07 november, 2013...2013/11/07 · 07 november, 2013 2013-2014 national cemetery administration,...

2013-2014 National Cemetery Administration, Memorial Program Cemetery Monuments (Supplemental TL) RFO

US Department of Veterans Affairs

National Cemetery Administration

Memorial Program Cemetery Monuments

for the

2013 – 2014 Supplemental Filing Cycle (TL Shipments)

Issued by:

General Services Administration

Federal Acquisition Service

Freight Transportation Management Program

07 November, 2013


Table of Contents SECTION 1 - TERMS AND CONDITIONS .................................................................................................................................. 4

1-1. GENERAL ...................................................................................................................................................................... 4

1-2. EFFECTIVE PERIOD ....................................................................................................................................................... 5

1-3. FILING PERIOD.............................................................................................................................................................. 5

1-4. TRANSFER OF RATES .................................................................................................................................................... 6

1-5. APPLICABILITY OF RATE OFFERS .................................................................................................................................. 6

1-6. LETTER OF INTENT CERTIFICATION .............................................................................................................................. 7

1-7. OPTION TO EXTEND ..................................................................................................................................................... 7

1-8. TERMINATION .............................................................................................................................................................. 7

1-9. VALUATION AND LIABLITY FOR LOSS AND DAMAGE ................................................................................................... 7

1-10. AGENCY/LOCATION SPECIFIC CONTACTS .................................................................................................................. 8

SECTION 2 - EVALUATION AND ACCEPTANCE OF RATE OFFERS ........................................................................................... 9

2-1. EVALUATION ................................................................................................................................................................ 9

2-2. ACCEPTANCE ................................................................................................................................................................ 9

SECTION 3 - BASIS FOR DETERMINING APPLICABLE MILEAGE ........................................................................................... 10

3.1 MILEAGE SOFTWARE APPLICATIONS .......................................................................................................................... 10

SECTION 4 - APPLICATION OF THE INDUSTRIAL FUNDING FEE (IFF) and REPORTING ....................................................... 11

4-1. INDUSTRIAL FUNDING FEE ......................................................................................................................................... 11

4-2. REPORTING ................................................................................................................................................................ 12

SECTION 5 – THIS SECTION IS RESERVED ............................................................................................................................. 13

SECTION 6 – THIS SECTION IS RESERVED ............................................................................................................................. 14

SECTION 7 - IDENTIFICATION OF NON-ALTERNATING, STANDING ROUTE ORDER TRAFFICE FOR THE VETERANS

AFFAIRS NATIONAL CEMETERY ADMINISTRATION MEMORIAL PROGRAM CEMETERY MONUMENTS (TL) .................... 15

7-1. IDENTIFICATION OF NON-ALTERNATING STANDING ROUTE ORDER (SRO) TRAFFIC ................................................ 15

7-2. IDENTIFICATION OF NON-ALTERNATING AGENCY CODES......................................................................................... 15

7-3. EQUIPMENT REQUIRED ............................................................................................................................................. 17

7-4. SPECIFIC REQUIREMENTS .......................................................................................................................................... 17

7-5. EQUIPMENT INSPECTION ........................................................................................................................................... 18

7-6. TIME OF PICK UP AND DELIVERY ............................................................................................................................... 18

7-7. DELIVERY .................................................................................................................................................................... 18


7-8. DOCUMENTATION ..................................................................................................................................................... 18

7-9. OPERATING AUTHORITY ............................................................................................................................................ 18

7-10. VA Memorial Program Cemetery Monuments Contacts ......................................................................................... 18

7-11. OVERCHARGE/UNDERCHARGE CLAIMS ................................................................................................................... 18

7-12. FREIGHT BILL PAYMENTS ......................................................................................................................................... 19

7-13. UNSATISFACTORY SERVICE ...................................................................................................................................... 19

7-14. ASSESSORIL SERVICES .............................................................................................................................................. 19

7-15. IDENTIFICATION OF HISTORICAL TRAFFIC VOLUME ................................................................................................ 19

SECTION 8 - RATE SUBMISSION SPECIAL INSTRUCTIONS .................................................................................................... 21

8-1. SUBMISSION INSTRUCTIONS ..................................................................................................................................... 21

APPENDIX A .......................................................................................................................................................................... 22

APPENDIX B .......................................................................................................................................................................... 23


General Request for Offers and Fil ing Instructions for 2013 – 2014 Fi l ing Cycle

SECTION 1 - TERMS AND CONDITIONS 1-1. GENERAL This 2013-2014 General Request for Offers (RFO) and its Filing Instructions (FI) are the instructions that must

be followed to submit rates for the General Services Administration (GSA) General Freight Transportation

