0 what is project online and why should i care? treb gatte, mba, mcp, mcts, project mvp

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What is Project Online and why should I care?

Treb Gatte, MBA, MCP, MCTS, Project MVP

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Welcome to SharePoint Saturday Houston

• Please turn off all electronic devices or set them to vibrate• If you must take a phone call, please do so in the hall so as not

to disturb others• Special thanks to our Title Sponsor, ProSymmetry

Thank you for being a part of the 5th Annual SharePoint Saturday

for the greater Houston area!

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Thanks to all our Sponsors!

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Information• Speaker presentation slides should be available

from the SPSHOU website within a week or so

• The Houston SharePoint User Group will be having it’s next meeting Wednesday April 15th. Please join us at www.h-spug.org

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Managing Partner, http://TumbleRoad.com

Helped well-known companies like Wells Fargo,

Starbucks and Tory Burch achieve project

management success.

Project MVP

Authored two books on Project and SharePoint

CIO Magazine Contributor, where he writes the

new blog, the Effective Enterprise.

Former Project Engineering Team PM @ Microsoft

Treb Gatte

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This is the Project!

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Projects are Social!

• Managed conversations• Plan is the shared notes• “Latest state of the conversation”• Organizations can have hundreds of these conversations

going on concurrently

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Project Online helps enable

the right conversations,

answering four key questions.

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Are these projects to carry the company forward?

What projects can we afford?

Can we staff the projects

we have?

When are these

projects to be

completed?

Portfolio Management

Schedule Management

Resource Management

Cost Management

Core Questions

What are our issues, risks and supporting materials?

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we have?

Portfolio ManagementResource

Management

Cost Management

Scenario 1 – Cost + Resource


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we have?

When are these

projects to be

completed?


Schedule Management

Resource Management

Scenario 2 – Schedule + Resource


Core

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When are these

projects to be

completed?


Schedule Management

Cost Management

Scenario 3 – Cost + Schedule


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Communications Flow

When are these projects to be completed?

Can we staff the projects we have?What projects can we afford?


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Quiz Time• What is the number one need companies think

they have when they look at Project Online?

A – Scheduling – “What are we doing”B – Resource Capacity Planning – “Who’s doing it”C – Cost Management – “What’s it going to cost”D – Portfolio Management – “Why this project”

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Quiz Time• What is the number one need companies realize

they have when they look at Project Online?

A – Scheduling – “What are we doing”B – Resource Capacity Planning – “Who’s doing it”C – Cost Management – “What’s it going to cost”D – Portfolio Management – “Why this project”

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Resource Management

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Typical Day at the Office

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Let’s Talk About OPRA.

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The OPRA Model• Overhead is time away or

required corporate activity as an employee

• Project work is for projects

• Recurring is work that occurs repeatedly over time

• Ad Hoc is reserved time for unexpected Project or Other work

• Assumes highest priority time is spent on Recurring and Ad Hoc work

OPRA Model0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

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35

30

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Overhead Project Recurring Ad Hoc

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OPRA IllustratedJoe – 40h Jane – 40 h Ganesh Li Alex

Overhead – 3 hrs/wk

Recurring – 5 hrs / wk

Ad Hoc – 15 hrs / wk

Project – 17 hrs / wk

















Elena - Mgr





Unplanned Support &

Operational Work

Planned Support &

Operational Work

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Resource Management

demo

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Schedule Management

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Why Schedule Management?• Two way conversation between team and PM• Easier to get status for PM via Tasks, Timesheets

or both• One version of the truth for all reporting• Integrated team site to manage project artifacts• Customize the starting point by type of work• Integration with PowerBI and supports a form of

metadata

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Team MemberProject Manager

Update Cycle

Executives

PM Publishes AssignmentsTM Submits UpdatesPM Accepts Updates and Publishes Updated Plan

Data is available

for BI

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Schedule Management

demo

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Cost Management

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Cost Management Basics• I always put in dollar values for resources• Can also track non-resource costs• Two types of cost resources– Budget – What am I going to spend– Expense – What did I actually spend

• Can track costs over time

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Awareness Changes Decision Making

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• One client, using Project to manage a 300 million

dollar IT budget, had an annual variance of:

A – 0.2%B – 0.05%C – 3%D – 5%

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Cost Management

demo

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Why Portfolio Management?

• Constraints!!• Take politics out of the process• Accountability and traceability

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The Process

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demo

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we have?

When are these

projects to be

completed?


Schedule Management

Resource Management

Cost Management

Recap


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Q&APlease submit feedback by going to

http://bit.ly/ProjectRocks or by scanning this lovely QR Code.

http://bit.ly/ProjectRocks

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• Email: [email protected]• Blog: http://tumbleroad.com/blog• Twitter: @tumbleroad• LinkedIn: http://www.linkedin.com/in/tgatte• CIO Magazine blog:

http://www.cio.com/blog/the-effective-enterprise/

Contact Info

mailto:[email protected]

http://tumbleroad.com/blog

http://www.linkedin.com/in/tgatte

http://www.linkedin.com/in/tgatte



0 what is project online and why should i care? treb gatte, mba, mcp, mcts, project mvp

Documents

project slide

project mvp slide

office slide

resource management

cost resource slide

cost schedule slide

projects recurring

schedule resource core