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DELEGATE HANDBOOK

Semi-Annual General Meeting

May 26, 2019 Westin Wall Centre, Vancouver Airport 3099 Corvette Way Richmond, BC

Co-operative Housing Federation of British Columbia

THANK YOU TO OUR SAGM SPONSORS

Co-operative HousingFederation of British Columbia


220-1651 Commercial Drive Vancouver, BC V5L 3Y3

T: 604.879.5111 F: 604.879.4611

[email protected] chf.bc.ca

A STRONGER PLACE FOR

COMMUNITY

OFFICIAL NOTICE

2019 SEMI-ANNUAL GENERAL MEETING

DATE: Sunday, May 26, 2019

REGISTRATION: Opens at 10:30 a.m.

LUNCH: 11:30 a.m.

(including presentation of CHF BC Scholarships)

BUSINESS MEETING: 1:00 p.m.

LOCATION: Westin Wall Centre Vancouver Airport

3099 Corvette Way, Richmond

Join us on May 26, 2019 for CHF BC’s Semi-Annual General Meeting (SAGM). Enjoy a delicious lunch, network with co-op members and celebrate with two outstanding CHF BC Scholarship winners. The business meeting will include an update from the board on important issues of the day, and members will be asked to approve the schedule of membership dues for the upcoming fiscal year. Each CHF BC member may be represented by one delegate. Each member may also appoint an alternate delegate. Members can register any number of observers in addition to their delegate and alternate. On-line registration opens on April 15, 2019. Directions to our popular venue in Richmond are on the reverse. Vancouver Island members have a ferry-shuttle option. Visit chf.bc.ca/events for more information and additional registration forms.

mailto:[email protected]


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The Westin Wall Centre, Vancouver Airport 3099 Corvette Way, Richmond, British Columbia, V6X 4K3, Canada Phone: 604.303.6565 The hotel is located just off No. 3 Road and Sea Island Way in Richmond. (Parking is complimentary; record your license plate at registration.)

From Tsawwassen Ferry Terminal 1. Take Highway 17 and it turns into

Highway 99. 2. Take the Highway 99 north ramp toward

Richmond/Vancouver. 3. Follow Highway 99 to Bridgeport Rd in

Richmond. Take exit 39 from BC-99 N. 4. Turn left on Bridgeport Road. 5. Turn left on #3 Road. 6. Turn right on Capstan Way. 7. Proceed to the hotel on Corvette Way.

From Vancouver International Airport 1. Follow signs to Richmond City Centre. 2. Proceed along Sea Island Way 3. Turn right on Sexsmith Road. 4. Turn right on Capstan Way. 5. Proceed to the hotel on Corvette Way.

Taking Transit To the Westin Wall The closest Skytrain station to the hotel is Bridgeport (River Rock Casino) on the Canada Line. This station is walking distance (about four blocks) from the hotel. If you have difficulty walking you can catch the hotel shuttle at Canada Line YVR Airport. See details below.

For detailed transit information and trip planning, please call TransLink at 604-953-3333 or visit their website at translink.bc.ca.

Shuttles From the Airport and Canada Line Take the Canada Line to YVR Airport* and take the free shuttle to Westin Wall Centre. This courtesy shuttle runs between the airport and hotel, on the hour and 30 minute mark from 4 a.m. - 12:30 a.m. Courtesy shuttle pick-up & drop-off areas are located at the green canopy outside of Arrivals Level 2 International Terminal Building and outside the Arrivals Level 1 Domestic Terminal Building. From the Hotel to the airport, the shuttle runs on the 15 and 45 minute mark of every hour, from 3:45 a.m.-12:45 a.m. *Monthly pass holders are exempt from the $5 add fare to YVR Airport.

*NEW* From the Ferry This courtesy shuttle will run from the Tsawwassen Ferry Terminal to the Westin Wall Centre and back to coincide with the ferry schedule. Sign up when you register.

For more information on getting to the Westin, please visit www.westinvancouverairport.com.


Parking There is no charge for parking at the venue. Please register your license plate upon arrival.

Shuttle Bus Service Shuttle bus service is offered to event participants free of charge and provided by KJ Limousine services. Shuttle services run from the River Rock Casino to the SAGM venue. Shuttle Service runs from 10:15 am-11:45 am and from 4:30 – 5:30 pm. Look for the “Co-op Housing” sign on the shuttle bus. Preregistration is optional by emailing [email protected].

Wheelchair Accessibility Email us at [email protected] if you are bringing your own wheelchair, scooter or mobility aid.