Management Program. The terms and conditions of the GSA Standard Tender of Service (STOS), Edition 2,

and the GSA Uniform Rules Tariff No. 200, are incorporated by reference. The provisions and requirements of

this RFO may deviate from and supersede those published in the STOS in which case the provisions of this RFO

take precedence. Direct any questions about this General RFO to:


Federal Acquisition Service


Toll Free Phone: (855) 425-FTMP (3867)

Email: [email protected]

Website: http://www.gsa.gov/portal/category/21192

-or-



1500 East Bannister Road, Bldg. 6

Kansas City, MO 64131

(816) 823-3646

Traffic to be included under this RFO will be freight-all-kinds (FAK) shipments, moving all truckload (TL) (20,000

pounds to 40,000 pounds and over) shipments, which fall into one or more of the following categories:

1. General freight rate offers (those rate offers which neither apply from, to, or between specific

shipping locations) applicable to those Federal civilian agency/locations identified in 7-2 2. Standing Route Order (SRO) rate offers. A SRO is defined as the normal, repetitive movement of

two or more shipments per month of specific items between specified points. The SRO rate offers being requested will apply specifically to those agencies/locations identified in Sections 7 of this RFO and MAY be used with any other accepted rate offer and the accepted rates and charges MAY be used as factors in the construction of combination through rates, charges or other provisions.

mailto:[email protected]

http://www.gsa.gov/portal/category/21192


1-2. EFFECTIVE PERIOD Except as otherwise provided in this document, the initial rate offers made in response to this request will be

effective for the period of December 20, 2013 through September 30, 2014.

1-3. FILING PERIOD A. INITIAL FILINGS: Rate offers made by those Transportation Service Providers (TSPs) approved in GSA’s

Freight Management Program are DUE by 4:59 P.M. Eastern Standard Time, Friday, December 6, 2013, and

will be processed in accordance with Paragraph 1-3 C of this document.

B. NEW FILINGS: TSPs receiving approval to participate, in accordance with the GSA STOS, after the Initial

Filing Period due date of Thursday, November 14, 2013, may submit a rate offer in response to this RFO.

C. RE-FILINGS OF RATE FILING DEFICIENCIES: Rate Filings received between Thursday, November 14, 2013–

Friday, December 6, 2013 for Initial Filings, which do not meet the requirements as stated in this RFO will be

considered non-responsive and will be rejected. These rates will not be included in GSA’s TransPort Integrator

(TPI) system. If a firm’s rate offer is submitted in accordance with this RFO and its FI by a Rate Filing Service

Provider, the Rate Filing Service Provider will be notified of the deficiencies and not the TSP. Corrected rate

offers must be resubmitted no later than by 4:59 P.M. Eastern Standard Time, Friday, December 6, 2013.

(Rate offers created using TPI are validated in real time). TSP’s will not be allowed to correct any errors

encounter after the 4:59 P.M. Eastern Standard Time validation. In those instances where GSA is notified of

corrections to rate offers after the end of the filing period, those rate offers will be considered non-responsive

and the firm will not be allowed to re-file.

D. LATE FILINGS: TSPs who have received approval to participate in GSA’s Freight Management Program prior

to the established Initial Filing due date but who did not submit rate offers by the established due date for

Initial Filings will be reviewed and processed in accordance with the procedures for New Filings, above.

E. ACCEPTED/EFFECTIVE DATE: Rate offers will be accepted and provided to VA NCA on the date indicated

below.

1. INITIAL FILINGS: Initial Filings of rate offers will be processed as shown below, except in those

instances of a failure to meet the resubmission requirements of corrected Rate Filing Deficiencies as identified

in Paragraph 1-3 C.:

2013-2014 Filing Year

Filing Cycle Date Received Posting Date

(on or before) Accepted/Effective Date

Initial November 14, 2013

to December 6, 2013

December 20,

2013 December 20, 2013


G. TSP NOTIFICATIONS: If the submitting TSP or Rate Filing Service Provider receives no

communication from GSA prior to the Posting Date identified above, the TSP is on notice that the submitted

rate offer(s) have been accepted and its rate file(s) have been transmitted to GSA’s Office of Transportation

Audits.

1-4. TRANSFER OF RATES

GSA has now implemented TransPort Integrator as its traffic management system solution. However, this

filing for the 2013-2014 VA NCA Memorial Program Cemetery Monuments Supplemental TL RFO rate cycle will

be done as a paper tender.

1-5. APPLICABILITY OF RATE OFFERS Rates/Charges applicable to a specific shipment will be those in effect on the date of pickup.

