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AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR OF SCHOOLS RUTHERFORD COUNTY SCHOOL SYSTEM 2240 Southpark Drive Murfreesboro, TN 37128 May 24, 2018 5:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. APPROVAL OF AGENDA Recommend Approval --- motion to approve the agenda as presented. 5. APPROVAL OF CONSENT AGENDA (TAB 1) A. Minutes: May 3, 2018 May 7, 2018 May 14, 2018 May 15, 2018 May 22, 2018 B. Community Use of Facilities C. Routine Bids: Bid # 3315 – Additional Parking Lot at Central Magnet Bid # 3325 – Used Textbooks Bid # 3326 – Foundation Underpinning (Thurman Francis) Bid # 3327 – Treated Lumber Bid # 3328 – Band Instruments and Equipment Bid # 3329 – Calculators Bid # 3330 – Security Camera DVR

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Page 1: 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE MOMENT OF … · Pritchett 2,000.00 Oakland High School Funds - Baseball Assistant Baseball Coach Nichol Vaden ... Craig Reavis NTE 3,000.00

AGENDA WITH RECOMMENDATIONS FROM

THE DIRECTOR OF SCHOOLS

RUTHERFORD COUNTY SCHOOL SYSTEM 2240 Southpark Drive

Murfreesboro, TN 37128

May 24, 2018 5:00 P.M.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF SILENCE

4. APPROVAL OF AGENDA

Recommend Approval --- motion to approve the agenda as presented.

5. APPROVAL OF CONSENT AGENDA (TAB 1) A. Minutes: May 3, 2018

May 7, 2018 May 14, 2018 May 15, 2018 May 22, 2018

B. Community Use of Facilities

C. Routine Bids:

Bid # 3315 – Additional Parking Lot at Central Magnet Bid # 3325 – Used Textbooks Bid # 3326 – Foundation Underpinning (Thurman Francis) Bid # 3327 – Treated Lumber Bid # 3328 – Band Instruments and Equipment Bid # 3329 – Calculators Bid # 3330 – Security Camera DVR

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Agenda, May 24, 2018 2

D. Purchase Request:

The Transportation Department would like to purchase from TN Statewide Contract # 209 - 56446 a 2018 Ford Explorer 4X4 AWD (K8B) from Ford of Murfreesboro at a cost of $27,833.00 to be funded from the Transportation Department.

E. Memorandum of Understanding (MOU) Between WorkForce Essentials Inc.

and Rutherford County Schools

F. Additional Rutherford County Schools Summer Conference Contract

G. ESEA/IDEA Consolidated Funding Application H. Request Sarah Winters, Supervisor of Health Services, to be added to the cell

Phone reimbursement list beginning in July 2018.

I. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Bradley Frasier

2,000.00 Blackman High

School Funds - Baseball

Assistant Baseball Coach

Antonio Sheffield

2,000.00 Blackman High

School Funds - Baseball

JV Baseball Coach

Bryan Linnell

2,000.00 Oakland High

School Funds - Baseball

Assistant Baseball Coach

Andrew McGowan

2,000.00 Oakland High

School Funds - Baseball

Assistant Baseball Coach

Chad Pritchett

2,000.00 Oakland High

School Funds - Baseball

Assistant Baseball Coach

Nichol Vaden

1,350.00 Oakland High

School Funds - Baseball Ticket Taker

Kevin Wright

1,400.00 Oakland High

School Funds - Baseball

Announcing games, Bus

Driver for tournament and

JV game

Chris Biggs

3,000.00 Riverdale

School Funds - Baseball

Assistant Baseball Coach

Kerrick Cron

500.00 Riverdale

School Funds - Baseball

Coaching + Camp

Shiloh Edging

2,000.00 Riverdale

School Funds - Baseball

Assistant Baseball Coach

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Agenda, May 24, 2018 3

Barry Messer

6,000.00 Riverdale

School Funds - Baseball Camp + Mowing

Craig Reavis NTE 3,000.00 Siegel High

School Funds - Baseball Camp Director

Adam Burton

800.00 Siegel Middle

School Funds - Baseball Baseball Camp

Craig Dziduch

800.00 Siegel Middle

School Funds - Baseball Baseball Camp

Samuel Thomas

800.00 Siegel Middle

School Funds - Baseball Baseball Camp

Lindy King NTE 500.00

Stewarts Creek High

School Funds - Girls Basketball

Coaching Summer Camp

for Kids

Chris Robinson NTE 500.00

Stewarts Creek High

School Funds - Girls Basketball

Coaching Summer Camp

for Kids

Dylan Jenkins

1,800.00 Central Magnet

School Funds - Baseball

6th Grade Head Coach + Assistant

Varsity CoachConnor Shea

2,500.00 Central Magnet

School Funds - Tennis Tennis Coach

Dechea Dobson

500.00 Eagleville

School Funds - Band

Band / Work with Color

GuardWilliam Firth

930.00

Rockvale Middle

School Funds - Baseball

Assistant Baseball Coach

Jennifer Martinez

2,000.00 Smyrna High

School Funds - Softball

Assistant Softball Coach

Kyle Mooney

2,000.00 Smyrna High

School Funds - Baseball

Assistant Baseball Coach

Kyle Tilghman

2,000.00 Smyrna High

School Funds - Baseball

Assistant Baseball Coach

Brandon Taylor

500.00

Whitworth Buchanan

School Funds - Baseball

Assistant Baseball Coach

* approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval ***** less than $500 but part of event total

****** pending approval by Transportation Department J. Non-Faculty Volunteer Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs.

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Agenda, May 24, 2018 4

The following non-faculty volunteer coaches are for the 2018-2019 school year:

Name School Sport Anderson, Terry Smyrna Middle Football Bain, Thomas Eagleville Softball Bain, Tiffini Eagleville Softball-Btball/Girls

Banniza, Brandon Smyrna High Swimming Bogle, Tommy Rock Springs Middle Baseball Bouttavong, Tyler Christiana Middle Band Brown, Mark Eagleville Softball Burns, Jamie Eagleville Softball Cole, Timothy Eagleville Basketball/Boys

Cundari, Michaela Christiana Middle Band Cundari, Michaela Rock Springs Middle Band

Deaton, David Eagleville MS Masketball Dobson, Dechea Eagleville Band Dudek, Keith Rock Springs Middle Band

Fernandez, Jennifer Stewarts Creek Middle Softball Fields, Victoria Rock Springs Middle Choir

Fletcher, Rueben Smyrna Middle Football Frazier, Kathryn Christiana Middle Band Frazier, Kathryn Rock Springs Middle Band Gaspardo, Megan Siegel High Cross Country

Goeken, Joseph Eagleville Swimming Haley, Isaac Eagleville Football

Henderson, Scott Smyrna High Wrestling Hughes, Richard Blackman Middle Volleyball Ingram, Wendall Smyrna Middle Basketball/Boys

Larson, David Rock Springs Middle Band Lawson, Tonya Rock Springs Middle Band

Leathers, Bobby Eagleville Basketball/Girls Maier, Mark Rockvale Middle Archery Marlin, Kelly Smyrna High Bowling

Mayberry, Darrell Stewarts Creek High Basketball/Boys McLemore, Jay Eagleville Wrestling

Meadows, Deon Smyrna High Football Moss, Erika Siegel High Volleyball

Myers, Sydney Central Magnet Cheerleading Perry, Shantel Oakland High Swimming Pierce, Chris Blackman Middle Football

Richardson, Charles Smyrna High Basketball/Boys Ricks, Robert Eagleville Archery Robins, Alex Eagleville Football Rowland, Edward Eagleville Trap Sims, Rod Rocky Fork Middle Basketball/Boys

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Agenda, May 24, 2018 5

Smith, Sydney Central Magnet Volleyball Smithson, Jesse Stewarts Creek High Football

Steward, Scott Siegel High Band Tribble, Susan Eagleville Volleyball Vivrette, Jay Eagleville Trap Wade, Jaffarioius Stewart Creek High Basketball/Girls Zhislin, Igor Central Magnet Chess

Zimmerer, Jennifer Rock Springs Middle Band

Recommend Approval --- motion to approve the consent agenda items as presented.

6. VISITORS

7. INTRODUCTIONS

A. Jason Everitt – Transportation Director

B. Trey Lee – Interim Assistant Superintendent of Engineering and Construction

C. John Marshall – Principal, Oakland High School

D. Amy Connifey-Marlin – Principal, Blackman Middle School

E. Sherri Southerland – Principal, Smyrna High School

F. Eric Smith – Interim Director of School Nutrition.

8. RECOGNITION

Riverdale High School Archery: Hannah Murray – First in State for bullseye Ashley Paseka – Third in State Austin Schlangen - Medaled in several competitions

9. FACILITIES (TAB 2)

A. Rocky Fork Elementary School Bid

Bids were received on Rocky Fork Elementary School at 2:00 P.M., May 15 at the Rutherford County Schools’ Board Room. We had five bidders with prices ranging from $26,897,000.00 up to $32,599,000.00. The tab sheet is attached for the Board’s review. RG Anderson was the lowest and best apparent bidder coming in at $26,897,000.