220-1651 Commercial Drive Vancouver, BC V5L 3Y3

604.879.5111 1.866.879.5111

[email protected] chf.bc.ca

A STRONGER PLACE FOR

COMMUNITY

Semi-Annual General Meeting

Sunday, May 26, 2019

Richmond, BC

AGENDA

10:30 a.m. Registration opens

11:30 a.m. Lunch (including presentation of CHF BC Scholarship Awards)

1:00 p.m. Networking

1:30 p.m. Business meeting

1. Call to order, establishment of quorum

2. Introduction of directors, guests and staff

3. Appointment of chairperson

4. Explanation of meeting procedures

5. Approval of agenda

6. Approval of AGM minutes (November 18, 2018)

7. Business arising from the AGM minutes

8. Report from the directors

9. 2019 – 2020 budget and membership dues

10. CHF Canada report

11. Resolutions:

a. Protecting community housing assets

b. Protecting low-income members

12. Other business

13. Prize draws, announcements

4:30 p.m. Close of Meeting


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MINUTES OF THE ANNUAL GENERAL MEETING

November 18, 2018

RICHMOND, BC

Delegates 64 Alternates 16 Observers/Guests 58 128

1. Call to Order

President Cassia Kantrow called the meeting to order at 2:11 p.m. Executive director Thom

Armstrong confirmed that quorum was present.

The president introduced members of the board of directors, finance committee and various

guests. The executive director introduced Federation staff.

2. Appointment of Chairperson

M/S/C Tyee/Quebec Manor

THAT Geoffrey Dabbs be appointed to serve as chairperson for the meeting.

The chair acknowledged that the meeting is being held on the traditional territories of the

Coast Salish First Nations and thanked them for allowing us to live and work on their

traditional lands.

3. Approval of Agenda

M/S/C Salal/Seawalk

THAT the meeting agenda be adopted as circulated.

4. Approval of Minutes

M/S/C Lakewood Terrace/Lore Krill

THAT the minutes of the semi-annual general meeting of May 6, 2018 be approved as

circulated.

5. Business Arising

Director Sahara Shaik updated members on the resolution submitted by Killarney Gardens to

the 2017 CHF BC annual meeting. The resolution called on CHF BC to assist existing co-op


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developments constructed with building materials containing asbestos to obtain government

assistance for asbestos abatements.

Since the resolution was adopted, both the federal and BC governments announced historic investments in affordable housing and some of that support may be available to fund capital improvements in existing co-ops. CHF BC staff will work with co-ops interested in exploring how to tap into these funds as part of their efforts to maintain safe, environmentally friendly homes.

6. Report from the Board of Directors

President Cassia Kantrow reported on the accomplishments of CHF BC for the year ending July 31, 2018. The Federation’s membership includes 250 housing co-ops, including all 34 on Vancouver Island. The membership rate is currently 95% of the non-profit housing co-ops in the province.

Member engagement is very strong with increasing attendance levels at education events and more co-ops requesting consulting services. Group buying program sales are at a record high and this reduces dependence on membership dues while adding even more value for members.

Director Bob Lewis gave an update on the activities of the aging in place committee and partnerships that CHF BC is creating to reach out to diverse populations to increase their access to co-op homes. He advised members that although negotiations with the City of Vancouver regarding co-op lease renewals were stalled earlier this year, long-term security of tenure is a top priority for CHF BC. This includes municipal leases and leases with pension funds and other private landowners.

Director Yuri Artibise reported on new housing co-op development. The province has committed to record-level investments in new affordable homes and the Community Land Trust is positioned to develop almost 2,000 new co-op homes between now and 2023. Additional co-op homes will be saved from foreclosure or demolition and new non-profit homes will also be created with community partners.

President Cassia Kantrow concluded the board report by acknowledging the loyalty and dedication of members, directors and staff.

M/S/C Lakewood Terrace/Paloma

THAT the report from the Board of Directors be received.


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7. Auditor’s Report and Audited Financial Statements

Treasurer Larisa Gorodetsky directed members to copies of the auditor’s report and audited

financial statements. She summarized the year-end financial results and confirmed that the

Federation had received a clean, unqualified audit opinion for the year ending July 31, 2018.

M/S/C Four Sisters/Lore Krill

THAT the auditor’s report and audited financial statements for the year ending July 31, 2018

be received.

M/S/C Pine Ridge/Paloma

THAT Grant Thornton be appointed to serve as CHF BC’s auditor for the fiscal year ending

July 31, 2019.

8. Report from the Nominating Committee and Election of Directors

Eddie Sabile, director and chair of the nominating committee announced vacancies for six at-

large positions on the board and two positions on the Finance Committee. At the close of

nominations there were fourteen declared candidates for the six available seats on the board;

five for a full two-year term and one for a one-year term.

Sabile advised delegates that Art Farquharson from Seawalk Housing Co-op in Victoria had

been elected to serve another two-year term as a Vancouver Island Director at the

Vancouver Island Council meeting held on October 17, 2018.

Candidates participated in a lively round of conversations with delegates.

