1 2008 annual open enrollment presentation open enrollment dates – november 5 – november 16,...
TRANSCRIPT
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2008 Annual Open Enrollment Presentation
Open Enrollment Dates – November 5 – November 16, 2007
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Agenda
• Overview of Open Enrollment
• What’s New for 2008
• New Rates for 2008
• Other Important Information
• 2008 Benefit Program Overview
• 2008 Open Enrollment Communication Schedule
• Other New & Exciting Programs in 2008
• Summary of Resources
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Overview of Open Enrollment
• 2008 Annual Open Enrollment begins on November 5, 2007– Annual opportunity to make any changes to your benefit coverage– Allows Team Member add/drop dependents to their coverage– IRS only allows participants to make changes during Open Enrollment, if not done as a New
Hire or with a Qualifying Event– Any changes will become effective January 1, 2008
• Enrollment materials posted on benefits.fedexkinkos.com
• Open Enrollment Guide will be mailed to every Team Member’s home address
• 2008 Annual Open Enrollment ends on November 16, 2007– For team members gaining initial benefit eligibility on November 1, 2007, there will be a separate Open
Enrollment from November 5 – 16, 2007– For team members gaining initial benefit eligibility on December 1, 2007, there will be a separate Open
Enrollment from December 6 – 20, 2007
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Overview of Open Enrollment
What team members need to do:• Logon to benefits.fedexkinkos.com• Sign in using your SSN (or KID) and PIN (month and day of your birth in
“mmdd” format – unless you previously personalized your PIN). Contact the Benefits Service Center at 1.866.866.9050 for PIN assistance.
• Review your Personal Information• Generate your 2008 Personalized Enrollment Worksheet• Review/update your list of dependents• Designate your Plan elections for 2008• Review/update your beneficiaries• Review your 2008 Elections• Print your 2008 Election Summary
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Overview of Open Enrollment
IMPORTANT
• If you are not making changes to your benefits for 2008 and do not wish to participate in the Flexible Spending Account Programs (HCRA & DCAP), you DO NOT have to enroll.
– Flexible Spending Accounts will be set to $0 effective 01/01/2008 unless re-elected during Open Enrollment.
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What’s New for 2008
• Team member overall health plan contributions per month will not change
– FedEx Kinko’s overall health plan cost increase 8%
• Team member dental plan PPO contributions per month will decrease approximately $10-$23/month
• Team member dental assistance plan contributions per month will decrease approximately $2-$11/month
• Team member vision contributions will not change
• Several new health plan design enhancements
• Moderate plan design changes
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What’s New for 2008
Enhancements to Health Plan Design:
• Increase preventative service benefit from $300 to $500• Disease Management programs
– Diabetes– Asthma– Coronary Artery Disease
• Nurse Advocate program
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What’s New for 2008
Changes to Plan Design:
• Comprehensive and CareAdvocate Plan– Increase calendar year deductible from $250/500 to $300/$600– Increase calendar year out-of-pocket maximum from $1000/$2000 to
$1500/$3000– Increase office visit copay (PCP/Specialists) from $15/$15 to $20/40
(Comprehensive plan only)
• Specialty Prescription Drugs– Maximum increased to $200
• Emergency Room co-pay– Changing from $150 per visit to $200 per visit
• Dental Deductible– Increase calendar year deductible from $50 to $100 (Preventative services paid at
100%) Note: Dental team member contributions will decrease $121 per year for team member only coverage and $284.88 per year for family coverage.