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Agenda, May 24, 2018 6

Alternate #1, a health clinic, is not being taken since it has been determined not to be needed at that location. Recommend Approval—motion to approve RG Anderson as lowest and best bidder and award the construction contract to them for a cost of $26,897,000.00.

B. Signs for Student Safety

At a safety summit held by the Rutherford County School Board, Commissioner Pettus Read made a presentation on a sign designed by Shane Read, his son, which would deter potential criminals or violence perpetrators at Rutherford Schools County-wide. Commissioner Read is present tonight to make a presentation on these signs and inquire about maintenance installing them at all our schools in order to deter crime and violence. He feels strongly about the potential of these preventive signs and has committed to buying 50 of them and donating them to the Board. Engineering and Construction has reviewed the sign and thinks these would be a valuable asset in protecting our students and are prepared to buy more as needed. Recommend Approval---motion to approve installation of preventive signs as presented by Commissioner Read and designed by Shane Read at all Rutherford County School for safety of our students. Maintenance will install and purchase sign as needed combining them with Commissioner Read’s donation.

C. Rutherford County Employee Medical Clinic

10. FINANCIAL MATTERS (TAB 3)

A. Capital Projects for the 2018/19 School Year

$4,322,774 in projected 2019 revenues will be used for the capital projects listed in the attachment. ($92,000 will be used for trustee’s commission.) We propose to use $1,000,000 of the fund balance committed for capital projects for safety enhancements at our schools. The final list of safety enhancements will be determined after we have gone through the grant approval process with the state for the approximately $1,000,000 in non-recurring funds and $200,000 in recurring funds.

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Agenda, May 24, 2018 7

Recommended motion -- to approve the 2018/19 Capital Projects List for Fund 177 as presented.

B. Capital Projects, Fund 177, 2018/19 Budget

The Capital Projects Budget, Fund 177, totals $5,414,774 with $1,000,000 of these proposed expenditures coming out of account 34685, fund balance committed for capital projects. This $1,000,000 will be used for safety enhancements at our schools. All of the current revenues will be used for our routine capital projects. Recommended motion -- to approve the 2018/19 Capital Projects Budget, Fund 177 for $5,414,774 as presented.

C. Centralized Cafeteria, Fund 143, 2018/19 Budget

Centralized Cafeteria, Fund 143, 2018/19 Budget has $18,585,000 in revenues, $19,981,155 in expenditures, and uses $1,396,155 of fund balance to fund the cafeterias. This fund has a requirement that fund balance equal three months of anticipated operating costs. We anticipate meeting that requirement. Recommended motion – to approve the 2018/19 Centralized Cafeteria Budget, Fund 143, with $18,585,000 in revenues, $19,981,155 in expenditures, and uses $1,396,155 of fund balance to fund the cafeterias as presented.

D. Siegel High Softball Building

Siegel High School softball is planning an indoor softball training facility. We wish to build this facility to give our softball team the same type training facility as the baseball team. The plans for the proposed indoor softball training facility have already been approved by the Rutherford County Board of Education. The total cost of the facility is estimated at $180,000. Siegel High School is not requesting any funds from Rutherford County Schools. The softball support organization for the purpose of building the indoor facility will most likely have to get a loan to cover the costs that isn’t donated. We are, therefore, asking the Board of Education to allow Siegel High School to create a narrow and focused school support organization for the purposes of the indoor softball training facility only. The outside

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Agenda, May 24, 2018 8

account will be managed by parents and community supporters and will be supervised by the principal of the high school and the Rutherford County Schools Director of Finance.

11. REVISED POLICIES (TAB 4) Policy 6.405 Medicines Purpose of Revision: The State Board made changes to its policy on medication to address students with adrenal insufficiency. The policy changes included align Policy 6.405 to the new language. Policy 1.407 School District Records Purpose of Revision: Pursuant to T.C.A. § 10-7-503, records requests may be submitted in person or by telephone, fax, mail, or e-mail. This statute also requires that Board policies include the contact information of the Public Records Request Coordinator. Policy 1.407 is updated to comply with this statute. Policy 2.8001 Travel Reimbursement Purpose of Revision: This policy has been updated to reflect the current language of the State of Tennessee Comprehensive Travel Regulations. Policy 5.108 Supervision Purpose of Revision: Policy additions include guidance to employees who either issue an order of protection or have an order of protection issued against them to inform their supervisors immediately of the order of protection. Policy 5.701 Substitute Teachers Purpose of Revision: Policy 5.701 has been updated to clarify the entity designated to maintain a list of substitute teachers. Policy 6.2011 Voluntary Pre-K Attendance Purpose of Revision: This is a new policy recommended by TSBA to comply with State Board Pre-K Attendance Policy guidance. This policy is necessary in order for districts to comply with the terms of the state grant. Policy 6.304 Student Discrimination, Harassment, Bullying, Cyber-bullying, and Intimidation Purpose of Revision: T.C.A. § 49-6-4503 requires LEAs to have policies that define “harassment, intimation, bullying or cyber-bullying.” The current version of 6.304 does not define harassment. It has been updated to include the definition that was provided in TSBA’s model policy and in T.C.A. § 49-6-4503.

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Agenda, May 24, 2018 9

Policy 6.319 Alternative School Programs Purpose of Revision: The State Board made changes to its policy on alternative school programs to remove outdated language and clarify minimum requirements. The policy changes included align Policy 6.319 to the new language.

Recommend Approval --- motion to approve Policies 6.405, 1.407, 2.80001, 5.801, 5.701, 6.2011, 6.304, 6.319 as recommended by the Policy Committee on first reading.

12. INSURANCE UPDATE

13. DIRECTOR’S UPDATE

14. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE

15. FEDERAL RELATIONS NETWORK (FRN) UPDATE

16. GENERAL DISCUSSION BY BOARD MEMBERS

17. ADJOURNMENT

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RUTHERFORD COUNTY SCHOOL SYSTEM

Board of Education Meeting 2240 Southpark Drive

Murfreesboro, TN 37128

Minutes of May 3, 2018

Board Members Present E. J. Jordan, Chairman Jim Estes, Vice Chairman Wayne R. Blair Terry Hodge Aaron B. Holladay Lisa Moore Coy Young Marvin D. Odom, Director of Schools

1. CALL TO ORDER

The Board Chairman called the meeting to order at 5:00 P.M. Tyra Pilgrim led the Pledge of Allegiance.

2. MOMENT OF SILENCE 3. APPROVAL OF AGENDA

Motion made by Mr. Hodge, seconded by Mr. Blair, to approve the agenda as presented. Vote: All Yes

4. APPROVAL OF CONSENT AGENDA

A. Minutes: April 19, 2018

May 1, 2018

B. Community Use of Facilities

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Minutes of, May 3, 2018 Board Meeting 2

C. Routine Bids:

Bid #3321 – Cabling for Rockdale High Bid #3323 – AC Unit Replacement for Gymnasium (Holloway High) Bid #3324 – New York City Choir Trip (Riverdale High)

D. Purchase Request:

Smyrna Middle School would like to purchase a John Deere Z960M Commercial Strake Zero Turn Mower from the TN State Ground Maintenance Equipment Contract #45197 (PG 9Y) from Deere & Company at a cost of $9,814.64 to be funded through Maintenance Department.

E. Transportation – Bus #225 Voluntary Termination

F. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Robert Bell

500.00 Blackman High

School Funds - General Athletics

Assistant Boys Basketball

Coach

Timothy Purvis

500.00 Blackman High

School Funds - General Athletics

Assistant Boys Basketball

Coach

Jazmin Jordan *

150.00

Blackman Middle/Thurman

FrancisSchool Funds -

Band Ensemble Clinician

Tyson Hoppe

750.00 Cedar Grove PTO

After school hours Cedar Grove band

Hugo Sanchez

1,200.00 Cedar Grove PTO

After school hours Cedar Grove choir

Sam Sheppard ****

200.00 Oakland High

School Funds - Various

Bus Driver - amount

approved is now $1,000

Marilyn Tenpenny

1,000.00 Oakland Middle

School Funds - Boys Soccer

Assistant Boys Soccer Coach

Mark Kirksey NTE 1350.00 Central Magnet

School Funds - General Athletics Athletic Director

Trent Anderson

2,000.00 Smyrna Middle

General Purpose School Funds

Field Maintenance

Reid Woods

1,500.00

Stewarts Creek High

School Funds - Tennis

Assistant Tennis Coach

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Minutes of, May 3, 2018 Board Meeting 3

