07 erp technical specifications

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uthorised Partner

ERP Solutions Provider for Egypt and Middle-East



ERP.02 REQUEST for Proposal Document ISO 9001: 2008 Certified Company

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Masrur Group LTD Copyright © All Rights ReservedRegistration Number 4138904 IKONSOFT

IKONSOFT

ERP.07 TECHNICAL SPECIFICATIONS

<ProVision>

< Terms & Conditions>

Author: <Project Manager>

Creation Date: 22nd December 2014

Last Updated: 5th January 2015

Document Ref: <Provison 150115>

Version: Version 1.3

Approvals:

<Project Director> Dr. Syed Masrur

< Project Manager> Mr. Mohamed Bakry

<Solution Partner> Mr. Mohamed Shafiq / Mohamed Magdy

Copy Number __3___




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Document Control

Change Record

4

Date Author Version Change Reference

8-Jun-99 <Author> Version

3.5

No Previous Document

Reviewers

Name Position

Distribution

Copy No. Name Location

1

Library Master Project Library

2

Project Manager

3

4

Note To Holders:

If you receive an electronic copy of this document and print it out, please write your

name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front cover,for document control purposes.




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Contents (Technical Proposal) 1 of 7Document Control .................................................................................................................. iii

Technical Specifications ......................................................................................................... 5 Statement of Intellectual Property .......................................................................... ............ 21

Copyright notice ....................................... ........................................... ................................... 22

Partner Contact Details ........................................................................................................ 24




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Masrur Group LTD Copyright © All Rights Reserved

Registration Number 4138904 IKONSOFT

Technical Specifications

Modules Overview

1. Sales and Distribution

2. Customer Relationship Management

3. Order Collection Module (Android)

4. Inventory/Warehousing Module

5. Purchase/Procurement

6. Import/Commercial Module

7. Production Planning

8. Financial Accounting

9.

Credit Realization10. Alert and Notification

11. Online Web Connectivity (CMS)

12. Communication Module (SMS/FAX/EMAIL)

13. Security Control

14. Personnel Management System and Payroll (PMS)

Sales & Distribution

CORE MANDATORY

Cash / Credit / On condition sales

option

Hire/ Instalment sales

Point of Sales (POS) system

Distribution Sales

Corporate Sales

Indent for Sales tracking

Sales order generation against Indent.

Sales order generation by sales person

Multiple Price type selection option

from Price Module

Sales order edit option (Price, Quantity,

Accessories)

Approval of sales order provision

Tracking of all orders and Sales at any

time

Aging of Sales and Collection

Payment Promise-Date keeping

Credit limit setting for different dealers

Facilities of using credit or debit cards

Invoice Discount or Product Specific

Discount

Tax Provision on Sales




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Delivery Module

CORE

Delivery/Channel Option from Sales Order

Multi-combination Delivery Processing

Delivery Reporting

Reconciliation of delivery with Orders

Delivery Return

Invoice generation

CORE

Auto invoice number generation.

Serial no entry in the store section

Auto Invoice Generation and Printout of Customer copy and Company copy

Invoice edit option

Pricing Module

CORE

Product Group and Customer group wise product pricing

Multi Level Pricing Types (Quantity Sensitive or Fixed Prices)

Unlimited Pricing options (Like TP, DP, Retail, Corporate, Quantity based Price Etc)

Price availability from a set of authorized prices (user wise)

Target and Achievement

MANDATORY

Target Setting Options for Sales Person

Distribution Channel wise Target

Customer/Dealer wise Target

Product Group wise or SKU wise Target

Monthly/ Quarterly/ Yearly Target

Achievement and Rewards against target




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Credit Management

MANDATORY

Credit Limit Setup

Ledger Limit Option

Conditional Credit Limit Assign

Credit Management Log

Dealer Management

CORE MANDATORY

Maintaining Specific Formula for

maintaining Dealers

Dealer Blocking and Unblocking provision

for Sales/Replacement Transaction

Controlling Cheque/ Post Dated transaction

of Dealer and taking action against that

Calculating Specific Credit Collection

Average days and Performance tracking ofDealers

Monitoring screen and Log

Provision of Creating VIP Dealers

Customer Login Panel

Login for Individual Customer

Indent from Login (Checking customer credit

Limit)

Product Information and Update

Raising Support Ticket for Call Centre

Sales Return

CORE MANDATORY

Auto Sales Return generation

Party/Bill wise Sales Return

Partial or Whole Sales Return Option

Approval of Sales return

Ledger Impact as per sale Return.

