1 banner finance 103 internet native banner training penney doughtie banner finance trainer revised...

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Banner Finance 103Banner Finance 103Internet Native Banner Internet Native Banner

TrainingTraining

Penney DoughtiePenney Doughtie

Banner Finance TrainerBanner Finance TrainerRevised 11/26/2014Revised 11/26/2014

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Banner Finance 103Banner Finance 103Internet Native BannerInternet Native Banner

Training includes: Training includes:

• Log into INB – Internet Native BannerLog into INB – Internet Native Banner• Perform Basic Banner NavigationPerform Basic Banner Navigation• Perform Searches in the FOAP tablesPerform Searches in the FOAP tables• View various inquiry screens including:View various inquiry screens including:

• Balances on Organizational Budget StatusBalances on Organizational Budget Status• Detailed Transaction Activity by FOAPDetailed Transaction Activity by FOAP• Detailed Encumbrance Activity by FOAPDetailed Encumbrance Activity by FOAP• Document Look-upDocument Look-up

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To view a screen, enter the six alpha To view a screen, enter the six alpha character screen name in the character screen name in the “Go To” field then press enter.“Go To” field then press enter.

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““My Banner” Folder is used to list Form Names for quick access.My Banner” Folder is used to list Form Names for quick access.Click On Click On ““My BannerMy Banner” ” Folder ~ Click “Organize My Banner” GUAPMNUFolder ~ Click “Organize My Banner” GUAPMNU

Select Desired Banner Forms to be listed in “My Banner” FolderSelect Desired Banner Forms to be listed in “My Banner” FolderPress “F10” to save changesPress “F10” to save changes

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Go to GUAUPRF, check “Display Form name” and Go to GUAUPRF, check “Display Form name” and check “Include Header Row in Data Extract”check “Include Header Row in Data Extract”

Press F10 to save changesPress F10 to save changes

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Basic Navigation Training Basic Navigation Training for INBfor INB

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Record Function Keys for Data Record Function Keys for Data EntryEntry

• F6F6 - Insert Record- Insert Record• F4F4 - Duplicate Record- Duplicate Record• Shift + F4 - Clear RecordShift + F4 - Clear Record• Shift + F6 - Delete RecordShift + F6 - Delete Record• Down Arrow - Next RecordDown Arrow - Next Record• Up Arrow - Previous RecordUp Arrow - Previous Record

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Block Function KeysBlock Function Keys

• Click the “Next Block” icon Click the “Next Block” icon • Click “Block” on the menu, then click “Next”Click “Block” on the menu, then click “Next”• Crtl + Page DownCrtl + Page Down - Next Block- Next Block• Crtl + Page UpCrtl + Page Up - Previous Block- Previous Block

Field Function KeysField Function Keys

• TabTab - Next Field- Next Field• Shift + Tab Shift + Tab - Previous Field- Previous Field

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Form Function KeysForm Function Keys

• Shift + F7Shift + F7 - Clear Form / Rollback- Clear Form / Rollback• Ctrl + QCtrl + Q - Exit form- Exit form• F10F10 - Save- Save

Query Function KeysQuery Function Keys

• F7F7 - Start Query- Start Query• F8F8 - Execute Query- Execute Query• F5F5 - Start a New Screen- Start a New Screen

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Other Helpful HintsOther Helpful Hints

• Double click drop down arrow to searchDouble click drop down arrow to search• List of Values (LOV) ButtonList of Values (LOV) Button

• Wildcard characters for querying: “%”Wildcard characters for querying: “%”

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Banner QuestionsBanner Questions

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Each chart element of the FOAPAL Each chart element of the FOAPAL has a table that lists information has a table that lists information

about the field.about the field.

• FTVFUNDFTVFUND FFundund• FTVORGNFTVORGN OOrganizationrganization• FTVACCTFTVACCT AAccountccount• FTVPROGFTVPROG PProgramrogram• FTVACTVFTVACTV AActivityctivity• FTVLOCNFTVLOCN LLocationocation

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Exercise 1. FUND Inquiry (Look-up)Exercise 1. FUND Inquiry (Look-up)Type FTVFUND in the Go To Box and Type FTVFUND in the Go To Box and

press Enterpress Enter

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FUND Inquiry Look-up (Cont.)FUND Inquiry Look-up (Cont.)