Danyel Royal

500.00

Stewarts Creek Middle

School Funds - Swimming

Assistant Swimming

Coach

Stuart Leach NTE 5,000.00 All Schools

School Funds - Track

Track meet timing & scoring

Igor Zhislin NTE 10,000.00 Central Magnet

School Funds - Chess Club Chess Instructor

Jay McLemore NTE 750.00 Eagleville

School Funds - Wrestling

Assistant Wrestling Coach

Chelsey Kirby

1,500.00 Oakland High

School Funds - Softball + Softball

Boosters Assistant

Softball Coach

Kelsey Woodruff NTE 2,500.00 Riverdale High Softball Boosters

Softball Hitting Clinic

* approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval ***** less than $500 but part of event total

****** pending approval by Transportation Department G. Non-Faculty Volunteer Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs. The following non-faculty volunteer coaches are for the 2018-2019 school year:

Name School Sport Andrews, Jean Rock Springs Middle Soccer/Girls Betts, Catherine Blackman High Band Black, Pat Christiana Elementary Archery Black, Pat Christiana Middle Archery Bonds, Rodney Christiana Middle Basketball/Girls Burkett, Talen Blackman High Band

Chandler, Robert Blackman High Band Clardy, Timmie Oakland Middle Football Corder, McKinley Whitworth-Buchanan MD Football

Davila, Julie Blackman High Band Ezell, Edward Christiana Middle Golf

George, Michael Blackman High Band Helton, Sara Rock Springs Middle Cheerleading

Lawson, Gregory Blackman High Band

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Minutes of, May 3, 2018 Board Meeting 4

Lawson, Tonya Blackman High Band Lawwell, Ben Siegel High Bowling Linnell, Keely Christiana Middle Cheerleading

Lowry, Chris Blackman High Band Luellen, Rebekah Rock Springs Middle Swimming Morrison, Jason Rockvale Middle Soccer/Girls Montgomery, Charles Rockvale MS Swimming

Murphy, Rebecca Blackman High Band Palazzi, Darla Blackman High Band

Phillips, Kevin Christiana Middle Football Rogers, Kelsey Blackman High Band

Sharpe, Wilson Blackman High Band Simmons, James Blackman High Band Smith, Phillip Blackman High Band Veale, Grace Blackman High Band

York, Makala Riverdale High Volleyball

Motion made by Mrs. Moore, seconded by Mr. Holladay, to approve the consent agenda items as presented. Vote: All Yes

5. VISITORS – No visitors.

6. GREETINGS FROM DR. PHILIP OLDHAM, PRESIDENT OF TENNESSEE TECH Dr. Philip Oldham, President of Tennessee Tech, spoke to the Board regarding the opportunities offered at Tennessee Tech. He expressed his appreciation to the school system for their hospitality.

7. RECOGNITION

Col. Harry Houchens presented Don Odom, Director of Schools, an Award for Public Service from the Department of the Army. Tyra Pilgrim introduced the following Career and Technical students by schools and identified the awards they won:

Luke Love, State President for FFA (Future Farmers of America)

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Minutes of, May 3, 2018 Board Meeting 5

2017 - 2018 CTSO (Career and Technical Student Organization) State Winners Riverdale High School Archery: Hannah Murray – First in State for bullseye Ashley Paseka – Third in State Rutherford County Schools TSSAA State Wrestling Champions:

Cameron Henderson – Smyrna High School Christian Salter – Siegel High School Landon Fowler – Blackman High School 

8. FACILITIES

Gary Clardy, Assistant Superintendent of Engineering and Construction, gave a brief overview of the construction projects.

9. RENAMING GYMNASIUM

Motion by Mr. Blair, seconded by Mr. Young, to approve the request to name the gymnasium at Wilson Elementary School, Jon Dinkins Gymnasium. Vote: All Yes

10. TNREADY SCORES COUNTING ON STUDENT’S FINAL GRADE Due to student score validity questions related to online TNReady assessments for 2018, the Tennessee legislature has passed the following amended language: “SECTION 2. Tennessee Code Annotated, Section 49-1-617, is amended by adding the following language as a new subsection: ( ) Notwithstanding subsection (a), each local board of education may choose the percentage within the range of zero percent (0%) to fifteen percent (15%) that scores from the TNReady assessments administered in the 2017-2018 school year shall count on a student's final grade for the spring semester.” Motion made by Mr. Hodge, seconded by Mrs. Moore, to set to zero percent (0%) TNReady student accountability score results administered in the 2017-2018 school year on a student's final grade for the spring semester, unless prohibited by the state. Vote: All Yes

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Minutes of, May 3, 2018 Board Meeting 6

11. INSURANCE UPDATE

Dr. Anthony gave a report on insurance. She stated that Vanderbilt at Walgreens Clinic will no longer be available at no cost to medical plan participants. All Cigna in-network convenience care clinics will be offered with a $0 patient responsibility. CVS Minute Clinics and Kroger’s Little Clinics are currently in-network. She also stated that biometric Screenings and Health Risk Assessments are due by September 30, 2018.

12. DIRECTOR’S UPDATE – No report. 13. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE

Mrs. Moore reported on a bill to require school districts to have a social worker in every school, which had been considered by the state legislature. Ms. Moore reported she contacted Representative Bryan Terry, who says the bill was amended for the BEP committee to study the issue and report back.

14. FEDERAL RELATIONS NETWORK (FRN) UPDATE

Mr. Holladay reported that Congress oversees the District of Columbia’s public school system. As such, Congress has significantly increased funding for charter schools in D.C.’s public schools, which illustrates a problem with charter schools diverting funds from traditional public schools.

15. GENERAL DISCUSSION BY BOARD MEMBERS – No items. There being no further business, the meeting adjourned at approximately 6:10 P.M. ________________________________ _________ E. J. Jordan, Chairman Date ________________________________ _________ Marvin D. Odom, Director of Schools Date

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RUTHERFORD COUNTY SCHOOL SYSTEM 

Board of Education Meeting 

2240 Southpark Drive Murfreesboro, TN  37128 

 Minutes of Special Called School Security Meeting 

May 7, 2018  

Board Members Present            Others Present E. J. Jordan, Chairman            Commissioners Jim Estes, Vice Chairman            Community Representatives Wayne R. Blair              Government Officials Terry Hodge Aaron B. Holladay Lisa Moore Coy Young Marvin D. Odom, Director of Schools   The Board Chairman, Jeff Jordan, called the meeting to order at 5:30 P.M. at Blackman High School.  Director Don Odom led the Pledge of Allegiance.    The Chairman welcomed everyone to the meeting and stated that this is a public meeting on school security and invited the audience to share their concerns and suggestions.  He emphasized the Board was meeting to hear you the audience.  Josh Kubly, Safety Coordinator for the system, gave a brief history of where we are on security and shared what we are doing.  The following people expressed their comments:  Doug Shafer, County Commissioner, stated his wife is a teacher.   He is concerned about the high number of exterior doors and wants a camera covering each doors.  If doors are opened unauthorized, the employees or students should be punished severely.  Mr. Shafer does not think metal detectors would be feasible and does not think law enforcement or media should give out the name of school shooting perpetrators.  Pettus Reed, County Commissioner, stated he is a grandfather.  He is proud of the safety being taken at schools.  However, he did get a call from his son who has two daughters at Rockvale Elementary School, who informed him that he had an idea.  Post a sign outside that says the schools are protected by a trained, armed police officer, etc.  Commissioner Reed will pay for the first 50 signs out of his own pocket.  The signs cost about $52 each.  The signs will be on the next school board agenda for approval. 

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Amy  Cobb,  parent,  has  two  children,  one  in  high  school  and  one middle  school.    She  has advocated for more use of k‐9 units to search schools.  When a child is expelled for a gun, are they allowed to return to school?  Is there anything parents can do to assist.  Nick Barnes wants to know what training SRO’s receive on a regular basis.  Is there one full‐time officer at every school?  Mark Swigard (city school parent whose child will soon be in county system) wants to thank the School Board and the SRO’s for what they do on an on‐going basis.  He wants us to begin training students and teachers on basic medical procedures.  He also wants more mental health programs in place to address problems before they begin.  Carol Simpson has a grandson at Rock Springs Middle.  She wants more done for School Bus Safety and wants bus monitors on the school buses.  Rhonda Allen, Commissioner and Health and Education Committee Chairperson, asked if we can look at ways to use the Raptor system for after‐school activities.  She asked what would be the  costs  to  add  items  to  classrooms  to  help  secure  the  rooms  during  an  active  shooter situation.  She also asked if we need more SRO’s and counselors?  Joe Gurley, Commissioner, believes the schools are doing well screening visitors.  The primary goal is to educate our kids and Rutherford County is doing well, but he doesn’t want to see our schools turned into fortresses.  Schools should be a community focal point.  He also expressed that we need to look at root causes of why children are having so many more problems these days.  Kerry Malone, teacher, thanked the Board and director.  He thinks the problem we are having is that we are “ignoring the cry”.  Kids these days need more involvement from adults.  Many kids do not have active parents anymore.  Elizabeth  Long:    As  parents,  we  are  the  first  defense.    We  have  ask  our  children  pointed questions and get students to tell us what is happening in their lives and get them help if there are warning signs.    At 6:50 P.M. the public comments of the meeting ended.  The Chairman announced that the school board, county commissioners, Jeff Reed government officials, and sheriff’s staff stay for an Executive meeting.   He announced that there will be no decisions made in the Executive meeting.  The Chairman called for a ten‐minute break before the start of the Executive meeting at 7:05 P.M.    

