July 2018 Dear Candidate

Premises AssistantPermanent, Full Time Contract (40 hours per week)

Circa £21,000 per annum inclusive of all allowances (salary depending on experience)Meath School & Specialist Centre, Brox Road, Ottershaw, Surrey, KT16 0LF

Thank you for your interest in the above post, please find attached: Information about Meath School Job Description and Person Specification Job Terms & Conditions Application form

To apply please send the completed application form back to us by email by 9am on 13 July 2018.

Please note that we are only able to provide feedback to shortlisted candidates.

Informal enquiries about this post can be made to Tom Chambers, Premises Manager on 01932 872 302.

I CAN is committed to safeguarding and promoting the welfare of children. We carry out appropriate vetting and verifications on all staff.

Thank you for your interest and we look forward to hearing from you.

Yours faithfully

Hannah ClarkHR Officer

HR Team, I CAN31 Angel GateGoswell Road

LondonEC1V 2PT

Email: jobs@ican.org.ukTel: 0207 239 0004

Meath School & Specialist Centre

I CAN's Meath School (www.meathschool.org.uk) based in Ottershaw, Surrey is a day and residential non-maintained primary special school for up to 75 pupils aged 4 to 11 years, where severe and complex speech, language and communication needs, including Asperger's Syndrome, is the primary need.

Our most recent Ofsted report (2016 ) is highly positive about the work of the school and the progress which our children make. The school is bursting with energy: all staff push pupils to achieve beyond the limits of what previously might have been thought possible. In particular, the pupils themselves develop an inspiring determination to learn, achieve success and overcome their difficulties.

A clear sense of moral purpose drives the school : to unlock pupils’ ability to speak and communicate so that they can appreciate and forge links with the world around them. The school’s relentless focus on developing speech and communication skills is tangible even in the youngest pupils. No opportunity is missed to encourage and praise talk and conversation.

Meath School is one of a very few schools in the UK which is tailor made for only young learners with SLCN. The school and care settings have been recognised repeatedly as ‘outstanding’ by Ofsted since 2008.

I CAN is the children’s communication charity.

We are experts in helping children develop the speech, language and communication skills they need to thrive in a 21st century world.

Our vision is a world where all children have the communication skills they need to fulfil their potential.

Our mission is that no child should be left out or left behind because of a difficulty speaking or understanding.

I CAN, founded in 1888 as The Invalid Children’s Aid Association, has provided invaluable support to children and their families for 128 years. Throughout its history, a focus on children with disabilities and the promotion of social mobility have been at the centre of its work. In the very early days, I CAN volunteers would visit poor families in the East End of London to teach disabled children who otherwise received no education. This was followed by programmes supporting children with tuberculosis, chronic asthma and rheumatic heart disease. During WWII, I CAN evacuated disabled children out of London, a group ignored by the government during the evacuation of other children. In 1958, the John Horniman School, I CAN’s first school for children with speech, language and communication needs (SLCN) was opened in Worthing, West Sussex. In 1982 the organisation officially became known as I CAN and by the 1990s all of its work concentrated on supporting children with SLCN, which remains the case today. I CAN today consists of two special schools, Meath and Dawn House; a social enterprise that develops and distributes a wide range of materials, training packages and interventions across the nation; the I CAN Help portfolio of information and advice for parents, carers and practitioners; and is the host for The Communication Trust, a consortium of over 50 organisations in the field of communications.

I CAN’s evidence-based programmes and training aim to provide practical help and support at every age and stage of a child’s and young person’s life. We work directly with the people who educate, care for, support and advise children and families. All our approaches are based on the best evidence available to ensure that children receive help that will get results. Our programmes are designed to help schools to meet Ofsted’s focus on developing and using pupils’ communication skills and to support settings and schools to narrow the gap between the lowest and highest attainment. Many of I CAN’s programmes and training use a cascade model. We have a network of expert Licensees across the UK, able to respond to local needs quickly and flexibly.