The following candidates were elected to the board for a two-year term: Larisa Gorodetsky

(Granville Gardens); Jarrett Hagglund (Emma G); Cassia Kantrow (Pace Accounting); Jared

Melvin (Pheasant Meadows); Suzann Zimmering (The Manor). Gabe Dennis (Access) was

elected for a one-year term.

Eddie Sabile acknowledged the untimely passing of Alana Van Dam, a beloved former

member of the CHF board and finance committee.

Corinne Overbeck (Lang Cove) was acclaimed to a two-year term on the finance committee.

One committee position remains vacant.

M/S/C False Creek/Pine Ridge

THAT the ballots be destroyed.


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9. CHF Canada Report

Frank Wheeler, President, and Patricia Tessier, Director, Member Services, reported on

recent developments at the national federation.

10. Retiring Directors

Catherine Frost, Erin Gilchrist, Bob Lewis and Yuri Artibise were recognized for their

contributions to CHF BC.

There being no further business to conduct, the chairperson declared the meeting closed at 5:00

p.m. on November 18, 2018.

CERTIFIED to be a true copy of the minutes of the Annual General Meeting of the

Co-operative Housing Federation of British Columbia held in the City of Vancouver on

November 18, 2018.

______________________________

Chairperson

______________________________

Recording Secretary


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2019 – 2020 BUDGET AND MEMBERSHIP DUES

WE RESOLVE:

1. THAT the attached operating budget for the fiscal year ending July 31, 2020 be received;

2. AND THAT membership dues for occupied housing co-operatives in the fiscal year ending July 31, 2020 be increased from $4.10 per unit per month to $4.15 per unit per month;

3. AND THAT membership dues for all other membership classes be increased from $350 per year to $360 per year.

BACKGROUND:

1. CHF BC is committed to delivering a wide range of support and services to its members with a focus on excellence and reliability. This budget and dues schedule will provide resources and identify spending priorities that will allow us to continue supporting our members as thriving housing businesses and healthy co-op communities, while investing in the continued growth and success of the broader co-operative housing movement.

2. Our membership base has grown in the last year as more co-ops recognize the value of

membership in the Federation. Members have been using the full range of CHF BC’s

programs and services in record numbers, generating more value for their daily and long-term

operations and additional revenue for the Federation.

3. Our members are also motivated by a broader, more ambitious vision of success. In 2012,

CHF BC’s 30th anniversary and the United Nations International Year of Cooperatives,

delegates to the SAGM urged the Federation’s board to explore every opportunity to support the development of new housing co-ops and to develop new strategic partnerships within

and outside the co-op housing sector.

4. In response, the CHF BC board has developed a vision to offer the most comprehensive and

effective services to support the Federation’s members, position our sector to lead the

evolution of affordable housing solutions in BC and Canada, and expand our movement to

increase the supply of affordable co-op homes for everyone who wants one.

5. The proposed budget will move us steadily toward the realization of this vision by investing in strong governance, staffing and professional development, education resources, ambitious new co-op services, advocacy and government relations. It will also create more opportunities for members to engage with their federation in ways that add value to their membership. And it will enhance our commitment to the national co-operative housing movement and build on the accomplishments of the broader community housing sector within and outside British Columbia.


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6. The budget approved by the board will invest even more resources to deliver the services

our members count on, with a very modest dues increase for housing co-ops of 1.2% (5 cents

per unit per month). This follows on the heels of last year’s budget, which did not increase

membership dues for the first time in almost two decades. Dues for other classes of

members will increase by $10 per year.

7. A more detailed account of the outcomes the proposed budget will support is attached to this resolution. Directors and staff will be pleased to provide more information at the SAGM on May 26 or in advance on request.

8. The attached budget document includes three columns: the budget approved for the current

year ending July 31, 2019; revenue and expense projections to the end of the current year;

and the budget approved for next year (August 1, 2019 to July 31, 2020).

9. Members are asked to approve the dues schedule that supports the financial projections in

the approved budget.


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Budget Outcomes (2019-2020) The budget adopted for 2019 – 2020 will empower CHF BC directors and staff to: Governance

1. Invest in the professional development of Federation directors as stewards of a strong membership association and a diverse, ambitious social enterprise

2. Complete the comprehensive governance review already underway and take the steps needed to ensure responsible oversight and support for the continued growth of CHF BC and its related entities, with an emphasis on strengthening the capacity of the Community Land Trust to achieve its objectives

3. Enhance the experience of members in the annual and semi-annual meetings of the Federation and the annual Housing Central conference

Staffing and Professional Development

4. Invest enough program and administrative staff resources to support the effective operations of the Federation and deliver maximum value to members

5. Support the efforts of staff to advance their professional qualifications and capacity to serve the Federation’s mission, pursue meaningful and rewarding careers, and enhance their connection to the wider community housing sector

6. Strengthen the Federation’s internal control systems and build more dedicated accounting capacity within the organization

