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1 BIBLIOGRAPHIC DESCRIPTION BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar INIS Training Seminar 2-6 June 2003 2-6 June 2003 Vienna, Austria Vienna, Austria S S eyda eyda R R ieder ieder Renate Eder Renate Eder Bibliographic Control Unit, INIS International Atomic Energy Agency [email protected] [email protected]

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Page 1: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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BIBLIOGRAPHIC DESCRIPTIONBIBLIOGRAPHIC DESCRIPTION

INIS Training SeminarINIS Training Seminar2-6 June 20032-6 June 2003

Vienna, AustriaVienna, Austria

SSeyda eyda RRieder ieder Renate EderRenate Eder

Bibliographic Control Unit, INIS

International Atomic Energy Agency

[email protected] [email protected]

Page 2: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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TRN (Temporary Record Number) (Tag 001)

unique number assigned to the record by the National Input Center

after processing at INIS, TRN is changed to a permanent Reference Number (RN)

Page 3: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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… TRN

composed of 9 characters: First two characters: ISO code of your

country 2 following characters: calendar year during

which the record is generated next 5 characters: for consecutive

numbering assigned by the input center examples:

AR0300150 DE03FA345MK0310432 NL03C0080

Page 4: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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RN (Reference Number)

Unique number assigned to each TRN during the central process when the input has been included into the INIS Database

first two digits: volume (eg.: 33) 6 digits are assigned by the system

during database processing (eg.: 050125)

example: 3305012533050125

Page 5: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 008: Bibliographic Control Data

Contains 5 sub-sections: Subject Category Code(s) Number of Abstracts Type of Record Bibliographic Level(s) Literary Indicator(s)

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Tag 008: Bibliographic Control Data

the sub-sections are separated with one slash /

multi-entries of subject categories are separated with one ; example: 008^S23;S24/01/J/AS/KN

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Tag 008: Subject Category Code(s)

3-digit standardized codes, eg.: S33 S61

represent the subject contents of the publication described

assigned by subject specialist mandatory: at least one subject category

code most relevant code: ‘primary’ code

‘secondary‘ codes: optional

Page 8: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 008: Number of Abstracts

is used to indicate how many abstractsare included in the record

it must contain two digits example: 01 if there is only one abstract

if no abstract is included, enter 00 and the Literary Indicator E

Page 9: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 008: Type of Record

one-letter code indicates the type of publication only one type can be applied to each

publication Types of Record:

BB FF II JJ PP RR TT

Page 10: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Type of Record: B Book

a literary work, in print or non-print form published separately and exists

independently commercially available contains text and can also include

illustrations

examples: - bookexamples: - book -- chapter of a book -- conference proceedings (commercially available)

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Type of Record: F Audiovisual Material

non-print materials in audio and/or visual formats

examples: - filmexamples: - film - video - video -- slide -- sound recording

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Type of Record: I Miscellaneous

Publications which are not commercially available and are not scientific and technical reports

examples: - examples: - conference proceedings

- conference programs

- collections of abstracts - pamphlets, brochures

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Type of Record: J Journal article

definition: a publication in print and/or non-print

form issued in successive parts continues indefinitely has more than one issue a year has numerical or chronological

designation

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Type of Record: P Patent

PatentPatent: A specification concerning the designs or manufacture of something which is protected by letters Patent and secured for the exclusive profit of the designer or inventor for a limited number of years

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Type of Record: R Report

ReportReport: a document stating the results of scientific or technical activities of an individual or an organization

Generally cannot be obtained commercially

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Type of Record: T Computer Medium

information that is recorded on a:

diskette CD-ROM DVD magnetic tape

DAT tape etc.

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Type of Records: B, F, J, T

are considered

conventional literatureconventional literature

copies of these publications must notnot be supplied to INIS

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Type of Records: I, P, R

are considered NNon-on-CConventional Literature (NCL)onventional Literature (NCL) copies of the full text (in paper or electronic form) must be supplied to INIS with the bibliographic records

will be included in the INIS NCL Database on CD-ROM and be made available in electronic form through the INIS Clearinghouse or your national INIS Centre

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Type of Records: I, P, R

If copies of non-conventional literature

cannot be submitted to INIS:

assign the Literary indicator X in the last sub-section of Tag 008

at Tag 611611 (Availability Note) indicate from where a copy of the document can be obtained

Page 20: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Bibliographic Levels

contain one, two or three single letters that represent the bibliographic level assigned to the publication

