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Supplier Integration Process

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RiteAid will send initial email to supplier introducing GEP with PowerPoint for integration process with

survey spreadsheet

Supplier will go through the PowerPoint to understand integration process and provide survey spreadsheet to RiteAid and GEP contacts. Supplier will provide their technical person

details to setup initial call for discussion on integration.

IFEDI cXMLEDI Docs shared on 3 slide

with specificationcXML PO/Invoice sample on

slide 4 with specification

GEP to move configuration to production environment once testing is successful

SUPPLIER INTEGRATION PROCESS FLOW

Once configuration is setup, we will initiate testing on UAT.

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EDI (ELECTRONIC DATA INTERCHANGE)

•The EDI (Electronic Data Interchange) Standard (X12), version (4010) and Transaction Set (850 Purchase Order / 855 Purchase Order Acknowledgment/ 997 Functional Acknowledgement /860 Purchase Order Change Request/ 810 Invoice) is a globally standardized format developed by ANSI (American National Standards Institute)

•SMART by GEP platform has implemented support in sending/receiving via Sterling-VAN.

•This format support will allow supplier to receive EDI orders from the SMART by GEP platform.

Below are the EDI guidelines for SMART by GEP transaction (810 Invoice, 850 Purchase Order, 855 Purchase Order Acknowledgement , 860 Purchase Order Change Request and 997 Functional Acknowledgement) .

EDI_850 Implementation Guidelines

EDI_810 Implementation Guidelines

EDI_855 Implementation Guidelines

EDI_860 Implementation Guidelines

EDI_997 Implementation Guidelines

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CXML (eXtensible Markup Language)

• XML(eXtensible Markup Language)is a meta-markup language used to create syntaxes for languages.

• It is also a standard for passing data between applications, particularly those that communicate across the Internet.

• XML documents contain data in the form of tag/value pairs, for example:

<DeliverTo>JoeSmith</DeliverTo>

• XML has a structure similar to HTML (HyperText Markup Language), which is an implementation of SGML, XML’s parent meta language.

• Applications can extract and use data from XML documents more easily than from HTML documents, however, because XML data is tagged according to its purpose. XML contains only data, while HTML contains both data and presentation information.

cXML PO Sample cXML Invoice Sample

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INTEGRATED SUPPLIER ONBOARDING

PROCESS Step by step procedure to integrate suppliers

1. Kick-Off Call between Buyer and Supplier. Here Client introduces GEP to supplier.

2. GEP sends EDI and cXML Specifications and samples to Supplier. This also Contains the requirement of technical configurations between the 2 parties i.e. GEP and Supplier.

3. Supplier reviews Specs and decide upon EDI and cXML Formats to use for Integration and the types of Documents involved (PO 850, CO 860, POR 855, Invoice 810, FA 997).

4. Supplier submits the required technical configurations for either of below. i.e. cXML or EDI. (for both UAT and PROD)

a) cXML: cXML Header Credentials for Punch-out and Purchase Order. URL for Posting Punch-out, Purchase Order. Purchase Order Requisition and Invoice(URL provided by GEP))

b) EDI: ISA/GS sender/receiver qualifier and Identifier. If using VAN then provide name of VAN. If SFPT/FTP then server details.

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INTEGRATED SUPPLIER ONBOARDING

PROCESS

5. Once the above Technical configurations are received at GEP. GEP configures them on UAT as below:

cXML –

a)Punch-out: Configure the cXML Header Credentials and URL received for Punch-out. Test the connectivity. Works with supplier to resolve any issues related to connectivity. Test the Punch-out site and check-out operations and cart loading in SMART and share results with Supplier.

b)Purchase Order/Change Order: Configure the cXML Header Credentials and URL received for Purchase Order. Submits a test Purchase Order with valid Items. Test the response for Purchase Order submission. If success response is not received from URL then works with Supplier to resolve those issues till a Purchase Order is successfully submitted to supplier’s system.

c)Purchase Order Requisition/Invoice: Supplier reviews the Purchase Order cXML and works in submitting the (Purchase Order Requisition if required and then) Invoice. Supplier works with GEP till an Invoice is successfully submitted to GEP. GEP then reviews the Invoice and shares their feedback with supplier.

Step by step procedure to integrate suppliers

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INTEGRATED SUPPLIER ONBOARDING

PROCESS

EDI –

a)GEP configures the ISA/GS sender and receiver qualifier and Identifier in Interface. 850/860 (Purchase Order/Change Order): GEP Submits a test EDI 850 to supplier via VAN or SFTP and informs Supplier for the same.b)855/810 (Purchase Order Requisition/Invoice): Supplier reviews the EDI 850 and provides feedback to GEP in terms of data elements. Then works in submitting the (855 if required and then) 810. GEP then reviews the 855/810 and shares the feedback with supplier.

6. Once an End to End testing done at GEP, GEP informs Client about the same and Client may or may not perform the User Acceptance Testing.

7. After Sign-Off from Client, GEP enables the Supplier on PRODUCTION. Partner Set-up has to done prior to this step.On Prod, only Punch-out can be tested. GEP waits for First Live transaction from Client so as to monitor for any issues on PRODUCTION.

Step by step procedure to integrate suppliers

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DOCUMENT TO FILLED BY SUPPLIER

Please find the below Integrated template survey. We request you to update below tabs and send to GEP & Rite Aid (Abhishek.Pradhan@gep.com & P2P@riteaid.com )

Integration ScopePunchout and Purchase Order ConfigurationEDI Configuration

We’ve also included FAQ’s in the below spreadsheet.For further questions or concerns you can reach out to GEP or Rite Aid at the contacts listed below:

Holly R. ZimmermanHolly.R.Zimmerman@riteaid.com or P2P@riteaid.com or call on +1 717-731-6509

Abhishek PradhanAbhishek.Pradhan@gep.com or call on +1 732-382-6565 Ext: 5253

Elton GroveElton.grove@gep.com or call on +1 732-382-6565 Ext: 5284

Supplier Integration Survey

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GEP is a diverse, creative team of people passionate about procurement. We invest ourselves entirely in our client’s success,

creating strong collaborative relationships that deliver extraordinary value year after year. We deliver practical, effective procurement

services and technology that enable procurement leaders to maximize their impact on business operations, strategy and financial

performance. Named a Star Performer in Everest Group’s Peak Matrix of Procurement Services Providers, Winner in the HfS

Blueprint Report on Procurement Outsourcing Providers and to the Supply & Demand Chain Executive 100 for nearly a decade, GEP

is also ranked a leader on Gartner’s Magic Quadrant analysis of the world’s top sourcing and procurement software providers. Clark,

NJ-based GEP has ten offices and operations centers in North and South America, Europe and Asia. To learn more about GEP,

please visit www.gep.com.

100 Walnut Avenue, Clark, NJ 07066 | P 732.382.6565 | info@gep.com | www.gep.com

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