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There being no further business, the meeting adjourned      _______________________________    __________ E.J. Jordan, Chairman                Date    _______________________________    __________ Marvin D. Odom, Director of Schools          Date  

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RUTHERFORD COUNTY BOARD OF EDUCATION 2240 Southpark Drive

Murfreesboro, TN 37128

Special Called Budget Meeting May 14, 2018

Board Members Present Jeff Jordan, Chairman Jim Estes, Vice Chairman Lisa Moore Aaron Holladay Wayne Blair Terry Hodge Coy Young Marvin D. Odom, Director of Schools The Board Chairman, Mr. Jordan, called the meeting to order at 5:00 p.m. All stood and

recited the pledge, which was led by Coy Young.

1. Mr. Odom began the meeting with 2018-19 budget considerations. There is a proposed

budget of approximately $387 million. Mr. Odom stated that these figures are a result

of his attendance at the most recent County Commission Budget Committee meeting.

Certified rate after new appraisal. Currently there is a deficit of $15,2683 between

revenue and expenditures. Mr. Odom emphasized that we share with the city and

Rutherford County Schools gets 84.96 percent of the penny. Mr. Odom stated that the

“mandated budget is our issue.” This includes increase in medical insurance and state

retirement. Mr. Odom further stated that there was a change in the TACIR FOX index.

As a reminder, Mr. Odom shared that RCS was below the state average per pupil

expenditure, but stated that this was not sustainable, given the population growth that

Rutherford County is experiencing. Mr. Odom stated that the estimated ending fund

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balance for 2017-18 is approximately $27,653,000. This is the uncommitted ending

fund balance. This does not include the $5 million set aside for Rockvale High School

or the technology upgrades. Seven and a half percent (7.5%) of the total budget, reflects

how conservative the Board has been this past year. If the Board were to set aside an

extra 1%, it would generate roughly $3,879,000. If the Board sets aside 4%,

approximately $14,077,233 would be generated.

a. Coy Young asked whether this 1% set aside amount was included in the $5

million for Rockvale High School? Mr. Odom responded that this is not

included due to an amendment to be discussed later at this meeting.

b. Wayne Blair asked if this $5 million amount and the technology upgrades were

included in the ending fund balance? Mr. Odom responded that neither were

included in the budget.

c. Wayne Blair then asked if Board committed to the 4%, would that be $12.1

million to go against the $15.2 million deficit; thus leaving the Board with

approximately a $3 million deficit? Jeff Sandvig responded in the affirmative

and made the comment that if we kept 4% in ending fund balance, these funds

could help the ending fund balance in the 2018-19 budget.

d. Mr. Odom stated that the BEP change in the formula means 126 staff

positions. Mr. Odom reiterated that personnel accounts for 80% of the budget.

e. Lisa Moore asked about the decrease in the TACIR FOX index? Mr. Odom

responded that it would be roughly $1.3 million less because of the increase in

pupils. He stated that it was 50% TACIR and 50% Fox. Jeff Sandvig stated that

the weighted amount projected for 2018-19 was 4.647%.

f. Wayne Blair asked about the ending fund balance for last year? Jeff Sandvig

stated that he would have to research that amount. Mr. Sandvig further stated

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that the TACIR FOX index went up about 20 basis points. This had a $1.3

million impact.

g. Mr. Odom addressed the potential adjustments within the budget. Mr. Odom

reminded the Board that this year’s budget supplants eight Title I positions,

reflecting a change from last year. There is also an addition of 5 RTI coaches in

the high schools and 13 ESL positions added in order to maintain the ratio

required by law. Mr. Odom reiterated that these changes were necessary and

there was no budget padding this year. Mr. Odom then went over his

adjustments to the personnel and the effect on the budget.

h. Mr. Odom also addressed raises. He adjusted the raises the nurses would

receive to 15-16. Mr. Odom would adjust raises to one and one-half percent

(1.5%) and a $500 raise at year 25.

i. Mr. Sandvig clarified that this change would affect those employees with

25 plus years of experience.

ii. Aaron Holladay asked if the salary adjustments just affected teachers?

Jeff Sandvig clarified that it effects all staff.

i. Mr. Sandivg then stated that there was no estimate for May BEP, but stated

there may be a slight increase.

i. Mr. Blair asked what is meant by “slight”? Mr. Sandvig responded that

he was unsure, but that BEP funding is larger. He further stated that

there may be a discrepancy with alternative schools. Mr. Odom also

responded that alternative schools can cause a discrepancy because the

students are enrolled at the alternative school and their school of zone.

j. Mr. Blair asked if the Board has solid figures from Rutherford County?

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k. Mrs. Moore asked about the two different columns? Mr. Odom stated the

running total was in the right column and the reduction was in the left column.

Mrs. Moore responded and asked if all the supplements were being taken out.

Mr. Odom responded in the affirmative.

l. Mr. Blair asked hypothetically if we did not deduct from the list presented,

would the result be approximately two cents in tax revenue? Mr. Sandvig

replied that he believed it would be approximately three cents.

m. Mrs. Moore asked about the reduction in staffing? She stated that she believed

that the Board had asked that the psychologist and behavior specialist stay in

the budget. Mr. Odom responded that they did not cut any staffing, as

requested.

n. There was a general discussion about the growth of the county and its impact

on this year’s budget.

o. Coy Young asked what the raise was last year? Mr. Sandvig stated that it was a

two percent raise. Mr. Sandvig stated that he approved of the fact that 1.5%

utilizes a number of certified increases.

p. Mrs. Moore questioned whether the $1.2 million was reflective of the raise? Mr.

Sandvig responded that this also included the step for teachers with 25+ years

of experience.

q. Mr. Blair asked whether this amount would catch us up with competitive

districts. Mr. Odom stated he believed it would close the gap.

r. This was followed by general discussion of steps taken in previous years.

s. Mr. Holladay asked about the pay increase compared to the health insurance

increase/expense to the employee and whether this pay increase would cover

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this increase? Mr. Sandvig stated that it would depend on the plan and went

through each plan offered by the district.

i. Mr. Holladay reiterated that his question was related to whether the 1½

pay increase is enough to cover the medical insurance increase? Mr.

Sandvig stated that it would depend on the plan the employee chose. Mr.

Odom reiterated the same.

ii. There was general discussion about the difference in insurance plans for

employees and the amount of pay increase.

t. There was general discussion by Board members about the budget and

approval before the County Commission.

u. Mr. Sandvig asked that the Board be aware of long term viability of the ending

fund balance, cautioning that if we use too much of the ending fund balance to

plan this year’s budget, we may not be able to use this fund when the District

is in need.

v. There was general discussion by Board members about unfunded mandates.

w. Mr. Young made the statement that the County needed to focus on

competitiveness of insurance, as that number continues to increase. Mr.

Sandvig stated that each year the District must demonstrate comparability

with the State teacher’s plan. Mr. Sandvig stated the differences between the

State plan and our plan, focusing on prescription coverage of insurance.

i. There was a general discussion by Board members about separating from

County plan regarding insurance matters.

x. This was followed by general discussion by Board members about growth and

the ending fund balance. Mr. Sandvig voiced concern about sustainability of

using and relying on the ending fund balance.

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2. Mr. Holladay motioned to approve budget as presented.

a. Mr. Odom stated that there were items that were listed on the agenda that

would need separate approval, like supplements for swimming coaches.

b. There was discussion on Mr. Holladay’s motion. Mr. Holladay withdrew his

motion.

3. Mr. Holladay made a motion to endorse 3(a) as presented. Mr. Blair seconded.

a. There was general discussion on Mr. Holladay’s motion.

i. Mr. Holladay withdrew motion.

b. Mr. Estes stated that the Board should vote on each supplement.

4. Mr. Estes made a motion that the Board vote on each supplement individually.

Mr. Young seconded.

a. Mr. Holladay stated that the Board should ask for everything

b. Mrs. Moore stated that the supplements are small enough that the Board

should submit the budget as is, in its entirety.

VOTE: 4 yay; 3 nay

5. Mr. Holladay made a motion to endorse 3(a) as presented. Mr. Blair seconded.

VOTE: 7 yay

6. Mr. Odom explained budget amendment for $2,000 for field maintenance at Smyrna

Middle School. There was general discussion related to middle school use of football

fields.

a. Mr. Holladay made a motion to endorse 3(b) as presented. Jim Estes

seconded.