A M S CA M S C at least one level must be

present

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Bibliographic Level: A (Analytic)

analytical level is used for publications which are part of a larger bibliographic entity

the analytic level can the analytic level can nevernever stand stand alone alone

example:example: - - chapter of a book chapter of a book -- journal article

-- article in a report - - article in conference

proceedings

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Bibliographic Level: M (Monographic)

Used for publications which are independently published self-contained units

They are complete at the time they are issued or are to be issued as part of a series

examples: examples: - - booksbooks - - reportsreports - - patents - - monographs

- - pre-conference paperspre-conference papers

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Bibliographic Level: S (Series)

It is used for publications (in printed or electronic form) that are considered as journals or periodical publications

examples: examples: - - journals (serials) - - annual reportsannual reports from

societies, companies, etc. - - yearly publicationsyearly publications

- - monographic series

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Bibliographic Level: C (Collection)

publications that are composed of a group of papers with an individual number examples: examples: - - all the papers are from one author in one or more volumes

- - collections of reports, patents, etc.

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Literary Indicators

used to emphasize certain literary characteristics of a publication

independent of the type of record assign as many codes as are

applicable to the publication there are 11 indicators

(= each indicator is a single letter)

Page 26: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Literary Indicators

E No Abstract PreparedK ConferenceN Numerical DataQ Legislative MaterialT TranslationU ThesisV Computer Program DescriptionW Standard or SpecificationX Non-conventional Literature not available

from INISY Progress ReportZ Bibliography

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Tag 100: Personal Author

the person, including the inventor of a patent, chiefly responsible for the creation of the intellectual content of a piece of literature

1) Surname is entered first 2) Full forenames or initials follow the surname3) Separated from each other by a comma and a space

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Examples

Awad, Fawzia IbrahimAwad, Fawzia Ibrahim or Awad, F.I.Awad, F.I.

Fukazawa, Takeyasu Fukazawa, Takeyasu or Fukazawa, T.Fukazawa, T.

Sejmenova-Gicevska, MarijaSejmenova-Gicevska, Marija or Sejmenova-Gicevska, M.Sejmenova-Gicevska, M.

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Affiliation

affiliation provides the name and location of the laboratory or other organization where the author was employed when carrying out the work

affiliation is enclosed in parentheses country name or code is MANDATORY follows the name of the author(s) separator for more than one author:

semicolon and a space

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examples

eg:eg:

Oviedo Rivero, Iraida; Gonzalez Sanchez, Katia (Centro de Informacion de la Energia Nuclear, Habana, Cuba)

Agyeman, E.A. (Ghana Atomic Energy Commission, Accra, Ghana)

Al-Shanaa, Raek (Atomic Energy Commission of Syria, Damascus, Syrian Arab Rep.)

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Multiple Authors & Affiliations

examples: examples:

Oviedo Rivero, Iraida;; Gonzalez Sanchez, K. (Centro de Informacion de la Energia Nuclear, Habana (CU)); Agyeman, E.A. (Ghana Atomic Energy Commission, Accra (GH); Al-Shanaa, Raek (Atomic Energy Commission of Syria, Damascus (SY))

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Multiple authors & e-mail samples in Tag 100

100^Ferreira, E. (Universidade Federal, Rio de Janeiro, RJ (Brazil). Inst. De Fisica). E-mail: [email protected]; Maor, U. (Tel-Aviv Univ., Ramat Aviv (Israel). School of Physics). E-mail: [email protected]

100^Burgos, M. (Uruguay Catholic University, Engeneering Faculty, Montevideo(Uruguay)). E mail:[email protected]; Berne, P. (Commissariat a l' Energie Atomique, Grenoble (FR)). Email: [email protected]

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Multiple authors & e-mail samples in Tag 100

100^Milosevic, M. (Vinca Institute of Nuclear Sciences, NET-150, 11001 Belgrade (Yugoslavia)). Email: [email protected]; Ljubenov, V.Lj. (Nuclear Engineering Laboratory, Vinca Institute of Nuclear Sciences P. O. Box 522, 11001 Belgrade (Yugoslavia)). Email: [email protected]

100^Patel, Jamshed R. email: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]

Page 34: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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E-mail address samples in Tag 109 & 110

110^Oesterreichische Elektrizitaetswirtschafts-Aktiengesellschaft (Austria). e-mail: [email protected]

