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ADA TrainingADA TrainingOnline Instructional MaterialsOnline Instructional Materials

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Workshop AgendaWorkshop Agenda

Microsoft WordMicrosoft Word PowerPointPowerPoint Video CaptionsVideo Captions BlackboardBlackboard

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Accessibility CheckAccessibility Check

Please enter the section of the blackboard Please enter the section of the blackboard course titled ADA and open the ADA word course titled ADA and open the ADA word and ADA ppt filesand ADA ppt files

In the word document please go to view In the word document please go to view and select document mapand select document map

In the ppt document please go to view and In the ppt document please go to view and select normal then in your upper left select normal then in your upper left corner select the outline tabcorner select the outline tab

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PowerPoint (text)PowerPoint (text)

Please select slide 1 and use the Please select slide 1 and use the function to create a new slide (Ctrl M)function to create a new slide (Ctrl M)

You will receive a prompt to select a layout You will receive a prompt to select a layout We will use a text layout option with bullet We will use a text layout option with bullet

pointspoints1.1. Please select a layout with bullet pointsPlease select a layout with bullet points2.2. Copy and paste the heading from the old slide Copy and paste the heading from the old slide

into the heading area of the new slideinto the heading area of the new slide3.3. Copy and paste the text from the old slide into Copy and paste the text from the old slide into

the text/bulleted area of the new slidethe text/bulleted area of the new slide4.4. Repeat as necessaryRepeat as necessary

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PowerPoint (visual)PowerPoint (visual) Please select slide 2 and use the function to create Please select slide 2 and use the function to create

a new slide (Ctrl M)a new slide (Ctrl M) You will receive a prompt to select a layout You will receive a prompt to select a layout We will use a text and content layout option (has bullet We will use a text and content layout option (has bullet

points)points)1.1.Please select a layout Please select a layout

2.2.Select the media area (insert photo)Select the media area (insert photo)

3.3.Right click on photo to enter formattingRight click on photo to enter formatting

4.4.Select Format PictureSelect Format Picture

5.5.Select the Web tabSelect the Web tab

6.6.Enter Alternative text describing significance of the photo Enter Alternative text describing significance of the photo selected (3-5 words)selected (3-5 words)

• If there is additional significance please include this information in If there is additional significance please include this information in the note section of the slidethe note section of the slide

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PowerPoint (media)PowerPoint (media) Please select slide 3 and use the function to Please select slide 3 and use the function to

create a new slide (Ctrl M)create a new slide (Ctrl M) You will receive a prompt to select a layout You will receive a prompt to select a layout We will use a text and content layout option (has We will use a text and content layout option (has

bullet points)bullet points)1.1.Please select a layout Please select a layout 2.2.Select the media area (insert video)Select the media area (insert video)3.3.Right click on video still to enter formattingRight click on video still to enter formatting4.4.Select Format PictureSelect Format Picture5.5.Select the Web tabSelect the Web tab6.6.Enter Alternative text describing the name and title of the Enter Alternative text describing the name and title of the

video (3-5 words)video (3-5 words)7.7.Provide a summary of the video in the notes section or on Provide a summary of the video in the notes section or on

the page in the text section available (what student need to the page in the text section available (what student need to learn from watching the video)learn from watching the video)

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Word (retrofit)Word (retrofit)

The objective with the document map in a The objective with the document map in a word document is to simulate the word document is to simulate the experience of flipping pages in a book.experience of flipping pages in a book. Think about the major areas and the Think about the major areas and the

necessary subtopics when applying styles to necessary subtopics when applying styles to existing documentsexisting documents

Be consistent in the labeling of topics and Be consistent in the labeling of topics and subtopicssubtopics

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Creating new documentsCreating new documents

Word document (style sheet or outline)Word document (style sheet or outline) PowerPoint (slide layout)PowerPoint (slide layout)

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BlackboardBlackboard

Open the control panel section of Open the control panel section of blackboard and navigate to course blackboard and navigate to course documentsdocuments