The TSP’s submissions of rate offers to GSA for the traffic identified in this RFO, and GSA’s acceptance of those

rates constitutes the agreement between GSA and the TSP. The TSP agrees that it can and will service all

points within each origin state and destination state for which a rate is offered and accepted. By submission

of a rate offer to GSA for SRO freight traffic identified in this RFO, the TSP agrees that it can and will service

the identified origin facility(ies) or all points in an identified origin state(s) and all points within each identified

destination state or destination city for which a rate is offered and accepted. The TSP agrees to meet the

terms and conditions of the Uniform Tender of Rates and/or Charges for Transportation Services, Optional

Form 280 (See Appendix B of the STOS for a copy of the Form). As a TSP submitting a rate offer, you are

stating you will honor that rate. Failure to do so could result in Temporary Nonuse, Suspension or Debarment

from the GSA Freight Management Program as described in Section 8 of the STOS

All Government shipments handled pursuant to the STOS will be subject to the terms/conditions contained in

41 CFR §§102-117 and 102-118. These terms and conditions have been incorporated into the Optional Form

280 (OF280). Therefore, any shipment moving under an accepted rate offer submitted on an OF280 is

automatically subject to the Government’s shipping “terms and conditions.” The bill of lading (BL) for any

such shipment must contain the statement “This is a U.S. Government shipment.” For a complete description

of the Government’s shipping terms/conditions, please visit http://www.gpoaccess.gov/cfr/ search for

“Transportation Management” (41 CFR § 102-117) or “Transportation Payment and Audit” (41 CFR § 102-118),

as appropriate.

Rate offers submitted for “General Freight Traffic” will apply ONLY to those customer agencies/locations with

the General Services Administration (GSA) for the payment of freight services provided. A listing of

agencies/locations that have entered into funding agreements with GSA can be found on GSA’s TransPort

Integrator website which is GSA’s transportation management system. As new customer agencies/locations

are enter into funding agreements with GSA, GSA will post these additions on TransPort Integrator. An

agency/location becomes entitled to utilize general freight rate offers accepted in accordance with this RFO on

the day that the agency/location is added to TransPort Integrator.


1-6. LETTER OF INTENT CERTIFICATION By submitting a rate offer to the General Services Administration (GSA) in accordance with this RFO and FI, the

TSP submitting the rates certifies that:

I have read and will comply with all the provisions contained in this RFO dated November 7, 2013, as well as

any amendments, supplements, changes, and/or reissues thereto and the GSA Standard Tender of Service

(STOS) Edition 2, the GSA Uniform Rules Tariff No. 200, and the GSA Baseline Rate Publication No. 1000-D, as

well as any supplements, changes, and/or reissues thereto and I further certify that the company for which

rate offers have been submitted has the operating authority and insurance required by the GSA STOS Edition

2.

1-7. OPTION TO EXTEND The Government reserves the right to extend the expiration date of all or part of the rate offers accepted in

accordance with this RFO for up to one (1) year beyond its original expiration date.

1-8. TERMINATION The following provision will apply in addition to Item 18e of the Optional Form 280:

Accepted rate offers may be terminated upon determination that a Transportation Service Provider

has failed to satisfactorily respond to a show cause notice; and

Accepted rate offers may be terminated by the Government immediately upon the debarment or

suspension of the Transportation Service Provider in accordance with the 41 CFR § 105-68

Upon termination of the rate offer, the TSP shall be paid any sum due the TSP for services performed

under this RFO to the date of such termination; and in the event of partial termination, shall be paid in

accordance with the terms of this rate offer for any services furnished under the portion of the rate

offer that is not terminated; provided, however, any such payments shall be without prejudice to any

claim which the Government may have against the TSP and the Government shall have the right to

offset any such claims against such payment.

Termination for convenience of the Government. The Government, by written notice, may terminate all or

part of the rate offers accepted in accordance with this RFO, in whole or in part, when it is in the

Government’s best interest. If a rate offer(s) is terminated, the Government shall be liable only for payment

for services rendered before the effective date of the termination.

1-9. VALUATION AND LIABLITY FOR LOSS AND DAMAGE The following applies to all shipments in this RFO unless otherwise modified in specific agency sections.

A. LIABILITY OF TSP: The origin TSP accepts full responsibility for the full value and replacement costs of cargo tendered to it, from acceptance of the freight at origin to delivery at final destination, regardless

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=5878286ebeae35f2754c952747d2be19&rgn=div5&view=text&node=41:3.1.3.9.14&idno=41


of the TSP’s participating in the movement, and agrees to indemnify the Government at these respective values in the event of loss or damage.