Education

7. Serve even more members by increasing the reach of CHF BC’s education program, modernizing its delivery platforms and updating its content to raise co-op competencies in good governance and principled leadership

8. Welcome new housing co-ops and new co-op members to the sector and provide for their initial education in the co-op principles and the fundamentals of sound management and good governance

Co-op Services

9. Support the development of a strategic business plan for the Planning and Renewal Program to explore new lines of business, maintain a competitive advantage in refinancing services, capture repeat customers, and maximize partnership opportunities within and outside of Housing Central

10. Increase net income from group buying programs to reduce dependence on membership dues while adding even more value for members


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11. Increase average balances on deposit in CHIP and adjust the program to earn more income for members

12. Increase uptake in service use and engagement among member co-ops on Vancouver Island and the Interior

13. Develop and make available to members an expanded program of supports and services specifically geared to the challenges facing housing co-ops as they exit their federal program operating agreements

Member Engagement

14. Fully deploy new tools and capacities in support of the member engagement and communications strategy designed to engage co-ops and co-op members more fully in pursuit of a thriving and prosperous future for housing co-ops and the co-operative housing sector

15. Reach out to diverse populations to increase their access to co-op homes through partnerships that promote diversity and inclusion

16. Build on the momentum generated by aging in place and elder care initiatives undertaken to date to celebrate and serve aging members even more effectively

17. Strengthen the Federation’s membership base by increasing the number of members in all membership classes

Sector Engagement

18. Support the effective engagement of the Federation’s board and staff in the national co-operative housing movement

19. Promote the emergence of a strong, effective community housing sector within and outside British Columbia, and build on the synergies already achieved through Housing Central

Advocacy and Government Relations

20. Maintain an effective capacity to advance the Federation’s agenda with all levels of government

21. Conclude successful efforts to protect members’ security of tenure and the assets of the co-op housing sector by helping co-ops secure fair and reasonable terms for lease extensions on public and private lands

22. Resolve the outstanding concerns of co-ops challenged by the design and administration of provincial housing programs

Co-operative Housing Federation of BC

OPERATING BUDGET

2019 - 20202018-2019 2018-2019 2019-2020

APPROVED PROJECTED APPROVED

BUDGET ACTUAL BUDGET

REVENUE

ADMINISTRATION

Membership Dues 685,000 670,000 701,400

Other 449,000 437,400 456,100

ADMINISTRATION SUB-TOTAL 1,134,000 1,107,400 1,157,500

EDUCATION AND CO-OP SERVICES

Education 131,000 99,900 111,000

Co-op Services - 34,200 49,600

EDUCATION AND CO-OP SERVICES SUB-TOTAL 131,000 134,100 160,600

COMMUNICATIONS PROGRAM 8,000 1,000 1,000

PLANNING AND RENEWAL PROGRAM 223,500 239,000 350,000

COMMERCIAL SERVICES PROGRAM

Group Buying Program 643,500 664,500 712,100

Investment Programs 400,000 490,000 515,000

COMMERCIAL SERVICES SUB-TOTAL 1,043,500 1,154,500 1,227,100

TOTAL REVENUE 2,540,000 2,636,000 2,896,200

EXPENSE

GOVERNANCE 135,900 141,800 143,100

ADMINISTRATION

Staffing 1,396,800 1,493,800 1,655,400

Operations 441,300 477,900 417,900

Outreach and Program Development 99,200 88,400 94,400

ADMINISTRATION SUB-TOTAL 1,937,300 2,060,100 2,167,700

EDUCATION AND CO-OP SERVICES

Education 165,400 147,200 165,300

Co-op Services 20,000 34,500 42,300

EDUCATION AND CO-OP SERVICES 185,400 181,700 207,600

COMMUNICATIONS PROGRAM 117,900 108,400 123,000

PLANNING AND RENEWAL PROGRAM 128,500 130,000 229,800

COMMERCIAL SERVICES PROGRAM 15,000 9,000 15,000

TOTAL EXPENSE 2,520,000 2,631,000 2,886,200

NET INCOME (DEFICIT) 20,000 5,000 10,000

Vision Framework for the future of the Canadian co-operative housing movement

Background of the Vision Framework

In 2016 and 2017, AGM resolutions called on CHF Canada and regional federations to spark discussion about the future of the co-op housing movement in Canada. Co-op members and leaders engaged in online and face-to-face discussions to start building a vision for the movement. In 2018, co-op leaders from across Canada came together at a 2-day summit to share, listen and identify the major issues, themes and future aspirations to inform and shape a new vision.

The current state

Housing co-ops offer quality, affordable, community-oriented housing to over 250,000 people in Canada. Yet, there is significant unmet demand for affordable and co-operative housing. We want more people to experience the security, vibrancy and resiliency of co-operative living.