For more information about I CAN, its work and values go to www.ican.org.uk or www.talkingpoint.org.uk

Our ValuesLanguage skills are essential for children to survive and thrive, since language is the foundation for all relationships and learning. I CAN is:

Child-centred – We are here to help children. We work directly with them, and with those that care for them, and include children and young people in our decision making.

Communicative – Communication is our passion and improving communication is at the heart of everything that we do. Because good communication is always two-way, we listen and respond clearly to children, their families and those who work with us.

Expert – We strive for excellence in everything we do by using evidence, expertise and experience. We use our resources effectively to make the greatest impact; evaluating this impact is central to our work.

Innovative – We aim to change things for the better and are constantly developing and evaluating new and effective approaches to support children and their families.

Involving – We value the contribution of others. By working together, we can make a greater impact on more children's lives.

Transparent – We share information about our plans and progress so that we are accountable for everything we do.

Equality of opportunity is central to what we do.

JOB DESCRIPTION

Post: Premises Assistant, Meath School

Responsible to: Premises Manager (Principal in Premises Manager absence)

Job Summary: To contribute to the development of all aspects of the centres’ premises and building maintenance.

Job Purpose1. To be responsible to the Premises Manager ensuring the safe, economic and effective

maintenance and operation of buildings and grounds.2. To work in conjunction with premises site staff on a day to day basis ensuring workload is

evenly distributed and checked, and all staffing issues are properly addressed.3. To be customer focused and responsive, and ensure that the school site and the facilities

are available as required.4. To ensure that the school site is safe and there is an appropriate environment for children

to learn and staff to work at all times.5. To set and maintain high professional standards at all times in delivering both an

outstanding service and the vision of the school and charity.

Principle Duties and Responsibilities 6. To ensure that the maintenance of the school buildings and grounds is to a high standard.7. To ensure compliance with health and safety and security standards across the school at

all times. 8. To ensure a safe and healthy working environment for pupils, staff, visitors and

contractors, arranging works as necessary.9. To assist the Premises Manager in planning, organising and delivering the maintenance

schedule and future building, gardening and landscape projects. 10. To assist the Premises Manager with administration for the premises team as and when

required e.g. monitor, control stock and plan purchase of IT related items.

Premises Duties To be responsible for the maintenance, security and safety of equipment, materials and

gardening tools, ensuring all are looked after as per manufacturer’ s advice. To prepare the grounds for special events. To undertake first-line repairs as required. To maintain and upkeep the school swimming pool. To ensure the premises are secure at the end of the working day and during school

holidays. To attend site outside working hours either in emergencies or to assist with special events

such as Bonfire night, Summer Fetes, ensuring safety for all concerned. Manage all Health and Safety matters ensuring risk is reduced, hazards are eliminated

and that procedures are properly implemented, including the reporting of any damaged, broken or defective items.

Responsible for maintenance and domestic stock, and equipment control.

Organise and implement internal office moves in liaison with relevant staff. Be prepared to drive the school vehicles if called upon. To be aware of the pupils and their requirements at all times. Ensure grounds and play areas are maintained to a high standard and are safe for

children. Assist the Premises Manager with the coordination of site utilisation; external hiring of

the swimming pool, Woodland Park, rooms and facilities at the school. To be responsible for the oversight of contractors on site providing advice and assistance

where necessary.

Maintenance – day to day Key holder responsible for unlocking/locking as required. Undertake maintenance of the school swimming pool. Carry out in-house statutory testing including fire alarm systems, Legionella temperature

readings and Portable Appliance Testing(PAT). Ensure all tests are logged and recorded as complete.

Regular visual checks of electrical fittings and report any defects to the Premises Manager.