B. The TSP assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the TSP’s vehicles or other equipment by, or the action of, the TSP or the TSP’s sub-contracted employees and agents. The TSP, at the TSP’s expense, shall maintain adequate public liability and property damage insurance during the term of this Request for Offers, insuring the TSP against all claims for injury or damage.

C. Claims for overcharges and undercharges must be filed within 180 days from the date the agency receives the TSP’s freight bill, and will be administered in accordance with 49 CFR § 378.

1-10. AGENCY/LOCATION SPECIFIC CONTACTS Questions with regard to specific customer agencies/locations should be directed to the agencies/locations

appropriate National Account Manager Office. For information relating to the identification of the National

Account Manager Offices, please visit GSA’s website at: http://www.moveit.gsa.gov and select the link

"Contact Us". Customer agencies/locations can be found within TransPort Integrator by selecting the “Freight

Agreements”, for specific customer agencies/locations participating in GSA's Freight Management Program

you can utilize the mailing list within TransPort Integrator.

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title49/49cfr378_main_02.tpl


SECTION 2 - EVALUATION AND ACCEPTANCE OF RATE OFFERS

2-1. EVALUATION All submitted rate offers which have been determined to be responsive in accordance with this Request for

Offers (RFO), the Special Filing Instructions (FI), and the GSA STOS will be evaluated by the Freight

Transportation Management Program Management Office (PMO) based on price only. Price will be

determined by calculating both the price of the line-haul transportation and the price of the accessorial

service(s) (Item Numbers identified in the GSA Uniform Rules Tariff 200 containing rates or charges)

requested by the customer agency for each cost comparison requested. Individual agencies may use other

methods of evaluation such as prior performance; however, the PMO will provide accepted rate information

according to paragraph 2-2, below.

2-2. ACCEPTANCE Accepted rate offers will be listed base on price within GSA’s TPI system, and provided to VA NCA. TPI displays

freight comparisons for the use by Federal agencies. The listing of TSPs in individual cost comparisons will be

based on:

the anticipated shipping date,

the origin of the shipment,

the destination of the shipment,

the weight of the shipment,

the number of miles between the origin and destination of the shipment, and

any accessorial services requested by the customer agency.

Firms with applicable rates for the requested shipment will be listed on the cost comparison from low cost to

high cost. Intermediaries such as brokers, forwarders and other logistics companies are TSPs and will be listed

on the cost comparison in their own right. When two or more TSPs have offered the exact same rate, (both for

transportation and the requested accessorial services) the TSPs will be listed in alphabetical order on the cost

comparisons according to the TSP’s name.

GSA and other participating agencies may consider other factors other than price when routing shipments. As

a result, the listing of firms on a cost comparison is for informational purposes only and does not guarantee

any traffic will be awarded.


SECTION 3 - BASIS FOR DETERMINING APPLICABLE MILEAGE

3.1 MILEAGE SOFTWARE APPLICATIONS Unless otherwise authorized or as provided for in ITEM 180 of GSA Uniform Rules Tariff No. 200 (Circuitous

Routing of Hazardous Material Shipments), all tenders for shipments within CONUS, Alaska, Hawaii, and

Puerto Rico, and between the CONUS and Alaska, Canada, and Mexico North Americas) GSA will be predicated

on the shortest route distance as determined by ALK Technologies PC*Miler Version 25

The basis that is used when constructing mileage for shipments moving within the contiguous United States

follows:

General Freight Scale: Miles Route Type: Shortest Borders: Closed Ferry Miles: Include

OW/OD Freight Scale: Miles Route Type: Practical Borders: Closed Ferry Miles: Include

HazMat Freight Scale: Miles Route Type: Practical Borders: Closed Ferry Miles: Include HazMat: Explosives

If mileage cannot be determined using ALK Technologies PC*Miler, the TSP may use an applicable mileage

guide, book, or other method used in that particular country to determine mileages, subject to verification by

GSA, the shipping agency, or upon GSA Transportation audit.

For a full description of Default Settings, please refer to the DTOD Home Page. Once there, follow the links

“Information>Industry

http://www.gsa.gov/portal/content/110716

https://dtod.sddc.army.mil/default.aspx?tabindex=0&tabid=1


SECTION 4 - APPLICATION OF THE INDUSTRIAL FUNDING FEE (IFF) and REPORTING

4-1. INDUSTRIAL FUNDING FEE In accordance with the GSA STOS, all approved TSPs must submit the Industrial Funding Fee (IFF) due on all

shipments tendered under the STOS and this RFO. TSPs will be required to remit directly to GSA a 6%

Transaction Fee based on the total transportation charges paid, (excluding the fuel surcharge) for all

shipments subject to these rate offers identified in this RFO and its FI, no later than thirty (30) calendar days

upon receipt of payment. The amount of the IFF must equal the total of all transportation charges, less the

fuel surcharge, multiplied by the applicable IFF percentage.