Our strength comes from the people who make up the co-op housing movement in Canada, from past to present, to future. Our passion and pride of our

co-operative communities fuels a willingness and desire to grow our movement. Now is the time to maximize opportunities for growth, through new partnerships, new models, and new ways of meeting the demand for co-operative housing.

The future state of co-operative housing in Canada

The co-op housing sector embraces growth to ensure that significantly more people can call co-op housing home. We grow by exploring new and creative models, making strategic investments, forming innovative partnerships across sectors, and building more housing co-operatives. To achieve our goal, we are willing to take bold action and learn from our experiences. We are committed to an active relationship with our member groups that promotes engaged, diverse leadership and innovative approaches to growth. By building more co-op homes, we will establish a foundation for empowerment, social equity, co-operative identity and community engagement that will help individuals and communities reach their full potential.

Imagine if…We could build enough co-operative housing to satisfy demand while protecting what we have now.

We could open our co-ops to everyone willing to accept the responsibilities and benefits of membership.

We could bolster our co-operative identity to build more sustainable and inclusive homes and communities.

Our Vision: Co-operative housing for all.

April, 2018w w w. c h f c a n a d a . c o o p / c o o p h o u s i n g v i s i o n

The vision framework was realized by the collaborative work of co-operative housing members from across Canada who took part in the Our Movement Our Future online consultation, engaged in discussion at regional meetings, and participated in the Vision Summit and post-Summit working group. People from across Canada contributed their ideas, energy, and resources to guide the visioning process and shape the framework.

We are committed to:

Development: focusing on significant and ongoing growth of co-operative housing in Canada.

Co-operative Identity: consistently aspiring to and demonstrating our co-operative values and principles.

Sustainability: ensuring the long-term social, economic and environmental resiliency of our co-op homes and communities.

Advocacy: being the central voice in the solution for housing more members.

Openness: being open and available to anyone willing to accept the responsibilities and benefits of co-op housing membership.

Partnerships: leveraging new and existing partnerships in support of the vision for building more co-op homes in Canada.

Our role in achieving this Vision

We all have a role in achieving this vision. All persons living, leading, and working in co-operative housing have a stake and a voice in the future of the co-operative housing movement in Canada.

Co-op members and housing co-operatives will provide leadership in driving our vision for today and for future generations.

Boards of directors will provide good governance and principled leadership at every level in our sector, and will champion the vision by setting a strategic course, establishing clear growth priorities, supporting innovation, committing resources, taking measured risks, and being accountable to members.

Managers and employees will work under the direction and in support of their respective governance bodies to develop, organize and mobilize resources to achieve the growth of sustainable housing co-ops in collaboration with an active network of partners.

Sector organizations will share knowledge and develop skills through a networked approach to growth, and provide services to members and the sector with professionalism.

Current and future partners will provide their support and services to contribute to the growth of co-op housing in communities across Canada.

We will work together on a basis of treating all persons in the co-operative housing movement with dignity, respect, and fairness.

Success in the Vision will achieve:

A co-operative housing movement that actively integrates the co-operative identity into everything we do.

Ongoing and significant development which will increase the availability and sustainability of co-operative housing in Canada.

A common culture of strategy, renewal and growth among our movement’s members, leaders, and supporting organizations.

A network of active partnerships and collaboration among all stakeholders in the co-op housing movement.

A widespread and influential presence of diverse, resilient co-op housing communities throughout Canada.

Co-operative housing for all!The outlook for co-operative housing in Canada is bright! We are engaged, energized,

and ready. Our movement is resourceful, passionate, and dedicated to a future with more co-operative housing in open, sustainable, and strong co-operatives. Our vision will take us there!


RESOLUTION #1

Protecting Community Housing Assets Submitted by: CHF BC Board of Directors Contact: Thom Armstrong, Executive Director [email protected] 604-879-5111 #143

WE RESOLVE: THAT CHF BC call on all three levels of government to ensure that ownership or control of publicly owned land reserved for the development of affordable, community-based housing remain in public or community hands;

AND THAT CHF BC actively solicit support for this position from its members and partners in the broader co-op and community housing sectors. REASONS FOR THIS RESOLUTION: 1. Access to free or heavily discounted land is key to the development of permanently

affordable, community-based housing, including co-op housing. Some municipal governments are facilitating the creation of new affordable homes by partnering with the community housing sector to develop and hold land for this purpose, removing it from the speculative market forever.

2. Private sector developers are pressuring municipalities and other levels of government to allow them to own or lease public land in return for agreements to develop homes at discounted rents for limited periods of time.

3. We know that the private sector plays a role in the development and preservation of housing

across the full continuum of need. All housing in Canada, regardless of form, tenure or price, is built by private sector contractors. The development and construction industries are key generators of jobs and mainstays of local economies; however, their role should not extend to ownership of public assets in land.

