Request for ProposalAlliance New Home Office Consolidation-Low Voltage Build Out

RFP #19-001

Pursuant to General Statutes of North Carolina, Section 143 Article 3 subject to the conditions and specifications herein, Vendors are invited to submit proposals.

Alliance reserves the right to cancel, issue amendments or modify this Bid to correct any errors or to clarify requirements. Any changes will be posted on our website http://www.alliancebhc.org

Responses to this Bid will be received by Alliance Behavioral Healthcare until Thursday, October 4, 2018 3:00pm EST

Responses shall be submitted to: admcontracts@alliancebhc.org

Notice to Bidders: Potential Bidders are responsible for checking Alliance Behavioral Healthcare website to obtain all addenda that may be issued to Bid specifications. Alliance Behavioral Healthcare is not responsible for direct distribution of addenda posted on the website to all vendors who wish to submit a proposal. Acknowledgement of addenda will be made in the Bidding process. Alliance Behavioral Healthcare cannot guarantee Internet Access, it is strongly recommended that you respond 24 hours prior to the event Bid closing date and time. According to NC General Statutes, proposals are invited and will be received by Alliance Behavioral Healthcare until the Bid closing date and time. Alliance Behavioral Healthcare reserves the right to reject any or all proposals. Bidders must comply with nondiscrimination provisions. Alliance is an equal opportunity agency and invites small and minority Vendors to Bid.

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TABLE OF CONTENTS

TITLE STARTING PAGE INTRODUCTION 2BACKGROUND 2SCOPE OF WORK 2EXPECTED BID SCHEDULE 7QUESTIONS 7GENERAL COMMENTS 8SUBMITTAL INSTRUCTIONS 8GENERAL RESPONSE INFORMATION 9THE COST PROPOSAL 10EVALUATION PROCESS AND AWARD CRITERIA 11AWARD OF CONTRACT 11

DOCUMENTS - To be returned with Proposal 12Non-Collusion Affidavit-Attachment AAlliance Vendor Profile-Attachment BAlliance EFT Authorization Form-Attachment CW-9 Form-Attachment DAddendum Acknowledgement (for any addendums issued)-Attachment E

SITE PLANS-Exhibit A 17 COMPREHENSIVE PROJECT SCHEDULE-Exhibit B 20

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INTRODUCTIONAlliance Behavioral Healthcare, known as Alliance, operates as a public Local Management Entity (LME) and Managed Care Organization (MCO) responsible for over 200,000 Medicaid eligible North Carolinians with mental health, intellectual and developmental disability, and substance use/addiction services across Wake, Durham, Johnston and Cumberland counties in North Carolina.

Alliance Behavioral Healthcare is seeking a Vendor to provide the build out of low voltage structured cabling to support the data and VOIP requirements for our new 125,226 square foot Home Office. This new space is located at:

New Home Office-5200 Paramount Parkway Suites 100 and 200, Morrisville, NC 27560

This Bid request includes both the installation of low voltage cabling to support the new Home Office Plan, and removal of existing low voltage cabling from three (3) of Alliance’s current offices. The three office sites for cable removal are:

Current Home Office-4600 Emperor Boulevard Suite #200, Durham, NC 27703 Concourse Lakeside-280 Slater Road Suite #130, Morrisville NC 27560 Wake Site-5000 Falls of the Neuse Road Suite #304 Raleigh, NC 27609

BACKGROUND The office building at 5200 Paramount Parkway is a Class A two-story office building that was built in 2001 and totals 159,270 of rentable square feet. The new design of Alliance’s space will accommodate 59 offices, 275 workstations, 25 conference rooms, 4 training rooms and various support spaces; as identified in SITE PLANS-Exhibit A.

Furniture plans are provided for the existing facilities that accommodate the following: 4600 Emperor Boulevard – 40 offices, 214 workstations, 5 conference rooms, 1 training room 2803 Slater Road – 5 offices, 29 workstations, 1 conference room 5000 Falls of the Neuse Road – 10 offices, 103 workstations, 2 conference rooms, 1 training room

This Bid Request has been prepared by CBRE Heery, Inc. for use by Alliance Behavioral Healthcare.