The current IFF percentage is 6%. GSA may adjust the 6% IFF during the effective period of this RFO. If an

adjustment is required, GSA will provide notification to TSPs and will allow them the opportunity to make any

necessary rate modifications prior to the effective date of the IFF adjustment.

Instructions for collection of the IFF and remitting it to GSA are in Section 10 Invoicing and Payment of the

STOS.

MANDATORY REQUIREMENTS: To participate in the GSA Freight Program, all TSP’s are now required to sign

up with the System for Award Management (SAM) at www.sam.gov. All TSPs are required to participate in

GSA’s PayPort Express, a third party payment service, provided by Citibank NA using the Syncada network.

TSPs must participate in the PayPort Express to receive payments for invoices from any agency that elects to

use GSA’s PayPort Express to process their invoices. Payments made to TSP’s through PayPort Express will be

net of Industrial Funding Fee (IFF) owed to GSA. TSPs providing services to non-participating agencies under

STOS, are still REQUIRED to submit copies of all agency final invoices to Syncada. The invoicing procedures for

these agencies remain unchanged. This submission is effective November 1, 2011. Subsequently if the agency

decides to participate, the procedures for participating agencies will be applicable. Additional details including

on-boarding, setup packages, training and invoice submission instructions, can be obtained from Citibank NA

at 1-888-617-7173 or by email to [email protected]. You may also contact Brad Whitsitt at 612-436-

6298 or [email protected], or Vasilios Kontogianis at 212-816-7096 or

[email protected] for any additional questions or information.

TSPs must be registered in PayPort Express (PPE) prior to filing rates. If the TSP is not registered in PPE by

RFO closing date, the TSP's rates will not be activated on the effective date. The TSP will not have another

opportunity to file rates until the next Rate Filing cycle.


4-2. REPORTING TSPs are required to submit a monthly Shipment Report based on the number of shipment invoices paid in

that calendar month. This report covers all shipments transported and invoiced under the terms and

conditions of this STOS. If there has been no activity for the month, the TSP must submit a negative report.

Format and instructions for the Shipment Report are in Appendix D of the GSA STOS. Electronic submission of

a Microsoft Excel spreadsheet in the format shown is the preferred method of submission. If necessary, the

report may be submitted on paper, but it must conform exactly to the format shown in Appendix D.

Completed reports should be sent to [email protected] . Please remember to include your

SCAC code in the email. Monthly reports are due no later than ten (10) calendar days after the end of the

month. Questions should be directed to:


Toll Free Phone: (855) 425-FTMP (3867)

Email: [email protected]

Reports not conforming to the formatting requirements will be rejected and must be resubmitted in the

correct format. A failure to submit the required shipment report in two consecutive months or three of any

four months will result in temporary nonuse and GSA will refer the TSP for legal suspension action.




SECTION 5 – THIS SECTION IS RESERVED

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SECTION 6 - THIS SECTION IS RESERVED

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SECTION 7 - IDENTIFICATION OF NON-ALTERNATING, STANDING ROUTE ORDER

TRAFFIC FOR THE

VETERANS AFFAIRS NATIONAL CEMETERY ADMINISTRATION

MEMORIAL PROGRAM CEMETERY MONUMENTS (TL)

7-1. IDENTIFICATION OF NON-ALTERNATING STANDING ROUTE ORDER (SRO)