4. Tax incentives and other housing programs designed to stimulate the development of rental

or affordable rental housing have often resulted in the loss of public assets in land to the private sector, where those assets are eventually converted to private equity. The initial affordability achieved under these programs also disappears over time when the land is not adequately protected by restrictions on its future use.

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5. The community housing sector has demonstrated that it is a reliable and effective partner in the development of affordable, community-based housing. Co-op housing is the best example of this partnership and the benefits it delivers to the community at large. Public land should only be used for housing on terms that deliver long-term security and permanent affordability. It should not be traded for the promise of shorter-term affordability.

6. CHF BC and the broader co-op and community housing sectors should insist that community

assets in land be used only to generate community benefits and preserve housing affordability forever.

COST:

The cost of implementing this resolution can be accommodated in the approved budget for the year ending July 31, 2019 and in the proposed budget for the year ending July 31, 2020. The cost of not implementing the resolution will be the loss of community-based assets in land to the private sector.


RESOLUTION #2

Protecting Low-Income Members Submitted by: CHF BC Board of Directors Contact: Thom Armstrong, Executive Director [email protected] 604-879-5111 #143

WE RESOLVE: THAT CHF BC mobilize its members and work with its partners in the national co-operative housing movement to secure final approval from the federal government of a replacement subsidy program for low-income members in federally funded housing co-operatives before the 2019 federal election. REASONS FOR THIS RESOLUTION: 1. Federal commitments to provide subsidies for more than 20,000 low-income co-op members

in federally funded housing programs across Canada expire on April 1, 2020, less than one year from now.

2. Since the release of the National Housing Strategy in 2017 the federal government has repeatedly promised to implement a replacement program to protect low-income households when current commitments expire. To date, despite continued assurances, nothing has been announced.

3. For co-ops that need to plan for their financial future and thousands of co-op members who

depend on federal subsidies to keep their homes affordable, the absence of a concrete solution is creating undue stress and anxiety.

4. If a replacement subsidy program is not announced before the October federal election:

a. The co-op housing sector will be forced to continue advocating during the election campaign for a program that has been promised but not delivered

b. There will not be a replacement subsidy program on the books to defend against future budget cuts if a different party forms the next government, and

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c. An opportunity will have been lost to focus the sector’s election campaign activities

on the promise of more growth in the co-op and community housing sectors as a solution to Canada’s housing crisis.

5. The time to mobilize the combined energy and resources of the co-operative housing

movement to secure a replacement subsidy program is now, not during or after the upcoming federal election campaign.

COST:

CHF BC’s share of the cost of implementing this resolution can be accommodated in the approved budget for the year ending July 31, 2019 and in the proposed budget for the year ending July 31, 2020.

CO-OPERATIVE HOUSING FEDERATION OF BC

POLICY MANUAL

Date Approved/Amended: October 6, 2008 Subject: Resolutions Procedure

Approved by: Board of Directors

Purpose:

To establish a procedure for the receipt and consideration of resolutions from members at annual and semi-annual meetings of the Federation.

Policy:

1. Any member organization (and only a member organization) may submit a resolution for consideration at a meeting of Federation members.

2. The board will set a deadline for the receipt of resolutions from members in advance of members’ meetings. The deadline will be in advance of (but not more than a week before) the last scheduled board meeting before the members’ meeting. The board will notify members of the deadline at least one month before the members’ meeting to which it applies.

3. At the last board meeting before the members’ meeting, the board will consider all resolutions submitted by the deadline. The board may decide to support, oppose or take no position on each resolution submitted.

4. All resolutions submitted by the deadline will be circulated to Federation members in advance of the next meeting of members. The board will indicate whether it supports, opposes or takes no position on each resolution. The same information will be posted on the Federation’s website.

5. All resolutions submitted by the deadline will be placed before the members at the next members’ meeting for discussion and decision.

6. Resolutions submitted after the deadline, including those submitted by delegates at a meeting of members, will be “late resolutions”. Late resolutions will be automatically referred to the board for consideration and a report back to the next members’ meeting, unless the members present at a members’ meeting decide by a majority of votes cast that they qualify as “urgent resolutions”.

7. Urgent resolutions will be placed immediately before the members for discussion and decision. If a members’ meeting ends before the members deal with an urgent resolution, the urgent resolution is automatically referred to the board of directors.