• Press F7 to start a new queryPress F7 to start a new query• In the Title field enter a word that would be In the Title field enter a word that would be

in the description using the % as the in the description using the % as the wildcard. The search is case sensitive.wildcard. The search is case sensitive.

(for example %Instruction%)(for example %Instruction%)• F8 to execute the queryF8 to execute the query

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In the Title field enter %InstructionIn the Title field enter %Instruction%, press F8%, press F8

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FUND numbers that contain FUND numbers that contain “Instruction” in the Title will populate “Instruction” in the Title will populate

automaticallyautomatically

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Exercise 2. ORGN Inquiry (Look-up)Exercise 2. ORGN Inquiry (Look-up)Type FTVORGN in the Go To Box and Type FTVORGN in the Go To Box and

press Enterpress Enter

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To Look-up an ORGN, use the To Look-up an ORGN, use the same function keys as explained same function keys as explained

for the FUND queryfor the FUND query

• Press F7 to start a new queryPress F7 to start a new query• In the Title field enter a word that would be In the Title field enter a word that would be

in the description using the % as the in the description using the % as the wildcard. The search is case sensitive.wildcard. The search is case sensitive.

(for example %History%)(for example %History%)• Press F8 to execute the queryPress F8 to execute the query

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In the Title field enter %History%, In the Title field enter %History%, press F8press F8

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ORGN numbers that contain “History” ORGN numbers that contain “History” in the Title will populate automaticallyin the Title will populate automatically

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FGIBAVLFGIBAVL

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Banner FGIBAVL displays the Banner FGIBAVL displays the Organizational Budget Organizational Budget

Balance by Pool Accounts. Balance by Pool Accounts. This screen query requires the This screen query requires the

Banner FUND, ORGN, and Banner FUND, ORGN, and ACCT.ACCT.

•To view revenues use 50000 as the ACCT.To view revenues use 50000 as the ACCT.•To view expenses use 60000 as the ACCT.To view expenses use 60000 as the ACCT.

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Enter the Fund, Organization, and Account Enter the Fund, Organization, and Account (always use 60000) then press the Control (always use 60000) then press the Control key and Page Down key simultaneouslykey and Page Down key simultaneously

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FGIBDSTFGIBDST

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Banner FGIBDST displays Banner FGIBDST displays the Organizational Budget the Organizational Budget Status. This screen query Status. This screen query requires the Banner FUND requires the Banner FUND

and ORGN.and ORGN.

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Enter the Organization and the Fund, then Enter the Organization and the Fund, then press the Control key and Page Down key press the Control key and Page Down key

simultaneouslysimultaneously

NOTE: Uncheck “Include Revenue Accounts” if revenue lines are not neededNOTE: Uncheck “Include Revenue Accounts” if revenue lines are not needed

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Select the desired row, click Select the desired row, click Options, select “Transaction Detail Options, select “Transaction Detail

Information (FGITRND)Information (FGITRND)

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The data will populate The data will populate automatically.automatically.

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To download Internet Native Banner To download Internet Native Banner data/report into Exceldata/report into Excel

• Click HelpClick Help• Click Extract Data No KeyClick Extract Data No Key• Click OpenClick Open• The data will display into an Excel worksheet reflecting current The data will display into an Excel worksheet reflecting current

posted dataposted data

PLEASE NOTE:PLEASE NOTE:Google pop-ups, Internet Explorer pop-ups and other pop-ups may Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help Desk @ 328-9866 and these pop-ups please contact the ITCS Help Desk @ 328-9866 and request assistance with the pop-up blockers settings on your PC. request assistance with the pop-up blockers settings on your PC.

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FGITRNDFGITRND

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Banner FGITRND displays Banner FGITRND displays the Detailed Transaction the Detailed Transaction

Activity. This screen query Activity. This screen query requires the Banner FUND requires the Banner FUND and ORGN (and ORGN (ACCT is optional).ACCT is optional).

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Enter the Fund and the Organization, then Enter the Fund and the Organization, then press the Control key and Page Down key press the Control key and Page Down key

simultaneously, then press F8simultaneously, then press F8

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Query within a QueryQuery within a QueryPress F7 (to start query) Press F7 (to start query)

Tab to the desired field, type in infoTab to the desired field, type in info(for example, go to Type cell,enter J63)(for example, go to Type cell,enter J63)

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Press F8 to Execute the QueryPress F8 to Execute the Query

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To download report into ExcelTo download report into Excel




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FGIGLACFGIGLAC

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Banner FGIGLAC. This Banner FGIGLAC. This query requires only the query requires only the

Banner FUND.Banner FUND.

