0 title: item unique identification presented to: supply prc november 29, 2006 lydia dawson,...
TRANSCRIPT
1
TITLE: Item Unique IdentificationPresented To: Supply PRC
November 29, 2006
Lydia Dawson, Procurement AnalystDefense Procurement and Acquisition Policy, Program Development & Implementation(703) 695-1098; [email protected] site: http://www.acq.osd.mil/dpap/uid/
2
What have we accomplished?(FY 2006)
New releases of IUID Registry - improved error checking, additional GFP roles and interfaces
Volume in IUID Registry increased almost 100%, from approximately 68K to over 670K (53% small businesses)
Almost 600 business submitting records to the IUID Registry (50% of top 30 DoD suppliers)
75% of ACAT 1D IUID Program Plans successfully submitted and approved *
43% of non-ACAT 1D IUID Program Plans successfully submitted and approved
ISO 15434 Air Transport Association format code approved - enables implementation using one international standard to cover all commodity areas
* 13 ACAT 1D programs recently added.
3
What have we accomplished?(FY 2006)
Replaced paper-based process for annual contractor reporting of GFP with IUID capabilities
Proposed IUID DFARS Rule for GFP published, comments received, adjudicated, and pending review and approval at DARC prior to recommendation for final publication
IUID Registry and Wide Area Workflow enhancements - established an initial electronic property transfer capability for GFP (paperless GFP 50% complete)
Initial maintenance depot capability established (30% complete)
With DAU, developed mandatory training for all 1102 (contracting) personnel
Trained over 3,000 DoD program managers, contracting & quality control personnel, and industry partners on IUID policy and implementation issues and opportunities.
4
Expanding GSA solutions
Contractor Contract # Phone City, StateSocio-
Economic
A2B TRACKING SOLUTIONS INC
C & C GOODS LIMITED
FIBREGRATIONS LLC
GS-02F-0227R
GS-02F-0106S
GS-02F-0058S
(401)683-5215
(215) 321-3216
(615)206-9025
PORTSMOUTH ,RI
YARDLEY, PA
GALLATIN ,TN
S
S/V
S
FIBRE TECHNOLOGIES LLC GS-02F-0236R (610)670-7823 READING ,PA S/DV
INTERNATIONAL PAPER COMPANY
ST CLAIR PACKAGING INC
XIO STRATEGIES
GS-15F-0062K
GS-02F-0194S
GS-02F-0060S
(212)863-1673
(800) 878-4230
(703)245-3012
NEW YORK ,NY
MARYSVILLE, MI
MC LEAN ,VA
O
S
S/W
5
Current IUID Registry enhancements
Release 3.3 currently in test – deployment scheduled for December 2006
– Adds support for item disposition (third party custody/retirement/disposal)
– Improves edits
– Streamlines access mechanisms to improve performance
– Implements API to allow validation of UII syntax
– Performance tracking
6
What metrics are we tracking?
IUID of all qualified items delivered to the Department of Defense – contract compliance
Program Plan Progress – “Critical Mass” of personal property items registered
Electronic “paperless” property management capability
– Eliminate DD Form 1662, DoD Property in the Custody of Contractors
– Integrate property transfers between DoD and contractors
– Integrate Plant Clearance Automated Reutilization Screening System (PCARSS) and the Lost, Theft, Damaged and Destroyed (LTDD) system
– Establish integration alternatives with Component property accountability systems
– Enable Military Equipment Valuation in 2006
7
IUID contract compliance
UID Clause included
Incomplete
Without Clause
Not in EDA
Sampled 382 supply contracts from June and July 2005
Adjusted total shows percentages weighted by component based on
number of contracts
Number of Contracts
With Clause, 22Without
Clause, 18
Not found in EDA, 5
With Clause
Without Clause
Not found in EDA
Sampled 45 of 526 contracts with delivered UIIs
Statistical Measures
95% Confidence Interval Shown
Compliance By Component
– Army* 27.0% ± 8.5%
– Navy/MC* 16.3% ± 7.7%
– Air Force 75.4% ± 9.4%
– DLA 0% ± 2.9%
8
IUID Registry statistics (critical mass)
IUID Registry Population
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Date
UII
s
-
100
200
300
400
500
600
Co
ntr
ac
tors
UIIsLegacy UIIs
New UIIsIn GFP StatusPrime Contractors
•Growth rate over 11,000 new UIIs/week*
Goal 97M
(data as of 1 November 2006)
9
IUID Registry statistics (by component)
(data as of 1 November 2006)
Data Submission by Component(New UIIs)
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
Air Force Navy Army MarineCorps
ODAs DLA
% total UIIs
% total contracts
UIIs in Registry (New Items)
-
50,000
100,000
150,000
200,000
250,000
300,000
05-Sep-05 06-Dec-05 08-Mar-06 08-Jun-06 08-Sep-06 09-Dec-06
To
tal
Air Force
Navy
Army
Marine Corps
ODAs
DLA
Contracts in Registry
0
100
200
300
400
500
600
700
To
tal
Air Force
Navy
Army
Marine Corps
ODAs
DLA
10
Elimination of theDD Form 1662
Transition process was initiated in October 2005.
