· web viewoffline template application form. please note that the application form has to be...

Offline template application form

Please note that the application form has to be completed and submitted via the electronic monitoring system of the programme, this offline template is for information purposes only.

Drafting and submitting your application trough the monitoring system

The Interreg Euregio Meuse-Rhine uses an electronic monitoring system (eMS) for submitting, assessing and monitoring applications. The eMS is developed by INTERACT.

Online submissionThe full project applications need to be digitally submitted trough the eMS. In preparation for this call a light application can be filled using the existing written procedure, without the monitoring system. The eMS is a web application that is accessible for the common internet browsers.

To submit an application you first need to contact your regional antenna. In your message please state your email address, first name, last name, title and your preferred language (German, French or Dutch). After registration by the managing authority you can login: https://ems.interregemr.eu

Attention Save your changes. The eMS does not provide any warning before leaving a

section of the application form or before logging out. Always remember to save the data before leaving, using the Save button at the upper left corner.

Regularly save. When filling in longer sections, please remember to regularly save data. You will avoid losing data in case of technical issues.

Use of “Enter”. Do not use the Enter/Return key in forms as it may lead to unexpected results. Always use the commands provided by the eMS interface

Lead Partner registrationThe proposed Lead Partner is responsible for the registration and submission of a project application. To register the lead partner will go to the eMS and click on “Register”. The person registering should be preferably the contact person of the lead partner institution. Automatically generated emails (e.g. on successful submission) will be sent to this email address only. Please register as soon as possible to get familiar with the possibilities of the eMS.

Filling in and submitting your application The lead partner can give editing rights to some sections of the application form to other users (namely the project partners). These have to be registered in the system before and provide the lead partner with their username. The lead partner can then add new users in the “User Management” section. Users can be granted either read-only rights (“add for reading”), or edit and add data rights (“add for modification”).The person creating the application must represent (or be delegated by) the lead partner institution who can then give user rights to other registered users and, after completing the filling in of the application form, will finally submit it to the programme bodies.The user accounts created to draft and submit the application will be available until the end of Phase 2 (project assessment) of the call. In case the project is selected for funding, a new set of credentials will be created for every project partner.To a certain extent, it is possible for different users to work in parallel (at the same time) on the same application form. When working in parallel, users have to make sure though

EN2|31

https://ems.interregemr.eu/

that they are not working in the same section or sub-section (in case that the section is divided).Please note that you can create a pdf file of the application form at any time of its development by pressing the “Save As Pdf File” button. You will find the created pdf file(s) in the general menu in the section “File browser” (the saving of the pdf document in the file browser might take several minutes).

Automatic checks of the eMS Once the application form is at an advanced stage, but well before its final submission, it is recommended to perform the automatic checks on the correctness of data entered into the application form.This check is done by pressing the “Check Saved Project” button in the menu on the left. The system then performs several automatic checks of the formal requirements (e.g. completeness of information, minimum number of partners, etc.). If all automatic checks are successfully passed, the message “Success” will be displayed. In case of automatic checks showing deficiencies, the system indicates these in an error message on top of the page and the partnership can amend the application form accordingly.

Please note that the automatic checks serves as informative guide. You are responsible for the completeness of your project application.

Final submission Before the final submission of the application form it is recommended to safe the final version of the application form as pdf file.When submitting the final application form by pressing the “Submit Saved Project” button, the system performs once more the same automatic checks described above. Only if all automatic checks are successfully passed, the application form will be officially submitted.

Helpdesk and technical supportFor more information or support please see the Interreg Euregio Meuse-Rhine programme website. You will find relevant information to support drafting your application.For IT related issues you might experience with the online submission system, please contact your regional antenna or the helpdesk, [email protected].

EN3|31

mailto:[email protected]

Offline template application formBelow you will find the data and questions the Management Authority requires for a complete full application. The template below serves as a working document during the drafting phase of your proposal. Please note that your application needs to be filled in and submitted using the eMS.

Grey fields will be filled in by the eMS using other data.

White or green fields must be filled in by the applicant.Fields are multilingual and must be filled in the three official programme languages of Interreg EMR. The maximum characters per field counts per language.

EN4|31

Tab: Project overviewProject summary Project identification

Programme priority Drop down menuThe cooperation programme contains the programme priorities and specific objectives.