TRAFFIC Traffic to be included under this RFO and its FI will be for TL shipments originating from specific points to specific points in the Continental United States (CONUS) listed is Section 7-2. Commodity is blank upright headstones weighing 220 lbs and markers weighing 100 lbs each. Approximate quantity of Truck Load shipments out of MS per year is 180. Shipments will generally be picked up by the first week of the month and must be delivered by the 15th of each month. Non-alternating Standing Route Order (SRO) rate offers are being requested and will apply specifically to the US Department of Veterans Affairs National Cemetery Administration Memorial Program Cemetery Monuments. The accepted rate offers WILL NOT alternate with any other accepted rate offer and the accepted rates and charges MAY NOT be used in the construction of combination through rates, charges or other provisions. Listed below is the VA MEMORIAL PROGRAM CEMETERY MONUMENTS traffic for which the General Service Administration (GSA) is requesting non-alternating SRO rate offers. Commodity is blank upright headstones weighing 220 lbs and markers weighing 100 lbs each. VA MEMORIAL PROGRAM CEMETERY MONUMENTS will select Two to Three prime carriers for these shipments. A best value selection will be made based upon meeting the requirements listed under section 7 and on the price of rates filed. All services listed under Section 7 are required. Rates must be provided for all locations and transportation services/modes. Rate offers may only be submitted for non-alternating SRO rate requests when specifically requested and/or authorized by GSA. Rate offers submitted in response to this RFO and its FI for the identified VA MEMORIAL PROGRAM CEMETERY MONUMENTS traffic WILL NOT alternate with any other accepted rate offer and the accepted rates and charges MAY NOT be used as factors in the construction of any combination rates or charges. A SEPARATE RATE OFFER MUST be submitted for EACH VA MEMORIAL PROGRAM CEMETERY MONUMENTS Agency Code for which a TSP intends to submit a rate offer. Rates will only be accepted for the origins/destinations identified below. An offering TSP must be able to service all points within each origin/destination code for which a rate is offered. Rates are being requested for TL shipments of Head Stones. All rate offers MUST be submitted as a cents-per-mile with a minimum charge per vehicle used – NO less-than-truckload rate offers will be accepted.

7-2. IDENTIFICATION OF NON-ALTERNATING AGENCY CODES Only those rate offers submitted by the Initial Filing due date identified in Section 1, Paragraph 1-3, will be considered for acceptance. Rates may be, but are not required to be, submitted for all origins/destinations requested.


Rates must be filed specifically for VA MEMORIAL PROGRAM CEMETERY MONUMENTS, if interested in those

specific origin facilities.

NOTE: The below bolded Origin(s) point locations have been changed from previous versions of this RFO.

AGENCY ORIGIN DESTINATIONS AGENCY

CODE

Types of Rates

Requested

Veterans Monument

Company, GIV Plant,

Vanneti Place,

Barre, VT 05641

Calverton National Cemetery

210 Princeton Boulevard

Calverton, NY 11933-1031

Phone: (631) 727- 5410

FAX: (631) 369- 4397

VTL14

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Columbus Marble

Works

2415 Hwy 45 N,

Columbus, MS 39705

Fort Sam Houston National Cemetery,

1520 Harry Wurzbach Rd,

San Antonio, TX 78209

Phone: (210)820-3891

VTL15

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Columbus Marble

Works

2415 Hwy 45 N,

Columbus, MS 39705

Fort Snelling National Cemetery, 7601

34th Ave S,

Minneapolis, MN 55450

Phone: (612) 726-1127

VTL16

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Columbus Marble

Works

2415 Hwy 45 N,

Columbus, MS 39705

Eagle Point National Cemetery

2763 Riley Road

Eagle Point, OR 97524

Phone: (541) 826 - 2511

FAX: (541) 826 – 2888

VTL17

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Veterans Monument

Company, Middleton

Plant, 1895 Old

Middleton Rd,

Elberton, GA 30635

Dallas-Fort Worth National Cemetery

2000 Mountain Creek Parkway

Dallas, TX 75211

Phone: (214) 467- 3374

FAX: (214) 467- 3316

VTL18

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Veterans Monument

Company, Middleton

Plant, 1895 Old

Middleton Rd,

Elberton, GA 30635

Riverside National Cemetery

22495 Van Buren Boulevard

Riverside, CA 92518

Phone: (951) 653-8417

FAX: (951) 653-5233

VTL19

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

tel:%28631%29%20727-%205410

tel:%28631%29%20369-%204397

tel:%28541%29%20826%20-%202511

tel:%28541%29%20826%20%E2%80%93%202888

tel:%28214%29%20467-%203374

tel:%28214%29%20467-%203316

tel:%28951%29%20653-8417

tel:%28951%29%20653-5233


Veterans Monument

Company, Middleton

Plant, 1895 Old

Middleton Rd,

Elberton, GA 30635

Florida National Cemetery

6502 SW 102nd Avenue

Bushnell, FL 33513

Phone: (352) 793-7740

FAX: (352) 793-9560

VTL20

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Veterans Monument

Company, Middleton

Plant, 1895 Old

Middleton Rd,

Elberton, GA 30635

Abraham Lincoln National Cemetery

20953 W. Hoff Road

Elwood, IL 60421

Phone: 815-423-9958

FAX: 815-423-5824

VTL21

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

Veterans Monument

Company, 200 Georgia

Marble Lane,

Tate, GA 30177

South Florida National Cemetery

C/O VA Resident Engineer Office Trailer

6501-A S. State Road 7

Lake Worth, FL 33449

Phone: (561) 649-6489

VTL22

Flat Bed/Step

Deck Trucks

Only

Truckload

Cents-per- Mile

7-3. EQUIPMENT REQUIRED TSP shall provide the equipment for use in the services to be preformed hereunder. TSP shall employ in the

operation of such equipment qualified personnel, licenses and permits as required by local, state or Federal

authority.