Regular checks of all plumbing systems and report any defects to the Premises Manager. Undertake minor repairs to fixtures and fittings, including desks, tables and chairs. Subject to H&S regulations, carry out decoration programmes. Ensure that the school site is clear of litter, unwanted equipment and rubbish and is in

good order at all times. Subject to H&S regulations, clean and clear drains and gullies to ensure effective

operation. Check all outside areas of the school, including fences, gates, walls, steps and lighting,

report any areas that require attention to the Premise Manager. Where appropriate, clear leaves, snow, ice, including the treatment of surfaces with road

salt. General gardening maintenance. Ensure deliveries occur in a safe and organised manner and transport goods to the

appropriate destination. If required be prepared to collect supplies in order to carry out emergency repairs. Be prepared to cover for other team members as directed by the Premises Manager.

Maintenance – planned To support the Premises Manager in the development and delivery of the Premises

Development Plan (PDP). Support the Premises Manager in implementing developments that the school would like

to undertake, including recommendations from risk assessments i.e.: Fire, Legionella, Asbestos, Electrical, Transport, Play Equipment, Grounds etc.

Provide operational reports as requested by the Premises Manager. To manage contractors on site, ensuring that Health & Safety is maintained and the

quality of work required is to a high standard

Health and SafetyAssist the Premises Manager in the following areas:

To take a proactive role to ensure the school site complies with all current H&S regulations.

Ensuring the emergency lighting systems are maintained, tested and certified. To ensure all gas equipment and gas installations are maintained, tested and certified. To ensure all fire alarms are maintained, tested and certified, fire logs are kept up to

date. To ensure that the current asbestos register is shared and available to all users of the

school site.. To ensure that the school is complying with the Control of Substances Hazardous to

Health (COSHH) regulations. To complete necessary training as required. To respond to emergency calls by staff where H&S issues have been highlighted.

Personal Development Participate and contribute to one’s own performance appraisal and supervision sessions. Undertake relevant training and development, as required. Attend and contribute to I CAN events as required.

Additional Requirements Liaise closely with school leaders in the event of the absence of the Premises Manager. Undertake other duties as defined by the Premises Manager, including cover for other

team members. Refrain from acting in a manner that in any way endangers yourself, fellow employees, or

the public. Ensure that all policies and procedures relating to the protection of children in I CAN’s

services are followed at all times. Avoid any behaviour that discriminates against your fellow employees, or potential

employees on the grounds of their sex, sexual orientation, marital status, race, religion, creed, colour, nationality, ethnic origin or disability.

Safeguard at all times confidentiality of information relating to children, staff and I CAN’s work.

Refrain from smoking in any area of I CAN premises not designated as a smoking area. Behave in a manner that ensures the security of I CAN property and resources. Abide by all relevant I CAN Policies and Procedures.

This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required.

This job description is subject to regular review and appropriate modification.

Person Specification

Premises Assistant

CRITERIA ESSENTIAL DESIRABLEQualifications Membership of relevant

professional body.

Health & Safety Training.

Manual Handling Training.

COSHH Training.

First Aid Training.Experience Previous experience of building/ site maintenance.

Gardening experience. Experience of coordinating moves, with the ability

to lift and move furniture and equipment (in accordance with Health & Safety procedures).

Education or voluntary sector experience.

Swimming pool maintenance experience.

Experience of skills in a trade.

Skills and Knowledge

Skilled to carry out maintenance tasks over a wide spectrum including plumbing, carpentry, carpet laying, paining and decorating and specialist cleaning jobs.

The ability to operate and understand electrical/mechanical systems.

Good understanding of Health & Safety regulations and practice to ensure that all duties are carried out safely.

The ability to apply regulations such as health & safety, manual handling, COSHH, Legionella etc.

Awareness of school policies and procedures and most importantly the equal opportunities policy, child protection policy and all health & safety related policies.

Competency with building repairs and maintenance.

Understanding of the variety of tasks necessary in the running of school facilities.

To be able to use small industrial, electrical and mechanical equipment.

Ability to use IT to ensure personal effectiveness –Microsoft Office for emails and calendars, Excel and Word.

Good communication, organisation, planning and literacy skills.