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DELEGATE’S REPORT

SEMI-ANNUAL GENERAL MEETING

SUNDAY MAY 26, 2019 PURPOSE: To help delegates to CHF BC’s Semi-Annual General Meeting report back to their

Board of Directors REPORT TO: The Board of Directors of (name of your co-op) FROM: The CHF BC Delegate (your name)

SUBJECT: Co-operative Housing Federation of BC - 2019 Semi-Annual General Meeting CHF BC SCHOLARSHIP AWARDS

INTRODUCTION President Cassia Kantrow called the Semi-Annual General Meeting of the Co-operative Housing Federation of BC to order at 1:30 p.m. on Sunday, May 26, 2019 at the Westin Wall Centre Vancouver Airport, Richmond. SPEAKERS AND REPORTS

1. Call to order, establishment of quorum

2. Introduction of directors, guests and staff

3. Appointment of chairperson

4. Explanation of meeting procedures

5. Approval of agenda


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6. Approval of AGM minutes (November 18, 2018)

7. Business arising from the AGM minutes

8. Board report

9. 2019 – 2020 budget and membership dues

10. CHF Canada report

11. Resolutions

Resolution #1 – Protecting community housing assets

Resolution #2 – Protecting low-income members

12. Other business

13. Prize draws, announcements � Close of meeting � Attendance: Delegates _____ Alternates_____ Observers_____ Total _____

Rules of Order for Meetings of the


MAIN MOTION

Purpose:

To get the meeting to take some kind of action. The motion and its meaning

should be clear. It should include what, when, where, who, how and timeline,

as needed.

Use:

TO AMEND

Seconder required. Debate allowed. All other motions apply to it.

Purpose:

To make some change to the main motion without changing its intent.

Amendments may not be directly against or unrelated to main motion.

Use:

Seconder required. Debate allowed on the proposed amendment. Simple

majority required to incorporate the amendment into the main motion.

Note:

TO REFER

Once an amendment is passed, the meeting continues to discuss and

eventually vote on the main motion as amended.

Friendly amendment: A member may ask the mover and seconder of the

main motion to accept an amendment as “friendly”. If they all agree, the main

motion is debated as amended.

A friendly amendment should only be used to make minor changes or correct

obvious errors.

Purpose:

To send the main motion to another body for consideration (e.g. the board,

committee).

Use: Seconder required. May debate whether to refer or not. Provides direction

about who to refer to and timeline for reporting back to the meeting, if

necessary. Simple majority required.

2

TO CLOSE DEBATE

Purpose:

To close debate on the motion under discussion without hearing any more

speakers, and proceed directly to the vote.

Use:

Seconder required. No debate. Two-thirds majority required.

Note:

TO TABLE

This is sometimes called “calling the question”. Someone who has already

spoken on the motion cannot move to close debate.

At any time, if no member of the assembly wants to speak on the motion,

the chair may call for a vote and there is no need for a motion to close

debate.

Purpose:

To postpone consideration of a motion, usually to a stated time.

Use: Seconder required. No debate. Simple majority required.

TO WITHDRAW

Purpose: To withdraw any motion under consideration.

Use: May be moved only by mover of the motion and requires permission of

seconder. No debate. No vote required unless there is an objection to the

withdrawal, in which case a simple majority would be required.

TO APPEAL

Purpose: To appeal a decision of the chair.

Use: Seconder required. No debate. Mover states reason for appeal, then chair

states reason for decision. Simple majority required to uphold the chair or

not.

3

POINT OF ORDER

Purpose: To correct an error in the conduct of the meeting.

Use:

No debate. The member calls out “point of order”. The chair interrupts the

current speaker (if there is one) and asks the member to state the point of

order. Point is decided by the chair. The chair’s decision may be appealed.

After the point of order has been dealt with, the meeting continues where it

was interrupted.

Note: May also be used as point of information where a mover asks for

clarification about the business at hand.

POINT OF PRIVILEGE

Purpose: To make a request to the chair or to propose a motion on a matter that may

affect the integrity, comfort, rights or privileges of the meeting or of

individuals.

Use: No debate. The member calls out “point of privilege”. The chair interrupts

the current speaker (if there is one) and asks the member to state the point

of privilege. Point is decided by the chair. The chair’s decision may be

appealed.

Any resulting motion (if permitted by chair) is debated. All other motions

apply to it. Simple majority required.

After the point of privilege has been dealt with, the meeting continues

where it was interrupted.

TO CLOSE

Purpose:

To end the meeting.

Use:

Seconder required. May be debated. Majority vote required. Not normally

made until all business has been completed, except in cases of urgency.

Note:

The chair may close the meeting without a motion when all the business is

done, there is no quorum, or it has become impossible to conduct business.

4

TO ADJOURN

Purpose:

To adjourn the meeting to a future time, date and place. No business shall be

conducted at an adjourned meeting other than the business left unfinished

at the meeting from which the adjournment took place.

Use: The chair of a meeting may, and if directed by members must, adjourn a

meeting at which quorum is present. Seconder required. May be debated.

Simple majority required.

There are two motions that have less priority than the main motion, because they cannot

be made until the vote has been taken on the main motion. They are:

TO RECONSIDER

Purpose: To reconsider the vote on the main motion.

Use:

Debatable if original motion was debatable. Can be moved at any time, by

any person who voted in favour of the original motion, providing that no one

has acted on the original motion and it can be reversed. Requires same

notice and same majority as the original motion.