SCOPE OF WORKThis Scope of Services will become an integral part of the contract between Alliance Behavioral Healthcare (“Alliance”) and the Vendor. The Vendor hereby agrees to provide services and/or materials to Alliance pursuant to the provisions set forth below.

1. Terms of Contract: The initial term of the contract will be from Date of Award through July 31 st , 2019 (tentatively). Any renewal shall be based on satisfactory performance by the Vendor(s) during the previous years for the services provided. Price increases may be negotiated only at time of renewal.

2. Invoice Payment: Invoices submitted will be paid net 30 days. Invoices shall be forwarded to Alliance Designated Representative for review and payment approval.

3. Cancellation of Contract: Alliance reserves the right to cancel and terminate any resulting contract(s), in part or in whole, without penalty, upon 30 days written notice to the Vendor. Any contract cancellation shall not relieve the Vendor(s) of the obligation to deliver and/or perform services on all outstanding orders issued prior to the effective date of cancellation.

4. Schedule/Timeline/Phases: New Home Office-5200 Paramount Parkway Suites 100 and 200, Morrisville, NC 27560The project will be fitted out in multiple phases beginning on the 1st floor in quadrants C & D, then moving to the 2nd floor in quadrant C, moving counterclockwise to quadrant D, A and B, as identified in SITE PLANS-Exhibit A.

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Time is of the essence in the development and construction of this project. All consultants, contractors, and vendors will be expected to expedite the completion of each task by committing to and applying sufficient resources as required to meet the milestones as identified in COMPREHENSIVE PROJECT SCHEDULE- Exhibit B.

5200 Paramount Parkway, Morrisville: It is anticipated that low voltage cabling will begin installation in November 2018, for final occupancy by December 15, 2018. This installation includes all offices, conference rooms, training rooms, support spaces and approximately 50 new workstations. In order to utilize existing workstation inventory, disassembly in the existing location and reassembly in the new building.

4600 Emperor Boulevard, Durham: This site must be vacated by January 31, 2019. December 15, 2018 and through January 31, 2019 remove cable from approximately 40 workstations per week and install new cabling after relocation and installation at 5200 Paramount Parkway, Morrisville. Cable demolition at 4600 Emperor Boulevard, Durham NC to start about: December 11, 2018, and continue no later than January 31, 2019.

2803 Slater Road Morrisville: This site must be vacated by February 28, 2019. Remove cable from 29 workstations and install new cabling after relocation and installation at 5200 Paramount Parkway, Morrisville. This location is the Alliance Call Center therefore a date will be scheduled in February 2019 for completion of work as the Call Center will be vacated prior to removal of cable. Cable demolition at 2803 Slater Road, Morrisville NC to start about: February 1, 2019 and continue no later than February 28, 2019.

5000 Falls of Neuse Road: This site will most likely not run concurrent with other cabling activities. It is anticipated that 40 workstations will be disassembled and reassembled each week until installation is complete at 5200 Paramount Parkway. 5000 Falls of Neuse must be vacated no later than July 30, 2019. Cable demolition at 5000 Falls of Neuse Road, Raleigh NC to start about: June 17, 2019 and continue no later than July 31, 2019.

5. Work Requirements:

A. Specification and Design Documentation: Pull and terminate fiber connections (2) from LDF to MDF rooms per final design.

Each voice/data duplex outlet will be supported by at least two (2) dedicated 4-Pair Uninterrupted Twisted Pair (UTP) Category 6e cables rated for exposed use in ceiling plenums.

One (2) 4-Pair UTP cable shall be used to deliver 10/100/1000 Base T LAN/data services to one (1) RJ-45 Category 6e modular jack.

Outlets placed in systems furniture workstations will be wired after installation of the furniture and prior to receipt of a Certificate of Occupancy, where applicable. Sufficient resources should be scheduled to not delay the Construction Manager in securing appropriate approvals.