A. All trailers should be clean, swept off and checked for holes or damage prior to arrival at shipper/origin.

B. Flat bed/step deck trucks ONLY; flat bed/step deck trucks are required for all above locations.

7-4. SPECIFIC REQUIREMENTS When submitting rate offers for the VA MEMORIAL PROGRAM Cemetery Monuments please consider the

following:

A. Shipment shall consist of FAK, excluding class A & B explosives, ammunition and hazardous or dangerous commodities.

B. Carrier must maintain a current System for Award Management (SAM). C. TSP must coordinate the establishment of acceptable pickup and delivery appointment with the

shipping and receiving facilities. Notwithstanding the provisions of 41 CFR 102-111 and 102-118 and 41 CFR 102-1 through 102-220, property transported under the provisions of this RFO and its FI and the Standard Tender of Service (STOS) shall be valued at full value.

D. Pallets are not to be broken down nor have any other items stacked on top. E. The TSP submitting a TL rate cannot use Intermodal to accomplish delivery of TL shipments. F. Required customer service or at minimum a contact familiar with the VA and their operations.

tel:%28352%29%20793-7740

tel:%28352%29%20793-9560

tel:815-423-9958

tel:815-423-5824

tel:%28561%29%20649-6489


7-5. EQUIPMENT INSPECTION The TSPs equipment is subject to inspection by the shipper at the time of placement for loading. Equipment

found unsuitable for loading of material to be shipped will be rejected by the shipper. The rejected TSPs

equipment will not relieve the TSP from meeting pickup and delivery requirements. Failure to meet pickup

and/or delivery requirement constitutes unsatisfactory service under the terms of this RFO.

7-6. TIME OF PICK UP AND DELIVERY The TSP shall coordinate for the establishment of acceptable pickup and delivery hours with the shipping and

receiving facilities. Pickup and delivery shall be made during regular working hours unless other arrangements

have been made.

7-7. DELIVERY Consignees shall be notified prior to tender of delivery so that arrangements can be scheduled. Should

delivery be attempted without prior notice to consignee, any loss of time will be at no expense to the

Government.

7-8. DOCUMENTATION A Bill(s) of Lading shall be issued for each individual shipment. The terms and conditions of said bill(s) of

lading, not inconsistent with these terms hereof, shall apply to all shipments made hereunder.

7-9. OPERATING AUTHORITY In tendering the rates or charges and other conditions specified, the TSP represents to the United States

Government that the transportation will be performed in accordance with all Federal, State, or Municipal laws

and regulations and that such TSP possesses the required operating authority to transport the commodity

between the points or places or within the territory set forth in the rate offer.

7-10. VA Memorial Program Cemetery Monuments Contacts Questions concerning VA Memorial Program Cemetery Monuments load status, or freight concerns, please

call (802) 476-5281 and ask for Shelly Henry. For freight bill or claims concerns, please call Sean Odom (202)

501-2695. Official Notification must be received by the VA within 48 hours of damage and/or material

becoming On-Hand.

7-11. OVERCHARGE/UNDERCHARGE CLAIMS Claims for overcharges and undercharges shall be filed within 180 days from the date VA Memorial Program

Cemetery Monuments receives the carrier’s freight bill, and will be administered in accordance with 49 CFR

378.


7-12. FREIGHT BILL PAYMENTS Payments are executed through the third party payment system, PayPort Express. The TSP must be a registrant in PayPort Express to process and expedite shipment payment. It is the responsibility of the TSP to proactively submit copies of the shipment invoice to the PayPort Express address listed on the bill of lading (BOL). Failure to follow these steps may delay payment to the TSP. If changes are made to reflect the addition/removal of shipment charges on the shipment invoice, the TSP must notify and obtain approval of the transportation officer (TO). The TO will notify the TSP that changes made to shipment invoices are approved or not approved.

Freight bills must include, at a minimum, a copy of the Bill of Lading and a proof of delivery. Proof of delivery

shall include, at a minimum, date delivered, number of units delivered in good order, and the signature of the

person receiving the shipments. TSPs will be required to become EDI compliant. For EDI Setup Information,

information should be mailed to:

U. S. Department of Veterans Affairs – NCA

C/O SYNCADA FROM VISA

P.O. BOX 3001

NAPERVILLE, IL 60566

7-13. UNSATISFACTORY SERVICE A. The Government reserves the right to immediately remove a TSP for the duration of this RFO and its FI

for unsatisfactory service. B. Unsatisfactory service will be handled in the following manner: First service failure will result in

written notification from the government; any failure after this written notification may result in immediate removal from further participation in the traffic named in this RFO and its FI.

