges

b) Professional/Consultancy Services

c) Agency Commissif'n and Brokerage

d} Maintenance Services (Equipment/Properly)

Others S if·

TOTAL

Currenl Year PrniousYur

SCHEDULE 13- CurrentYcaT Previous Year

GRA"'TSISUBSIDIES I(Irrevocable Grants & Subsidies Recci\'cd)

I) Central Government

2) State Vovcmment(s)

J) Government Agencies

4) Institutions/Welfare Bodies

5) International Organisations

6) Others (Specify)

TOTAL

SCHEDULE 14- CurrCDtYear Puvious Year

FEESISUBSCRIPTIONS

I) Entrance Fres

2) Annual F~ubsaiptions

J) SeminarlProgram Fees

4) ~n:'~~~75)

TOTAL

NOI' Account;"" Policies towards each item are to be disclosed.

SCHEDULE 15 - In"estmentfrom In"eslmenl • Otllen

rNCOME FROM INVESTMENTS Earmarktd Fund

(iRWme on In"cst from Earmarked/Endowment Funds Current P""lous Current Previuu!I

b'81ISfcrred to Funds) Year Year Yur YearI) Interest

.) On Go'l1.. Securities

b) Other BondsIDebentUl'es

2JOivk;ien(b

.) On Shares

b) On Mutual Funds Securities

3) Rents

40"",,(S_;'v\

TOTAL

TRANSFERRED TO EARMARKEOIENDOWMENT

FUNDS

mE GAZETTE OF INOlA: EXTRAORDINARY



[PART II-SEc. 3(i»

SCHEDULES FORMING PART OF INCOME & EXPENDITURE FOR TIfE PERIODfYEAK ENDED

(Amount-Rs.)

r:SSCC;HHiEEi5DUUiL:EE"'66-=--:-: -:-~ ====---l:=:::i:c~"'i!"<i"~, yy;.i!"i::==1=:=1P~,,~V;~'"~,}y~••!!'==INCOME FROM ROYALTY PU8LICATIO~. I

l) Income from Royalty i2) Incom~ from Publications

3) Others (specify)

TOTAL

SCHEDULE 17 Current Year Previous Year

INTEREST EARNED

1) On T~nn lkposilS:

.j With Scheduled Banks

bj With Non-Scheduled Banks

oj Wilhlnstitutions

d) . Others

2) On Savings Accounts'

.j With Schedvl~d Banks

b) With Non-Seht"duled Banks

0) Post Ollie;;: S;J.vir :~sAccounts

d) Others

3) On Loans:

,) Employees/Stan'

b) 01"'"4) Interesl on Debtors and Others Reeei\·ables

TOTAL

N(l(e - Tax deducted at source to bt indicated

['lI'lll~J(il] 41



SCHEDULES FORMING PART OF INCOME & EXPENDITURE FOR THE PERIOONEAR ENDED

Amount· Rs.)

SCHEDUL.E 18 Curnnt Year Prc:vlous'Veu

OTHER INCOME

1) Profit on Sale/disposal of Assets:

.J Own<doweu

b) Assets acquired out of grants. or received free of cost

2) Export Incentives realized

J) Fees for Miscellaneous Services

4 Miscellaneous Income

TOTAL

SCHEDULE 19- Current'Ve.r Pre ••.lous Year

INCREAS£lDECREASE IN STOCK OF FINISHED GOODS

Ie WORK I~ PROGRESS

.j Closing stock

Finished Goods

Worb-in-progress

b) Less: Opening Stock

Finished Goods

Woru·in-IT02.res5

NET INCREASEIOECREASE '_-bl

SCHEDULE 20 Cun-ent'Vur PrcvklllSYeu

ESTABLISHMENT EXPENSES

i Salutes and Wages

Ii Allowsnces and Bonus

iii Contribution 10 Provident Fund

iv Contribution to Other Fund (specify)

v Sla" Welfare Expenses

vi Expenses on Employees' Retirement and

Taminal Benefitsvii Others (specify)

TOTAL

48 TIlE GAZETrn OF INDIA : EXTRAORDINARY



[PAKTII-SEC. 3(il)

SCHEDULES FORMING PART OF INCOME & EXPENDITURE FOR THE PERJODIYEAR ENDED

(Amount- Rs.CUrTent Year Prnioul Yur

~HEDULE21 -

-OTHER ADMINISTRATIVE EXPENSES ETC.