(Credit Note)

Provision of Credit Note issuing against

Customer/Party

Generic Notes or Product Specific Credit Note

Note issuing restriction/security based on

Product Group

Product Serial Tracking option on credit Note

Protection of Issuing duplicate note




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Special Features

CORE MANDATORY

(Product Booking)

Product Booking by authorized Person

Auto Un-Booking after expiring the booking date

Booked/Reserved Stock Management

Reorder Point Reserve Stock (No Point Sales)

(Profitability)

Overall gross Profit

Exact/Average gross profit

Sales performance analysis

Credit/ Outstanding list

Customer Relationship Management

CORE MANDATORY

(Sales Lead Generation)

Sales Lead Source

Data Import from Excel Detail information of Lead

Mail and Phone Correspondenceinformation

Lead Management and Reporting

Industry information

Lead Status generation (old, New, Seriousetc)

Lead Monitoring

Lead export as per Requirement

(Price Quotation)

Price Quotation to Customer

Corporate Quotation (Considering

VAT, AIT, Commission Etc.)

Follow-up and Amendment

Sales from Price Quotation

(Lead to Customer)

Creating Customer from lead

Approval Provision Sales Generation From Sales module

(Customer Information)

Customer Basic information

Detail Information (Personal, Business,

others)

Customer’s multiple anniversaries.

Customer Grouping (Master Re-Seller, Re-

Seller and Individual )

Customer Grading Agreement management

Customer VAT, TIN, Trade License,

Introducer, Secondary, Reference

Information along with Scanned document

keeping provision)

Financial Information (Opening Balance,

Credit Limit, Ledger Limit, credit allowed

days etc.)

Credit Card Information (for

regular/repetitive customer)




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Meeting and Communication Management

MANDATORY

Meeting with Clients

Meeting Agenda and Participants

Inform participants for meeting attendance

Mail and Phone Correspondence information

Reporting of meeting and Meeting status

Customer Communication Log

Customer Communication Approval and Reporting

Inventory/Warehousing Module

CORE MANDATORY

(Store Requisition)

Store Requisition Management with

delivery Delivery against Store requisition

Delivery Note (Challan) of materials fromthe store/factory

(Transfer Material)

Location to location stock transferring

provision.

Transfer Requisition and Delivery againstrequisition

Internal stock transfer (Current stock to

bad stock, bad to current etc.)

Transfer Provision between RMA and Bad

Stock

(Stock Adjustment)

1. Inventory Adjustment i.e. stockadjustment

2. Inventory value update to Accounting

System (fully secured and audited)3. Stock Aging

(Combined Warehousing)

Inventory update with purchase, return, sales,

return etc. Inventory update with stock-in, transfer and

delivery

Inventory and stock value entry

Quick Product searching options

Warehouse wise reporting

Multiple Go down in a single Branch/Location

Physical Inventory

Previous or Back Dated Stock Position

Project wise Previous Dated Stock Position

Combined Stock Position

Product Group, Brand and Category wiseStock Position

Project wise Product Classification (Group,

Brand and Category)

Project wise Product Ledger (Date wise)

(Product Conversion)

Product Conversion Matrix Setup (Input

output product)

Batch Conversion

Advanced searching/Tracking option of

product hierarchy (after conversion)

Customer Grading.




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Project Inventory

OPTIONAL

Project wise Current Stock (Raw Materials) Position

Project wise Finished Goods

Consolidate Stock Position

Purchase & Procurement

CORE CORE

(Supplier/Vendor Management)

Supplier Setup option

Supplier General Information

Order or requisition to the vendors

Supplier or Brand wise product setup.

Supplier selection based on ComparativeStatement CS.

