050713 lakeport city council agenda packet

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the

City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency

(as defined in the Brown Act) and a 2/3rds determination that the need to ta

action arose subsequent to the Agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted uponCouncil at one time without any discussion. Any Council Member may request that any item be removed from

Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Con

Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at thismeeting for either introduction or passage per Government Code Section 369

B. Warrants: Approve warrant registers from April 11 and 18, and May 2, 2013.

C. Minutes: Approve minutes of the regular City Council meeting of April 16, 2013, and th

special meeting of April 30, 2013.

D. Application No. 2013-010 Approve application 2013-010 for the Lake County Chamber of Commerce fo

various events including Memorial Day Parade on May 25, 2013; Lakeport

Fireworks Display on July 4, 2013; Oktoberfest on October 5, 2013; and the

Holiday Lighted Parade and Hospice Light Up a Life Tree Lighting Ceremony o

November 30, 2013.

E. Annual Fireworks Display Approve contract with Pyro Spectaculars for 2013 Fireworks Display.

F. LAFCO Proposed Budget Receive and file LAFCO Proposed FY 2013-2014 Budget.

G. Amendment to MOU for Summer

Concert Series

Approve the Amended Memorandum of Understanding Between Bicoastal M

LLC, and the City of Lakeport for Summer Concert Series.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that tsubject is not already on tonights agenda. Persons wishing to address the City Council are required to comple

Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not require

please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Counci

take action or express a consensus of approval or disapproval on any public comments regarding matters whic

appear on the printed agenda.

B. Presentation to Sound of Music

Cast and Staff

Present Certificate of Achievement to the Cast and Staff of Clear Lake High

Schools production of Sound of Music.

C. ProclamationMunicipal Clerks Week Present proclamations to Janel Chapman and Kelly Buendia in recognition of

Municipal Clerks Week.

D. Introduction of New Employees Introduce new employees in the Police and Public Works Departments.

VI. COUNCIL BUSINESS:

A. City Engineer

1. Intersection Sign Options Authorize the purchase of equipment consistent with Council desire to enhan

pedestrian safety at the referenced intersection or provide staff with further

direction.

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCILTuesday, May 7, 2013

City Council Chambers, 225 Park Street, Lakeport, California 95453


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City Council Agenda of May 7, 2013 Page

B. Public Works

1. Dump Truck Repair Authorize the expenditure of $9,500 from the General Fund Reserve t

replace the broken dump body hoist and required parts and labor.

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any:

VIII. CLOSED SESSION: Pursuant to Government Code Section 54956.9 (Anticipated Litigation)two cases.

IX. REPORT FROM CLOSED SESSION:

X. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office a

Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website,www.cityoflakeport.com, subject t

staffs ability to post the documents before the meeting.

In compliance with theAmericans with Disabilities Act, the City of Lakeport will make available to members of the public any special assistance necessary to participate meeting. The public should contact the City Clerks Office at (707) 263-5615 to make such a request. Notification 72 hours prior to the meeting will enable the City to m

reasonable arrangements to ensure accessibility to this meeting.

_______________________________________

Janel M. Chapman, City Clerk
http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/


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MINUTESLAKEPORT CITY COUNCIL

REGULAR MEETINGApril 16, 2013

I. CALL TO ORDER:

ROLL CALL:

Mayor Pro Tem Mattina called the regular meeting of the City Council of the

City of Lakeport to order at 6:00 p.m. with Council Members Kenneth Parlet

Martin Scheel, and Marc Spillman present. Mayor Engstrom was absent.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Planning Commissioner Wicks.

III. ACCEPTANCE OF AGENDA: A motion was made by Council Member Spillman, seconded by Council Mem

Scheel, and unanimously carried by voice vote to accept the agenda as

presented.IV. CONSENT AGENDA:

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code Section 36

B. Warrants: Approve warrant registers from April 4, 2013.

C. Minutes: Approve minutes of the regular City Council meeting of April 2, 2013.

D. Building Permit Report Receive and file Building Permit Report for March 2013.

E. AB 981 Support Letter Authorize the Mayor to sign and send a proposed letter of support for AB 98

F. Planning & Building Technician

Hiring

This item was pulled from the Consent Agenda at the request of staff.

G. Application No. 2013-007 Approve Application No. 2013-007 for the Clear Lake Performing Arts for its

Annual Wine and Art Festival in Library Park on Saturday, June 22, 1013.

H. Application No. 2013-008 Approve Application No. 2013-008 for the Lakeport Yacht Club for its Sixth

Annual Cardboard and Duct Tape Regatta in Library Park on Thursday, July 4

2013.

I. Application No. 2013-009 Approve Application No. 2013-009 for the Rock of Faith Community Outrea

hold Praise in the Park on Saturday, June 29, 2013.