Ability to prioritise and work flexibly. Ability to perform the physical tasks required by the

Knowledge of school site operations.

Risk assessment experience and / or qualification.

Fire warden experience.

post including lifting, carrying and pushing various equipment to undertake the duties of the post.

Experience of providing a calm and courteous service both internally and externally.

Clean driving licence and able to drive the school mini bus.

Personal qualities

Ability to develop and maintain positive internal and external relationships to forward the work of I CAN.

High standards of personal and professional integrity.

Energetic self initiator

An understanding of children/ working inside school teams.

Other factors Committed to the overall aims of I CAN and to developing and delivering I CAN’s Vision and Strategy.

Evidence of continuing professional development. Understanding and commitment to equal

opportunities and empowerment.

The ability to travel to other I CAN sites and attend evening/weekend meetings as appropriate.

Summary of Terms and Conditions of Employment

Job Title: Premises Assistant

Contract Type: Full-time, Permanent Contract

Start Date: ASAP

Location: Meath School, Brox Road, Ottershaw, Surrey, KT16 0LF

Annual Salary: c.£21,000 per annum inclusive of fringe London weighting allowance,, depending on experience

Hours: 40 hours per week, Monday to Friday, 7:30am – 4:30pm

Annual Leave: 25 days per annum (plus bank holidays)

Disclosure & Baring Service Check:

The successful candidate’s employment is subject to an enhanced DBS and barred list check.

Probation Period: There is a 6 month probationary period for this post.

Pension: After 3 months, staff employed on a continuing contract, or temporary contract of minimum 6 months, are entitled to join the I CAN group pension scheme with Aviva. Employer contribution 4.5%, minimum employee contribution 3%. This is offered as a salary sacrifice arrangement.

Childcare Voucher Scheme: I CAN operates a childcare voucher scheme for staff which allows them to save on childcare costs.

Employee Assistance Scheme: I CAN operates an EAP which enables staff and their immediate families to access free, confidential independent support, 24 hrs/365 days a year on a wide range of work/personal issues e.g. stress, bereavement, financial issues etc.

Application Form for Employment

Please return to: I CAN Human Resources Team, 31 Angel Gate, Goswell Road London, EC1V 2PTEmail: : jobs@ican.org.uk Tel: 020 7239 0004

Please complete this form in full supplemented by additional sheets if necessary. CVs WILL NOT BE ACCEPTEDAll personal data supplied to us on this form, which is subsequently processed on computer or by other means, is subject to the provisions of the Data Protection Act 1998 and General Data Protection Regulation (GDPR) 2018. A copy of I CAN’s candidate privacy policy can be viewed at https://www.ican.org.uk/media/1235/i-can-candidate-privacy-notice.pdf.

Position applied for: Closing Date:13 July 2018Premises Assistant

Where did you see this job advertised?

Personal details:

Last Name: Title: (Mr/Mrs/Miss/Ms/Dr/Prof)

First names: (for official purposes)

Address: Preferred name: (name you wish to be known as)

National Insurance number:

Post code:

E-mail address: Home telephone number:

If you are a teacher, please provide:DfES number:TRN number:

Mobile telephone number:

Employment: Name of current/ last employer:

Job title and description of your current job and key responsibilities: Start date: End date:

Current /Final Salary:

What period of notice are you required to give to your present employer?

Reason for leaving:

Previous Employment:Start Date End Date Job Title Employer

(please also provide name of school if applicable)

Reason for Leaving

Gaps in employment history:Please account for gaps in your employment history (in chronological order) in the space provided below.

Education and Qualifications:Start Date End Date Name of

School/College/University/ provider

Subject Qualification gained and grade

Training:Date Topic Covered Training Provider

Professional Membership/Registration:Issuing Body Registration Number Expiry Date

Suitability:Please assess yourself against the requirement of the Person Specification, giving examples of how you meet the defined criteria. Ensure you are concise and to the point. You may continue on additional sheets if necessary.