Supplier Ledger

(Purchase Requisition)

Purchase requisition by dept for

‘Consumable’ or ‘Salable’ item

Requisition Monitoring & Merging

Requisition Verification & Finalization

(Purchase Order)

Purchase order/ Work order generation. Goods receiving against PO/WO

Edit purchase Order / Work order

(Password Protected)

Confirmation/ Approval of Purchase Order

(If Needed)

(Debit Note)

Provision of Debit Note issuing

Supplier Generic Notes or Product

Product Serial Tracking option

(Stock In/Material Receiving)

Serial No entry (Individual, Sequence or

Bulk entry)

Bar Code tracking Provision for any product

Bar Code create provision for any product (If

any)

Auto Serial number generation for non-serial

product

Adjustment provision of Purchase(protected by security password)

Purchase approval (Security password

protected)

Purchase Cancel (Security password

protected)

Purchase adjustments (protected by security

password)

Provision for Manual purchase

Direct input provision

(Purchase Return)

Auto Purchase Return generation

Party/Bill wise Purchase Return

Partial or Whole Purchase Return Option

Approval of Purchase return

Ledger Impact as per Purchase Return.

Serial wise Purchase Return




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Import/Commercial

CORE CORE

(Performa Invoice)

Entering PI and Vendor Information

Editing options of PI

Person responsible for the amendment

Keeping figures in USD and Localcurrency

Master Pi Option

Official PI and Tax Invoice Costable and Non-Costable Item

Buffer Merchandise Costing

Sea and Air Shipment Specific PI

Part Shipment

PI Amendment

(Costing)

Instant costing of Import

Cost allocation to different products based

on the costing method provided Allocation of freight charge based on the

weight/ CBM ratio

Allocation of other costs based on value

ratio

Allocation of Bank and Other Financial

Charges

Allocation of Mark-up/Forecasted Profit

(Purchase Order)

Purchase order/ Work order generation.

Goods receiving against PO/WO

Edit purchase Order / Work order


Confirmation/ Approval of Purchase Order

(If Needed)

(Debit Note)

Provision of Debit Note issuing

Supplier Generic Notes or Product Product Serial Tracking option

(Drill-Down Information)

Freight information

Auto Calculation of Freight and BL

AWB Status Information

Bank Information

Auto Bank Calculation based on the Bank

Expense setup

Provisionary Calculation of Bank Charges and

editing option Insurance information

Auto Insurance charge Calculation and

reconciliation with Insurance Company

b. different Insurance Perils declaration

Other charges information

Calculation of other charges

Multi-Dimensional Charges Setup

Tax and Port information

Calculation based on the Tax Authority of

Bangladesh Customs Instant Preview option of Tax

(Document Management)

Provision of Keeping all the relevant

Document Scan copy

Browsing and Searching of Scanned

Document

Direct Mailing of Document to specified

target

(Import Loan (LIM) or Trust Received (TR)

Provision of LIM Accounts / LTR Accounts

Provision of LIM/ LTR Stock

Direct import without LIM or LTR

Principal’s Information

LIM/LTR work sheet




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Production Planning

CORE CORE

(Configuration)

Setup production process

Production chain or sub chain definition

Raw Materials and Finished Goods

Configuration

Ratio Assigning Option

Production Wastage Control

Bach wise production

(Raw materials)

Requisition for Receiving Raw Materials

Receiving raw materials and Storing it to

RM Store

Requisition for RM to the Production Floor

Distribution of raw materials to Work in

Progress/ Processing

Costing of material

(Work In Progress)

Processing in different section

Value addition in each step (Product

quantity wise overhead cost)

Costing at every phase: raw materials,

Work in Progress etc.

Wastage Control

(Finished Goods)

Tracking of finished goods

Tracking of Finished goods with actual costing

Finishing and packaging tracker with

additional value calculation

(Production Accounting)

Balance Sheet Impact of Production Automated Voucher Generation to the

Financial Accounting

Management (Cost) Accounting for

Production

(Production based Salary)

Integration of PMS Module in Production

Based Salary (Optional)

Production Shift Control of Workers




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Financial Accounting System

CORE CORE

(Journal/Vouchers)

Journalizing Transaction

Voucher entry (Debit/Credit/Journal)

Multiple Voucher Types (Receipt,

Payment and Transfer Voucher)

Voucher Splitting according to Project

Voucher Edit Provision (Protected by

password)

Batch or individual posting facilities of

vouchers

Posting tracker (tracking of date, time or

user posted)

Auto Posting from all operational Module

(Ledger)

Flexible Chart of Accounts wise Ledger

Ledger Specific Security

Ledger entry, edit, view and update

(Trial Balance)

Trial balance report for any particular date

Accounts Trial Balance Report with

different analysis

Adjusted Trial Balance Provision

(Financial Statements)

Bank Book

Cash Book

Day book

Balance Sheet

Profit & Loss Statement

Cash/Fund Flow Statement

(Budgeting)

Expense Budget

Revenue Budget Budget and Variance

(Collection)

Collection by cash, cheque, credit card, P.O,

D.D, TT, Credit Cards etc.

