REPUBLIC OF THE PHILIPPINESDEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

OFFICE OF THE SECRETARYMANILA

cqf"/'3 t:>,t'{,Jf(

3, M-9;z

t3!".JB,JECT: REVISED GUIDELINES ON RENDITIONAND PAYMENT OF OVERTIME SERVICE

-x-x--x--x-x--x-x-x-x-Pursuant to Memorandum Order No. 228 dated March 29, 1989 OT

the President, as implemented by NBC No. 410 dated April 28, 1989,the rendition and payment of overtime services in this Department,whj.(:h tlad been autllorized ii"l Der)ar~tfneilt Order' NOn :32, Sn 1(~91~ aretlereby r~ealjt~l(:)f~ized,subject to tt'le 'followirlg revised (:Of'lditic)flS,rules and guidelines.

I. GENERAL GUIDELINES:I.. officials and employees

au·thorizecj to r~erlder' (~veF·timec)-F t: h E'~

in the interest of public service. However,C:)flly the f(~llc)wing employees of -tIle Departmel'l't may bepaid overtime servic:es:

1. 1. j::;~f3(J u 1at'" ,f~H1P:l.C:)\/E!f?:~:;,

ternporar"y, c:asual and cOfltractualwhose salary grades ranqe from Grades

1 '-';:.i. n .•:,. r~~E' ';J U 1"H"

i]o 'V E,!!'" 1"'1mf0n t;1"Jith/dE:!t.ai1

';;':\fJf::ncJ.i:::.t:.;:;. ell")

T:. o I) F'~/..j !,··t ~1:.Jh C)

<::tnG ~~f::~Cc)n d

ornp IeyE'E":;

';:;p f.':~c; :i. c':\ 1c'~I''''f:.7:.~ hC)], d i n (]

I (.::~\/ f::~1~:::; CI f

.;';';\~::;~;;;,i tJ n in E,!n t..poss i tt c:}n~;; i nt hf':~ c: ':';\r- E! (:.'-':too.

SLlbject to availability (:Jf fur'~(Js,compensation shallwho have rendered

b f....~ P .;;':i, ido vor- t. i mE,!

the following overtimet.o t.he following employeesservices as autl-1C)rized:

'-'1 ·1••::' It ,I. Overtime Pay By ~r,e llours; - for

salary grades range from GradesE) mp 10Y'::'f:~':;

'j r.=:'.L •••J"

(J \/ E01r• t; :i, inE!

in

or:":l.nd ornp 10Y'E~E'~;

dE·tl~:\i 1. telof

DPl,·ji,-j

F'cl,'/othc-i'"~·\thC)

·f C) r r-E'~9 ul €~,r(;1 C}\/E!f'-' n fn~::!n1::,

<:"y" f'::' l"iC) 1 din iJpositions in thec:ar~eer' ~ser~vic:e atfor DPWH personnel

first and second levels of the·the r~a'tes her~eirl at,Jthorized

or as may be determined by

1.

j •

3. Division Chiefs shall continually review and evaluatethe functions and work priorities of their respectiveDivisions, and to identify the work activitieswhich cannot be accomplished within the regular workinghours and 'which will require the rendition of overtime-:=.;er·'"li ce.

4. Overtime servicework identified bythe Pro j ec t;Director/Assistant

must be in accordancethe Division ChiefManc:\g€':.\ro/Reg ion a lSecretary concerned.

with a program ofand approved by

Di ro€':!ctoro/BLwoeau

II. SPECIFIC GUIDELINES

1. Rendit.ion of Overtime Services may be authorized where:

1.1 The worokf i xed datf.:"?,cannot behouroo~~:

or activity has to bpand the scheduled datemet within the regular

completed on aof completion~·Jorok days and

1.2 Although there isprolonged delay in,or activity will:

no fixed date of completion, theor non-completion of, the work

1.2.1 Causeits

financial lossinstrumentalities;

to the

1.2.2 Emb are sa theinability tocommi trn€~nt'::'j;

goveronmentme€;~t local oro

due to itsi. nteroonati(mal

OFo

1.2.3 Negate the purpose foractivity was conceived.

which t.he

1.3 The work is classified under specific act.ivit.ieswh ich in 1cudf'~:

1.3.1 Completion ofpro j f:?ct wi t h

inf roastroucturoE~Sf:?t.df2ad1inf:?s;

and

1.3.2 Emergency and urgf:?nt. work during calamit.iesarid d isastf:?ros;

1.3.3 Budget preparationdeadlinE-ls; an d

to m!:."':!et

1. 3.40 Annual clo~:;ingpror2paroation ofreport; s.