.) Purchases

b) Labour and processing expenses

0) Cartage and Carriage Inwards

d) E!-cctricityand poWtt

0) Water Charges

II Insurance

g) Repairs and maintenance

h) Excise Duty

;) Rent, Rates and Taxes

j) Vehicles Running and Maint.enanc:e

k) Postage, Telephone and Communication Owge:s

I) Printing and Stationary

m) Travelling and Conveyance Expenses

u) Expenses on Seminar/Workshops

0) Subscription Expenses

p) Expenses on Fees

q) Auditors Remuocnltion

,) Hospitality Expenses

,) Professional Charges

t) Provision for Bad and Doubtful Debts/Advances

u) Irrecoverable Balances Wrinen-off

v) Pack.ingCharges

w) Freight and Forwarding Expenses

'1 DistributiOJl Expenses

y) Advertisement and Publicity

z) Olhers (specify)

TOTAL

['lI'T 11---"""" 3(i)] 49


TIlE LAND PORTS AUTHORITY OF INOlA

SOIEOULES FORMING PART OF INCOME & EXPENDITURE FOR WE PERIODfYEAR ENDED __

(Amount RsSCHEDULE 22 CurrentYur Previous Yen

EXPENDITURE ON GRANTS SUBSIDU:S ETC.

.) Grants given to InstilUtionslOrganisalions

b) Subsidtes given to Institutions/Organisations

"'I"OTAL

NOTE.- Name ofttM: Entities, their Aaivilies along with the amount of GranlslSubsidies a~ to be disclosed.

SCHEDULE 2J -CurrenlYur Prlrl'ioul YC8r

~.) On Fixed Loans

b) On Othert..oans (including Bank Charges)

0) Others (specify),',"

TOTAL

2n3G1111-7A

50 THE GAZETTE OF INOlA: EXTRAORDINARY



SCHEDULES FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED

SCHEDULE 24 -

[PART II-SEC. 3(i)]

SIGNIFICANT ACCOUNTING POLICIES (lIIustr.tive)

I. ACCOUNTING CONVENTION

The financial statements are prepared on the basis of historical cost convention. unless

otherwise stated and on the accrual method of accounting.

2. INVENTORY VALUATION

2.1. Stores and Spares (including machinery spares) are valued at cost.

2.2. Raw materials, semi-finished goods and finished goods are valued at lower of cost

and net realizable value. The costs are based on weighted average cost. Cost of

finished goods and semi·finished goods is detennined by considering material,

labour and related overheads.

3. INVESTMENTS

3.1. Investment classified as "'ong term investments" are carried at cost. Provision for

decline, other than temporary, is made in carrying cost of such investments.

3.2. Investments classified as "Current" are carried at lower of cost and fair value.

Provision for shortfall on the value of such investments is made for each

investment considered individually and not on a global basis.

3.3. Cost includes acquisition expenses like brokerage, transfer stamps.

4. EXCISE DUTY

Liability for excise duly in respect of goods produced by the entity, other than for exports,

is accounted upon completion of manufacture and provision is made for excisable

manufactured goods as at the year-end.

5. FIXED ASSETS

5.1. Fixed Assets are stated at cost of acquisition inclusive of inward freight, duties and

taxes and incidental and direct expenses related to acquisition. In respect of

projects involving construction, related pre-operational expenses (including intertst

on loans for specifies project prior to its completion), from part of the value of the

assets capitalized.

5.2. Fixed Assets received by way of non-monetary grants,(others than towards the

corpus Funds), are capitalized at values stated, by corresponding credit to Capital

Reserve.

6. DEPRECIATION

6.1. Depreciation is provided on straight-line method as per rates specified in the

Income-tax Act, 196 Iexcept depreciation on cost adjustments arising on account of

conversion of foreign currency liabilities for acquisition of fixed assets, which is

amortized over the residual life of the respective assets.