Dues/Credit tracking and aging of dues if

necessary (Accounts Receivable)

Cheque In and Out tracking

Post dated Cheque Handling

Customer Analysis from cheque History

(Payment)

Payment Group And Process Input

Payment Tracking Of Vendors

Type of Payment (LC Payment/ Credit

Note/Direct Payment)

Previous Or Back Dated Payment Provision

Approval Option For Payment (Password

Protected)

(Cheque Management(Both for Collection and Payment))

Provision of Sending Cheque to Bank

Auto reconciliation with Bank statement

Provision of Dishonoring/Retuning cheques

Provision of again placing of cheque for

dishonored cheque

Cheque Honoring and Receivable settlement

Cheque Encashment

(Adjustment)

Party Ledger Adjustment

Approval Provision of Adjustment (Batch or

Individual)

(Project Accounting)

Project wise Item Costing

Project Ledger

Project Transaction

Project wise Delivery and Receive

Project Profitability




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Fixed Asset Module

OPTIONAL

Assign Depreciation Methods (Straight Line/Double Declining Method)

Depreciation Calendar

Auto Voucher posting from Depreciation Module

Credit Realization

CORE MANDATORY

(Instalments Management)

Auto Money Receipt Generate Option

(Optional/Scheduled)

Collection against particular Sales Invoiceor Advance Sales

Collection against specific Instalment.

Different Collection Type, Collected

Amount Entry Option

Collection Approval Option Prepare Collection Schedule against

Invoices

Multiple Receipt Position against

instalment

Instalment Reminder

Cash Inflow from Instalment

Interest Calculation on Instalment

Defaulting

(Credit Adjustment)

Adjustment provision of any particular

Instalment

Merging or Splitting existing instalment and

auto update up to Financial Accounting

New Instalment Generation from Sales

Adjustment

(Quick Preview)

Quick Preview of Instalment schedule

Collection Progress against Instalment(s)

against a particular Customer/Invoice

Handling of Multiple Invoice Instalment of

the same Customer




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Alert Notification Module

MANDATORY OPTIONAL

(Generic Alerts)

Customer Anniversary

Due Instalment

Defaulted Instalment

Pending Approval

Cheque Treatment Alert

Reorder level alert

No point of sales alert

(Custom Alert)

Specific And Routine Event Alerts

Customized Alert Setup

Online Web Connectivity (CMS)

CORE MANDATORY

(Preset CMS)

Connectivity of Website with

Transactional data

Product Profile and Price Information

Order taking from Website

(Custom CMS)

Connectivity with Custom CMS/Website

Middle Tier Service Generation

Mobile Interfacing




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Communication Module (SMS/Mail/FAX)

CORE MANDATORY

(Configuration)

Mail server configuration

Letter Template

Message Template

Email Template

(Communication)

Communication Through SMS, Email and

Surface Mail

Template For Emails, SMS & Surface

Mails Setup

Mass Email & SMS Options

Email Attachment Options

Selection Criteria: Employees, Resellers,

Clients

Event Triggered SMS

Event Triggered Email

(Warranty Based Communication)

Item identification for Warranty

Product warranty verification through SMS.

Product Warranty tracking through SMS &

Card No.




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Security Module

CORE MANDATORY

(Generic Security)

Three levels of user Creation

Preset or Customized Role Creation

Provision

New User Creation and Role setting

Specific authority setting on users

Logon and logout information of user

Password Management of Users Unauthorized user Intention Protection

(Multi-Dimensional Security)

Menu level security permission

Applying database and OS security

Audit Trail on required events

(Action Specification)

Add, Edit, Delete Action Timeline Setting (+-days)

Action wise Audit

(Branch/Location wise Security)

Branch/Location wise

User login Permission/Security

Empowering specific user

(Ledger wise security)

Assigning Access of Financial ledger to

specific users




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Personnel Management System (PMS)

CORE CORE

(Setup Provision)