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Rates for 2008 (monthly)
Team MemberMonthly
Contribution
Catastrophic Medical Plan
Comprehensive Medical Plan
PPO Dental Plan
DentalAssistance Plan
VisionService Plan
2007 2008 2007 2008 2007 2008 2007 2008 2007 2008
Team Member
Only
$36.38 $36.38 $100.45 $100.45 $30.25 $20.16 $10.40 $8.34 $9.83 $9.83
Team Member + Spouse/DP(TM +1 in
2006)
$117.93 $117.93 $192.69 $192.69 $51.93 $34.61 $21.56 $21.24 $13.94 $13.94
Team Member + Child(ren)
$117.49 $117.49 $191.88 $191.88 $51.41 $34.26 $21.56 $17.37 $13.41 $13.41
Family $163.37 $163.37 $273.36 $273.36 $71.17 $47.43 $41.88 $29.92 $25.84 $25.84
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Care Advocate Rates for 2008 (monthly)
Team MemberMonthly Contribution
Eastern Region
Central Region
Western Region
Team Member Only $95.20 $90.96 $76.63
Team Member + Spouse/DP
$183.66 $176.58 $146.45
Team Member + Child(ren)
$182.99 $175.90 $145.90
Family $251.11 $244.25 $202.14
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2008 Benefit Regions
Eastern Region Central Region Western Region
Connecticut Alabama Alaska
District Of Columbia Arkansas Arizona
Delaware Illinois California
Florida Indiana Colorado
Georgia Iowa Idaho
Maine Kansas Montana
Maryland Kentucky Nevada
Massachusetts Louisiana New Mexico
New Hampshire Michigan Oregon
New Jersey Minnesota Utah
New York Mississippi Washington
North Carolina Missouri Wyoming
Pennsylvania Nebraska
Rhode Island North Dakota
South Carolina Ohio
Vermont Oklahoma
Virginia South Dakota
West Virginia Tennessee
Texas
Wisconsin
*Note—Hawaii team members are provided with medical, dental and vision under a separate health insurance policy as mandated by Hawaii State Law
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Other Important Information
• Certain life events may allow you to make changes to your benefits– Marriage, divorce, birth/adoption, death, loss or gain of other coverage, etc.– You have 31 days from the date of the event to make appropriate changes– Contact the FedEx Kinko’s Benefits Service Center toll-free at 1.866.866.9050 for
assistance– Logon to benefits.fedexkinkos.com for additional information
• Each team member will receive a confirmation statement at their home address after Open Enrollment is complete
– VERY IMPORTANT!! If you have not received this confirmation statement by December 16, 2007, contact the FedEx Kinko’s Benefits Service Center immediately!!!
• Open Enrollment ends on November 16, 2007
The next section is intended to summarize 2008 Plan options for team members who would like a refresher on or need to be
introduced to FedEx Kinko’s benefit programs
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2008 Benefits Program Overview
Medical Plan Options– Catastrophic Medical Plan– Comprehensive Medical Plan– CareAdvocate Medical Plan
Dental Plan Options– PPO Dental Plan– Dental Assistance Plan
Vision Service Plan Flexible Spending Options
– Health Care Reimbursement Account– Dependent Care Assistance Program
Disability Insurance– Short-term Disability– Long-term Disability
Life Insurance– Basic Life Insurance– Supplemental Life Insurance
Educational Assistance PlanEmployee Assistance ProgramVoluntary Benefit Plans• Aflac Cancer Plan• MetLife
– Auto and Home Insurance– MetLaw– Veterinary Pet Insurance– Preferred Savings Plus– MetDesk– Long-term Care
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Catastrophic Medical Plan
The Catastrophic Medical Plan provides catastrophic level medical and prescription drug coverage. There is no reimbursement for medical expenses until the annual deductible has been satisfied.
The team member contribution on this Plan is less than the contribution on the Comprehensive Plan, but the deductible is significantly higher ($1,000 individual/$2,000 family).
This Plan will allow you to see any doctor, but your reimbursement level drops from 90% to 70% of UCR (Usual, Customary & Reasonable charges) if you do not use a PPO provider. There is also no reimbursement for medical expenses over UCR amounts.
If you elect this Plan, consider taking advantage of the HCRA program to pay for medical expenses incurred while satisfying your deductible.
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Catastrophic Medical Plan Option
Prescription Coverage
All Prescriptions 50%This is the percentage you have to pay for prescription medications at a participating pharmacy (up to a $50 maximum per prescription).
–Generic Prescriptions - $10 Maximum–Brand Prescriptions - $50 Maximum–Specialty Prescriptions - $200 Maximum
This benefit is payable before the deductible is satisfied.
Annual Deductible
Team Member Only $1,000
Team Member plus Spouse/DP $2,000
Team Member plus Child(ren) $2,000This is the amount you must pay, in addition to your team member contribution, before your medical
coverage will begin to pay benefitsFamily $2,000
Separate Emergency Room Deductible
Per Incident $200 This payment waived if admitted
Schedule of Payment PPO Non-PPO
All Participants 90% 70%This is the percentage that coverage will pay after you have satisfied the deductible;
you are responsible for the balance. You pay less when using a PPO provider.
Annual out-of-pocket Max PPO Non-PPO
Team Member Only $1,500 $2,500
Team Member plus Spouse/DP $3,000 $5,000
Team Member plus Child(ren) $3,000 $5,000 This is the amount, in addition to your deductible and co-payments, that you would pay before benefits would begin to pay 100% of Usual, Customary and Reasonable
(UCR) charges.Family $3,000 $5,000
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Comprehensive Medical Plan
The Comprehensive Medical Plan provides comprehensive medical and prescription drug coverage.