Vote on Consent Agenda A motion was made by Council Member Scheel, seconded by Council Memb

Parlet, and unanimously carried by voice vote to approve the Consent Agen

Items A through E and G through I as posted.

V. PUBLIC PRESENTATIONS/ REQUESTS:

A. Citizen Input There was no citizen input.

VI. COUNCIL BUSINESS:

A. City Engineer

1. Two-Hour Parking Zones A motion was made by Council Member Parlet, seconded by Council Memb

Spillman, and unanimously carried by voice vote to adopt the proposed

resolution establishing Two-Hour Parking Zones in the City of Lakeport.

B. Public Works Director

1. Granular Activated Carbon

Vessel Repairs

A motion was made by Council Member Parlet, seconded by Council Memb

Scheel, and unanimously carried by voice vote to Authorize expenditures, n

exceed $30,000, from the Water Enterprise Reserves for services needed to

repair the two older carbon vessels located at the Lakeport surface water

treatment facility.

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports: Council Member Parlet announced that he will be playing Elvis at the Cham

of Commerces Lip Sync event this weekend, and he encouraged everyone t

attend and support the Chamber. He also announced that the Marijuana


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Minutes of the Lakeport City Council Meeting of April 16, 2013 Pag

Committee has made great progress and will soon be sending an ordinance

the Planning Commission for review. Council Member Parlet has been

reviewing documents on storm drainage and invasive species.

Council Member Scheel reported that the APC meeting was cancelled. He a

City Manager Silveira will be attending the Leagues Legislative Days in

Sacramento next week. There will be an open house at the new Mendocino

College Lake Center from 3:00 to 5:00 p.m. on May 1.

Police Chief Rasmussen reported that the Lakeport Yacht Club will hold its

annual regatta this weekend and have contacted Brad to allow four RVs to bparked on the Citys lot for the event. They were told it would be done this

but that they if they want to do the same next year, it will require an applica

for use of public areas that should be approved by the Council.

Chief Rasmussen said that he has received notice that the U. S. Department

Justice is accepting applications for grant funding. An application will be se

we are notified that the City has received a grant, this will come back to Cou

for acceptance.

Administrative Services Director Buendia announced that we have had a qu

of no accidents or incidents, and we will be e congratulating employees. Sh

further announced that she has been working with the Mendocino College

Internship program and hope to bring on some interns for the summer.Administrative Services Director Buendia, City Attorney Brookes, and City

Manager Silveira attended the REMIF board meeting next week. Health

insurance going up 10 percent. Liability insurance is going up 3.4 percent, b

workers comp is coming down about 30 percent.

Finance Director Buffalo reported that the Third Quarter Financial Report w

sent out to Council and has been posted on our website. There will be a bu

workshop on April 30, and we will be talking about the Citys goals. Each

department is working on its budget. A capital improvement budget will als

discussed.

Public Works Director Brannigan reported that paving has been done on Fir

and Fourth Streets and will begin on Fifth Street next week. Materials havebeen ordered to upgrade the docks. Public Works Director Brannigan had a

opportunity to do a lecture at Clear Lake High School. He talked about inva

species and water issues, and the presentation was well-received.

City Attorney Brookes reported that at the REMIF meeting the City Manage

promoted associate members being given a seat on the Board of Directors.

City Manager Silveira reported that we are moving forward with regional

economic development, and the committee will be meeting on Thursday. S

also reported that Carol Hayes is writing a grant for planning and design for

Carnegie Library.

Council Member Spillman reported that he attended the Fire District meetin

last week. The district is dealing with issues regarding air rescue and

ambulances coming in from out of county. The Fire Department has fixed t

ladder.

Council Member Mattina reported that she missed the meeting two weeks

because she was able to go to Washington, D.C., with the Terrace Middle Sc

kids. The kids were well behaved and got a lot of compliments.

VIII. ADJOURNMENT: Mayor Pro Tem Mattina adjourned the meeting at 6:34 p.m.

ATTEST APPROVED

____________________________________ ___________________________________________

JANEL M. CHAPMAN, City Clerk STACEY MATTINA, Mayor Pro Tem


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MINUTESLAKEPORT CITY COUNCIL

SPECIAL MEETINGApril 30, 2013

I. CALL TO ORDER:

ROLL CALL:

Mayor Engstrom called the special meeting of the City Council of the City of

Lakeport to order at 5:30 p.m. with Council Members Stacey Mattina, Kenn

Parlet, Martin Scheel, and Marc Spillman present.

II. BUCKHORN BAR DETERMINATION

OF PUBLIC CONVEEICNE OR

NECESSITY:

Logan Weiper, the applicant, was present to address questions from the

Council. A motion was made by Council Member Parlet, seconded by Coun

Member Scheel, and unanimously carried by voice vote that the City Counc

make a determination that public convenience or necessity would be served

the issuance a Type-48 On Sale General Public Premises Liquor sales license

Logan Weiper for the Buckhorn Club at 150 North Main Street, Lakeport

California.