Pulled cabling and terminations will be required at poke-through floor devices (installed by General Contractor) in selected locations to support power/tele/data connections.

All cabling shall be Plenum Rated Cable (CMP) for use in air conditioning plenum spaces without conduit. Bridle ring or “Caddy” sling wide J-hooks or cable tray (Alliance to pick the preferred option) horizontal distribution shall be used for cable runs above ceilings. Quantity and installation techniques in distribution of the cable runs shall comply with system manufacturer’s specifications and current code requirements.If required, cable tray shall be placed inside the Telecommunications and Equipment rooms to provide a pathway into the room and routing the cables to the rack mounted termination hardware. Cable tray will be 12” wide and mounted to walls and racks as indicated. The tray shall be mounted above racks and doors to allow a natural cable drop from the tray to the rack. All cable trays shall be grounded to an approved building ground.

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Suitable fire-stopping shall be used to prevent the spread of smoke and fire throughout the building. Contractor will be responsible for installing fire-stopping system for every wall or floor penetration as required by code.

All horizontal/vertical cabling shall be: i. Factory certified Category 6e compliant, in accordance with the most current EIA/TIA standards. ii. Less than one hundred (100) meters in length. iii. Free of splices to fulfill the requirements of this specification and should be terminated in

accordance with the most current EIA/TIA standards. iv. Routed to maintain the following distances from Electromagnetic Interference (EMI) producing

sources in accordance with the most current EIA/TIA standards:

Table 1: Minimum power separation for UTP cabling systems

Power Level < 3 kVA > 3 < 6 kVA > 6 kVA

Pathways 50mm (2 in) 1.5m (5 ft) 3m (10 ft)

Spaces 50mm (2 in) 3m (10 ft) 6m (20 ft)

Table 2: Minimum power separation for screened and shielded cabling systems

Power Level < 3 kVA > 3 < 6 kVA > 6 kVA

Pathways 0m (0in) 0.6m (2 ft) 1m (3 ft)

Spaces 0m (0in) 0.6m (2 ft) 1m (3 ft)

v. Prepare Schematic Design Documents: Prepare preliminary design documentation for Alliance’s review and approval.

vi. Prepare Final Design Documents: Prepare final design documentation and provide material samples for Alliance’s review and approval. Coordinate architectural, electrical and detail requirements with the Owner, A/E and General Contractor.

vii. Regulatory Approvals: Secure all necessary regulatory permits and approvals. viii. All work shall conform to the latest edition of the National Electrical Code®, Building Code, and

all local codes and ordinances, as applicable.

B. Installation: Coordinate installation with General Contractor and Furniture Installer so to not conflict with other building activities.

Conceal cables in finished walls, ceilings and floors unless otherwise indicated.

Complete raceway installation between conductor and cable termination points prior to pulling conductors and cables.

Use manufacturer approved pulling compound or lubricant where necessary; compound used must not deteriorate conductor or insulation. Do not exceed manufacturer’s recommended maximum pulling tensions and sidewall pressure values.

Use pulling means, including fish tape, cable, rope and basket-weave wire/cable grips that will not damage cables or raceway.

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Install exposed cables parallel and perpendicular to surfaces of exposed structural members and follow surface contours where possible.Support cables by complying with NECA and NECA 101; in addition, cables may be supported by opening though structure members, as permitted in NFPA 72.

Cross-connect/patch and terminate fiber optic/copper riser cables and station cables based on the approved final design. Provide the connection to the electronic hardware, and grounding of all racks, cabinets, patch cables, and patch fields.

Contractor must label each drop on both ends; at the Telecommunications Closet and at the office/workstation. Provide labeling and documentation of all horizontal and vertical cabling installed, including providing a graphical mapping of all cabling systems. Handwritten labels are not acceptable. The Contractor shall be responsible for printed labels for all cables and cords, distribution frames, and outlet locations, according to ALLIANCE specifications at the time of delivery. Alliance will provide formatting instructions to Contractor.