The team member contribution on this Plan is more than the contribution on the Catastrophic Plan, but the deductible is significantly lower ($300 individual/$600 family).
This Plan will allow you to see any doctor, but your reimbursement level drops from 90% to 70% of UCR (Usual, Customary & Reasonable charges) if you do not use a PPO provider. There is also no reimbursement for medical expenses over UCR amounts.
Certain “Special Medical Benefits” are paid before the annual deductible has been satisfied (see the Summary Plan Description for a complete list). Examples of “Special Medical Benefits” include PPO office visits, routine cancer screenings and Well Baby Care.
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Comprehensive Medical Plan OptionPrescription Coverage
All Prescriptions 50% This is the percentage you have to pay for prescription medications at a participating pharmacy (up to a $50 maximum per prescription).
–Generic Prescriptions - $10 Maximum–Brand Prescriptions - $50 Maximum–Specialty Prescriptions - $200 Maximum
This benefit is payable before the deductible is satisfied.
Special Medical Benefits
Office Visit $20 PCP/$40 Specialist
Certain medical expenses, such as PPO Office visits, routine cancer screenings and Well Baby Care are paid before the annual deductible is satisfied.
Routine Physical Exam 100%
Annual Deductible PPO Non-PPO
Team Member Only $300 $500
Team Member plus Spouse/DP $600 $1,000
Team Member plus Child(ren) $600 $1,000This is the amount you must pay, in addition to your team member contribution, before your medical
coverage will begin to pay benefits.Family $600 $1,000
Separate Emergency Room Deductible
Per Incident $200 This payment waived if admitted
Schedule of Payment PPO Non-PPO
All Participants 90% 70% The percentage of UCR expenses covered after you satisfy the deductible
Annual out-of-pocket Max PPO Non-PPO
Team Member Only $1,500 $2,500 This is the amount, in addition to your deductible and co-payments, that you would pay before benefits would begin to pay 100% of Usual, Customary and Reasonable (UCR) charges.
Team Member plus 1 $3,000 $5,000
Family $3,000 $5,000
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CareAdvocate Medical Plan
The CareAdvocate Plan requires that you only utilize Blue Cross PPO providers and facilities. There are no benefits for out-of-network services.
The CareAdvocate Plan Reimbursement levels is 90% Co-insurance.
The CareAdvocate Medical Plan allows you to access any PPO Primary Care Physician (PCP) prior to satisfying your annual deductible. PCP Office visits will be subject to a $20 office visit co-payment. PCPs are considered to be any Family/General Practice physicians, Pediatricians, OB/GYNs, Internists and Nurse Practitioners. You do not need to designate a specific PCP.
You can also see any PPO specialist (subject to a $300 deductible) as long as you follow the Blue Cross CareAdvocate pre-notification process (and receive the required pre-notification number). Please note, if you do not follow the Blue Cross CareAdvocate pre-notification process none of your medical expenses will be reimbursed. Pre-notification is not an approval process; it is simply a notification that lets Blue Cross know that you are going to seek specialty care and helps you stay within the network of participating physicians and facilities.
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CareAdvocate Medical Plan OptionPrescription Coverage
All Prescriptions 50% This is the percentage you have to pay for prescription medications at a participating pharmacy (up to a $50 maximum per prescription).
–Generic Prescriptions - $10 Maximum–Brand Prescriptions - $50 Maximum–Specialty Prescriptions - $200 Maximum
This benefit is payable before the deductible is satisfied.
Office Visit Co-payments
Primary Care Physician (PCP) Office Visit
$20 All services provided by a Primary Care Physician are paid before the annual deductible is satisfied.
Annual Deductible
Team Member Only $300 Annual Out of Pocket Maximum - This is the amount, in addition to your deductible and co-payments, that you would pay before benefits would begin to pay 100% of Usual, Customary and Reasonable (UCR) charges.
$1,500 Team Member Only$3,000 Team Member + 1 & Family
Team Member plus Spouse/DP $600
Team Member plus Child(ren) $600This is the amount you must pay, in addition to your team member contribution, for services provided outside
of a Primary Care Physician’s office.Family $600
Schedule of Payment PPO Non-PPO
All Participants 90% 0%Excluding PCP office visit co-payments and prescription expenses, this is the percentage that coverage will pay after you have satisfied your deductible; assuming you follow the
CareAdvocate pre-notification process. There is no benefit when using a non-PPO provider.