7-14. ASSESSORIAL SERVICES Except for item 75, quotation of charges for accessorial services will be expressed (in APPENDIX A of this RFO

and FI) as a flat charge, a per mile charge, a per hundredweight charge, a per hour charge, or a per package

charge, as identified in the GSA Uniform Rules Tariff No. 200:

Item 75 - Palletizing and shrink-wrapping materials (submitted as a Flat Fee)

Item 425 – Hydraulic Lift Gate Service

Item 480 - Expedited Service

Item 525 – Extra Labor – Loading or Unloading (to cover such services as covering floors, long carriers, no access to

freight elevators, no semi allowed, etc...)

Item 550 – Handling Freight at Positions not immediately Adjacent to Vehicle (inside pickup or delivery)

Item 860 – Pickup or Delivery Service – Sundays or Holidays

Item 865 – Pickup or Delivery Service – Saturday or After 5 P.M. on Normal Business Days

Item 925 – Re-consignment or Diversion


Item 950 – Redelivery

Item 1010 – Sorting or Segregating Service and Charges

Item 1040 – Services – Dual Driver Service

7-15. IDENTIFICATION OF HISTORICAL TRAFFIC VOLUME The estimated shipment volume to each Truckload (TL) destination site is approximately 50 shipments per

year.


SECTION 8 - RATE SUBMISSION SPECIAL INSTRUCTIONS

8-1. SUBMISSION INSTRUCTIONS A. Rate offers MUST be submitted with a completed Uniform Tender of Rates and/or Charges for

Transportation, Optional Form 280 (OF280) and must be accompanied by a completed Appendix A.

B. TSPs MUST submit, via email, the uniform Tender of Rates and/or Charges for Transportation, Optional Form 280 (OF280) and must be accompanied by an updated and completed Appendix A. All TSPs must email your scanned, signed copies of the OF280 and attached documents and appendices to Thomas Hendershot at ([email protected]) and Ray Price at ([email protected]) by the dates specified in Section 1 of this RFO and its FI.

C. Completed rate offers MUST be received via email, with a date and time stamp before, or no later than 4:59 PM Eastern Standard Time (EST), Friday, December 6, 2013. Rate offers received after 4:59 PM Eastern Standard Time (EST), Friday, December 6, 2013 will be rejected and returned to submitting carrier – no exceptions.

D. Rate offers received that are not submitted in accordance with this RFO and its FI will be rejected.




APPENDIX A

TSP NAME: _______________________________

TSP SCAC: ________________

TENDER NUMBER (as shown in Block 2A of the OF280): ________________

AGENCY CODE RATE TENDER ID

VTL14

VTL15

VTL16

VTL17

VTL18

VTL19

VTL20

VTL21

VTL22


APPENDIX A, Continued

ACCESORIAL CODE RATE

Item 75

Item 425

Item 480

Item 525

Item 550

Item 860

Item 865

Item 925

Item 950

Item 1010

Item 1040


APPENDIX B

OF280 COMPLETION INSTRUCTIONS

Block 1A – enter complete TSP name

Block 1B – enter appropriate Standard Carrier Alpha Code as issued by the National Motor Freight Traffic

Association (NMFTA)

Block 2A – enter TSP Tender Number – can be numeric, alpha, or combination (this number is

selected/created by the TSP for tracking purposes – GSA does not assign this number)

Block 2B – leave blank

Block 2C – leave blank

Block 2D – leave blank

Block 3 – select the box ‘U.S. GOVERNMENT’

Block 4 – enter the date that the OF280 is signed and submitted to GSA

Block 5 – pre-filled



Block 8 – leave blank

Block 9A – leave blank

Block 9B – pre-filled

Block 10A (1) – leave blank

Block 10A (2) – pre-filled

Block 10B (1) – leave blank

Block 10B (2) – pre-filled


Block 12A – pre-filled


APPENDIX B, Continued


Block 13 – enter TSP name, SCAC, Point of Contact (POC) and POC phone number and e-mail address

Block 14 – leave blank

Block 15A – pre-filled


Block 16 – MUST enter TSP’s operating authority

Block 17 – complete as applicable

Block 20 – complete information pertaining to Issuing TSP and be sure to sign

07 november, 2013...2013/11/07 · 07 november, 2013 2013-2014 national cemetery administration,...

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