Cancels the outcome of a previous vote on the main motion and allows the

meeting to debate and vote again on the motion.

TO RESCIND

Purpose:

To cancel a main motion.

Use: Debatable. Two-thirds majority required. Has the effect of cancelling an

earlier decision (if the decision has not yet been acted upon). If passed, a

new motion may be placed before the meeting. Rarely used and not in

order if a motion to reconsider would have the same effect.


2

Job Description

Date Approved/Amended: June 7, 2010 Approved by: Board of Directors

Subject: Delegates

Delegate Job Description

Responsibilities

a) Represent your co-op at the annual general meeting in the fall and the semi-annual general meeting in the spring.

b) Represent your co-op at the delegate forums held at CHF BC’s Vancouver office or at Vancouver Island council meetings held in Victoria.

c) Keep informed by reviewing the minutes of CHF BC meetings and other information sent to you, and by checking the website at chf.bc.ca.

d) Make reports to your co-op to keep the members and directors informed of Federation activities and services.

e) Make sure that information from CHF BC is distributed to members in your co-op.

f) Make sure your co-op’s annual budget includes CHF BC membership dues and enough money to attend members’ meetings and education events.

Meetings

a) Annual General Meeting (AGM): usually held on the last Saturday in November.

b) Semi-Annual General Meeting (SAGM): usually held on the first Saturday in May.

c) Delegate forums: usually held on the second Monday evening in the month, with a break over the summer.

d) Vancouver Island council meetings: held three times a year at times and locations determined by delegates

For more than 30 years, CHF Canada and The Co-operators have worked together to o�er member housing co-ops:> exceptional insurance programs tailored to the needs of housing co-ops> personalized service from experts who care about the long-term sustainability of your co-op> free risk management advice> dedicated and reliable claims service

Get a quote for your housing co-op today. Deniz Bilgen, Coordinator, Insurance and Risk [email protected] ext. 229

Co-operation works Enjoy all the benefits of a CHF Canada membership

ADV579(04/16)

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Who is Encasa?

Encasa Financial Inc. (Encasa) prides itself on its long-standing success as a registered Investment Fund Manager. Encasa was created specifically to manage the investment of pooled capital reserves of non-profit and co-operative housing providers. Started as an investment program only accessible to Ontario housing providers, Encasa has broadened its mandate under a new ownership structure that includes four housing sector organizations.

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Trail Appliances offers anexpanded appliance program for members with eight showroom locations across the province and a team of dedicated professionals to assist with sales, service and delivery.

Whether you prefer in-store shopping or direct order, RONA offers a wideselection of products and services to CHF BC members. Discounts includebest available pricing on many frequently purchased items.

Waste Connections Canada

pricing on regular scheduled waste and recycling collection service, extra pickups and temporary clean-up bins.

Our Core Product group includes a wide range of quality residential and commercial carpet, vinyl, tiles and laminate ��ring. Our partners purchase large quantities directly from the manufacturer and pass the savings onto CHF BC members.

Our partners on the Mainland Vancouver Island

Visit chf.bc.ca for more information.

Appliances

Maintenance and repair supplies

Waste collection and recycling

Flooring products and installations

Alpine Group offers similarwaste and recycling collection services for members on Vancouver Island.

Banking

Our Co-op Housing Interest Pool (CHIP) program earns members higher interest on their co-op accounts.

offers excellent member

CHF BC’s cabinets and countertop program offers members great deals on cabinets and countertops now with high-end products. For tighter budgets we offer �� e-year product warranties.

Cabinets and countertops program

Co-op Telecom ProgramGet on board for deep discounts for co-op members with our new Telecom Program’s HDTV, Home Phone and High Speed Internet! Sign-up at cotel.ca.

Trail Appliances offff ers anexpanded appliance program for members with eight showroom locationsacross the province and ateam of dedicated professionalsto assist with sales, service and delivery.

Waste Connections Canada

pricing on regular scheduled waste and recycling collection service, extra pickups andtemporary clean-up bins.

Appliances Waste WW collection and recycling

Alpine Group offers similarwaste and recycling collection

offers excellent member

C T l P

Group Buying Program

Our partners on

Our partners on Vancouver Island Our partners on the Mainland

CO-OP HOUSING SUMMER BBQSATURDAY, June 15, 2019, 12:00 p.m. - 3:00 p.m.at Stanley Park Railway Picnic Sitejust east of the miniature railway RSVP by June 7 online at chf.bc.ca/events. For more info email [email protected] or phone604.879.5111 ext. 103

This event is sponsored by CHF BC and CHF Canada.

Stanley Park!

Family-friendly

Use transit or ride your bike for green prizes!

Burgers, hot dogs, drinks

Games

Prizes

01-delegate handbook cover - chf bc€¦ · director yuri artibise reported on new housing co-op...

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