VOTE: 7 yay

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7. Mr. Odom presented Item 3(c) related to coaching supplements. Mr. Jordan stated

the Board should vote on the supplements separately.

a. Mr. Jordan stated that the coaching supplements listed in 3(c)(a) were a

product of the Athletic Committee.

i. Mrs. Moore stated that some of these increases reflected additions and

raises to supplements that are already being received. Mrs. Moore

identified this as being a potential budget cut.

ii. Mrs. Moore made a motion that coaches currently receiving a

supplement under 3(c)(a) would not receive an increase to their

supplements in the budget.

1. Mr. Odom questioned whether this also includes additional

coaching staff. Mrs. Moore stated that the amount was muddled

and there was general discussion about the amount.

2. Mr. Holladay had a point of order and stated there had been no

second.

3. Motion failed for lack of a second.

iii. Mr. Holladay made a point of order. He stated that there had been no

motion on 3(c)(a)

iv. Mr. Holladay made a motion to endorse 3(c)(a) as presented. Motion

failed for lack of a second.

v. Mr. Jordan returned to discussion about discretionary fund. Mr. Jordan

stated that the Board could pass discretionary fund and allow principals

to sue discretion. Mr. Jordan stated that he was in favor of using a firm

number figure for archery if a discretionary fund was used.

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1. Mr. Hodge stated that he is in favor of high school archery, but

questioned the use of percentages in discretionary funding.

Mr. Holladay left the meeting at 6:48 p.m.

vi. Mr. Estes made a motion to take the discretionary fund of 10% out

of the budget. Mr. Blair seconded.

1. There was a brief ten-minute recess.

2. VOTE: 4 yay; 2 nay

vii. Mr. Blair made a motion to approve 3(c)(a) without the 10%

discretionary fund. Motion failed for lack of second.

1. There was general discussion about parliamentary procedure.

viii. Mr. Young made a motion to remove 3(c)(a) as amended. Mr. Hodge

seconded.

1. Mrs. Moore made a point of order that discussion should not be

entertained because a motion had been seconded.

2. VOTE: 4 yay; 2 nay

b. Mr. Blair made a motion to approve 3(c)(b). Motion failed for lack of

second.

1. Mr. Young expressed concern over approving supplements when

the Board was lowering raises for all general employees. This was

followed by a general discussion of the role of high school athletic

directors.

2. Mr. Young made a motion to take 3(c)(b) out of budget. Mrs.

Moore seconded.

a. VOTE: 4 yay; 2 nay

c. Mr. Jordan moved to 3(d), Archery Coaching supplements.

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i. There was general discussion about 3(d)(a) and which elementary schools

had an archery program.

1. Mr. Hodge asked whether each of the schools had a discretionary

fund. Mr. Sandvig answered in the affirmative, clarifying that it

was at the middle school level.

2. Mr. Hodge made a motion to remove 3(d)(a) from the budget.

Mr. Estes seconded.

a. Mr. Hodge stated that he was concerned that this would

open the door for more requests related to elementary sports

funding.

b. Mrs. Moore stated that removing for the sake of the budget is

acceptable, but the justification related to more requests was

not acceptable.

c. VOTE: 5 yay; 1 nay

ii. Mr. Odom moved to 3(d)(b), middle school archery supplement. Mr.

Odom stated that this may need to be modified given the change in

discretionary funding.

1. Mr. Estes made a motion that middle school archery be

earmarked with 4% out of each applicable discretionary fund.

Mr. Blair seconded. This motion includes 3(d)(d).

a. VOTE: 6 yay

iii. Mr. Odom moved to 3(d)(c), high school archery supplement.

1. Mr. Hodge motioned to approve 3(d)(c) as is. Mrs. Moore

seconded.

a. VOTE: 5 yay; 1 nay

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8. Mr. Odom transitioned to speaking about the approval of the 2018/19 General

Purpose School Budget.

a. Mr. Young motioned to approve the 2018/19 General Purpose School Budget

as amended. Mr. Estes seconded.

i. VOTE: 6 yay

9. Mr. Odom transitioned to 2017/18 Budget Amendments and Budget Transfers.

a. Mr. Hodge made a motion to amend $321,379 in already budgeted

medical and life insurance expenditures to the line items where funding is

needed due to staff changes and changes made during open enrollment as

presented. Mrs. Moore seconded.

i. VOTE: 6 yay

b. Mr. Young made a motion to amend $630,390 in already budgeted

certified staff and the related $97,490 in payroll benefits for a total of

$727,880 to the line items where funding is needed due to staff changes

since the 2017/18 budget was approved as presented. Mr. Estes seconded.

i. VOTE: 6 yay

c. Mr. Hodge made a motion to amend $295,219 classified and certified

budgeted pay and benefits with $280,555 in salaries and wages and the

related $14,664 in benefits as presented. Mr. Blair seconded.

i. VOTE: 6 yay

d. Mr. Blair made a motion to amend $307,000 in already budgeted certified

and non-certified substitute teacher pay to the major function and line

items as presented. Mr. Estes seconded.

i. VOTE: 6 yay

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e. Mr. Young made a motion to amend $413,000 in already budgeted

technology expenditures as presented. Mr. Blair seconded.

i. VOTE: 6 yay

f. Mrs. Moore motioned to amend $2,067,416 in already budgeted, non-labor

items to other non-labor expenditures within the same major function as

presented. Mr. Hodge seconded.

i. VOTE: 6 yay

g. Mr. Estes motioned to amend additional net revenues of $4,155,074,

decrease unassigned fund balance by $78,526 for prior year donations,

increase 71200-312, Special Ed Contracts with Other Agencies, by

$93,451, increase expenditures related to the current year and prior year

grants and donations by $140,149, and other revenue and expenditures

changes as presented. Mr. Young seconded.

i. VOTE: 6 yay

h. Mr. Blair motioned to increase unassigned fund balance by $1,500,000 for

the Net Growth in Local Property Taxes, to increase account 34655,

Committed for Education by $2,500,000 to be used for opening costs for

Rockvale High in 2019/20, increase account 34655, Committed for

Education by $336,048 for the Blackman High Wrestling Building, and to

decrease account 76100-399, Capital Outlay contract services by this

$336,048 as presented. Mrs. Moore seconded.

i. VOTE: 6 yay

There being no further business, the meeting adjourned at approximately 7:52 p.m.

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E.J. Jordan, Chairman Date Marvin D. Odom, Director of Schools Date

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RUTHERFORD COUNTY BOARD OF EDUCATION 2240 Southpark Drive

Murfreesboro, TN 37128

Special Called Policy Committee Meeting May 15, 2018

Board Members Present Committee Members Present E.J. Jordan, Chairman Kenneth Curlee Jim Estes, Vice Chairman Kay Martin Lisa Moore Bill Tollett Aaron Holladay Claudia Belden Wayne Blair Regina Harvey Terry Hodge Joan Scales Simmons Coy Young Marvin D. Odom, Director of Schools Others Present Lauren Bush Sarah Winters Jeff Reed Bill Spurlock Pierrecia Lyons The Board Chairman, Mr. Jordan, called the meeting to order at 5:00 p.m. All stood and

recited the pledge, which was led by Bill Tollett. Motion was made by Wayne Blair with a

second by Joan Simmons to approve the agenda; motion passed. Floor was given to Mrs.

Bush, who explained that sections 3 & 4 remain open for review, contact Legal with

updates, suggestions, and questions prior to the next scheduled Policy Committee

meeting.

The Policy Committee discussed adopting revisions to Policy 6.405 Medicines. The State Board made changes to the policy addressing students with adrenal insufficiency. Brief discussion held, new language required by TSBA. Lauren Bush invited Sarah

Winters to explain the addition to Policy 6.405. The policy became effective in July

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2017; currently have 5 students with adrenal insufficiency. Medicine must be

administered by a Nurse Practitioner or Doctor. Mr. Odom commended Mrs. Winters

for negotiating a contract for free epipens for RCS. 2 epipens have been provided for

each school free of charge, which are replaced every year; epipens are available for

any student/nonstudent, adult/child, and visitor/non-visitor who is experiencing an

anaphylactic episode.

Policy 6.405 revised to include new language.

Motion made by Lisa Moore seconded by Claudia Belden, to approve Policy 6.405.

VOTE: All Yes

The Policy Committee discussed revisions to Policy 1.407 School District Records. Policy 1.407 has been updated pursuant to T.C.A. § 10-7-503 to allow records requests to be submitted in person or by telephone, fax, mail, or email; and requires that Board policies include the contact information of the Public Records Request Coordinator. Discussion held, policy provides that Identification is required before release of

records, and must designate a “named” Public Records Coordinator. All public

records requests are processed through Legal with Lauren Bush being the designated

Public Records Coordinator.

Revisions to include Electronic Mail as an appropriate method for fulfilling the

request of public records.