Specific objective Drop down menuThe cooperation programme contains the programme priorities and specific objectives.

Project acronym Max 20 characters

Project title Max 200 characters

Project number Automatically insertedName of the lead partner organisation

Automatically inserted from partner section

Project duration Start date Calendar selection DD.MM.YYYY

Automatically inserted

End date Calendar selection DD.MM.YYYY

Project summary Please give a short overview of the project. Describe in general the challenges addressed, the main project objective, the main activities, the main expected results and main outputs and explain the added value of cooperation.

Max 5000 characters

In English language (max 5000 characters)

5 | 31 EN

Project overview Partners Description Workplan Budget Budget overview Attachments

Project main outputautomatically filled-in from the work planProgramme output indicator

Project output indicator target

Measurement unit

Project main output quantification (target)

Project output number

Project output (title)

Output indicator 1(automatically inserted from WP)

Automatically calculated from the aggregation of the provided quantification

Pre-filled Automatically inserted from WP

Automatically inserted from WP





Programme output indicator xx(automatically inserted from WP)








Investment specification x(automatically inserted from WP)








6 | 31 EN

Tab: PartnerPartner list (table automatically generated by the system)Number Partner name Nationality Inside

programme area

Abbreviation Role

Continuous numbering

(automatically inserted from partner section)

Automatically filled in

LP/PP

Continuous numbering

(automatically inserted from partner section)

Automatically filled in

LP/PP

… …. … …

Lead Partner / Project PartnerAdd or edit a project partner

Partner role in the project Drop down menu: Lead Partner / Project Partner

Name of organisation in original languageName of the organisation in English languageAbbreviation of organisationDepartment/unit/division

Address

7 | 31 EN

Project summary Partners Description Workplan Budget Budget overview Attachments

Country (NUTS 0) Drop down menuRegion (NUTS 2) Drop down menuSub-region (NUTS 3) Drop down menu

AddressStreet, house numberPostcode, City

Website

Legal and financial information

Type of partner Drop down menu: local public authority regional public authority national public authority sectoral agency infrastructure and (public) service provider interest groups including NGOs higher education and research education/training centre and school Enterprise SME business support organisation EGTC International organisation, EEIG

Small or Medium sized enterprise (SME) Yes / No

Legal status Drop down menuPublic / Private

VAT number (or other national identification number)Is your organisation entitled to recover VAT based on national legislation for the activities implemented in the project?

Drop down menuYes / No/ Partly

8 | 31 EN

Legal representativeTitle Drop down menu

Mr / Mrs

First name

Last name

Email address

Telephone

Contact personTitle Drop down menu

Mr / Mrs

First name

Last name

Email address

Telephone

Experiences of partnersWhich are the organisation’s competences and experiences relevant for the project? (Lead partner: also describe the relevant competences and experiences with regard to project coordination.)

Max 2500 characters

BenefitWhat is the benefit for the organisation from participating in the project?

Max 1250 characters

9 | 31 EN

Other international projectsIf applicable, describe the organisation's experience in participating in and/or managing EU co-financed projects or other international projects.

Max 1250 characters

MotivationWhat motivation to participate in the project does the organisation have?

Max 1250 characters

Added value If this project partner is located outside the programme area, which added value has participation of this partner for the EMR programme area?

Max 1250 characters

10 | 31 EN

Project relevanceTerritorial challengesPlease describe the challenge your project addresses and justify its relevance for the programme area (to what extent does it help to achieve programme objectives).

Max 2500 characters

Project approachPlease describe how the project will address the problem or challenge described. What will be the methodology used?

Max 2500 characters

Cooperation reasonWhy is cross-border cooperation needed for this project and what added value does it bring to the project? Describe the benefits and advantages of cross-border approach for the project and its objectives.

Max 2500 characters

Interreg VWhy is INTERREG EMR the most applicable financial instrument to support the realisation of this project? Please also describe which other possible funds are investigated (e.g. Horizon 2020 etc.).

Max 2500 characters

Project focusProgramme priority specific objective <chosen specific objective>

11 | 31 EN


Please describe in which extend the expected results will answer to a need or weakness of the market/society.

Max 2500 characters

Select one programme result indicator your project will contribute to.

Drop down menuThe cooperation programme contains the result indicators.