III. BUDGET WORKSHOP: Discussion was held regarding the Citys Capital Improvement Plans and bud

the budget process, city-wide goals, and the Councils budget.

IV. CLOSED SESSION: The meeting was adjourned to a closed session at 6:27 p.m. pursuant to

Government Code Section 54956.9, Anticipated Litigation (two cases). Ther

was a finding that the second case came up after the posting of the agenda must be acted on prior to the next council meeting.

V. REPORT FROM CLOSED SESSION: The meeting reconvened to open session at 7:33 p.m. The Mayor reported

staff was given direction with respect to the first item of litigation.

It was moved, seconded, and unanimously carried by voice vote that in orde

protect public and officer safety, the City shall retain the law office of

Colantuono & Levin to restore Lakeports previous level of RIMS service and

enforce Lakeports rights under the present Dispatch Agreement.

VI. ADJOURNMENT: Mayor Engstrom adjourned the meeting at 7:34 p.m.

ATTEST APPROVED

____________________________________ ___________________________________________

JANEL M. CHAPMAN, City Clerk THOMAS ENGSTROM, Mayor


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From: Brad Rasmussen

To: Janel Chapman

Cc: Tina Banuet; Ferguson, Jason; Stoebe, Dale; Odom, Kevin; Leishman, Jarvis; Riccardi, Louis

Subject: Police Review-Chamber Multi Use Applications 2013-010 A-D

Date: Wednesday, May 01, 2013 1:51:44 PM

Janel:

Police Review-Chamber Multi Use Applications 2013-010 A-D

Application 2013-010-A (Memorial Day Parade)

1. Police concerns for traffic safety at the event. The Police Departmentwill lead the parade and be conducting joint traffic control operations alongwith Public Works. The police department will deploy three police officersand four police volunteers to the event.

2. Police Fiscal Impact estimated at $1020.00.

Application 2013-010-B (Lakeport Fireworks Display)

1. Police concerns due to large public event with estimated 5000 personsattending. Although this application does not request alcohol sales, therewill be alcohol sales by another vendor and there will be a public alcoholpermit for Library Park. The police department will deploy the entiredepartment and bring in mutual aid law enforcement from other agenciesthroughout Lake County.

2. Police Fiscal Impact estimated at $4500.00

Application 2013-010-C (Oktoberfest)

1. Police concerns due to all day large public event with estimated 3000persons attending and alcohol being served throughout event. The policedepartment will deploy two extra patrol officers and two uniformedvolunteers to work the event on foot.


Application 2013-010-D (Holiday Lighted Parade and Tree LightingCeremony)

1. Police concerns due to public event with estimated 1000 personsattending. Traffic control will be required for parade. A permit for alcoholsales will likely be requested by a community service group. The
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police department will deploy two extra officers and two uniformedvolunteers to work the event.


Brad Rasmussen

Chief of PoliceLakeport Police Department916 N. Forbes St.Lakeport, CA 95453Main: 707-263-5491Ofc: 707-263-9650Fax: 707-263-3846Cell: 707-367-6035Web: www.lakeportpolice.org

Email: [email protected]


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67/84Meeting Date: May 7, 2013 Page 1 Agenda Item #IV.G.

CITY OF LAKEPORT

City CouncilCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Amendment to MOU with Bicoastal Media MEETING DATE: 05/07/2013

SUBMITTED BY: Margaret Silveira, City Manager

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to approve an amendment to Paragraph 8 of the current Memorandum ofUnderstanding (MOU) with Bicoastal Media for the Summer Concert Series.

BACKGROUND:On May 15, 2012, the City Council approved entering into an MOU with Bicoastal Media to produce thesummer concert series in Library Park through 2014. The MOU originally contained a clause that gave thepromoter the right to reserve the five picnic tables on the northeast side of Library Park to the south of theThird Street Boat Ramp. The tables are used by the local businesses who sponsor the summer concertseries. These sponsorships cover the cost to produce the series. The MOU was later amended to includesix tables instead of five.

DISCUSSION:

In the past, the tables have been roped off by the concert promoter on the mornings of the concerts,thereby restricting access during the day. There have been some citizen complaints regarding the use of

these tables both before the concerts start and during the actual concerts when some of the tables have beenleft empty. Discussion has been held with the concerned citizens, representatives of the radio station, thepolice chief, city attorney, and city manager.

It was determined that the best way to address these concerns would be a simple amendment to the MOU.Paragraph 8 has been amended to reflect that the concert promoter shall have the right to reserve the sixpicnic tables on the northeast side of Library Park to the south of the Third Street Boat Ramp beginning at5:00 p.m. and running until 7:00 p.m. Any tables not being utilized by a concert sponsor at 7:00 p.m. will beavailable for use by the general public. The radio station has agreed to place signs on the tables in themorning stating that they are reserved from 5:00 to 7:00 p.m.

