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01 03 Agenda planning arrangements

This further information will help in planning the decision-making arrangements, and incompleting the CMB pro forma.

Deadlines

These are published on the Councils website for each body (under the show agendamanagement timetable link)here.

Forward Programmes

Following the outcome of the Cabinet Member Briefing process, the CCO will upload theproposed decision on:

Corporate report list: provides a confidential overview of forthcoming reports and ispublished weekly. Reports to be considered by Operations Board, Cabinet, Standards

Committee, Corporate Committee and Council are all included. The list is published everyFriday (except public holidays) by Democratic Services.

Forward Plan: includes all proposed key decisions (Cabinet or Cabinet Member) over afour month rolling programme. At least 28 clear days notice must be given of proposed keydecisions, by inclusion in the Forward Plan. The list is published every Friday (except publicholidays) by Democratic Services on the Councils websitehere.

Cabinet

Report Submission:1. Final versions of reports should be submitted in good time, and no later than the

published deadlines.2. All reports must be the subject of consultation with the relevant Cabinet Member from

inception and throughout the drafting process.3. All necessary officer and member clearances must be obtained before submission.4. All Cabinet reports are considered in their final version by a Cabinet Planning meeting

(CE, SDs and relevant Directors. Reports are presented by the Strategic Directorconcerned. Reports are either cleared for submission (i.e. accepted for the agenda asthey stand), or cleared for submission subject to additional comments or clearances, orrejected for further work to be undertaken. In this latter case, the SD concerned shouldadvise the Cabinet Member of the delay, and undertake the required further work so thatit can be resubmitted for a future meeting.

5. The Strategic Director concerned is then responsible for ensuring that any necessaryfollow-up work is undertaken, with any necessary consultation and negotiation with therelevant Cabinet member, by the final deadline.

6. The final agenda preparation is then completed, and the agenda printed.

Scrutiny

Scrutiny agendas are determined by the Committee Members concerned, primarily throughthe setting of the work programme at the beginning of the municipal year. Thereafter, theScrutiny Lead Officer liaises with the Chair to finalise each agenda. The key issue forScrutiny Members is to have as brief a report as possible, outlining the main issues to bescrutinised. If you require any further information about Scrutiny, please refer to theScrutiny

web page. Prospective items outside of the work programme need to be raised with therelevant Scrutiny lead officer as early as possible.

http://www.lambeth.gov.uk/moderngov/mgListCommittees.aspx?bcr=1http://www.lambeth.gov.uk/moderngov/mgListCommittees.aspx?bcr=1http://www.lambeth.gov.uk/moderngov/mgListCommittees.aspx?bcr=1http://www.lambeth.gov.uk/moderngov/mgListPlans.aspx?RD=0&RPId=137&bcr=1http://www.lambeth.gov.uk/moderngov/mgListPlans.aspx?RD=0&RPId=137&bcr=1http://www.lambeth.gov.uk/moderngov/mgListPlans.aspx?RD=0&RPId=137&bcr=1http://intranet.lambeth.gov.uk/OurCouncil/Finance/LegalAndDemocraticServices/Scrutiny.htmhttp://intranet.lambeth.gov.uk/OurCouncil/Finance/LegalAndDemocraticServices/Scrutiny.htmhttp://intranet.lambeth.gov.uk/OurCouncil/Finance/LegalAndDemocraticServices/Scrutiny.htmhttp://intranet.lambeth.gov.uk/OurCouncil/Finance/LegalAndDemocraticServices/Scrutiny.htmhttp://intranet.lambeth.gov.uk/OurCouncil/Finance/LegalAndDemocraticServices/Scrutiny.htmhttp://intranet.lambeth.gov.uk/OurCouncil/Finance/LegalAndDemocraticServices/Scrutiny.htmhttp://www.lambeth.gov.uk/moderngov/mgListPlans.aspx?RD=0&RPId=137&bcr=1http://www.lambeth.gov.uk/moderngov/mgListCommittees.aspx?bcr=1

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Corporate Committee

Agendas are determined by the Chair, on the basis of a work programme for the year, andfinalised at a pre-agenda meeting organised by Governance & Democracy (DemocraticServices).

Licensing Sub and Planning Applications Committees

Agendas are determined by the lead officer, on the basis of applications received andstatutory deadlines and in consultation with the Chair.