Contractor shall ensure all work is installed straight, level, and plumb. Cabling shall be installed in an organized fashion to maintain neatness.

The contractor shall be responsible for the protection of all personnel against hazards and/or injuries due to their construction operations at the work site.

Contractor shall notify Alliance Behavioral Healthcare immediately (both verbally and in writing) of all damage and/or discrepancies that they identify at the job site prior to the start of work. Contractor shall notify Alliance Behavioral Healthcare of any personal injury or property damage that occurs while performing this scope of work.

The contractor shall be responsible to ensure frequent pick-up of all refuse, rubbish, scrap materials and debris that result from their operations so that the work site presents a neat and orderly appearance at all times.

Contractor shall remove all work materials, tools, construction equipment, machinery, and surplus materials from the work site and shall leave project in ready to use condition and obtain location coordinator sign off for work completed at all locations.

Alliance Behavioral Healthcare reserves the right to inspect the site during any service and shall approve all final work. Service is not complete until it is accepted and signed for by authorized Alliance Behavioral Healthcare personnel.

Contractor shall not make any additions, changes, alterations or omissions, or perform extra work, except with prior written authorization of authorized Alliance Behavioral Healthcare personnel.

C. Project Close Out: Testing: After installation, test service entrance and feeder conductors. Perform each visual and mechanical inspection and electrical test stated in NETA Acceptance Testing Specification. Certify compliance with test parameters. Provide a copy of testing procedures and methodology for approval. The Cabling Vendor shall define a start-up acceptance period and a start of warranty period. Cables which fail any of the parameters will be re-terminated and re-tested, or removed and reinstalled. Each bidder shall include a sample of a test result report with its proposal response.

Category 6e UTP Data Cabling Testing: All cable shall be tested to EIA/TIA 568A, (proposed TSB 67) Category 6e specifications and standards. At a minimum, test all Category 6e UTP cabling for wire map, length, near-end crosstalk (NEXT), PS NEXT, Return Loss, and attenuation, and provide a detailed report of all cable tests.

CAT 6e UTP Voice Cabling Testing: The Cabling Vendor shall test for wire map (proper pin assignment) and continuity to confirm acceptable and functional voice cable installations.

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The contractor shall be required to document, test and provide the documentation and test results in both electronic and hardcopy formats of all work performed for Alliance Behavioral Healthcare before the work will be deemed complete. Test results must meet Institute of Electrical and Electronics Engineers (IEEE) standards.

D. Warranty: Provide a statement of warranty on the installation of the Category 6e networking cabling, associated devices, equipment and other materials used to provide a complete installation. The materials and the installation shall be warranted for a minimum of twenty (20) years.

Provide a guaranteed maximum of twenty-four (24) hour response time to repair/replace defective cables or connections while under warranty. This guarantee shall apply to all materials and installation performed under the contract. Provide a guaranteed maximum four (4) hour response time for emergencies.

Contractor shall correct all damage caused by their operations to Alliance Behavioral Healthcare’s satisfaction at no additional cost to Alliance Behavioral Healthcare.

In addition to any other warranties in the Contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in material, design, or workmanship furnished or performed by the Contractor and/or any subcontractor(s). This warranty shall continue for a period of one (1) year from the date of final acceptance of the work.

If Alliance Behavioral Healthcare’s takes possession of any part of the work before final acceptance, this warranty shall continue for a period of one (1) year from the date Alliance Behavioral Healthcare’s takes possession.

Contractor shall not invoice Alliance Behavioral Healthcare for any trip charges or driving time.

E. Final Documentation and Deliverables: Provide three (3) sets of “as-built” record drawings, electronic files of plans in AutoCAD format and PDF, cut sheets of all installed equipment, certificates, guarantees, warranties, and testing reports.

The contractor's invoice must be itemized showing parts, labor, freight, etc., to provide a complete accounting of services performed.

Alliance will withhold processing 10% of final payment until final as-built is received and the content is verified.