Motion made by Coy Young seconded by Regina Harvey to approve Policy 1.407.

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VOTE: All Yes

The Policy Committee discussed revising Policy 2.8001 Travel Reimbursement. This

policy has been updated to reflect the current language of the State of Tennessee

Comprehensive Travel Regulations.

Revision deletes current language.

Motion was made by Lisa Moore, second by Wayne Blair to approve Policy 2.8001. VOTE: All Yes The Policy Committee discussed revising Policy 5.108 Supervision. Policy additions

include guidance to employees who either issue an order of protection or have an

order of protection issued against them to inform their supervisors immediately of the

order of protection.

Policy 5.108 now requires reporting within 72 hours to immediate supervisor if under

a restraining order or protective order. Mr. Odom said there was a recent case in

another school district in which a husband who had a restraining order against him

entered the school and caused a disturbance.

Motion was made by Aaron Holladay, second by Regina Harvey to approve Policy 5.108. VOTE: All Yes

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The Policy Committee discussed revising Policy 5.701 Substitute Teachers. Policy

5.701 has been updated to clarify the entity designated to maintain a list of

substitute teachers. RCS list of substitute teachers is provided by our contracted

provider.

Motion was made by Lisa Moore, second by Kenneth Curlee to approve Policy 5.701. VOTE: All Yes

The Policy Committee discussed revising Policy 6.200 Attendance. TSBA updated the

truancy portion of this policy to comply with changes in the statute, Public Chapter

379, regarding progressive truancy interventions. Effective July 1, 2018.

The State working in conjunction with the Juvenile Justice System has adopted a

tiered system. Our policy is very broad allowing flexibility and giving the Director of

Schools more discretion. Bill Spurlock has proposed creating a “Truancy Committee”

comprised of 3 Principals and advocates from the local juvenile justice system. Three

cumulative unexcused absences would prompt review. RCS will adopt Administrative

Procedures to supplement this policy. The revision is likely sparked by the number

of truancy referrals. 11, 000 of 45,000 RCS students are chronically absent.

Minimum required time is 3.16 hours not to incur an absence. Aaron Holladay took

issue with part (3) of Tier 3 “Referral to school-based teen court.” He felt the option

should be removed. Lauren Bush responded that it is a TSBA recommendation that

offers it as an option but doesn’t require all cases be subject to a teen court review;

and further explained that Administrative Procedures will be drafted to quash any

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vague/ambiguous areas in the policy. Mr. Odom explained that for a truancy officer

to be able to file a petition there must be a 3rd Tier.

Motion was made by Aaron Holladay to adopt Policy 6.200 with a revision excluding

part (3) of Tier III, second by Bill Tollett.

VOTE: Mixed Vote, numerous Yes and No, Motion failed Further discussion held with Aaron Holladay firmly objecting to part (3) of Tier III.

Jeff Reed, along with Lauren Bush and Mr. Odom, attempted to reiterate the non-

limiting nature of the language listing part (3) as an option not a requirement.

A new motion was made by Wayne Blair to adopt Policy 6.200 as written, second by

numerous committee members.

VOTE: Majority Yes, 1 No

The Policy Committee discussed revising Policy 6.2011 Voluntary Pre-K Attendance.

This is a new policy recommended by TSBA to comply with State Board Pre-K

Attendance Policy guidance. The policy is necessary for districts to comply with the

terms of the state grant.

State provides funding free/reduced poverty program providing Pre-K instruction for

eligible students. The policy is designed to prevent parental abuse of treating the

Pre-K program like optional daycare and not an educational setting. Mr. Odom

offered that there is some abuse at present, but not excessive abuse.

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Motion was made by Claudia Belden, second by Regina Harvey to approve Policy 6.2011. VOTE: All Yes The Policy Committee discussed revising Policy 6.304 Student Discrimination,

Harassment, Bullying, Cyber-bullying, and Intimidation. TCA §49-6-4503 requires

LEAs to have policies that define “harassment, intimidation, bullying or cyber-

bullying. Since the current version of 6.304 doesn’t define harassment, it has been

updated to include the definition that was provided in TSBA’s model policy and in

TCA §49-6-4503.

Discussion heled whereby Claudia Belden asked if harassment can occur outside of

school time or is it limited to school time? Lauren Bush explained, that it can be

both; harassment outside of school occurs when that harassment results in

stress/anxiety or causes a disruption that substantially interferes with the victim-

student’s educational process.

Motion was made by Coy Young, second by Kenneth Curlee to approve Policy 6.304. VOTE: All Yes Changes have been made to the policy on alternative school programs to remove

outdated language and clarify minimum requirements. The policy changes included

align Policy 6.319 to the new language.

Motion was made by Terry Hodge, second by Bill Tollett to approve Policy 6.319. VOTE: All Yes

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There being no further business, the meeting adjourned at approximately 5:58 p.m.

and the next Policy Committee Meeting will be scheduled for the Fall.

E.J. Jordan, Chairman Date Marvin D. Odom, Director of Schools Date

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FACILITIES USE  

May 24, 2018     Oakland High  Beasley Elite Sports Training, Strongman Contest, 5/26/18   11am‐1pm, football practice field, $200   LaVergne Middle  Debbie’s School  of Dance, recital, 6/21/18 (9am‐3pm) &  

6/23/18 (1‐6pm), auditorium, $1140   Siegel High  USA Football/Brian Kight, leadership conference, 6/6/18  

8am‐4pm, auditorium, $885   Smyrna Middle      Friendship Quilters Guild, meetings, 6/10/18‐9/10/18 2nd             Saturday each month 9 am‐4 pm, 1 classroom, $45/mo   Stewarts Creek High      Venom Baseball Club, practices, 5/24/18‐7/15/18 6‐8pm            Days TBD by Coach Bartlett, baseball field, $18/hr   

Pursuant to Board Policy 3.206 public education schools and institutions, post‐secondary education Institutions, private universities and colleges, governmental entities or agencies that provide benefits to the Rutherford County school system or have an in‐kind relationship approved by the Director of Schools may request the Board of Education to allow an exemption from the use of facilities fee which the Board may allow or deny based upon the details of the specific request.  The following groups qualify for the exemption:     Barfield Elementary  Girl Scouts Troop 354, meetings, 8/23/18‐5/16/19, teacher’s   lounge, no fee   Blackman High  Middle Tennessee School Band & Orchestra Association;   all mid‐state orchestra clinic; 1/10/19‐1/12/19; band room,   auditorium, ROTC room, and various classrooms; no fee   Blackman Middle  Girl Scouts Troop  1602, meetings, 10/19‐18‐5/2/19 1st & 3rd   Thursdays, classroom, no fee 

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  Blackman Middle  ERA Baseball, practices, 5/20/18‐7/30/18 2‐3/wk afternoons,    baseball field, no fee     Central Magnet  Murfreesboro Parks & Recreation‐Bradley Museum, Bradley   Academy Museum Centennial Parade, 6/16/18 8am‐4pm,      parking lot, no fee   Siegel Middle  Huntsville Middle Girls Basketball, lodging for Siegel Middle’s    basketball camp, 5/29‐5/30/18, classrooms and locker room,   no fee   Stewarts Creek High  Stones River Fraternal Order of Police, charity dodgeball    Tournament, 6/16/18 7am‐2pm, gym, no fee   Thurman Francis  National Inventors Hall of Fame, Camp Invention, 6/4/18      ‐6/8/18 8:30am‐3pm, STEM Classrooms & gym, no fee                 Note:  Facility use for 5/24/18 has been granted pending Board action.  A certificate of insurance with $2,000,000.00 limits ($1,000,000.00 if approved) is required by each user.  Each group must forward any  renewals of insurance to the Board on time; otherwise approval is terminated at the end of the policy  period.  All approvals are for no more than a 1‐year period.     

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Bid #3315Additional Parking Lot at Central Magnet School

Vendor Base BidSite Work #1: Undercut and Disposal offsite per cu.yd.

Site Work #2: Undercut and Disposal onsite per cu.yd.

Site Work #3: Backfill with shot rock per cu.yd.

Site Work #4: Backfill with Engineered Soil per cu.yd.

Jarrett Builders Inc. 242,000.00$ 33.00$ 28.00$ 30.00$ 35.00$

Sessions Paving Company 307,665.00$ 25.00$ 20.00$ 70.00$ 50.00$

Mailed to 18 vendors16 vendors did not respond

Recommend: Motion to award to Jarrett Builders Inc. for overall lowest and best bid.

To be funded through Capital Projects

05/24/18

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Bid #3325Used Textbooks

CompanyUsed Textbooks (Lump Sum Total)

Adin A. Dancer (Sumwood) $ 2,650.00

Walrus Book Company $ 3,201.00

Mailed to 13 vendors "No Bid" from Follett11 vendors did not respond

Recommend: Motion to approve the sell of used books to Walrus Book as the highest bidder shown.

