sap ag 2003 entering payments reconciliations payment processes contents: banking

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SAP AG 2003 Entering Payments Reconciliations Payment Processes Contents: Banking

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SAP AG 2003

Entering Payments

Reconciliations

Payment Processes

Contents:

Banking

SAP AG 2003

At the conclusion of this unit, you will be able to:

Banking: Unit Objectives

Handle incoming and outgoing payments

Reconcile accounts internally

Enter external account statements and reconcile them with your bank account

Configure and use the payment wizard

Explain how payment processes for different payment means are structured

SAP AG 2003

Banking: Course Overview Diagram

FinancialsFinancial

Statements and Reporting

Banking

Service

Human Resources

SAP AG 2003

You must reconcile open receivables and liabilities with incoming or outgoing payments. When doing so, you must closely monitor and track these payment flows to ensure that they are handled correctly.

Banking: Business Scenario

SAP AG 2003

Configure payment terms, cash discounts, and installments

Generate due date overviews for vendor liabilities and customer receivables

Post incoming and outgoing payments manually using various payment scenarios with different payment means

Use the payment wizard and define payment methods

At the conclusion of this topic, you will be able to:

Entering Payments: Topic Objectives

SAP AG 2003

Payment Terms

Baseline Date

Time

+ x Months + y Days

Due Date Calculation

Due Date (or Value Date)

- z Tolerance Days

Based on Original Day, Start, Middle, or End of Month of Posting Date, System Date, or Tax Date

SAP AG 2003

Cash Discount

Baseline Date

Cash Discount

Line 1

Days After Baseline Date

Cash Discount

Line 2

3% 2% 1% No discount

14 days

30 days

45 days

TimeCash

Discount Line 3

Cash Discount

SAP AG 2003

Installments

Value Date of Invoice

Time

+ x1 Month, + y1 Days

Due Date of 1st Installment

50%

Due Date of 3rd Installment

25%

+ x2 Month, + y2 Days

+ x3 Month, + y3 Days

Invoice with one Line Item per Installment

Due Date of 2nd Installment

25%

SAP AG 2003

Due Date Overviews

Vendor Liabilities Aging

Customer Receivables Aging

Dunning Notices

Payments

SAP AG 2003

Dunning

Customer Receivables Aging (Line Item View)

New dunning level is the dunning level in invoice + 1

Decide if you want to sent a dunning letter.

Doc Future Remit.

Int. Range 1

Range 2

Range 3

Level Letter

IN 102

$121 1IN

113$10 $434 3

IN 125

$255 2IN

133$120

SAP AG 2003

Incoming and Outgoing Payments

Incoming Payments

Open InvoicesOpen Invoices

Document HeaderDocument Header

Totals, RemarksTotals, Remarks

Add Cancel Add in Sequence

SAP AG 2003

Entering Payments

1. Determine the Payment Amount

2. Split the Payment Amount According to Payment Means

Possible Payment Means:

Check Bank transfer Credit card Cash 0000015090012131400 67291500 11

Deutsche Bank

To

The printed text must not be modified or crossed out.Acc. No.X X X X

€ - 400,-- Four*Hundred -

Karl Einstein

Bank transfer 9.500Date

SAP AG 2003

The Payment Wizard (1)

Recommendations

Payment Method Selection

Document Parameters

Select Business Partners

General Parameters

Selection Criteria

Execute

Save

Wizard Options

Lo

ad

SAP AG 2003

Payment Method Selection

Document Parameters

Select Business Partners

General Parameters

Selection Criteria

Wizard Options

The Payment Wizard (2)

Recommendations

00000150900 12131400 67291500 11

Deutsche Bank

To

The printed text must not be modified or crossed out.Acc. No.X X X X

€ - 400,-

- Four*Hundred -

Check Printing

Business Payment Engine

Report Printing

Document Printing

Bank TransferChecks

Payment documents

SAP AG 2003

Payment Methods as Main Control Instrument

Validation Options

0000015090012131400 67291500 11

Deutsche Bank

To

The printed text must not be modified or crossed out.Acc. No.X X X X

€ - 400,

-

- Four*Hundred -Outgoing

Incoming

Type Payment Means

House Bank and Account

AP Invoice

Definition

G/L Account

Payment Method

Business PartnerBusiness Partner

SAP AG 2003

Cash Discounts – Gross Procedure

Customer

1000 10001 2

Revenue

1000 1

Cash Discount Paid

302

Incoming Payment

9702

Expenditure

1000

Vendor

1000 1000 12 1

Cash Discount Received

30 2

Outgoing Payment

970 2

Cash Discount for Customer Payment

Cash Discount for Vendor Payment

SAP AG 2003

Explain why internal and external reconciliations are necessary

Outline the options available for performing internal and external reconciliations

Carry out manual and automatic reconciliations

Use the reconciliation scenarios

Undo and correct reconciliations

At the conclusion of this topic, you will be able to:

Reconciliations: Topic Objectives

SAP AG 2003

Revenue

1

Internal Reconciliations

Account

2000 50003000 1000

Account

2000 50003000 1000

Bank

2

Customer

1 2

Invoice Payment

System Reconciliation

User Reconciliation

SAP AG 2003

External Reconciliations

Options:

Manual

Automatic

Using a wizard

Bank

20003000

External Reconciliation

Account Statement

Debit Credit

2000

3000

SAP AG 2003

Manual Reconciliations

Transactions to be Reconciled on Credit Side

Transactions to be Reconciled on Debit Side

Open Transactions on Credit Side

Open Transactions on Debit Side

G/L Account or BP Account

Manual Selection of Items for Reconciliation

SAP AG 2003

Automatic Reconciliations

* Reference: Ref. 1, Ref. 2, or Ref. 3

** Date: Posting Date or Due Date

Account

1000 1000

1000 1000

Amount AmountDate**Reference* Date** Reference*

1000 1000

01/12/03aa

02/21/03yy

03/02/03XX

01/12/03 bb

02/24/03 zz

03/31/03 XX

Reconcile by Totals Only

Restriction: Reference

Restriction: Date

SAP AG 2003

Reconciliation Wizard

Criteria:

Amount

Date

Reference

weighted

Skip Proposal

Choose and Reconcile Proposal

Reconciliation Wizard

Check Proposals

or

Folderwith Reconciliation

Proposals

SAP AG 2003

Adjusting Reconciliations

Account

2000 50003000 2000

Account

2000 50003000 2000

Account

2000 50003000 2000

Cancel Reconciliation

Redo Reconciliation

Revenue

1

Bank

2

Customer

1 2

Link Invoices to Payment

Manage Previous Reconciliations

SAP AG 2003

Realized Exchange Rate Differences During Reconciliations

Foreign VendorOutgoing Payments

20 LC

Exchange Rate Differences

40 LC

20 LC

20 LC

40 LC

Open Items in FC, Rate: 0.5Rate: 0.25

10 FC10 FC10 FC

SAP AG 2003

Explain how payment processes with different payment means are structured

Deposit cash and checks to your bank

At the conclusion of this topic, you will be able to:

Payment Processes: Topic Objectives

SAP AG 2003

Cash Payments

CustomerCustomer

1OI

Petty Cash

1 2

Bank

2

Bank Statement

Debit

Bank Statement

Vendor

1 OI

Payment to VendorPayment Means Cash

Outgoing cash payment

Incoming cash payment

Incoming PaymentPayment Means Cash

Petty Cash

12

Cash Deposit

Journal Entry

Bank

2

Credit

External Reconciliation with Bank Statement

External Reconciliation with Bank Statement

Open Invoice

Open Invoice

SAP AG 2003

Bank Transfer

Bank

1

Vendor

1 OI

Payment to VendorPayment Means Bank Transfer

Customer

OI 1

Bank

1

Open Invoice

Vendor Payment by Bank Transfer

Enter Bank Statement with Create Payment

Bank Statement

Debit

Bank Statement

Credit

Open Invoice

External Reconciliation with Bank Statement

Incoming Payment by Bank Transfer

External Reconciliation with Bank Statement

SAP AG 2003

Bank Account

1

Vendor

1 OI

Handling Outgoing Checks

Open Invoice

Check for Payment

Payment Documents

Payment Means Check

Print

Bank Statement

Debit

External Reconciliation with Bank Statement

+

SAP AG 2003

Checks for Payment

00000150900 12131400 67291500 11

Deutsche Bank

To

The printed text must not be modified or crossed out.Acc. No.X X X X

€ - 400,-

- Four*Hundred -

Canceled Void

Cancel

Credited account

1

To Order of

1

00000150900 12131400 67291500 11

Deutsche Bank

To

The printed text must not be modified or crossed out.Acc. No.X X X X

€ - 400,-

- Four*Hundred -Check for Payment

Draft

Save as draft

Add

Check for Payment

Payment Documents

Payment Means Check

or create manually

SAP AG 2003

CustomerCustomer

1OI

Checks

1 2

Bank Statement

Credit

Bank

2

Handling Incoming Checks – Cash Checks

Open Invoice

Incoming PaymentPayment means

Check

Deposit of Checks

External Reconciliation with Bank Statement

SAP AG 2003

Bank

3

Handling Incoming Checks – Postdated Checks

CustomerCustomer

1OI

Checks

1 2

Open Invoice

Incoming PaymentPayment Means

Check

Deposit of Postdated Checks

Postd. Checks

2 3

Postdated Check Deposit

Credit

External reconciliation with Bank Statement

SAP AG 2003

Handling Outgoing Credit Card Payment

Bank Statement

Debit

Bank Account

1

Vendor

1 OI

External Reconciliation with Bank Statement

Open Invoice

Payment to VendorPayment Means Credit Card

SAP AG 2003

Bank

3

Handling Incoming Credit Card Payments

CustomerCustomer

1OI

Credit Card

1 2

Open Invoice

Incoming PaymentPayment Means

Credit Card

Deposit of Credit Card Voucher

Def. Account

2 3

Postdated Credit Voucher Deposit

Credit

External Reconciliation with Bank Statement

SAP AG 2003

Handling Incoming Credit Card Payments – Installments

Bank

3

CustomerCustomer

1OI

credit card

1 2

Open Invoice

Incoming PaymentPayment Means

Credit Card Deposit of Credit Card Vouchers (One for Whole Payment or One Per Installment)

def. account

2

3

Postdated Credit Card Deposit

External Reconciliation with Bank Statement

33

33

… …

Credit

Credit

Credit2 2

2 2

……

SAP AG 2003

You are now able to:

Banking: Unit Summary

Handle incoming and outgoing payments

Configure and use the payment wizard

Reconcile accounts internally

Enter external account statements and reconcile them with your bank account

Explain how payment processes for different payment means are structured