Programme result indicatorDescribe how the project will contribute to the programme objectives and the specific objectives from the chosen pirority axes. For each specific objective a result indicator is defined. Please describe how the project contributes to the result indicator.

Max 2500 characters

Project specific objectivesWhich are the specific objectives the project will be working towards?Define max. 3 project specific objectives.Project specific objective 1Title Max 100 charactersPlease shortly explain each of the defined specific objectives

Max 1500 characters

Durability and transferability of main outputs How will the project ensure that project outputs and result/s have a lasting effect beyond project duration? Please describe concrete measures (including institutional structures, financial resources, etc.) taken during and after project

implementation to ensure and/or strengthen the durability of the project outputs and results. If relevant, explain who will be responsible and/or who will be the owner of results and outputs.

Max 2500 characters

12 | 31 EN

How will the project ensure that project outputs and results are applicable and replicable by other organisations/regions/countries outside of the current partnership?

Please describe to what extent it will be possible to transfer the outputs and results to other organisations/regions/countries outside of the current partnership.

Max 2500 characters

Project contextProject contextHow does the project contribute wider strategies and policies? Please describe the project's contribution to relevant strategies and policies; in particular, those concerning the project or programme area.

Max 2500 characters

Synergy What are the synergies with other past or current EU and other - projects or initiatives the project makes use of?ui-button

Max 2500 characters

InnovationPlease describe the innovative nature of your project (for example innovation in product, process, approach etc.)

Max 2500 characters

13 | 31 EN

Horizontal principlesPlease indicate how the project is likely to affect the following horizontal principles and provide a brief explanation.

Contribution Motivation (max 2000 characters per principle)

Sustainable development (Environment)

Select from drop-down list Neutral Negative Positive

Equal opportunities and non-discrimination


Equality between men and women


Sustainable development


14 | 31 EN

Tab: WorkplanWorkplan Work package list(overview on work packages as defined in the work plan - automatically filled in from WPs)ManagementProject management Start date (start date project) End date (end date project)WP responsible partner <automatically inserted: Lead Partner>

Partners’ involvement Tick box partners

DescriptionDescribe the WP objective and how the management on the strategic and operational level will be carried out in the project, specifically:

structure, responsibilities and procedures for the day-to-day management and co-ordination; internal communication within the partnership; reporting and evaluation procedures; risk and quality management

Max 2500 characters

Activities in the work package If necessary, please describe the activities (max 5)Title Start month End month Indicative budgetMax 100 characters Date selection (MM, YYYY) Date selection (MM, YYYY) In EURDescriptionMax 1500 charactersDeliverable of the activityDescribe the concrete result of your activity (for example meetings, documents) What will be the result of this activity?Multiple deliverables per activity are possible.

15 | 31 EN


Deliverable title Max 100 charactersTarget value NumberDescription Max 500 charactersDelivery date MM, YYYY

How will partners cooperate?

Max 1500 characters

16 | 31 EN

ImplementationWP Nr WP title Start date

(month)End date(month)

WP budget (excluding net revenue)

Automatic numbering

Max 255 characters Pre filled from activities

Pre filled from activities

Pre filled

Partner responsible for the WP Dropdown list partnersWhich partners will be involved? Tick box partners

Summary ImplementationPlease give a summary description of the work package

Max 2500 characters

Main outputsPlease describe project main outputs that will be delivered based on the activities carried out in this work package. For each project main output a programme output indicator should be chosen. Please note that they need to have the same measurement unit. For each output the following fields (filling multiple indicators per output is possible): Title Describe your project main

outputChoose a programme output indicator to which the project main output will contribute.

Quantify your contribution (target value)

Delivery date

Max 100 characters Max 500 characters Dropdown list with output indicatorsThe cooperation programme contains the output indicators.