Note:Note:

This query will retrieve only “GL” typeThis query will retrieve only “GL” typetransactions. Acct is optional.transactions. Acct is optional.

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Enter the FUND, then next block.Enter the FUND, then next block.

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• Click HelpClick Help• Click Extract Data No KeyClick Extract Data No Key• Click OpenClick Open• The data will display into an Excel The data will display into an Excel

worksheet reflecting current posted dataworksheet reflecting current posted data

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FGIENCDFGIENCD

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Banner FGIENCD displays Banner FGIENCD displays the Detailed Encumbrance the Detailed Encumbrance Activity. This screen query Activity. This screen query requires the encumbrance requires the encumbrance

number.number.(example Purchase Order #P1011734)(example Purchase Order #P1011734)

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Enter the Purchase Order, then Enter the Purchase Order, then press the Control key and Page press the Control key and Page

Down key simultaneouslyDown key simultaneously

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FGIOENCFGIOENC

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Banner FGIOENC displays Banner FGIOENC displays the Organizations the Organizations

Encumbrance List. This Encumbrance List. This screen query requires the screen query requires the Banner FUND and ORGN.Banner FUND and ORGN.

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Enter the Organization and the Fund, then Enter the Organization and the Fund, then press the Control key and Page Down key press the Control key and Page Down key

simultaneouslysimultaneously

To view the purchase order details, select the To view the purchase order details, select the desired purchase order, then click “Options”, desired purchase order, then click “Options”,

then click “Query Detail Encumbrance”.then click “Query Detail Encumbrance”.

This Banner form (FGIENCD) provides the This Banner form (FGIENCD) provides the detailed liquidation information by each item detailed liquidation information by each item number.number.

To view the next item, press the arrow down To view the next item, press the arrow down key.key.

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Closely review all open encumbrances to determine if a manual Closely review all open encumbrances to determine if a manual liquidation is needed in PORT.liquidation is needed in PORT.

Contact Materials Management to request “manual liquidation” in Contact Materials Management to request “manual liquidation” in PORT and Banner Finance.PORT and Banner Finance. Log onto OneStopLog onto OneStopSelect “PORT”Select “PORT”Select desired Purchase OrderSelect desired Purchase OrderClick “Available Action” (on the top right)Click “Available Action” (on the top right)Click “Add a Comment”Click “Add a Comment”Type an explanation in the comment box including the reason why Type an explanation in the comment box including the reason why manual liquidation is needed. manual liquidation is needed. You may also call Materials Management at 328-6434 or Systems You may also call Materials Management at 328-6434 or Systems Coordination at 328-2706. Coordination at 328-2706.

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FGIDOCRFGIDOCR

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Banner FGIDOCR performs a Banner FGIDOCR performs a search by Document numbersearch by Document number

This query will search by:This query will search by:

• Purchase OrdersPurchase Orders• InvoicesInvoices• Journal VouchersJournal Vouchers• AP ChecksAP Checks

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Enter the Document Number including the Enter the Document Number including the Alpha prefix, then press the Control key and Alpha prefix, then press the Control key and

Page Down key simultaneouslyPage Down key simultaneously

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This is an example of a This is an example of a Journal VoucherJournal Voucher

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To Request Security AccessTo Request Security Access

The following website provides detailed The following website provides detailed instructions on how to request Banner instructions on how to request Banner Finance Security Access.Finance Security Access.

http://www.ecu.edu/cs-admin/financial_serv/Securityindex.cfmhttp://www.ecu.edu/cs-admin/financial_serv/Securityindex.cfm

If you have questions regarding this If you have questions regarding this security form, please contact Penney security form, please contact Penney Doughtie Doughtie [email protected]

or 328-2706. or 328-2706.