of bo o k s,f inanci .'::\1

of accountss,tatements

<:\ndand

1.4 The worokcompleted

i nvo l vc,~s a~-'Jithin a

specialspec:if ioed

proojf2ctt i m<=~.

2

. '

..

2. Who are Authorized to Collect Overtime Pay

In view of funding constraints and the limitationunder Sectibn 4.0 of NCC 410 dated April 28, 1989, onlypermanent, temporary, casual and contractual employeesof the Department whose salary grades range from Grades1 - 24, and regular officials and employees of othergovernment agencies on detail to DPWH who are holdingpositions in the first and second levels of the careerservice, are authorized to collect overtime pay.

III. GUIDELINES ON PAYMENT OF OVERTIME PAY BY THE HOUR

1. Over·time Payr·egul.:':tr·andr'ange frorn

by the hour is authorized to be given tocontractual employees whose salary grades

Gr'ade 1- 5.

2. Overtime rate shall be based on the monthly basicsalary of the employees concerned. As used herein, theterm monthly basic salary refers to the salary for theposition as prescribed in the position Allocation List(PAL) for permanent employees and the regularmonthly rates less 20% for contractual employees.

The hourly rate shallfollowing formula:

computed by usi ng t.h e

Monthly Basic Salary..- Hour'Iy Rate

Hourly Rate X No. of overtimeOvertime Compensation for the

hour's withinmont.h.

the month .._.

IV. GUIDELINES ON PAYMENT OF HONORARIA IN LIEU OF OVERTIME PAY

1. Subject to the provisions of Section 1-(2.2) hereof andprovided a minimum of thirty (30) overtime hours permonth is rendered, payment of honoraria in lieu ofovertime pay shall be based on the basic salary ofpermanent employees and on the regular monthly ratesless 20% for contractual employees, in accordance withthe following rates:

3

SALAF:Y GRADE

6789

101112

15161718192021,..,~...::' ..::.23

MONTHLYBASIC SALAF:Y PERCENTAGE HONOf':;:ARI(.'i

F' 2,4 "i'3 35.0% P 865.552,604 33.4·% 869. 'l52., 75L~ 31.8% 871.1·.522,917 ~~O.2% 879.963,102 28.6% 88~).793,309 26.9% 891.593,540 25. 3~' 89t').803,800 23.7% 901.444,091 ~.,.., 1% 904.57..::. ..::. .4,418 20.5% 9()5.6\.t1.1·,786 18.9% 904.025,201 17. :~% 898.625,670 15.7% 888.306,199 14. 1% 871.306,789 12.4·% 844.857,478 10. 8'~ 810.128,250 9.2% 760.839,131 7.6% 694.97

10,135 6. 0~1u 608. 10

The above-indicated monthly honoraria are subject toadjustment/increase depending on the actual salary of the employee-beneficiary at the time the overtime service is rendered.

2. For'by

pur-p os.e a ofan ornp Ioyf'?e,

2. 1

computing the honoraria to be receivedthe following rules shall be observed:

The term basic salary referssalary under the standardizedas prescribed under NCC No.

to the amount ofSalary Rates (PAL)

56.

2.2 In all cases, employees holding the same positionirrespective of status of appointment (whetherpermanent, temporary or contractual) shall receivethe same amount of honoraria.

The total compensationgranted herein) shallcompensation of theemployee concerned.

(salar'yin no case

immod i ate

p I us honorar- i .:'1e){ct"'edth€·~t.ota lsuperior of the

2.4 Absence of more than five (5) days within themonth subject to overtime compensation shall bededucted and the amount of honoraria shall beproportionately reduced.