Other deliverables include:

Contractor shall provide a current field copy of the outlet and IDF drawings throughout the duration of the project. It shall be made available to the Alliance Project Manager for copy, review and justification of field changes and change orders during the entire construction project.

Contractor shall provide a material submittal of all cabling, terminations, hardware and components to be used on this project prior to ordering.

Submittals must be reviewed and approved by Alliance IT representative and Facility Manager prior to placement of the order.

6. Schedule/Timeline:

A. Time is of the essence in the development and construction of this project. All consultants, contractors, and vendors will be expected to expedite the completion of each task by committing to and applying sufficient resources as required to meet the milestones identified in the Comprehensive Project Schedule, attached as Exhibit B.

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B. It is anticipated that low voltage cabling will begin installation in October 2018 for December 15, 2018 occupancy of 5200 Paramount Parkway, Morrisville. This installation includes all offices, conference rooms, training rooms, support spaces and approximately 50 new workstations. In order to utilize existing workstation inventory, disassembly in the existing location and reassembly in the new building will be phased as follows:

4600 Emperor Boulevard, Durham must be vacated by January 31, 2019. December 15, 2018 and through January 31, 2019 remove cable from approximately 40 workstations per week and install new cabling after relocation and installation at 5200 Paramount Parkway, Morrisville.

2803 Slater Road Morrisville must be vacated by February 28, 2019. Remove cable from 29 workstations and install new cabling after relocation and installation at 5200 Paramount Parkway, Morrisville. This location is the Alliance Call Center therefore a date will be scheduled in February 2019 for completion of work as the Call Center will be vacated prior to removal of cable.

5000 Falls of Neuse Road will most likely not run concurrent with other cabling activities. It is anticipated that 40 workstations will be disassembled and reassembled each week until installation is complete at 5200 Paramount Parkway. 5000 Falls of Neuse must be vacated no later than July 30, 2019.

EXPECTED BID SCHEDULE

Alliance New Home Office Consolidation-Low Voltage Build Out

Bid Posted Date Thursday, August 30, 2018

Pre-Bid Conference Date/TimeLobby of 5200 Paramount Parkway Morrisville, NC. 27560.

Thursday, September 13, 2018 10:00am EST

Vendor Comments & Questions Due Date/Time Thursday, September 20, 2018 3:00pm EST

Answers Posted Date/TimePosted as an Addendum(s)

Thursday, September 27, 2018 3:00pm EST

Bid/Proposal Due Date/Time Thursday, October 4, 2018 3:00pm EST

Evaluation of Proposals Early October 2018

Tentative Award Announcement Date Early October 2018

Anticipated Contract Start Date Mid October 2018

A pre-bid conference will be held in conjunction with this Bid. The pre-bid conference will held in the lobby of 5200 Paramount Parkway Morrisville, NC 27560 per date and time noted above. Attendance at this pre-bid is not mandatory, but highly recommended.

QUESTIONS

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Any Vendor having questions, requiring clarification of any section of this Bid, or wishes to comment or take exception to any requirements of the Bid must submit specifics in writing no later than Thursday, September 20, 2018 3:00pm EST to: admcontracts@alliancebhc.org.

Any objection to the Bid or to any provision of the Bid that is not raised in writing on or before the last day of the question period is waived.

Every effort will be made to have responses posted in the form of an addendum by Thursday, September 27, 2018 3:00pm EST, contingent on the number and complexity of the questions. A copy of all questions, comments and Alliances responses will be posted on the Alliance’s website: http://www.alliancebhc.org/

GENERAL COMMENTSBy submitting a proposal, vendors acknowledge that Alliance reserves the right to reconsider any proposals at any phase of this procurement process. Alliance also reserves the right to meet with select vendors at any time to gather additional information.

Alliance will not be held responsible for the failure of any email delivery service to deliver a proposal response. It is solely the Vendor’s responsibility to: (1) ascertain that they have all required and necessary information, documents and addenda, prior to submitting a response; (2) ensure that the response is received to the correct email address on or prior to the date and time listed. Late responses, regardless of delivery means, will not be accepted. Submittals received by hand delivery, telephone, or facsimile will not be accepted. (3) Alliance Behavioral Healthcare reserves the right to reject any and all submittals or any portions thereof.