109^Fakultaet fuer Physik, Muenchen Univ. (DE). http://www.ub.uni- muenchen.de/elektronischedissertationen/physik/strobelKlaus.pdf

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Tag 110: Corporate Entry&

Tag 109: Funding OrganizationsTag 109: Funding Organizations

The name and location of the corporate body (non-personalnon-personal, i.e. organization) responsible for the publication which:

performed, funded, monitored the work issued the publication reporting the work sponsored, organized, co-ordinated a

scientific meeting assignee(s) of a patent academic institutions granting a degree

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Tag 110: Corporate Entry

1) name of the organization as it appears on the publication, incl. all sub-elements

2) followed by the country name or code in parentesis

3) multiple organizations are separated by a semicolon and a space

Note: same rules used for the identification Note: same rules used for the identification and entry of Corporate Bodies apply to and entry of Corporate Bodies apply to Funding Organizations (Tag 109)Funding Organizations (Tag 109)

Page 37: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Examples

Swedish Nuclear Power Inspectorate, Stockholm (Sweden)

Ministry of Economy, Nuclear Energy Div., Vilnius (LI)Ministry of Economy, Nuclear Energy Div., Vilnius (LI)

Univ. of Rochester, NY (United States). Radiation Safety Unit

Ministry of Health, Radiation Protection Dept., Dubai Ministry of Health, Radiation Protection Dept., Dubai (United Arab Emirates)(United Arab Emirates)

Makerere Univ., Dept. of Physics, National Radiation Protection Service, Kampala (Uganda)

Page 38: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Multiple Corporate Entry Examples

110^Swedish Nuclear Power Inspectorate, Stockholm (Sweden); Ministry of Economy, Nuclear Energy Div., Vilnius (LI); Univ. of Rochester, NY (United States). Radiation Safety Unit; Ministry of Health, Radiation Protection Dept., Dubai (United Arab Emirates); Makerere Univ., Department of Physics, National Radiation Protection Service, Kampala (Uganda); Vietnam Atomic Energy Commission, Scientific and Technical Information Office, Hanoi (VN)

Page 39: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 200: Primary Title

Distinguishing or identifying name of

a publication in English (or translated into English)

The words in the title must be entered as they appear on the publication.

No changes or substitutions (except for correcting misspelt words)

Page 40: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 200

Several titles may appear on the title page of a publication (report, book)

specific title destinctive title other titles non-distinctive title or sub-title

enter first: distinctive title a period and a space then enter: non-distinctive or sub-title

Page 41: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 200: examples

Nuclear power reactors in the world. Final report

Main pumps loss incident in the nuclear

power plant Atucha I. Modelling withRELAP5/MOD3.2

Page 42: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Conference Tags (210, 211, 213, 215)

Tag 210: Conference Title (English) Tag 211: Conference Place Tag 213: Conference Date Tag 215: Original Conference Title (non-

English) When to enter?When to enter? If publication being described:

contains proceedings, abstracts, programme, etc. of a conference or

is an individual article that has been presented at a conference

Page 43: 1 BIBLIOGRAPHIC DESCRIPTION INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International

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Tag 210: Conference Title (English)

English-language version of the official name of the conference

When no English title is available, a translationtranslation has to be provided

eg:

Regional Congress on Radiological and Nuclear Safety

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Tag 211: Conference Place

Mandatory entryMandatory entryname oror code of country where

conference was held Optional entryOptional entry

place (city and/or state)

name or code of country: always enclosed in parentesis

eg. Beijing (China)Beijing (China) or Beijing (CN)Beijing (CN) Cairo (Egypt)Cairo (Egypt) or Cairo (EG)Cairo (EG)

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Tag 213: Conference Date

Exact conference dates are entered

start and end of the conference day(s) month(s) year(s)

only first 3 letters of the month (English (English version)version)

yearyear must be entered as 4 digitseg. Jan 2003 Aut 2003 (= autumn, Jan 2003 Aut 2003 (= autumn,

fall)fall)

Oct 2003Oct 2003 Sum 2003 (= summer)Sum 2003 (= summer)

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...Tag 213: Conference Date

separator for dates in the same month: hyphen, no spaces, eg. 5-8 Feb 2003

separator for dates in different months:hyphen and spaces, eg. 28 Sep - 4 Oct

2003

separator for multiple dates: semicolon and a space

eg. 5-8 Feb 2003;; 16-20 May 2003

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Tag 215: Original Conference Title (Non-English)

Enter the ‘non-English’ (original) language version of the name of the conference:

eg.