Emergency Room Co-payment
Per Incident $200 This extra payment waived if admitted to hospital.
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PPO Dental Plan Option
Annual Deductible
Team Member Only $100
Team Member plus Spouse/DP
$150
Team Member plus Child(ren)
$150This is the amount you must pay, in addition to your team member
contribution, before certain dental benefits will be paid.Family $150
Schedule of Payment
Preventative Services 100%Preventative services such as routine examinations, cleanings of teeth , X-rays, etc. are covered before the deductible is applied. You pay less
when using a PPO provider.
Routine Services 80%
Major Services 50%
Annual Maximum
Per Individual $1,500 This maximum resets each calendar year.
Orthodontia Maximum
Per Individual $2,000 This is a lifetime maximum per individual.
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Dental Assistance Plan Option
Annual Deductible
Team Member Only $50
Team Member plus Spouse/DP
$100
Team Member plus Child(ren)
$100This is the amount you must pay, in addition to your team member
contribution, before certain dental benefits will be paid.Family $150
Annual Maximum
Per Individual $1,000 This maximum resets each calendar year.
Orthodontia Maximum
Per Individual $1,000 This is a lifetime maximum per individual.
Schedule of Payment
The amount the Plan pays for each procedure is pre-determined, regardless of the amount your dentist actually charges. You will be responsible for the difference. You can go to any dentist, but if you visit Blue Cross PPO dentists, you will access discounted rates and have less out-of-pocket expense. Refer to the Summary Plan
Description at benefits.fedexkinkos.com for the complete schedule of benefits.
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Vision Service Plan Option
Monthly Team Member Contributions
Schedule of Payment
There is a $10 co-payment when receiving an eye exam at a Vision Service Plan (VSP) provider, and up to a $40 co-payment when visiting a non-VSP provider. Refer to the Summary Plan Description at benefits.fedexkinkos.com for
the complete schedule of benefits.
This plan covers an eye exam and lenses every twelve months and frames every twenty-four months. Contact lenses are also available. Services are provided by the Vision Service Plan which utilizes a national network of preferred providers. Non-network provider charges are reimbursed at scheduled rates and cannot be changed.
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Flexible Spending Account Options
Health Care Reimbursement Account (HCRA) and Dependent Care Assistance Program (DCAP)– You can set aside pre-tax earnings to be used for qualified dependent
care expenses and out-of-pocket health expenses incurred within the Plan year
– This allows you to pay for items such as child care, elder care and/or out-of-pocket health expenses with pre-tax dollars
– You can contribute up to $5,000 for dependent care expenses and up to $5,000 for out-of-pocket health care expenses
• Estimate your contributions carefully! • Under IRS rules, this is a “use it or lose it” plan which means any
unreimbursed funds remaining in your account at year end are forfeited
– Contributions are made through payroll deductions
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Disability Insurance
Disability Insurance– These important benefits are provided to you at no cost– FedEx Kinko’s pays the entire premium for this coverage– Provides income protection in the event of your injury or illness
Short-term Disability– Paid at up to 60% of pay to a weekly maximum of $1,000 per week for up to 12 weeks
– Waiting period is 7 days (ENHANCEMENT TO BENEFIT)
Long-term Disability– Begins at the end of the short-term disability period– Paid at up to 60% of monthly pay to a maximum benefit period based on years of
service to a maximum of $10,000 per month
Refer to the Summary Plan Description at benefits.fedexkinkos.com for additional information
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Life Insurance
Basic Life Insurance– This important benefit is provided to you at no cost– FedEx Kinko’s pays the entire premium for this coverage– Coverage is equal to 2X base salary (as of the first day of the current month)
• $50,000 minimum coverage provided• $300,000 maximum coverage provided
Supplemental Life Insurance– Can elect additional coverage up to 5X base salary
• To a maximum of $500,000– Can elect spouse supplemental life up to half of your coverage
• To a maximum of $100,000• Coverage for domestic partners is not available
– Can elect child supplemental life • $5,000 or $10,000 coverage amounts• Coverage for children of domestic partners is not available
– Supplemental Life insurance may be subject to evidence of insurability (EOI)
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Aflac - Personal Cancer Indemnity Plan
• The Personal Cancer Indemnity Plan provides additional coverage in the event you or your eligible dependents have been diagnosed with cancer. Aflac helps provide an important safety net in fighting the financial consequences of cancer that result beyond traditional health insurance. The Personal Cancer Indemnity Plan pays benefits directly to you, unless assigned, for services such as:
• Radiation and Chemotherapy• Hospital Confinement• Medical Imaging• Cancer Screening Wellness• Plus…much more• Enroll in the Personal Cancer Indemnity Plan at www.fedexkinkos-aflac.com • 1.866.844.8803
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MetLife - MetLaw
• Network of more than 9,000 participating plan attorneys• Covered Services
– Estate Planning Documents– Family Law– Financial Matters– Real Estate Matters– Consumer Protection– Traffic Offenses
• $16.50 per month (There is no limit on how often you can use the Legal Plan)
• 1.800.GET-MET8 (1.800.438.6388)
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MetLife – Auto and Home Group Insurance
• Insurance program for auto, home and other property and liability insurance.