6.2. In respect of additions to/deductions from fixed assets during the year, depreciation

is considered on pro-rata basis.

6.3. Assets costing Rs. 5,000 or less each are fully provided.

.',

2n3Glf11-7B

[""'II-"""'3(i») 51



SCHEDULES FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED _

SCHEDULE 24 -

SIGNIFICANT ACCOUNTING POLICIES (Illustrative) - Contd.

7. MISCELLANEOUS EXPENDITURF_

Deferred revenue expenditure is written ofr over a period of 5 years from the year it is

incurred.

8. ACCOUNTING FOR SALES

Sales include excise duty and are net of sales returns, rebate and trade discount.

9. GOVERNMENT GRANTS ISUBSIDIES

9.1. Government grants of the nature of contribution towards capital cost of setting up

projects are treated as Capital R~~erve.

9.2. Grants in respect of specify fixed assets acquired are sho"," as a deduction from

the cost of the related assets.

9.3. Government grants/subsidy are accounted on realization basis.

10. FOREGIN CURRENCY TRANSACTIONS

10. t. Transactions denominated in foreign currency are accounted at the exchange rate

prevailing at the date afthe transaction.

10.2. Current assets., foreign currency loans and current liabilities are converted at the

exchange rate prevailing as at the year end and the resultant gainIJoss is adjusted to

cost of fixed assets, if the foreign currency liability rela!es to fixed assets, and in

other cases is considered to revenue.

II. LEASE

Lease rentals are expensed with reference to lease terms.

12. RETIREMENT BENEFITS

12.1. Liability towards gratuity payable on death/retirement of employees based on

actuarial valuation.

12.2. Provision for accumulated leave encashment benefit to the employees is accrued

and computed on the assumption that employees are entitled to receive the benefit

as at each year end.

52 THE GAZETTE OF INDIA: EXTRAORDINARY



SCHEDULES FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED

SCHEDULE 25-

CONTINGENT LIABILITIES AND NOTES ON ACCOUNTS Ollustrati,e)

I. CONTINGENT LIABILITIES

[PART II-&c. 3(i)]

1.1 Claims against the Entity not acknowledged as debts - Rs. ---- (Previous

year Rs. ----):

1.2 In respect of:

Bank guarantees given bylon behalf of the Entity-Rs ----(Previous year Rs. ---).

Letters of Credit opened by bank on behalf afthe Entity- Rs. ------ (Previous

yearRs.---).

Bills discounted with banks - Rs. ---.---- (Previous year Rs. ------).

1.3 Disputed demands in respect of: .

Income-tax Rs. -------{Previous year Rs. -------).

Sales-tax Rs. ------------ (Previous year Rs. -------).

Municipal Taxes. -------(Previous year Rs. --------).

1.4 In respect of claims from parties for non-execution of orders, but contested by the

Entity- Rs. ----------- (Previous year Rs. ------.----).

2 .. CAPITAL COMMITMENTS

Estimated value of contracts remaining to be executed on capital account and not

provided for (net of advances) - Rs. --._--.---_. (Previous year Rs. ----------).

3. LEASE OBLIGA nONS

Future obligations for rentals under finance lease arrangements for plant and

machinery amount to - Rs. ------------- (Previous year Rs. -------.-).

4. CURRENT ASSETS. LOANS AND ADVANCES

In the opinion of the Management, the current assets, loans and advances have a value

on realization in the ordinary course of business, equal at least to the aggregate amount

shown in the Balance Sheet. •

5. TAXATION

In view of there being on taxable income under Income -tax Act 1961. no provision for

Income tax has been considered.necessary.

53



SCHEDULESFORMING PARTOF THE ACCOUNTS FORTHE PERIODENDED

SCHEDULE 25-

CONTINGENT L1AIlILITlES AND NOTES

ON ACCOUNTS (illustrative)- Contd.

6. FOREIGEN CURRENCY TRANSACTIONS

6.1 Value oflmoorts Calculated on el.F. Basic:

~Purchase of finished Goods

-Raw Materials & Components

(Including in transit)

-Capital Goods

-Stores, Spares and Consumables

6.2 Expenditure in foreign currency:

a) Travel

b) Remittances and Interest payment to

Financial Institutions/ Banks in

Foreign Currency

c) Other expenditure:

-Commission on Sales

-Legal and Professional Expenses

-Miscellaneous Expenses

6.3 Earnings:

Value of Exports on FOB basis

6.4 Remuneration to auditors:

As Auditors

-Taxation matters

-For Management services

-For certification

-Other

(Amount ~ Rs.)