1. Congreso regional sobre seguridad radiologica y nuclear

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Entry of titles for more than one Conference

Possible versions: same time & same place different times but same place same time but different places different times & different

places

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… possible versions

eg.

210^ICNC '91: International Conference on Nuclear Criticality safety; International conference on radiation and society

211^Rome (Italy); Paris (France)

213^2-5 Feb 2003; 29 May - 2 Jun 2003

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Tag 229: Full Journal Title

Standardized version of the Journal Title used for Type of Record J, in S Level only mandatory for journal records IAEA-INIS-11: Authority List for Journal Titles:

check standardized version of your country’s journals

S Level of J Type of Records must contain: Full Journal Title (Tag 229) plus

ISSN (Tag 320) or CODEN (Tag 321)

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New Journal Titles

When submitting input from a new journal =not listed in IAEA-INIS-11 (Authority for Journal IAEA-INIS-11 (Authority for Journal Titles), Titles), you must provide INIS with:

a photocopy of the cover page of the journal any other pages with publishing information

showing title, if available, ISSN or CODEN

for verification purposes

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New Journal Titles

If new journal has no ISSN or CODEN: INIS will contact the ISSN International

(France) or Chemical Abstracts Service (USA) obtain the missing code on behalf of your

centre = free of charge as soon as the code is assigned, the records

enter INIS Database new journal will appear in next Cumulative

Supplement to IAEA-INIS-11IAEA-INIS-11 Journal the INIS Secretariat

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Tag 320: ISBN (International Stardard Book

Number)

Standardized identification code for books (identifies the title, edition and publisher of a book)

also assigned to publications available on CD-ROM

composed of 13 characteres, incl. spaces or hyphens

last digit is a control digit, can be an X (representing the number10)

eg: ISBN 3-540-63612-9

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Tag 320: ISSN (International Standard Serial

Number)

Standardized unique code for identification of journal title (serials)

assigned by the ISSN International Centre (in France) or by national or regional ISSN centres

composed of : the word ISSN and one space four digits one hyphen four digits

eg. ISSN 1133-0376

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Tag 320: IPC(International Patent Classification

Code)

Standardized classification codes assigned to patent literature only

Entry rules: Int.Cl. and one space code as it appears in INID 51 on

document multiple codes separated by semicolon

and one space

eg. Int.Cl. G21d 3/02; G21d 3/05

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Tag 321: CODEN

Standardized unique code for identification of journal title (periodical publications)

6 characters (alphanumeric)

assigned by the Chemical Abstracts Service (USA)

eg: PJNEF6

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Tag 300: Report/Patent Number

Alphanumeric identification number that is assigned to a report by the organization that:

publishes edits makes it available

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Tag 300: Report Number

Report Number is composed of 2 parts:

Report PrefixReport Prefix (alphabetic part) Report Suffix Report Suffix (numeric part)

2 parts are separated by 2 hyphens (--)

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Tag 300: Report Number

eg:

ARNL--25/98

CEA-Conf--13579

IAEA-TECDOC--888 JAERI-Tech--98-124

KFKI--8432

SKI-R--99-27

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2 Specific Cases withType of Record ‘R’ and Tag 300

Non-Conventional Literature (NCL) normally carries a Report Number and a copy of the full text is sent to INIS for inclusion in INIS NCL collection on CD-ROM

What to do if: 1) the publication has no Report Number,

but you wish to send the full text to INIS

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1) publication has nono Report Number,

but you will send full text to INIS

assign your own ‘Report Prefix’:

INIS followed by the code of your country next available number from your

collectioneg: INIS-UG--001INIS-UG--001

INIS-EG--156INIS-EG--156

INIS-MK--030INIS-MK--030

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What to do if:What to do if:2)2) You cannotcannot send fulltext to INIS

assign Literary Indicator X at Tag 008 (to indicate that you do not send a copy to INIS)

enter information about the availability of publication from another sourceanother source at Tag 611

eg:

Tag 611 Available from National Council for Science and Technology, P.O.Box 30623, Nairobi, Kenya

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Tag 300: Patent Number

Is composed of: country code words ‘Patent Document’ number assigned to the patent

eg:

FR Patent Document 3498765/A/

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Tag 310: Secondary Number(s)

some organizations assign two or more identification numbers to reports.

most important number = Primary Primary NumberNumber: entered at Tag 300300

any other identification number = Secondary Number: entered at Tag 310

separator for multi numbers: semicolon and a space eg:

AECL--9234; DOE-ER--98-76; KFK--8432

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Tag 401: Place of Publication

Is used to enter: name of city (if known) standardized name or code of country in

parentheses see list of country names & codes in

IAEA-INIS-1(Rev.8)

eg: Cairo (EG) or Cairo (Egypt) Tashkent (UZ) or Tashkent (Uzbekistan)

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Tag 402: Name of Publisher

Enter the name of the publisher

eg:

World ScientificElsevierSpringer Verlag

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Tag 403: Date of Publication

name of month or season in English first 3 letters only

year of publication (always in 4 digits)eg: Jan 2003

Spr 2003

journal dates are entered in parentheses dates in different months are separated

with a hyphen and a space: (Jan - Mar 2003)

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Tag 500: Physical Description

Describes the physical dimensions of print or non-print literature

Printed literaturePrinted literature: When the publication is described

as a whole, the complete page number is entered: eg.: 100 p.100 p.

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Tag 500: Physical Description

• When a specific article from a publication is described, the page range is entered for journal article or parts of a larger document (book, report, etc.)

eg: p. 25-38p. 25-38

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… Tag 500

Entry of data for journal articles in Levels A & S:

pagination of the journal article: at A level volume & issue information of the Journal: at S

level(Note: total pagination of the journal is nonot entered)

eg. A Level, Tag 500^p.15-22 ...

S Level, Tag 500^v. 97(12)

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… Tag 500

Non-Print literatureNon-Print literature: CD-ROM, PDF, html, microform, tape, etc. publications on CD-ROM (eg. Conference

proceedings) enter number of CD-ROMs, eg. 1 CD-ROM size of file, if known, eg. 85 KB

magnetic tape: eg. 9 track, 1600 BPI diskettes: eg. 3.5 double-sided, high

density diskette microfiche: eg. 8 mf

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Tag 600: Publication Language

standardized code(s) or name(s) for the language(s) in which the publication is written

enclosed in parentheseseg: (EN)(EN)

or (English)(English) max. 8 languages allowed separator: comma and a space eg: (EN(EN, , JP,JP, SP)SP)

or (English, Japanese, Spanish)(English, Japanese, Spanish)

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Tag 611: Availability

provide information about the availability of the publication

include sufficient information for the publication to be obtained world-wide

no entry needed if availability is obvious from other information in the record eg. books, journals, some conference

proceedings(ISBN, ISSN sufficient to identify via bookstores)

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Tag 611 must be completed for:

Non-Conventional Literature (NCL)

when the full text of the publication cannot be sent to INIS for inclusion in NCL Database on CD-ROM1) assign Literary Indicator X (= not

available from INIS) at Tag 0082) enter mailing address, e-mail address or

URL from which the full text can be obtained

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Tag 611 Mandatory - samples:

Examples:Available from Bibliotheque Scientifique, DIST, CEA/Saclay, 91191 Gif-sur-Yvette (France)

Available from Academy of Scientific Research and Technology, Cairo (Egypt)

Available from http://www.ictp.trieste.it; e-mail of author: [email protected]

Available from PURL: https://www.osti.gov/servlets/purl/806832-7ubzY7/native/

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… Tag 611 may be optionally completed ...

to provide additional availability information when the publication can also be obtained from

another source

Examples:Also available at the SKI homepage in PDF-format

(http://www.ski.se)Also available from Nuclear Power Safety Inspectorate,

Sermuksniu 3, 2600 Vilnius, Lithuania; contact e-mail: [email protected]

Also available Available from OSTI as DE97053866; NTIS; US. Govt. Printing Office Dept.

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… Tag 611 may be completed optionally ...

When reporting a technical report which has been published as a journal article, eg.

Also published in: EUROJOIN-2 conference proceedings, edited by Italian Institute of Welding, Genova (IT), 1994, p. 259-270

additional information on availability, price, etc..

Also available from British Library Document Supply Centre, Boston Spa, Wetherby, West Yorks. LS23 7BQ, United Kingdom.