Alliance reserves the right to cancel, issue amendments or modify this Bid to correct any errors or to clarify requirements. Alliance will post all communication regarding this Bid on its website http://www.alliancebhc.org. Any changes, amendments, or clarifications will be made in the form of written responses to Vendor questions, amendments, or addenda issued by Alliance on its website. Vendors should check the website frequently for notice of matters affecting the Bid.

SUBMITTAL INSTRUCTIONSVendors interested in being considered for providing the specified software and services shall submit a response electronically to admcontracts@alliancebhc.org.

Responses shall be labeled in Subject Line and in Introductory Letter as:RFP # 18-001 Alliance New Home Office Consolidation-Low Voltage Build Out

When responding to this Bid, please follow all instructions carefully. Proposals must address all the questions and requirements of the Bid in the order and format specified in each section. It is the Vendor’s responsibility to ensure its Proposal is submitted in a manner that enables the Evaluation Team to easily locate all response descriptions and any exhibits or attachments for each requirement of this Bid.

The Bid is provided to you as a protected Microsoft MS Word document. The Cost Proposal section of this Bid is unprotected allowing for Responders to provide information directly into provided charts.

Responders are strongly encourage to provide information and responses directly into The Cost Proposal section of this document. If the Responder is providing attachments, it is important to specify the associated Section and/or Tab number directly on the attachment.

All submissions shall be in Adobe pdf format readable by a currently supported version of MS Office software.

Email responses to this Request for Proposal will be received by Alliance Behavioral Healthcare until Thursday, October 4, 2018 3:00pm EST

Responses shall be submitted to: admcontracts@alliancebhc.org

Alliance Behavioral Healthcare is a political subdivision of the State of North Carolina, pursuant to NC General Statute Chapter 122C; therefore, Alliance is subject to the NC Public Records Act, NC General Statute Chapter 132.

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Responses to the RFP are subject to applicable Public Records Act provisions. If a vendor would like to maintain the confidentiality of its RFP submission to Alliance, it must comply with NC General Statute 132-1.2: Confidential information subsection (1), which reads in pertinent part:(1)        Meets all of the following conditions:

a. Constitutes a "trade secret" as defined in G.S. 66-152(3);b. Is the property of a private "person" as defined in G.S. 66-152(2);c. Is disclosed or furnished to the public agency in connection with the owner's performance of a public

contract or in connection with a bid, application, proposal, industrial development project, or in compliance with laws, regulations, rules, or ordinances of the United States, the State, or political subdivisions of the State;

d. Is designated or indicated as "confidential" or as a "trade secret" at the time of its initial disclosure to the public agency…

GENERAL RESPONSE INFORMATION

Technical Proposal addressing all requirements specified in the Bid under the following Tabs. Proposals must include all of the information set forth and shall be organized, tabbed and submitted appropriately, responding to all information requested.

Tab 1 – Required FormsThis Tab includes the following required forms:

a. Non-Collusion Affidavit-Attachment Ab. Alliance Vendor Profile-Attachment Bc. Alliance EFT Authorization Form-Attachment Cd. W-9 Form-Attachment De. Addendum Acknowledgement (for any addendums issued)-Attachment E

The expectation for the required forms would be to print, fill in (handwritten is acceptable), sign, and return with your entire submittal as a pdf document.

Tab 2 – Introductory Letter and Executive SummaryProvide an informative, narrative Introductory Letter highlighting your agency’s capabilities and services, and additional information as noted here. Identify number of personnel by department (support, development, training, sales, and administration). If outside services are an integral part of the operation, describe their typical responsibilities and if they are outsourced outside of the United States. This is especially important relating to any support services relating to the Bid.

Submit any organization information, such as awards received, or minority business information.

Submit a brief statement of history including ownership, mergers/acquisitions, business partnerships, and other significant business events.