• Free insurance reviews and quotes from licensed insurance consultants.
• Payroll deductions• Portable coverage after separation• Enroll in the program at www.metlife.com/mybenefits• 1.800.GET-MET8 (1.800.438.6388)
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MetLife – Veterinary Pet Insurance
• Insurance helps pay for office calls, prescriptions, treatments, lab fees, x-rays, surgery and hospitalization for covered medical problems and conditions.
• Claims turn around averages 1 week or less.• Coverage is available for dogs and cats from 6 weeks of age and up with no
age limit. Rates are based on age of pet and the plan type selected.• Covers accidents and illnesses for cats, dogs, birds, ferrets, rabbits, reptiles
and other exotic pets• Can choose any licensed veterinarian, veterinary specialist and animal hospital
in the world• Variety of plan options: VPI Superior, VPI Standard, VPI Avian & Exotic Pet
Plan, Vaccination & Routine Care Coverage for dogs and cats, Supplemental Routine Care for birds
• Enroll in the program at www.metlife.com/mybenefits or 1.800.GET-MET8
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MetLife – Banking Service
• Preferred Savings Plus from MetLife Bank is currently offering savings products, mortgages, online account services, and ATM card products. The current set of products and services include:
– Certificates of Deposit– Money Market Account– High Yield Savings– IRAs– ATM Cards– Online Account Access– Postage Paid Deposit Envelopes– Mortgages
• Enroll in the program at www.metlife.com/mybenefits or 1.800.GET-MET8
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MetLife – MetDESK
• MetDESK is a unique program that offers planning services to families with children and other dependents with special needs.
• Critical issues that are addressed during the planning process:– How to protect government benefits for SSI and Medicaid– Ways in which a special needs trust can provide lifetime care while still preserving
government benefit eligibility– Choice of trustee, guardian, or client self-determination and advocacy training if
appropriate– Appropriate funding vehicles to fund a special needs trust including life insurance
• No cost to participants• Enroll in the program at www.metlife.com/mybenefits or
1.800.GET-MET8
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Summary of Resources
Health & Welfare Benefits– FedEx Kinko’s Benefit Service Center: 1.866.866.9050– FedEx Kinko’s Benefits Service Center fax: 214.550.7717– FedEx Kinko’s Benefits Online Library—benefits.fedexkinkos.com– FedEx Kinko’s Benefits Mailbox:
This is only a brief outline of the FedEx Kinko’s Benefits Program and is not a contract. In the event of a conflict between this document and the official
Plan Document, the terms of the Plan Document will prevail. For more detailed information on benefits, exclusions, and eligibility, please refer to the
FedEx Kinko’s 2008 Summary Plan Descriptions at benefits.fedexkinkos.com.
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2008 Open Enrollment Communication Schedule
Communication Item Date
2008 Open Enrollment Guide Mailed 10/22/07
WAC/SAC Communication to Center Managers with link to Open Enrollment Materials
WAC 11/1 & 11/8SAC 10/29 – 11/16
2008 Email Letter from Tracy 10/30/07
2008 Open Enrollment Reminders in Weekly Field & FKSO updates
10/16/07 – 11/13/07
2008 Open Enrollment payroll stuffer 10/26/07 paycheck
2008 Open Enrollment Materials available in Benefits Library
10/15/07
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Other New & Exciting Programs in 2008
• Watch for Other New & Exciting Programs in 2008
– MetLife Long-term Care• Effective 03/01/2008• Nursing Home/Assisted Living• Home Care• Daily Benefit Choices of : $100/$150/$200/$250• Payroll deduction available• Enroll on-line
– Vacation Donation
• Part-time team members– Part-time team member voluntary limited medical benefits through Cigna– MetLife benefit programs available – Effective date: TBD