Price 7.00 UK pounds

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Tag 611 – new identifiers

URL (Uniform Resource Locator): address of a resource available on the Internet Points directly to the location of the resource eg. http://www.iaea.org/programmes/inis/index.html ftp://ftp.iaea.org/pub/mtcd/publi/SS115E/

PURL (Persistent Uniform Resource Locator) = URL Points to an intermediate resolution service that

associates the PURL with the actual URL and returns it to the client

Additional info: http://purl.oclc.org/OCLC/PURL/SUMMARY

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Tag 611 – new identifiers

DOI (Digital Object Identifier): a persistent identifier for any object of intellectual property on a digital network Additional info: http://www.doi.org

eg. 10.1000/123456 10.1000/ISBN1-900512-44-0 10.1038/nature723

PII (Publisher Item Identifier): unique and concise identification of individual published documentsappears in publications of: American Chemical Society,

American Inst. Of Physics, American Physical Soc., Elsevier Science, IEEE

eg. journal article: S0040403999013135 book article: B0080418678012854

Additional info: http://www.aip.org/epub/piipr.html

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Tag 611 – new identifiers

SICI (Serial Item and Contribution Identifier Standard): unique identification of an issue of a serial title or a contribution (eg. article) within a serial, regardless of the distribution medium (eg. paper, electronic, microform, etc.)

eg. item: Library Journal Vol. 120 no.5 March 15, 2002 SICI: 0363-0277(20020315)120:5<>1.0.TX;2-V

Additional info: http://sunsite.berkeley.edu/SICI/version2.html

All identifiers may be entered at: Tag 100, 109, 110, 610, 611 already exist in INIS Database, eg. PURLs in US records, DOIs in German records, PIIs in Elsevier

journals

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Tag 800: Descriptors

Exact requirements discussed in Subject Analysis part of the training. Only a few points:

Descriptors provide general and specific subject access to records in the INIS Database

every record must be assigned at least one valid descriptor

Descriptors are separated by a semicolon ; and a space

eg. Tag 800^Tag 800^occupational safetyoccupational safety;; iaea iaea; ; mexicomexico;; radiation dosesradiation doses;; medicine medicine;; radiation protection radiation protection

Pls. note that same entry rules apply for Tag 810 (Proposed Descriptors)

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Tag 860: Abstract

a summary of the information contained in the publication

maximum length: 6000 characters mandatory: if document longer than

6000 characters in addition to the English language

abstract, 1 or more non-English abstracts may be provided

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Tag 860: Special Cases No Abstract PreparedNo Abstract Prepared

1) Record withoutwithout Abstract if publication is less than 6000 characters

and if no abstract is available or your Centre cannot prepare an abstract

assign Literary Indicator E at Tag 008 (indicating that no abstract is submitted)

enter Number of Abstracts: 00 at Tag 008 do not enter Tag 009^X/EN do not enter Tag 860

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Tag 860: Sample Record for No Abstract PreparedNo Abstract Prepared

001^XA99123245 008^S23/00/J/AS/E 009^A 100^ ... name of author(s) 200^ ... title of the article ... etc.

009^S 229^ ... Full Journal Title ... etc.

009^9 800^ ... descriptors end of record

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Tag 860: Special Cases Abstact = full text of Abstact = full text of

articlearticle

2) Full text of article entered as Abstract

when the publication (in English) itself is an abstract

is not longer than 6000 char. (900-1200 words) (attn: COPYRIGHT)

start Tag 860 with the words: Full text: followed by the text of the abstract

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INIS Character Set

Clearly defined set of rules for coding special characters and scientific symbols

necessary for computer processing

characters #, " and _ are treated as special characters during computer processing

must only be used as encoding characters

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INIS Character Set

Logical characters comprise the Greek alphabet, eg:

scientific and technical symbols, eg.:

superscripts and subscripts

ax 235U

H2O C2H5OH

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INIS Character Set

Superscripts are encoded using the character ” (double score)

Subscripts are encoded using the character _ (underline)

The encoding character only applies to the immediately following character

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INIS Character Set

Examples:

ax = a”x 235U = 2”2”3”5U

H2O = H_2O

C2H5OH = C_2H_5OH

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Always refer to INIS Reference Series Manuals for further details, eg. IAEA-INIS-1: Guide to Bibliographic Description (Dec. 1999) IAEA-INIS-2: Samples for Bibliographic Description (Jan. 2000) IAEA-INIS-11: Authority for Journal Titles (Mar. 2003)

and other publications in the series. Available in electronic form at the INIS Members Area:

http://www.iaea.org/programmes/inis/marea/restricted/referenceserie.htm

Publications to consult

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GOOD LUCK!

In case of doubts or problems, contact us:

Seyda [email protected]@iaea.org

Renate [email protected]@iaea.org