Tab 3 - Financial Performance Submit annual reports and financial statements for the past three (3) years. If this cannot be done, summarize highlights of financial performance over the past three years (specifically, total revenues, revenue growth and net profit). Disclose any pending acquisitions (i.e., companies being acquired, companies acquiring your organization, products being acquired, etc.).

Tab 4 - Qualifications and ExperienceUnder this tab include references of similar requested work performed by your firm over the past three (3) years. Include a client’s name, email address and telephone number.

Tab 5 - Your Product and Approach Confirm if you attended or did not attend the pre-bid conference. Briefly describe the main features of the services you are offering. Highlight the innovative aspects of your product or services. What do you consider the most important features? The Proposer should also include its plan for managing the work requirements requested, identifying any barriers. Include information regarding subcontracting of work here.

Tab 6 - Conflict of Interest

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Under this Tab the Proposer should describe any involvement that your firm, its employees, or its owner(s) have that may constitute a conflict of interest. Note: Alliance reserves the right to approve all personnel working on Alliance projects. Key professional staff assigned may not be removed or replaced without prior approval from Alliance.

THE COST PROPOSALThe Vendor must include and complete the Cost Proposal in a clear and accurate manner. It is the responsibility of the Vendor to clearly identify all costs associated with any item or series of items in this Bid. Costs that are not clearly identified will be borne by the Vendor. Prices quoted must be held firm for minimum of ninety (90) days.

Your proposal should respond to the scope of work, design and specification parameters and low voltage cabling removal activities as defined in this bid document. Segment the cost into the following categories for the following building locations.

5200 Paramount Parkway Description % of Fee Total TotalDesignSubmittals of manufactural specificationsMaterialsLaborTax, Shipping, Storage, Other TestingClose-out

Total 100%

4600 Emperor Boulevard Description % of Fee Total TotalLabor for cable removalTax, Shipping, Storage, Other Disposal

Total 100%

2803 Slater Road Description % of Fee Total TotalLabor for cable removalTax, Shipping, Storage, Other Disposal

Total 100%

5000 Falls of the Neuse Description % of Fee Total TotalLabor for cable removalTax, Shipping, Storage, Other Disposal

Total 100%

Additional Service & Costs:Please submit an hourly rate schedule that shall be used as a basis for the billing of additional services, which are not included in the above pricing. Describe as necessary.

Unit Pricing Information:Provide unit pricing as requested below should the scope of work be increased or decreased incrementally as the architectural design develops. Unit pricing should include required labor, equipment, materials, overhead and profit.

Cabling Installation/Termination Add DeductTurn-key installation of wall-mounted duplex outlet (as defined in RFP) in drywall. Pull cabling, termination, labeling and testing. (each)Turn-key installation of furniture-mounted duplex outlet (as defined in RFP). Pull cabling,

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termination, labeling and testing. (each)Turn-key activity to pull cabling, termination, labeling and testing for poke-through floor outlet (as defined in RFP). (each)

EVALUATION PROCESS AND AWARD CRITERIABids will be examined promptly after opening and award will be made at the earliest possible date. Bids may be withdrawn by written notice.

Alliance will evaluate proposals based on the following:

Evaluation Criteria Maximum Points Possible A. Experience and qualifications of firm and staff 40 B. Approach to the Work 20C. Proposed Cost 40 Total Possible Points: 100

SELECTION PROCEDURE Submittals will be reviewed for responsiveness, and responsive submittals will further be screened by a selection committee in accordance with the above criteria. The firm submitting the highest rated proposal may be invited to a follow up interview.

Interviews, if held, will be scored and ranked separately from the written proposals. However, ALLIANCE may use criteria similar to the above Evaluation Criteria to score and rank firms’ responses to interview questions or instructions, in addition to other relevant information provided or requested. Alliance reserves the right to make an award without further discussion of the submittal with the offeror. Therefore, the proposal should be submitted initially on the most favorable terms that the firm or individual might propose.