– Forecast February 2006
– No cost, no consideration
– 2,585 contract DD 1662 reports were completed at the end of FY 2005
Round I of the transition ended September 2006
– 85 contract DD 1662 reports were completed (3%)
– Approximately 69K items
Round II of the transition began October 2006
Pending DFARS Rule, recommending use of existing clause, 252.245-7001
– Allowance for approved “substitute” reporting
11
DD Form 1662 Elimination Timeline (2005 – 2006)
Transition process repeats in FY 2007
Enhanced WAWF
Transaction Functionality
Dec 31
2005
- FY ’06 Participating contractors must complete 1662 reconciliation & notify the cognizant contracting officer(s) no later than May 31, 2006 – contract mod to incorporate IUID Registry as “approved substitute” [DFARS 252.245-7000 (a)(2)]
- Data on all qualified PIPC must be contained in registry prior to reconciliation
Sep 30
FINALDD Form
1662
All Normal 1662
Reports Due
Sep 30
[DFARS] ACO/PCO Contract
Mods.
Sep ‘06Oct 31Jun 30
Registry Capable of PIPC Bulk
Load
DD Form 1662 Report
Effective Date
May 31
All required PIPC in Registry
Reconcile 1662
All new GFP meet IUID
Requirement DFARS Change
Sep 15
DD Form 1662 Eliminated after September 2006 [All PIPC in IUID Registry no later than September 30, 2007]
20062006
2007
12
DFARS Rule - IUID of GFP (status)
Proposed DFARS Rule Published March 21, 2006, comments received May 22, 2006 [DFARS Case 2005-D015]
– Under revision to address “significant” comments
– Under revision to revise format
– Pending approval to publish final rule
Pending next IUID Registry release, maintain changes for Sept 30 synchronization.
Will be in all solicitations and contracts and replaces DFARS 252.245-7001, Reports of Government Property
– PAs will request balances for analysis and risk assessment, if necessary
– PAs will check during the reconciliation (if any) that UID items are accurately reflected in the stewardship records and IUID Registry
– PA certification of total items and total dollars ends with DD1662 elimination
13
What is the current property transfer environment?
14
Where are we going?
Re-engineering acquisition, finance, logistics business rules to –
Uniquely Identify Items + Track Items =
Management Information
I + T = M
Identify Item
15
How are we getting there?
