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JD Edwards EnterpriseOne

Requisition Self Service (RSS) Overview

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Agenda

• Requisition Self Service At-a-Glance

• Benefits

• Business Process

• Features

• Summary

• Approve vendors

• Define policies

Identify and

Approve Suppliers

Buyer

Shop and Order

Requestor

• Access preferred vendors

• Compare items side-by-side

• Assign accurate pricing

• Track approvals & orders

Approve / Change

Budget Holder

• Verify budget & policy

compliance

• Assess available

budget and expenses

Manage

Compliance

Procurement

and Finance

• Reconcile payments to purchases

• Detect budget and policy exceptions

• Pay suppliers and track discounts

Requisition Self Service At-a-Glance

Requisition Self Service Benefits

• Streamline employee ordering • Leverage employee self service

• Automate routine tasks

• Increase order accuracy

• Reduce spend on goods and services • Reduce cost per requisition

• Leverage preferred suppliers

• Eliminate unnecessary expediting of goods and services

• Enforce policy compliance • Reduce off-contract purchasing

• Leverage operational spending

• Increase visibility of expenditures against budget

Business Process

Shop for Goods

and Services

Place an

Order

• Familiar web-shop interface

• Powerful search

• Inline shopping cart

• Easy web checkout

• Project, work order, reference

• Supporting attachments

• PO status

• Shipment tracking

• Desktop receiving

• Invoice & payment status

• Email or online

• Employee/ Group

• Business Unit

Populate

Requisition

Seek

Approval

Request

Changes

Order Fulfillment

and Execution

Supplier

Catalog Commodity

Structure

Special Request

• Self-service change management

- withdraw

- cancel

- change price, amount, need-by-date

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Requisition Self-Service

Features

Requisition Entry

• Intuitive web shopping interface

• Easy to learn and use which ensures rapid adoption

• Quickly search for and locate goods and services using a

commodity structure which organizes products and

services in a meaningful manner

• Direct connect to supplier site for shopping

• Supports stock, non-stock, and services

• Filters approved choices for items/services

• Automatically place order and track status

• Special request are sent to buyer

• Supports encumbrances and budget checking

Requisition Inquiry

• View requisitions

• Filter by status, date, commodity, etc.

• View approval status

• Who is on the approval list

• Status of each required approval

• Maintain requisitions

• Edit existing requisitions

• Add new requisitions

Requisition Approvals

• Approval routing methods

• Employee #, Group, Business Unit, Commodity

• Variety of message delivery methods

• E-mail, work center etc..

• Delegations

• Workbench for approvers

• Automatically alert requestor of exceptions

(e.g., denied in approval cycle)

Requisition Expeditor

• Allows buyer to manage by exceptions

• Expedite or defer requisitions

• Change supplier and/or cost

• Simulate purchase order creation

• View consolidation of requisitions

• Create purchase orders

• Immediate or batch creation

Desktop Receiving

• Receiving methods

• Standard receipts by receiving department

• Assumed receipt of goods or services

• Desktop receiving with “one-click”

• Record packing slip and waybill information

• Receive by requisition number

• Maintain integrity between requisition number and purchase order

• Automatically invoice based on receipt

• Supported actions

• Partial, full, or over receive

• Close, cancel, reverse

• Accessed via employee portal

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Requisition Self Service

Summary

Requisition Self Service Summary

Streamline

Employee

Ordering

Commodity structure, special request feature and approval workflow supports company spending policies.

Enforce

Spending

Policy

End-to-end automated purchasing process automation and control

Reduce

Procurement

Costs

Intuitive user interface with flexible controls, direct connect option & self-service fulfillment tracking

Figure Out Your Own Challenges

• How much do you spend on indirect goods per year?

• What are your top 10 categories of indirect goods?

• How much do you spend on these categories?

• How much of your spend is maverick or unauthorized spend?

• How many requisitions are issued per year?

• Is your procurement centralized or decentralized?

• What is the length of your requisition cycle?

• How much does it cost your organization to process a purchase

order?

• How is supplier performance data collected and managed?

• How do your buyers spend the majority of their time?