3. Honoraria in lieu of overtime pay may be grant.ed toregular officials and employees of other governmentagencies on detail to DPWH who are holding positionsin the first and second levels of the career service,at the rates herein prescribed for DPWH officials andemployees, or as may be determined by the Secretary.

- ,

V. GUIDELINES ON PAYMENT OF OVERTIME PAY FOR CASUAL/DAILY WAGEEMPLOYEES

Casual/daily wage employees may be authorized to collectovertime pay for overtime services rendered on Saturdays andnone-working Holidays, except for Security Guards andMaintenance personnel who may be authorized to collectovertime pay for overtime services rendered during workdays,Saturdays and Holidays, based on their daily rates.

VI. ADDITIONAL GUIDELINES ON PAYMENT OF OVERTIME SERVICES

1. In no case shallmonthly employee for athe total aggregate

the totalgi v€;)n

sum of

overtime compensation of acalendar year exceed 50% of

his basic salary per annum.2. For purposes of

overtime servicerules shall be

deter'miningr'ender-ed by

obs€.~y··ved:

the number'an emp Ioyef?,

of hour's ofthe foIl ow i ng

2.1 The computation of the number of hours of overtimeservice rendered by an employee for a given monthshall start at the first day of the calendar monthand ends on the last day of such month.

2.2 Overtime services may be f~endered by a monthlyemployee for not more than two hours a day afterregular working hours, except as may be authorizedby the Secretary or the Undersecretary concerned.Overtime services during Saturdays and Holidays,if authorized, shall be from 8:00 a.m. - 5:00 p.m.

3. Only the following overtimeemployee shall be consideredcompensable overtime hours:

services rendered byin computing the number

anof

Over·timE?prov i dE?don t.:h€:?

services renderedthe employee did not

day he rendered his

duri ngi ric ur- any

oV€;)Y'·time

weekcl21.ysuridert; i. me

~}et-'vic€;).

b. Overtime services renderedHolidays provided he wasimmediately preceedingimmediately following work

during Saturdaysnot absent during

work day andclay.

aridthethe-

I.l.• Vouc:hers/payrols coveringlieu of overtime pay shallby the Division Chief

the payment of honoraria ininclude a certification signed

concerned to the effect that:

4.1 Cumulative overtime pay being received by theemployee does not exceed 50% of his basic salary;and

5

, .

4.2 The overtime pay beingis in accordance with thethe employee has renderedover't.ime hour's.

collected by the employeeprescribed rate and thatthe required number of

4.3 Approved program of work as provided in No.page :2~.

'1- of

VII. AUTHORITY TO RENDER OVERTIME SERVICE

1.. No employee shall be allowedovertime service without beingovertime services.

to collectaut.hort zed

pa'lment for-to Y"EmdG!Y"

2. The authority to render overtime service must be basedon a program of work activities to be done by theemployees during overtime. It shall show the urgencyand necessity of the overtime service and the adverseconsequences that may arise if not approved. Theprogram of work shall be prepared by the Division Chiefc oric er-n ed ,

3. The authority to render overtime service shall state thespecific period within which such service is to beperformed, provided that no authorization in any singleinstance shall be made for a period longer that 3months which may, however, be renewed for like orshorter period and provided, further, that theauthorization for the overtime service shall in no caseextend beyond the end of the calendar year during whichthe same was granted.

4. Request for authority to render overtime serviceapproved by the Undersecretary concerned in theOffice, Bureaus and Project Management Offices andRegional Directors in the Regional and otherOffices.

may beCE.'ntY",::\lby thE~

Fi €,yId

VIII. FUNDING SOURCE

Employees assigned totheir overtime pay from

~";peC::la lth0~ sai d

pr"ojt~cts;shallpr- o i e ct ss,

c o Ll E!Ct,

6

IX. REPEALING CLAUSE AND EFFECTIVITY

All existing autho~izationshonoraria/overtime pay inconsistentmodified accordingly.

for theherowith

grant ofare hereby

This Department Order supersedes Department Order No.32 dated 08 February 1991, and shall be retroactive asof as of January 1, 1992.

l!:/D~J:S~Secretary