Using a central registry of items (audit hub) Capturing data in Wide Area Workflow
Working with industry and the maintenance depots to find value
– Enhanced asset visibility
– Improved life cycle management
– More accurate accountability
Re-engineering business rules; Mandatory DFARS Clause
– Item identification
– Marking practices
– Technical data
– Data exchange
WAWFIUID
Registry
16
Planned IUID Registry enhancements
Improved access rules for Government and for Contractors in support roles
Corrections processing
Warranty data capture
Disposition data enhancements
– Capture for out of service events (e.g. mothballed)
– Return to service after disposition
Improved handling of “Mark” data
Additional reporting capabilities
17
Electronic Property Management Capability
(I + T = M)
Metric Quantity (millions)
UII Items in DoD Inventory 67.7
Property in Possession of Contractors 29.5
Total UIIs 97.2
IUID RegistryUnique Item Identifier (UII)
STEP 2: Register DataSTEP 2: Register Data STEP 3: Automatic Data CaptureSTEP 3: Automatic Data Capture
STEP 4: Application ProcessingSTEP 4: Application Processing
Updates
Estimated Scope of UII Coverage
Acquire
Store Use
Expend/Dispose
Maintain
WAWF
Class I – SubsistenceClass II – Clothing & Individual EquipClass III – Fuels & Petroleum (Packaged)Class IV – Construction (Installed Equip)Class V – AmmunitionClass VII – Major ItemsClass VIII – MedicalClass IX – Reparables
Identify Item
STEP 1: Mark ItemsSTEP 1: Mark Items
Transactions
Retrieval
18
Synchronizing UID/RFID/SIM Policy
Assets
Personal Property
Land
PP&E Inventory/OM&S
Real Property Repairables
Facilities
Internal Use Software
Consumables
Equipment
Military Equipment
General Purpose Equipment
Structures
Buildings DoD 4140.1-R (LM&R)
DoDI 5000.64 (P&E Policy)
DoD 7000.14-R (Comptroller)
DoDI 4165.6/65 (I&E)
19
Property System Integration
ShippingContractor
(1)Contractor EDI
(1)Contractor FTP
(1)Contractor Web
Contractor EDI(1)
WAWF
DoDReceiver
IUIDRegistry
GFP Ship Notice
(2)856
Due-In Notice
(3)856
Receipt
IUID/GFP Info(4)
(4)IUID/GFP Info GEX
GEX
GEX
(3)Receipt
(3)FTP
ReceiptDoD Property Mgmt System
(4)Property Update
(4)Property Update
Contractor Property Mgmt
System
GEX
GEX
Contractor Contractor to DoD to DoD
20
PCARSS Integration
Manual Input
FTP – Enhancement
Flat File Upload
Inventory Schedule sent to the correct PLCO
Inventory Schedule Input into PCARSS
Case is Created in PCARSS Approve/Reject
Reject
Approve
Sales Process
Disposal
No
PLCO Approves
Action
Item Shipped
Contractor Receives Shipping
Instructions
Confirmation of Shipment
Received by PLCO
Final Disposition by PLCO
Interface with IUID Registry
Is Case Requisitioned?NoNo
Yes
21
PCARSS Schedule
Development Phase
Testing Phase
Pilot Phase
Full Scale Deployment
JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY
On time!
22
Lost, Theft, Damaged and Destroyed (LTDD)
PA investigates the case.
RecommendationRecommendation
Case Closed
LDD report is sent to the
designated PA.
Assessed
Amount Received
Assessed
Amount ReceivedPA receives the
report.
Relieved Yes
Liable
No
Government property is Lost,
Damaged, or Destroyed.
Contractor enters/updates the
instance into the LDD application.
Reject
Interface to UID Registry
23
LTDD Schedule
Development Phase
Testing Phase
Pilot Phase
Full Scale Deployment
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
On time!
24
Capital Asset Management System-Military Equipment
(CAMS-ME)
BEIS
CoreAccounting
Systems
• SOMARDS
• STANFINS
• STARS
• SIGMA
• SABRS
• GAFS-R
CAMS-ME
Increment 2(Contract Cost System – SFFAS 6
Compliant)
Expenditure Data
Asset Status Data
Asset Valuation Data (Contract Cost)
IUID Registry
APUID Registry
DUID Registry
IUID Registry
Phase 1
Phase 2
CLIN/SLINPolicy
Increment 2 will be SFFAS 6 Compliant
25
Priorities Identified by Components
Mark Items, Training, Training, Training
Define program requirements & get DFARS clause in contracts – focus on training and compliance
Reinforce budgets for IUID and emphasis Program Plans
Integrate item marking, tracking and management policy across finance, logistics and acquisition and synchronize policies
Determine top level IUID ERP requirements
Facilitate global standards
26
Questions?
IUID Toolkit
– Four tracks: PMs, Suppliers, Depot, Operational Maintenance
– http://www.iuidtoolkit.com
DAU UID Special Interest Area
– Within Acquisition Community Connection
– https://acc.dau.mil/uid
UID Website
– http://www.acq.osd.mil/dpap/UID/