OPTIONS:

Approve the Amended MOU with Bicoastal Media or choose not to approve the Amended MOU.

FISCAL IMPACT:

None Comments: The promoter pays the City a park reservation fee of $100 per concert

SUGGESTED MOTIONS:

Move to approve the Amended Memorandum of Understanding Between Bicoastal Media, LLC, and theCity of Lakeport for Summer Concert Series.

Attachments: Amended Memorandum of Understanding


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72/84Meeting Date: 05/07/2013 Page 1 Agenda Item #VI.A.1.

CITY OF LAKEPORT

City CouncilCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Enhanced Pedestrian Signage at Twentieth and High Streets MEETING DATE: 05/07/2013

SUBMITTED BY: Scott Harter, City Engineer


WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The Council is being asked to review options for enhancing pedestrian safety at the crosswalk crossingTwentieth Street at the intersection of High Street.

BACKGROUND:

The Council has expressed a desire to enhance pedestrian safety at the referenced intersection and staff hasconducted research on some options and presents them herein.

DISCUSSION:

One option considered and presented to the Council is to use a "Yield to Pedestrian" crosswalk sign similarto what is in use on Forbes Street. These signs are relatively cheap (approximately $350), and fairly easy toinstall. The drawback to using these signs in this location is that the intersection configuration is notconducive to their use due the the nature of the through traffic navigating a corner, and the multiple leftturn lanes approaching the intersection.

Another option researched is the use of a blinking pedestrian warning sign. These signs would push button

activated and provide increased visibility and warning notifying drivers of the presence of pedestrians in thecrosswalk. The sign would replace the current crosswalk indicator signs and can be powered and configureda few diferent ways. The least expensive option is to have the signs be 110 volt AC powered and to providea cable between the signs on each side of the crosswalk so that they indicate simultaneously. A slightly moreexpensive option would be to have the signs solar powered but still linked with a physical cable. A thirdoption would be to have solar powered signs and wireless technology to link the signs together. Theseoptions range in cost from about $1,800 per sign to $3,200 per sign. Two signs would be needed percrosswalk for a materials cost of $3,600 to $6,400 per crosswalk. City crews would then need to install thesigns with costs depending on the option chosen.

Other options would be to place a steady flashing beacon atop the existing crosswalk signs or to placeadvanced warning sings prior to the crosswalk signs.

OPTIONS:

Review and discuss options for enhancing pedestrian safety at the intersection of Twentieth and HighStreets.

FISCAL IMPACT:

None $1000-7000 Account Number: Comments:


73/84Meeting Date: 05/07/2013 Page 2 Agenda Item #VI.A.1.

SUGGESTED MOTIONS:

Authorize the purchase of equipment consistent with Council desire to enhance pedestrian safety at thereferenced intersection or provide staff with further direction.

Attachments: Photos depicting current conditionQuotes and cut sheets for various traffic safety devices.


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Meeting Date: 05/07/2013 Page 1 Agenda Item #VI.B.1.

CITY OF LAKEPORTCity Council

Lakeport Redevelopment AgencyCity of Lakeport Municipal Sewer District

STAFF REPORTRE: Repair Dump Truck PW-80 MEETING DATE: 05/07/2013

SUBMITTED BY: Mark Brannigan, Public Works Director


WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The City Council is being asked to authorize the funding needed to repair the Public Works, 7-yard dumptruck.

BACKGROUND:

The road crew of Public Works recently experienced a failure to its 1992, 7-yard dump truck. The failure inthis dump truck has to do with the dump body and its ability to operate.

DISCUSSION:

The PW-80 dump truck had a failure in the hoist that operates the dump body rendering the equipmentuseless. Staff looked for ways to repair the broken hoist to keep costs down but found that themanufacturer is no longer in business. To get the dump truck operational, the dump hoist will need to beremoved and replaced with a compatible one that has the same capacity and dump angle that fits the truck

body . The power take off (PTO) and pump unit are being replaced along with the dump hoist unit toensure proper operation and extended life expectancy. While this dump truck is out of service, the roadcrews are relying on a 1981, 5-yard dump truck.

OPTIONS:

Authorize the funds needed to repair the dump truck or provide Direction to staff.

FISCAL IMPACT:

None $9,500 Account Number: 110-3020-970.000

Comments: Funds to come from General Fund Reserves and placed into account 110-3020-970.000

SUGGESTED MOTIONS:

Move to authorize the expenditure of $9,500 from the General Fund Reserve to replace the broken dumpbody hoist and required parts and labor.

Attachments: Letter from Public Works Superintendent and repair quote.


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050713 lakeport city council agenda packet

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