Number MM, YYYY

17 | 31 EN

Target groupsWhich target groups will be using the project results and output? Choose only the relevant target groups. Target group Dropdown list with target groups (selecting more than one is possible)

local public authority (e.g. municipality) regional public authority (e.g. regional council) national public authority (e.g. ministry). sectoral agency (e.g. local or regional development agency, environmental agency, energy agency,

employment agency) infrastructure and (public) service provider (public transport, utility company (water supply,

electricity supply, sewage, gas, waste collection, etc.), airport, port, railway, etc) interest groups including NGOs, (e.g. international organisation, trade union, foundation, charity,

voluntary association, club) higher education and research (university faculty, college, research institution, RTD facility,

research cluster) education/training centre and school (e.g. primary, secondary, pre-school, vocational training, etc.) enterprise (Enterprises except SMEs SME (micro, small, medium) business support organisation (chamber of commerce, chamber of trade and crafts, business

incubator or innovation centre, business clusters, etc.) International organisation, EEI General public Other

How will the target groups be involved?

Max 500 characters

Durability and transferability of main outputsDescribe: To what extend will it be possible to transfer the results to other organisations / regions / countries outside current partnership?

Max 650 characters

Describe: concrete measures to be applied during and after the project implementation, through which the durability of the project’s outputs

and results is ensured and/or strengthened. How and when the outputs will be further used once the project has been finalised. If relevant, explain who will be responsible and/or will be the owner of results and outputs after project closure.

Max 1900 characters

18 | 31 EN

Activities within the work package (max 5)Title Start month End month Indicative budgetMax 100 characters Date selection (MM, YYYY) Date selection (MM, YYYY) In EURDescriptionMax 1500 characters

Deliverable of the activityDescribe the concrete result of your activity (for example meetings, documents) What will be the result of this activity?Multiple deliverables per activity are possible.Deliverable title Max 100 charactersTarget value NumberDescription Max 500 charactersDelivery date MM, YYYY

How will the partners cooperate?Max 1500 characters

19 | 31 EN

InvestmentWP Nr WP title Start date


WP budget

Automatic numbering

Max 255 characters Pre filled from activities


Pre filled


Description WPPlease give a summary description of the work package

Max 2500 characters

JustificationPlease describe clearly the cross-border relevance of the investment. In case of pilot investments please clarify

which problem they tackle, which findings you expect from them, how they can be replicated how the experience coming from them will be used for the benefit of the programme area.

Max 2500 characters

Location of investment County of the investment Dropdown list (NUTS 0 – Countries)Region of the investment Dropdown list (NUTS 2 – Regions)Sub-region of the investment

Dropdown list (NUTS 3 – Sub-Regions)

Brief explanation Max 400 characters

Risk associated with the investmentDescription of the risks associated with the investment, go/no-go decisions, etc. (if any)

20 | 31 EN

Max 1500 characters

Investment documentationPlease list all technical requirements and permissions (e.g. building permits) required for the investment according to the respective national legislation. In case they are already available attach them to this application form, otherwise indicate when do you expect them to be available.

Max 1500 characters

Ownership Who owns the site where the investment is located? Who will retain ownership of the investment at the end of the project? Who will take care of maintenance of the investment? How will this be done?

Max 2500 characters

Durability and transferability of main outputsDescribe: To what extend will it be possible to transfer the results to other organisations / regions / countries outside current partnership?

Max 650 characters

Describe: Concrete measures to be applied during and after the project implementation, through which the durability of the project’s outputs

and results is ensured and/or strengthened. How and when the outputs will be further used once the project has been finalised. If relevant, explain who will be responsible and/or will be the owner of results and outputs after project closure.

Max 1900 characters

21 | 31 EN

Activities within the work package (max 5)Title Start month End month Indicative budgetMax 100 characters Date selection (MM, YYYY) Date selection (MM, YYYY) In EURDescriptionMax 1500 characters


How will partners cooperate?Max 1500 characters

22 | 31 EN

CommunicationWP Nr WP title Start date


WP budget

Automatic numbering

Communication Pre filled from activities


Pre filled


Communication and informative activitiesSummary description and objectives of the work package.

Max 2500 characters

ObjectivesProject specific objectives Communication objectives

What can communications do to reach the specific objectives of the project?

Please identify up to 2 communication objectives for each project specific objective.

Approach/TacticsWhich approach/tactic will you use to reach the communication objectives in view of which target audience?mention: target groups and communication channels and instruments.