Alliance reserves the right to award a contract to the firm(s) that presents the best qualifications and whose proposal best accomplishes the desired results.

Alliance reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate with the successful firm. In the case of differences between written words and figures in a proposal, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.

Email to: admcontracts@alliancebhc.org is Alliance’s preferred method of communication for all stages of the Bid process.

AWARD OF CONTRACTAlliance reserves the right to award to a single Responder deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in this bid. Price shall be considered, but shall not be the sole determining factor. Once the proposals are ranked and the most qualified firm(s) are determined, Alliance may conduct further negotiations, and/or request presentations from firm(s) to further assist in the clarification of information and selection process.

Per NCGS 143-129.8(c), negotiations allowed under this section shall not alter the contract beyond the scope of the original request for proposals in a manner that: (i) deprives the Vendors or potential Vendors of a fair opportunity to compete for the contract; and (ii) would have resulted in the award of the contract to a different person or entity if the alterations had been included in the request for proposals.

Proposals submitted shall not be subject to public inspection until a contract is awarded.

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Non-Collusion Affidavit - Attachment A

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Alliance Vendor Profile Form – Attachment B

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Alliance EFT Authorization Form - Attachment C

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W-9 Form - Attachment D

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Addendum Acknowledgement - Attachment E(Used if any addendums are issued)

ADDENDUM ACKNOWLEDGEMENT

BID NO. RFP #19-001Alliance New Home Office Consolidation-Low Voltage Build Out

Receipt of the following Addendum is acknowledged:

Addendum Number 1 Date ____________________

Addendum Number 2 Date ____________________

Addendum Number 3 Date ____________________

Name of Firm: ___________________________________________

Signature: ________________________________________________

Date: ____________________

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SITE PLANS-Exhibit ANew Home Office-5200 Paramount Parkway Suites 100 and 200, Morrisville, NC 27560

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COMPREHENSIVE PROJECT SCHEDULE-Exhibit BNew Home Office-5200 Paramount Parkway Suites 100 and 200, Morrisville, NC 27560

Project Schedule:i. Construction Progress:ii. Key Milestones:

1. Oracle move-out 7/31/182. Full mobilization 8/1/183. Submittal Phase 7/16/18 – 8/6/18 – ongoing.4. Release Tenant Security Vendor – 9/1/18 thru 9/15/185. Release Tenant IT Cabling Vendor – 9/1/18 thru 9/15/186. Remove old data cabling above ceilings – 8/1/18 thru 9/16/187. Server Room Ready Date – TBD (TPC to advise)

iii. Construction PhasingPhase 1 (1st floor NW)

a. Wall Rough-Ins – 8/17/18b. Overhead Inspection – 10/5/18c. Ceiling Tile Completion – 10/22/18d. Flooring Completion – 10/26/18

Phase 2 (1st floor SW)a. Wall Rough-Ins – 8/24/18b. Overhead Inspection – 10/12/18c. Ceiling Tile Completion – 10/22/18d. Flooring Completion – 10/26/18

Phase 3 (2nd floor NW)a. Wall Rough-Ins – 8/31/18b. Overhead Inspection – 10/19/18c. Ceiling Tile Completion – 10/29/18d. Flooring Completion – 11/2/18

4. Phase 4 (2nd floor SW)a. Wall Rough-Ins – 9/7/18b. Overhead Inspection – 10/26/18c. Ceiling Tile Completion – 11/5/18d. Flooring Completion – 11/9/18

5. Phase 5 (2nd floor NE)a. Wall Rough-Ins – 9/14/18b. Overhead Inspection – 11/2/18c. Ceiling Tile Completion – 11/12/18d. Flooring Completion – 11/16/18

Phase 4 (2nd floor SE)a. Wall Rough-Ins – 9/21/18b. Overhead Inspection – 11/9/18c. Ceiling Tile Completion – 11/19/18d. Flooring Completion – 11/21/18

It is anticipated that low voltage cabling will begin installation in November 2018, for final occupancy by December 15, 2018.

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