Individual Payroll Company Setup

Provision

Company’s Calendar Setup Provision

Company’s own policy wise weekly

Holiday setup

Weekly & Half Holiday’s setup (With

different Color shows in calendar)

Set up Provision of

Employee Status

Salary Scale Setup

Employee attendance & Leave policy

setup Provision

Office Start & End Time setup Provision

Different type of Employee leaves policy

(Earned Leave, Sick Leave, Casual Leave

& Others Leave) setup Provision

Company policy wise Employee Setup

(Office In/out time fix time) provision Employee Allowance Setup Provision

Employee Department setup provision

Employee ID Card Generate Provision

through Software

(Employee General Information)

Employee ID Information

List of Employee (all & type wise)

History (Name, Sex, Address, Contactetc.)

Family background

Spouse and dependent information

Employee Professional Experience

tracking

Academic record Keeping provision

Employee ID wise searching facilities

Employee Name (First Name, Middle

Name or Last Name) wise searching

provision

Left Employee Tracking Provision

(Attendance)

Employee Entry and Exit Provision through

Employee Card, Biometrics or Mobile

Attendance (Through Mobile Device)

Employee In & Out Tracking (During Office

Time(Lunch Break))

Employee Overtime Tracking

Manual attendance Entry (Password

Protected) Time tracker at more than one Entrance

Overtime Calculation

(Employee Leave Provision)

Auto Leave ID generate option

Employee Leave Application Generate

Provision

Type of Leave (Earned Leave, Sick Leave,

Casual Leave & Others Leave)

Wise Day’s Setup Provision Leave Application Edit Provision

Leave Application Confirmation Provision


Balance Forwarding Provision

(Employee Salary/Remuneration)

Employee ID wise Monthly Pay slips Generate

Provision

Department wise Monthly Employee Pay Slip

Printing Option

Auto Monthly Salary/Remuneration

(Including or Excluding Bonus) generate

Provision

Probation Period Employee’s Salary Generate

Provision

Salary Advance Provision (Employee wise)

Employee Salary Adjustment Provision

Salary Increment Provision




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MIS Task Module

OPTIONAL

Employee’s Promotion. Increment, Bonus Module

Promoted Employee’s Salary’s Scale Change & Effective date setup Provision

Salary Increment (Amount in Tk or % Format) Provision

Department wise Salary Sheet (Monthly) generate option

Service Module

CORE MANDATORY

(Service Receiving)

Receiving Service Request

Auto reminder of warranty period

Detail Monitoring of Incoming Service

Request

Service Request Approval

Edit/Cancellation of Service Request

Customer Consent

Taking consent from Customer about

Budget

Updating Customer about deliverydate/time

(Spare Parts)

Spare Parts Management

Adding or removing spare into a servicerequest

Spare Requisition

Spare Stock and Store Management

Spare Parts Valuation

(Service Delivery)

Tracking delivery to customer

Auto customer delivery slip

Adjustment Provision of Spare parts

Service Collection

Engineer Monitoring

(Assigning task to Engineer)

Measuring Performance against task

assigned

Setting Benchmark of each task and

making performance matrix




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Business Intelligence

CORE

(Balanced Score Cards)

Balance Score Cards and analysis

Hyper linking from Score Card

Performance Indicator Indexing

(Two Dimensional Analysis)

Runtime reporting

Column and Row Drag-Dropping option Data Export to Excel

(Multiple Analysis)

Business Growth Analysis

Product/Item Analysis

Expense Analysis

Sales Analysis




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Statement of Intellectual Property

THE DEFINITIONS:

DEFINITIONS: The following capitalized terms, when used in this Agreement, shall have the

meanings ascribed to them in this Section:

"Product" shall mean the software program to be developed by Masrur Group

pursuant to this Agreement in accordance with the Specifications, together with user

manuals, other documentation and any other ancillary materials to be developed by

Masrur Group pursuant hereto.

"Specifications" shall mean the specifications for the Product as directed by City Stars,

together with any additional specifications or modifications to the specifications that

may be agreed to in writing by the parties during the term of this Agreement.

"Intellectual Property" shall mean all intellectual property other than the Technology

owned by Masrur Group prior to the Effective Date or licensed to Masrur Group by a

third party, and used in the development of the Product.