Referees:Please give the names and addresses of two referees, one of whom should be your current or most recent employer. Students should give the names of a lecturer/tutor/supervisor as appropriate. If you are applying for a post involving direct contact with children, at least one referee must be able to comment on your child contact experience. Your consent for I CAN to contact your referees is given by signature of this form. We will normally request references before interview; if you do not wish us to contact them without your consent, please put a cross (X) next to their name.

1. Name: Telephone number:

Capacity known to you:Address: Confidential fax number:

E-mail address:

2. Name: Telephone number:Capacity known to you:

Address: Confidential fax number:

E-mail address:

Additional Information:Please give below any further information that is relevant to your application, eg: your application is for a job share; periods of time when you would be unavailable for interview; any special requirements should you be invited for interview.

Relationships:Are you related to or acquainted with any of the Trustees, staff or pupils of I CAN? If so, please give details:

Asylum and Immigration Act 1996:Do you require permission to work in the UK? Yes No

If “Yes”, please state the permission you have to work in the UK (e.g. visa type and visa expiry date)

_________________________________________

Rehabilitation of Offenders Act 1974:Do you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)*?

Yes No

If ‘yes’ please give details in a separate envelope. You are required to give details of a 'spent conviction' as provided by the Rehabilitation of Offenders Act 1974 as the post is one that involves direct contact with children where we need to know about all convictions.

*For further guidance on protected conviction and cautions, please visit: http://www.legislation.gov.uk/uksi/2013/1198/pdfs/uksi_20131198_en.pdf https://www.gov.uk/government/publications/dbs-check-eligible-positions-guidance

List 99/ Protection of Children Act List:Are you included on List 99 or the Protection of Children Act List?

Yes No

I confirm that the information given on this form is, to the best of my knowledge and belief, true and complete. I also give my consent to the processing of my personal data by computer or other means in relation to my job application and possible future employment.

Signed……………………………………………………….. Date...............................………..

I CAN - Equal Opportunities Monitoring Form – Recruitment

Please do not write your name on this form.

Thank you for taking the time out to fill in this form. We are asking these questions to understand better the composition of our workforce by gender, ethnic origin, age, sexual orientation and faith. This information will help us guide our recruitment strategies.

We can assure you that the information provided will be kept completely confidential.

I CAN is committed to equal opportunities and has a policy that is supported by a code of practice.

Please state which post you are applying for

Gender (please tick) & Year of Birth

Male Female Year of Birth

DisabilityDo you consider yourself to have a disability? (please tick) Yes No

The Disability discrimination Act defines disability as “a physical or mental impairment which has a substantial and long term effect on the person’s ability to carry out normal day to day activities”

Ethnic OriginPlease indicate how you would prefer to describe your ethnic origin (please tick) then specify in the most relevant sub-category (please tick)

AAsian Asian

BritishAsian English Asian

ScottishAsian Welsh Bangladeshi Indian Pakistani

Other (please specify)

BBlack Black

BritishBlack English Black

ScottishBlack Welsh African Caribbean

Other (please specify)

CChinese Chinese

BritishChinese English Chinese

ScottishChinese Welsh

Chinese Other (please specify)

DMixed White and

Black African

White and Black Caribbean

White and Asian

Other(please specify)

ETraveller or Gypsy

FWhite White

BritishWhite English White

ScottishWhite Welsh White Irish Other please specify)

FaithPlease indicate below how you would prefer to describe your faith or tick “none” OR “prefer not to state”

NonePrefer not to state

Sexual OrientationPlease indicate how you would prefer to describe your sexual orientation (please tick)**Bisexual Gay Heterosexual Lesbian

Prefer not to state

By completing this form I understand that I give my consent under the Data Protection Act 1998 for the information contained in this form to be processed in accordance with I CAN policy for the purposes of equal opportunities monitoring.

*The categories used are those given by the Commission for Racial Equality.** The categories used are those given by the Equal Opportunities Commission.