Pay Periods Work Hours Reasonable AccommodationsHolidaysAnnual LeaveSick LeaveTuition WaiversMediation Services

Policy/ProceduresResource GuideBenefits “Quick Questions”PayrollFAQ

www.aoi.edu.au

Contract Administrators, Contract Professionals, Faculty, and individuals on Letters of Appointment are paid monthly.

Classified, Skilled Crafts and Temporary Staff are paid on a biweekly basis (every other Wednesday).

Student Employees are paid semi-monthly.

Business hours at AOI Institute are from 8:00 a.m. to 5:00 p.m., Monday through Friday, except for Institute holidays.

The actual hours you work may vary, depending on the needs of your department.

You may also be permitted to work an alternative schedule, with your supervisor‘s approval, to accommodate your needs and the needs of the institute.

Requests for reasonable workplace accommodations should be directed to Human Resource Services.

Documentation is required from appropriate medical source establishing the disability.

Requested accommodations should be necessary to perform essential functions of the position.

AOI Institute observes the following Holidays:

New Year’s Day Australia Day Labor Day Good Friday The Saturday before Easter Sunday Easter Monday ANZAC Day Queen’s Birthday Melbourne Day Cup Christmas Day Boxing Day

Holidays occurring on a Saturday are observed on the preceding Friday.

Those occurring on Sunday are observed on the following Monday.

Holiday benefits are paid to eligible faculty and staff at the regular rate for up to eight hours or equivalent paid time off of up to eight hours.

Holidays occurring during approved paid absences will not be charged against accrued annual, sick, or military leave.

Faculty on fiscal year appointments and administrators with academic rank whose appointment is .5 FTE or greater accrue annual leave on a monthly basis of 14 hours per month.

Contract professionals and administrators accrue annual leave at the rate of 10 hours per month.

Classified staff accrue annual leave on a bi-weekly basis. (4.62 hours in a bi-weekly period).

All employees become eligible to use their accrued annual leave after completing six months of continuous employment with The University of Montana. There is a graduated accrual rate which is dependent on the number of years of employment.

Accrued annual leave is paid out in full at termination if 6 months of employment have been completed.

Generally, all positions except faculty employed for less than a full academic year are eligible to earn sick leave credits.

Sick leave is defined as a leave of absence with pay for a sickness suffered by a faculty or staff member or an immediate family member.

Sick leave can be used for conditions such as: illness, injury, medical disabilitymaternity/paternity-related absencemedical/dental/visual examination or treatmentcare of or attendance to an immediate family member death or funeral attendance for an immediate family

member

Accrual is 8 hours per month or 3.69 hours/bi-weekly (1.0 FTE)

Accrued sick leave is paid out at .25% at termination if 90 days of employment have been completed.

Eligible faculty and staff (permanent, non-probationary and working at least .75 FTE) are entitled to a waiver of in-state tuition for regular courses of study at AOI Institute

Supervisor approval is required. In this case employees are required to record annual leave or leave without pay during their absence from work.

Faculty and staff members who terminate during the academic semester in which they receive a waiver will be required to reimburse the University or whose FTE is reduced below .75 for the value of the waiver.

Provides a safe and confidential forum to resolve workplace issues.

Mediators maintain a neutral position.

Solutions are mutually decided and address both parties needs.

Free to all AOI Institute system employees.

A great way to address problems before they become bigger issues.

Employees and their dependents enrolled in an AOI Institute health insurance plan may use the Employee Health Center

When an employee or his/her dependent visits the Health Center:

$5 per visit for those enrolled on AOI medical, $30 for employees not enrolled (does not get billed to your insurance plan)

Employees are not required to use annual or sick leave for their office visits but must use leave for dependent’s appointment

Phone Number: 555-5555

Insured by Fort Dearborn Life Regular employees working 20+ hours are

eligible 31 days from the date of hire to enroll Coverage begins 1st day of month following 30

days of employment Late enrollment available – health statement

required 135 day waiting period in event of disability Pays 60% of monthly salary to a maximum of

$5,000 a month

Provided by AIG Life Insurance Regular employees working 20+ hours per week Acts of war and terrorism are not covered May enroll at any time

All employees are required to have an AOI Institute Identification CardBanner ID number

ID photographs are taken at Service Center ID Services

The ID Card can be used as a Campus Money Card for purchasing food items on campus

Phone Number: 1300 309 240

Please contact the Benefit Services Department

service@aoi.edu.au

HR Service Desk 1300 309 240

Employment, Payroll and Benefits Questions