05/24/18

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Bid #3326Foundation Underpinning

Thurman Francis Arts Academy

Vendor Base BidCraig Smith Construction 70,804.00$ Precision and Quality Builders, LLC 62,150.00$

Mailed to 5 vendors2 vendors did not respond

To be funded through Maintenance Department

Recommend: Motion to award to Precision and Quality Builders for overall lowest and best bid.

05/24/18

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Bid #3327Treated Lumber

Item # Description 84 Lumber Crosslin Haynes Brothers

1 4" x 4" x 8 ft long 12.30$ 12.31$ 10.96$

2 4" x 4" x 10 ft long 15.68$ 18.63$ 13.54$

3 2" x 8" x 12 ft long 12.60$ 15.71$ 12.30$

4 2" x 8" x 16 ft long 17.89$ 17.39$ 17.72$

5 2" x 4" x 16 ft long 11.35$ 10.45$ 10.87$

6 2" x 12" x 12 ft long 22.82$ 28.43$ 24.78$

7 2" x 12" x 16 ft long 29.24$ 34.90$ 30.12$

8 5/4 x 12 ft 9.08$ 9.22$ 8.64$

9 5/4 x 16 ft 14.03$ 14.45$ 12.46$

10 Sackrete (40 lbs.) 5.22$ 4.10$ 3.43$

Mailed to 5 vendors3 vendors did not respond

To be funded through Maintenance Department

Recommend: Motion to award to Haynes Brothers for the overall best bid as shown.

05/24/18

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Bid #3328

Band/General Music Instruments

Item # Description Amro Music Brook MaysInterstate

Music McCormick'sMidWest Musical Music and Arts Romeo Music Sam Ash Shuff's Music Taylor Music

Washington Music

1 Digital Audio Mixer 1,568.90$ 1,199.99$ 1,863.00$ 1,552.00$ 1,649.00$ 1,687.00$ 2 Tablet-Controlled Digital Audio Mixer 498.90$ 575.00$ 465.00$ 484.00$ 479.00$ 3 Digital Audio Mixer 1,353.90$ 1,775.99$ 1,297.00$ 1,403.00$ 1,457.00$ 4 PA Audio Power Amplifier 1550 Watt 323.90$ 308.00$ 347.00$ 289.00$ 337.00$ 5 Condenser Microphones (pair) - Behringer - C-2 53.24$ 59.00$ 48.00$ 67.00$ 59.00$ 6 Boom Microphone stands and bag 87.90$ 159.99$ 89.00$ 95.00$ 104.50$ 7 Music Stand Rack - Large (Holds 20 stands)8 Nota Standard Chair 9 Chair Move and Store Cart10 sousaphone, 3 valve, silver plate (w/case and mouthpiece)11 sousaphone, 4 valve, silver pate (w/case and mouthpiece)12 sousaphone, silver plate (w/case and mouthpiece) 6,577.00$ 6,500.00$ 6,011.90$ 6,057.00$ 6,014.00$ 6,145.00$ 6,502.00$ 6,011.75$ 13 tenor saxophone (w/case and mouthpiece) $ 1,652.00 $ 1,595.00 $ 1,476.90 $ 1,517.00 $ 1,477.00 $ 1,509.00 $ 1,600.00 $ 1,477.35 14 tenor saxophone (w/case and mouthpiece) $ 1,357.00 $ 1,102.90 $ 1,285.00 $ 1,240.00 $ 807.00 $ 1,052.20 15 bari saxophone (w/case and mouthpiece) $ 4,332.00 $ 4,072.90 $ 4,149.00 $ 4,072.00 $ 4,179.00 $ 4,071.85 16 bari saxophone (w/case and mouthpiece) $ 4,507.00 $ 4,425.00 $ 4,097.90 $ 4,153.00 $ 4,099.00 $ 4,195.00 $ 4,432.00 $ 3,892.55 17 bari saxophone (w/case and mouthpiece) $ 3,994.00 $ 3,915.00 $ 3,623.90 $ 3,648.00 $ 3,625.00 $ 3,710.00 $ 3,920.00 $ 3,623.75 18 bari saxophone (w/case and mouthpiece) $ 3,319.00 $ 3,240.00 $ 2,998.90 $ 3,050.00 $ 2,999.00 $ 3,069.00 $ 3,244.00 $ 2,999.30 19 bass clarinet (w/case and mouthpiece) 1,637.00$ 1,580.00$ 1,463.90$ 1,476.00$ 1,463.00$ 1,490.00$ 1,583.00$ 1,463.30$ 20 bass clarinet (w/case and mouthpiece) 1,844.00$ 1,688.90$ 1,740.00$ 1,684.00$ 1,729.00$ 1,683.75$ 21 bass clarinet (w/case and mouthpiece) 1,482.00$ 1,391.90$ 1,331.00$ 1,364.00$ 1,428.00$ 1,277.00$ 1,333.10$ 22 Vibraphone $ 3,475.00 $ 3,156.90 $ 3,170.00 $ 3,250.00 $ 3,400.00 $ 3,139.00 $ 3,174.95 23 Tuba (w/case and mouthpiece) 3,108.00$ 2,955.90$ 2,828.00$ 2,899.00$ 3,033.00$ 1,939.00$ 2,832.35$ 24 Tuba (w/case and mouthpiece) 3,540.00$ 3,375.90$ 3,231.00$ 3,465.00$ 3,149.00$ 3,235.75$ 25 Euphonium (w/case and mouthpiece) 1,209.00$ 1,126.90$ 1,079.00$ 1,099.00$ 1,155.00$ 1,075.00$ 1,078.10$ 26 French Horn(w/case and mouthpiece) FIXED BELL 2,196.00$ 2,255.99$ 1,996.00$ 2,045.00$ 2,142.00$ 1,944.00$ 2,160.65$ 27 Modified Conservatory System Oboe 1,542.00$ 1,289.90$ 1,367.00$ 1,400.00$ 1,467.00$ 1,333.00$ 1,369.85$

28 Baritone Saxophone (w/case and mouthpiece) 2,666.00$ 2,545.90$ 2,434.00$ 2,498.00$ 2,612.00$ 2,377.00$ 2,439.10$

29 Tenor saxophone (w/case and mouthpiece) 1,023.00$ 945.90$ 904.00$ 1,459.00$ 1,100.00$ 1,377.00$ 905.00$

Mailed to 41 vendors30 vendors did not respond

Recommend: Motion to award to lowest and best bid as shown.

To be funded through the Building Program and Individual Schools.

05/24/18 1

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Bid #3329 ‐ Calculators

Item # DescriptionAFP

IndustriesCubic Group

EAI Education Scantex

School Specialty

Valley Business

1 TI-84 Plus $ 95.04 $ 101.87 $ 99.53 $ 106.07 $ 99.98 2 TI-84 Plus Schoolhouse Yellow (set of 10) $ 950.40 $ 1,018.68 $ 995.30 $ 1,060.71 $ 999.80 3 TI-84 SmartView emulator software (84EMU/VP/ESW) $ 60.00 $ 66.08 $ 64.58 $ 364.56 $ 126.23 4 TI-84 Plus CE, Schoolhouse Yellow $ 113.28 $ 121.42 $ 118.70 $ 119.16 5 TI-84 Plus CE, Teacher pack $ 1,188.48 $ 1,273.95 $ 1,245.30 $ 1,326.43 $ 1,250.24 6 TI-84 Plus CE Charging Station $ 55.68 $ 59.67 $ 61.43 $ 62.14 $ 58.57 7 TI-84 Plus CE SmartView emulator software $ 60.00 $ 132.95 $ 126.84 $ 133.93 $ 126.23 8 TI-Navigator (32 users) (NAV/CRK32/1L1/E) $ 2,280.00 $ 3,857.14 9 TI-89 Titanium Calculator $ 122.40 $ 131.21 $ 128.36 $ 136.61 $ 128.77