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INB Banner Log inINB Banner Log in

• Go to ECU HomepageGo to ECU Homepage http://www.ecu.edu/

• Click “Banner” (under Quick Links)Click “Banner” (under Quick Links)• Click “Click “Internet Native Banner ProdInternet Native Banner Prod””• Click “Click “Production – Internet Native BannerProduction – Internet Native Banner””• Enter Banner userid and passwordEnter Banner userid and password• Enter desired screen name in the “Go To” fieldEnter desired screen name in the “Go To” field• Press EnterPress Enter

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Connecting to Banner from your Connecting to Banner from your Desktop the First Time Desktop the First Time

Every Banner user will need to install Sun Java Plug-In Every Banner user will need to install Sun Java Plug-In

Go to the following website Go to the following website http://www.java.com/en/index.jsp

When finished the installation, restart your computerWhen finished the installation, restart your computer

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Helpful InformationHelpful Information

Helpful Rule CodesHelpful Rule Codes(also called Transaction Type)(also called Transaction Type)

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Rule Code DescriptionADEI Additional charges on InvoiceBD01 Original BudgetB22 Temporary budget transferCORD Purchase Order ChangeD44 Disbursement adjustmentE090 Year End Encumbrance AccrualHGRB HR Benefit TransactionsHGRS HR Salary Payroll TransactionsINEI Invoice with encumbrance (purchase order)INNI Invoice without encumbrance (no purchase order)J51 Internal Sales (ECU departments billings within ECUJ63 ID Charge / Journal EntryPORD Purchase OrderR30 Cash ReceiptSI1 Medical Supplies StoreroomSI3 Office Supplies StoreroomSI5 Maintenance Supplies StoreroomXYZ Miscellaneous Cash Receipt

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BANNER OPERATING BUDGET ACCOUNTSAlso known as Budget Pool Accounts

72000 Supplies Budget72350 Library Books Budget72400 Equipment Budget73000 Contractual Services Budget73200 Travel Budget73400 Current Services Budget73600 Fixed Charges Budget73700 Other Expenses & Adjust Budget73800 Undistributed Budget 73950 Grants and Aides74060 Education Awards75000 Utilities Budget

BANNER SALARY BUDGET ACCOUNTS

60000 Miscellaneous Salary Budget60100 EPA Non Teaching Salary Budget60150 EPA Faculty Salary Budget60200 SPA Staff Salary Budget60250 SPA LEO Salary Budget61200 Benefits Budget

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Create a Banner Shortcut on your Create a Banner Shortcut on your PC DesktopPC Desktop

• Close all opened windows (Excel, Word, Outlook, etc.)Close all opened windows (Excel, Word, Outlook, etc.)• Go to ECU Homepage Go to ECU Homepage http://www.ecu.edu• Click ‘Banner under’ MyLinksClick ‘Banner under’ MyLinks• Scroll down and click ‘Internet Native Banner Prod’ in Scroll down and click ‘Internet Native Banner Prod’ in

purple fontpurple font• Click ‘Production – Internet Native Banner’Click ‘Production – Internet Native Banner’• Minimize the windowMinimize the window• A blank window should be displayed with the following A blank window should be displayed with the following

web address - web address - https://inb-banner.ecu.edu/forms/frmservlet?config=pban

• Click on the Internet Explorer icon beside the web Click on the Internet Explorer icon beside the web address and drag it to your desktopaddress and drag it to your desktop

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To Change the ICONTo Change the ICON

• Right Click on the new Internet Explorer Icon on your PC Right Click on the new Internet Explorer Icon on your PC desktopdesktop

• Click PropertiesClick Properties• Click Change IconClick Change Icon• Click BrowseClick Browse• Scroll right and select file “shell32.dll”Scroll right and select file “shell32.dll”• Click OpenClick Open• Select the desired IconSelect the desired Icon• Click OKClick OK• Click ApplyClick Apply• Click OKClick OK

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Thank you for your time!Thank you for your time!

I hope you enjoyed Banner Finance Training!I hope you enjoyed Banner Finance Training!

•Please contact any of thePlease contact any of the Systems Coordination staff located at Systems Coordination staff located at

http://www.ecu.edu/syscoord/

•Other Banner Training Courses located on the OneStopOther Banner Training Courses located on the OneStop under “University Training”under “University Training”

•Banner 101/102 – Self-Service BannerBanner 101/102 – Self-Service Banner•e~Print Report Traininge~Print Report Training•ODS – Operational Data StoreODS – Operational Data Store•Monthly Departmental Review of Financial Transactions Monthly Departmental Review of Financial Transactions GuidelinesGuidelines

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