Add a new itemAdd a new item Copy and paste some of the text from the Copy and paste some of the text from the

PowerPoint documentPowerPoint document You will notice there is a style formatting You will notice there is a style formatting

section similar to that in word section similar to that in word Use this to edit the headings of the text you Use this to edit the headings of the text you

have copied from PowerPointhave copied from PowerPoint

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TipsTips

1.1. Avoid the use of text boxesAvoid the use of text boxes

2.2. Provide alt tags for images and mediaProvide alt tags for images and media

3.3. Provide summaries for audio and videoProvide summaries for audio and video

4.4. Use styles and formatting when creating Use styles and formatting when creating word documentsword documents

5.5. Reinforce learning objectives through Reinforce learning objectives through organization of contentorganization of content

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Video CaptioningVideo Captioning

The first step is to contact The first step is to contact Dr. Jenny Zorn, , Associate Provost for Academic Prog. Associate Provost for Academic Prog. Dr. Zorn will assess your needs and forward Dr. Zorn will assess your needs and forward

your request to the appropriate personnel.your request to the appropriate personnel. CopyrightCopyright Do-it-yourself ResourcesDo-it-yourself Resources

YouTubeYouTube MagPieMagPie Camtasia (30 day trial)Camtasia (30 day trial)

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Section 508Section 508

Section 508 is rooted in the federal Section 508 is rooted in the federal Rehabilitation act of 1973Rehabilitation act of 1973 Section 508 requires that when Federal Section 508 requires that when Federal

agencies develop, procure, maintain, or use agencies develop, procure, maintain, or use electronic and information technology, electronic and information technology, Federal employees with disabilities have Federal employees with disabilities have access to and use of information and data access to and use of information and data that is that is comparable to the access and usecomparable to the access and use by by Federal employees who are not individuals Federal employees who are not individuals with disabilities, with disabilities, unless an undue burdenunless an undue burden would be imposed on the agency. would be imposed on the agency.

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Functional performance criteriaFunctional performance criteria§ 1194.31 § 1194.31 (a) (a) At least one mode of operation and information retrieval At least one mode of operation and information retrieval

that does not require user visionthat does not require user vision shall be provided, or support shall be provided, or support for assistive technology used by people who are blind or for assistive technology used by people who are blind or visually impaired shall be provided. visually impaired shall be provided.

(b) At least one mode of operation and information retrieval (b) At least one mode of operation and information retrieval that that does not require visual acuity greater than 20/70does not require visual acuity greater than 20/70 shall be shall be provided in audio and enlarged print output working together provided in audio and enlarged print output working together or independently, or support for assistive technology used by or independently, or support for assistive technology used by people who are visually impaired shall be provided. people who are visually impaired shall be provided.

(c) At least one mode of operation and information (c) At least one mode of operation and information retrieval retrieval that does not require user hearingthat does not require user hearing shall be provided, or shall be provided, or support for assistive technology used by people who are deaf support for assistive technology used by people who are deaf or hard of hearing shall be provided. or hard of hearing shall be provided.

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Functional performance criteriaFunctional performance criteriaCont’dCont’d

(d) Where audio information is important for the use of a (d) Where audio information is important for the use of a product, at least one mode of operation and information product, at least one mode of operation and information retrieval shall be provided in an enhanced auditory retrieval shall be provided in an enhanced auditory fashion, or support for assistive hearing devicesfashion, or support for assistive hearing devices shall be shall be provided. provided.

(e) At least one mode of operation and information (e) At least one mode of operation and information retrieval that does not require user speechretrieval that does not require user speech shall be shall be provided, or support for assistive technology used by provided, or support for assistive technology used by people with disabilities shall be provided. people with disabilities shall be provided.

(f) At least one mode of operation and information (f) At least one mode of operation and information retrieval that does not require fine motor control or retrieval that does not require fine motor control or simultaneous actions and that is operable with limited simultaneous actions and that is operable with limited reach and strength shall be provided. reach and strength shall be provided.