INTELLECTUAL PROPERTY RIGHTS AND LICENSE:

PRODUCT: All materials, including, but not limited to, software, programs, source

code and object code, comments to the source or object code, specifications,documents, abstracts and summaries thereof (collectively, the “Products”)developed by IKONSOFT in connection with the provision of the Services to the

Partners Agreement, belongs Masrur Group.

Provisions relating to the Request for Proposal and the Business

Requirements analysis carried-out in this proposal.

The parties acknowledge that the Products shall be deemed “works made for hire”

for the first party, and, therefore, shall be licensed for use as per licensing agreement

between the parties.

To the extent the Products are not deemed “works made for hire” under applicablelaw, the parties hereby irrevocably assigns and transfers to Masrur Group all right,

title and interest in and to the Products, including, without limitation, all patent and

copyright interests, and agrees to execute all documents reasonably requested by

the second party for the purpose of applying for and obtaining domestic and foreign

patent and copyright registrations.




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Copyright notice1. Credit

1.1 All copyright © are reserved under the ownership of IKONSOFT for Templates, Codes,

texts, graphics, videos, sound and ideas.

2. Copyright notice

2.1 Copyright (c) [ year(s) of first publication] [ full name].

2.2 Subject to the express provisions of this notice:

(a) IKONSOFT , together with our licensors, own and control all the

copyright and other intellectual property rights in our website and the

material on our website; and

(b) All the copyright and other intellectual property rights in our website and

the material on our website are reserved.

3. Copyright licence3.1 You may:

(a) View pages from our website in a web browser;

(b) Download pages from our website for caching in a web browser;

(c) Print pages from our website;

(d) [stream audio and video files from our website; and]

(e) [Use [our website services] by means of a web browser,]

Subject to the other provisions of this notice.

3.2 Except as expressly permitted by the other provisions of this notice, you must not

download any material from our website or save any such material to your computer.3.3 [You may only use our website for [your own personal and business purposes],

and you must not use our website for any other purposes.]

3.4 Except as expressly permitted by this notice, you must not edit or otherwise

modify any material on our website.

3.5 Unless you own or control the relevant rights in the material, you must not:

(a) Republish material from our website (including republication on another

website);

(b) Sell, rent or sub-license material from our website;

(c) Show any material from our website in public;

(d) Exploit material from our website for a commercial purpose; or

(e) Redistribute material from our website, save to the extent expressly permitted

by this notice.




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4. Acceptable use

4.1 You must not:

(a) Use our website in any way or take any action that causes, or may cause, damage

to the website or impairment of the performance, availability or accessibility of the

website;

(b) Use our website in any way that is unlawful, illegal, fraudulent or harmful, or in

connection with any unlawful, illegal, fraudulent or harmful purpose or activity;

(c) use our website to copy, store, host, transmit, send, use, publish or distribute

any material which consists of (or is linked to) any spyware, computer virus, Trojan

horse, worm, keystroke logger, rootkit or other malicious computer software; or

(d) Conduct any systematic or automated data collection activities (including

without limitation scraping, data mining, data extraction and data harvesting) on or in

relation to our website without our express written consent.

5. Report abuse5.1 If you learn of any unlawful material or activity on our website, or any material or

activity that breaches this notice, please let us know.

5.2 You can let us know [by email or by using our abuse reporting form].

6. Enforcement of copyright

6.1 We take the protection of our copyright very seriously.

6.2 If we discover that you have used our copyright materials in contravention of the

licence set out in this notice, we may bring legal proceedings against you, seeking monetary

damages and/or an injunction to stop you using those materials. You could also be ordered to

pay legal costs.

7. Permissions

7.1 You may request permission to use the copyright materials on our website by [writing

to us by email or post, using the contact details published on the website].

8. Legal Enforcement Attorney

8.1 Full Contact Details of IKONSOFT’s Legal Firm:

Bahaa El-Uddin Ahmed

Lawyer

0123184583

0107522111

[email protected]

mailto:[email protected]






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Partner Contact Details

EGYPT: Yasmine Building, 8th District, New Maadi, Maadi

Mohammed Magdy +20 10688 41354

GCC & Qatar : Commercial Bank Plaza 14th floor, Westbay , Doha

Mohammed Shafiq +97 46663 5529

Email: [email protected]








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07 erp technical specifications

Documents