Project specific objective NPrefilled from project focus

Drop-down (Multi-selection possible- up to two)Pre-defined communication objectives:

Raise awareness Increase knowledge Influence attitude Change behaviour

Max 650 characters

Activities within the work package If necessary, please describe the activities (max 5)

23 | 31 EN

Activity title Start date End date Indicative budgetDrop-down (Mono-select 1)Pre-defined activity titles:

• Start-up activities including communication strategy and website

•Media relations• Publications• Public events•Targeted events•Digital activities including social media and

multimedia•Promotional materials

MM, YYYY MM, YYYY Number

DescriptionMax 1500 characters


How will the partners cooperate?

Max 1500 characters

24 | 31 EN

Target groupsTarget groups(automatically inserted from work plan)

Specify which specific target groups these might be (e.g. bilingual elementary schools, environmental experts, etc.).

Indicate size of selected target groups.

Select from main category below local public authority (e.g.

municipality) regional public authority (e.g.

regional council) national public authority (e.g.

ministry). sectoral agency (e.g. local or

regional development agency, environmental agency, energy agency, employment agency)

infrastructure and (public) service provider (public transport, utility company (water supply, electricity supply, sewage, gas, waste collection, etc.), airport, port, railway, etc)

interest groups including NGOs, (e.g. international organisation, trade union, foundation, charity, voluntary association, club)

higher education and research (university faculty, college, research institution, RTD facility, research cluster)

education/training centre and school (e.g. primary, secondary, pre-school, vocational training, etc.)

enterprise (Enterprises except SMEs

SME (micro, small, medium) business support organisation

(chamber of commerce, chamber of trade and crafts, business incubator or innovation centre, business clusters, etc.)

International organisation, EEI General public Other

Max 255 characters

Number

…

25 | 31 EN

Define periodsDefinition of reporting periods and project report deadlines. Automatically generated.

PROJECT START (DD,MM,YYYY)Period 1 Start date End date Reporting date (start + 6 months)Period n Start date End date Reporting date (start + 12 months)… … … …

PROJECT END (DD,MM,YYYY)

26 | 31 EN

Tab: BudgetPlease consult the catalogue of expenditure for eligible costs and their calculation base.Project budget per periodPlease fill in the expected ERDF expenditure per period (as stated in reporting periods)Period ERDFPeriod 1 amount in EURPeriod 2 amount in EUR… …

27 | 31 EN


Partner budgetsBudget for the project will be filled per partner, per cost type, per work package. Please fill the information below for each partner.Budget line Specification WP Management WP

communicationWP X WP X TOTAL

Staff costs* Function and descriptionPer work packageFunction Hours Hourly rate Total Comment

Function and description EUR EUR EUR EUR EUROffice and administrative

If flat rate is ticked, 15% of staff costs are calculated automatically, otherwise 0. EUR

Travel and accommodation

Specification of costs

Per work packageCost type Unit Amount per

unitTotal Comment

Specification of costs EUR EUR EUR EUR EURExternal expertise. / service

Specification of costsPer work packageCost type Unit Amount per

unitTotal Comment

Specification of costs EUR EUR EUR EUR EUR

Equipment Specification of costsPer work packageCost type Unit Amount per

unitTotal Comment


Infrastructure Specification of costsPer work packageCost type Unit Amount per

unitTotal Comment


Net revenue Specification of costsPer work packageCost type Unit Amount per

unitTotal Comment

Specification of costs EUR EUR EUR EUR EURTOTAL EUR EUR EUR EUR EUR* When choosing the flat rate for staff costs, 20% of total eligible project costs will be calculated.

28 | 31 EN

Activities outside the programme areaIf applicable, please list activities to be carried out outside (the Union part of) the programme area. Describe how these activities will benefit the programme area.

Max 2500 characters

Total budget of activities to be carried out outside the programme area (indicative) EUR

Cost for marketing EUR

Total budget minus marketing cost TotalERDF outside the programme area (indicative) EUR

Erdf Outside minus marketing cost - multiplied by the minimal cofinancingrate of 0.70

Total

% of total ERDF (indicative) %

Project budget specificationAutomatically generated by eMS

Partner PeriodPeriod start

Period end Budget line

Sub budget line

Work package

Staff type Unit type Units

Amount per unit Total Comment

29 | 31 EN

Project budget overviewTables will be automatically generated by eMS

30 | 31 EN


Tab: AttachmentsAttachments en uploadsAttachments associated with your application

31 | 31 EN


· web viewoffline template application form. please note that the application form has to be...

Documents