Current "ear Previous yea!"

7. Corresponding figures for the previous year have been regrouped/rearranged, wherever

necessary.

8. Scbedules I to 25 are annexed to and form an integral. part of the Balance Sbeet as

at _ and tbe Income aod Expenditure Account for tbe year ended on that

date.

54 THE GAZETTE OF INDIA, EXTRAORDINARY

FORM III

(See rule (I) of rule 13)



RECEIPTS AND PAYMENTS FOR THE PERIOD/YEAR ENDED

[P= 11-5"0.l(~J

(Amount-Rs )

RECEIPTS CUm"l PrC'<ious PAYMENTS Current Previous

Year Year Yo,,, Year

I. Opening Balances I.~

Ia) Cash in hand a) Establishment

b) Bank Balances Expem.es(corresponding

I) In current accounls to Schedule 20)

I

ii) In deposit accounts b) Administrative

iii) Savings accounts Expenses(corresponding

to Schedule'21)

II. Grams Received II. Payments made" :lllain;;!

~) From Government of .fi!.ruh

I

India 10'"";0"' o,ojom Ib) From $tale Govemment (Name of the fund or project

c) From other 50Urces shoold be shown aloog '~'ilh(details) the paniculars of payments(Grants for capita! &

made for each projeet) I

IrevenueIll. In\'c;Slments and depa:;its '

exp. to be shw n •••••separately) a}OulofEannarkedl

Ill. Income on Inveslments from Endowment fundsI .) E""""'edIE,do •. F,,'" b)Out of Own funds

b) Own Funds (Oth. (Investment-Others)

Investment)

I

IV. Expenditure Qn Fixed I

IV.I'lterest Received Assets & Capilal Work-in-

a) On Bank deposits em.=b\ Loans. Advances etc. .) Purchase of fixed Asset~

b) Expenditure on Capital

V, Ot!ler IncomdSpecifyl Work.-in-Progress

V. Refunds of sumlus

VI.,Amount· Borrowed l!l2illLl&>n>a) To the Government of

VII. Any Olher receipcs(give India

details) b) To the Stale Government

c) To other providers of

funds

VI. Fjnance Charges (Interest)

VII. Other Payments (Specify)

Vl/[. Closing Balances

a) Cash in hand

b) Bank Balances

;) In current accounts

ii) In deposit accounts

iii)Savinll'l accounts

TOTAL

FORM IV

(See sub-rule (2) of rule 14)

(1) A summary of the financial results during the year.

(2) Changes in the capital structure, long-term loans and other significant items.

(3) Important changes in policy and major events, which influenced or affected the

profitability of the Authority during the year.

(4) Measures taken for improving the functions and profitability ofthe Authority.

(5) Progress in execution of the sanctioned schemes with reference to targets.

(6) New projects or expansion schemes contemplated together \l.ith their advantages,

financial implications and programmes for execution.

(7) An account of the activities during the financial year and of the activities. which are

likely to be taken up during th~ next ~nancial year.

(8) Significant events or happenings.

(9) Changes in the Chairperson and Members of the Authority.

00) Employee-employer relations, strikes etc.

(11) Welfare activities, housing colonies. education. health facilities etc.

(12) Statistics or Graphs.

(13) foreign Exchange Earnings and Expenditure for Revenue and Capital items

separately.

[F.No.13/112010-BADP(Volume-J)]

K. K. MITIAL. JI. Secy.

Printed by the ManBs;er.GOYrnlml:1l\of Indil Press. Rinl ROld, MI)'lpllri. New Dcrhi.II0064

Ind Pllblished by the Controller of PUbIICBtlons.Delhi.ll0054 ..

~ lie 9irifaiit~ - mha.gov.in · lhe gazetffi of india: extraordinary [pail, 11-5ec. l(qj 3. ~ ~...

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