10 TI-SmartView emulator software (MVEMU/VP/KT/2L1) $ 33.60 $ 133.93 $ 71.42 11 Presentation Link adapter for the TI-84 Plus $ 32.81 $ 34.28 12 TI CBR2 $ 80.64 $ 85.50 $ 84.95 $ 90.00 $ 84.83 13 TI CBL2 $ 144.00 $ 161.50 $ 151.67 $ 160.72 $ 151.48 14 TI-Nspire CX Navigator (30 user) $ 2,280.00 $ 2,444.24 $ 2,391.80 $ 2,544.64 $ 2,398.49 15 TI-Nspire CX Handheld $ 120.00 $ 128.63 $ 125.74 $ 133.93 $ 126.23 16 TI-Nspire CX Handheld EZ Spot Teacher Pack (10 units) $ 1,305.60 $ 1,399.52 $ 1,367.60 $ 1,457.15 $ 1,373.45 17 TI-Nspire CX Navigator System (30 users) $ 2,280.00 $ 2,444.24 $ 2,391.80 $ 2,544.64 $ 2,398.49 18 TI-Nspire CX Navigator System (15 users) $ 1,704.00 $ 1,826.67 $ 1,800.75 $ 1,901.78 $ 1,792.55 19 TI-Nspire CX Computer Software (student) $ 67.20 $ 134.95 $ 67.04 $ 69.65 $ 72.93 20 TI-Nspire CX CAS Handheld $ 122.40 $ 131.21 $ 128.31 $ 136.61 $ 128.77 21 TI-Nspire CX CAS Handheld Teacher Pack (10 units) $ 1,229.60 $ 1,425.25 $ 1,392.04 $ 1,583.93 $ 1,398.99 22 TI-Nspire CX CAS Computer Software $ 67.70 $ 134.95 $ 72.45 $ 75.00 $ 72.93 23 TI-Nspire CAS $ 122.40 $ 128.31 24 TI-Nspire CAS Computer Software $ 67.20 $ 72.45 $ 75.00 $ 126.23 25 TI-30XIIS $ 9.98 *$7.49 $ 10.68 $ 10.73 $ 11.14 $ 10.61 26 TI 252 Overhead (Emulates TI30XIIS) $ 75.50 $ 62.00 $ 75.00 27 TI 30XS Multiview Schoolhouse Yellow $ 115.20 $ 12.34 **$12.25 $ 12.85 **$12.25 28 Overhead Calculator emulates TI30XS (S65249) $ 71.50 $ 71.80 $ 89.00 29 Emulator Software for the TI30XS $ 33.60 $ 75.95 $ 71.72 $ 75.00 $ 71.42 30 4 Function Calculator w/ square root (TI-503) $ 7.30 $ 4.49 $ 2.47 $ 2.94 $ 2.57 $ 2.85

*Bid altenate itemMailed to 12 vendors **Tie Bid

6 vendors did not respond

Recommend: Motion to award to lowest and best bid as shown.

To be funded through Building Program, GPS, and individual schools.

05/24/18

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Bid #3330 - Security Camera DVR

Item # Part # Description B & H Photo CDW-G IT Savvy SAI SHI Troxell1 D407P-DE4BK iStarUSA 4U Compact Rackmount Chassis, Black $218.00 $217.00 $181.45 $187.38 $208.16 $183.212 D406-DE8BK iStarUSA 4U Compact Rackmount Chassis, Black $266.00 $266.00 $222.25 $239.00 $255.10 $224.393 BX80684I78700K Intel Core i7 8700K Processor $375.00 $381.00 $380.59 $372.79 $373.334 CT10998164 Crucial DDR4 PC4-19200 8GB Memory Kit $89.00 $87.00 $93.26 $88.44 5 CP-9020015-NA Corsair CX750 Power Supply * $124.00 $90.00 $83.49 $84.91 6 PEXSAT34RH StarTech SATA Controller Card $70.00 $61.50 $61.54 $63.35 * $60.37 $61.257 Z370-A ASUS Z370-A ATX Motherboard $169.00 $125.00 $165.46 $155.67 $160.388 MZ-V6E250BW Samsung 960 Evo SSD, 250GB, M.2 $116.00 $112.00 $121.02 $111.65 $108.22 $112.389 FQC-08930

License $140.00 $133.00 $143.73 $135.73 $140.99 $142.60

Mailed to 99 vendors * Alternate Item Bid93 vendors did not respond

Recommend: Motion to award to CDW-G for overall lowest and best bid as shown.

To be funded through Technology Dept., Building Program, Individual Schools, or GPS.

05/24/18

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General Contractor Barton MalowDeangelis Diamond

Construction R. G. AndersonRobert S. Biscan &

CompanySouthland

Constructors

BASE BID $ 28,677,000.00 $ 29,491,000.00 $ 26,897,000.00 $ 29,813,000.00 $ 32,599,000.00

Alternate #1: Health Clinic $ 497,000.00 $ 544,000.00 $ 595,000.00 $ 618,000.00 $ 586,000.00

BID TAB - Rocky Fork Elementary - Bid #3322 - May 15, 2018

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5/15/18

Roof Replacement/Repairs

 

Cedar Grove Elementary School 920,000.00         

Rock Springs Elementary School  920,000.00         

 

Total 1,840,000.00$   

HVAC Renovation

Oakland High School 500,000.00         

Holloway High School 65,000.00            

Eagleville School Old Gymnasium Classroom  55,000.00            

Blackman High School Cooling Tower 75,000.00            

Total 695,000.00$       

Gymnasium Floor/Stage

Smyrna High School Main 130,000.00         

 

Total 130,000.00$       

Equipment to Improve School Safety

Equipment to be determined after safety 1,000,000.00      

assessment has been completed

Total 1,000,000.00$   

Paving, Seal Coating, Striping

Blackman High School 50,000.00            

Riverdale High School  60,000.00            

Total 110,000.00$       

Capital Projects 2018‐2019

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5/15/18

Capital Projects 2018‐2019

High School Track Maintenance/Repair

Riverdale High School 392,774.00         

 

Total 392,774.00$       

 

Cedar Grove Elementary School 250,000.00         

David Youree Elementary School 250,000.00         

Eagleville School Playground Surface 90,000.00            

Total 590,000.00$       

 

Elevator Upgrade/Repairs

McFadden School of Excellence 65,000.00            

Total 65,000.00$         

Chiller Replacement 

Central Magnet School  500,000.00         

 

Total  500,000.00$       

 

Total    5,322,774.00$   

Elementary School Playground Replacement

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Rutherford County Schools 5/15/20182018/19 Fund 177 BudgetMajor Capital Projects-All Over $100,000

2017/18 Amendment 2017/18 2018/19Opening for 2016/17 Amended OpeningBudget Projects Budget Budget

34685 Comm for Capital Proj. 3,017,666 3,017,666 3,017,665.56 To Fund Current Budget (1,000,000.00)

34685 Comm for Capital Proj. 3,017,666 3,017,666 2,017,665.56

Revenues:40110 Current Property Tax 4,091,237 4,091,237 4,219,935.00 40120 Trustee's Collect. - Prior Year 49,000 49,000 40,300.00 40130 Clerk & Master Collections 22,300 22,300 17,900.00 40140 Interest & Penalty 7,800 7,800 8,900.00 40150 Pick-Up Taxes 3,300 3,300 4,400.00 40161 Pay in Lieu of Taxes - TVA 339 339 339.00 40162 Pay in Lieu of Taxes - Local Utilities -

Total County Property Taxes 4,173,976 4,173,976 4,291,774.00

40270 Business Tax 125,000 125,000 123,000.00

Total Local Taxes 4,298,976 4,298,976 4,414,774.00

Total Revenue & Operating Transfers 4,298,976 4,298,976 4,414,774.00

72310-510 Trustee's Commission: Property Tax 89,846 89,846 92,000.00 Other Local

89,846 89,846 92,000.00

91300 Education Capital Projects304 Architects - - 321 Engineering Services - - 335 Maint. & Repair Serv. - Bldgs. 4,175,494 1,197,556 5,373,050 4,322,774.00 399 Other Contracted Services - - 711 Furniture & Fixtures - - 722 Regular Instruction Equipment790 Other Equipment (for Safety Items) - - 1,000,000.00

91300 Education Capital Projects 4,175,494 5,373,050 5,322,774.00

Total Expenditures 4,265,340 5,462,896 5,414,774.00

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Rutherford County SchoolsSchool Nutrition

2018/19Func_obj Description Budget Budget

43521 Lunch payments-children 5,400,000 5,600,000 43522 Lunch payments-adults 210,000 190,000 43523 Breakfast pmts - children 625,000 520,000 43524 Breakfast pmts - adults43525 A la carte sales 800,000 675,000 43990 Other Charges for Services - 44110 Investment income 5,000 26,000 44170 Misc. refunds (rebates) - 44530 Sale of Equipment - 44570 Contributions & gifts - 46520 State school food service 167,000 169,000 46990 Other state revenues - 47111 USDA reimb. - lunch 8,000,000 8,160,000 47112 USDA - commodities 430,000 850,000 47113 USDA reimb. - breakfast 2,300,000 2,340,000 47114 USDA reimb. - fresh fruit/veg. - 55,000 47115 USDA reimb. - ARRA equip. - 49700 Insurance recovery - 49800 Transfers from Other Funds -

Revenue 17,937,000 18,585,000 -

73100-105 Supervisor/Director 204,151 210,000 73100-119 Bookkeepers 92,000 95,000 73100-165 Cafeteria Personnel 6,400,000 7,520,000 73100-189 Other Salaries & Wages 237,603 245,000

Labor 6,933,754 8,070,000

73100-201 Social Security 429,900 500,340 73100-204 State Retirement 450,000 400,000 73100-206 Life Insurance 7,500 5,000 73100-207 Medical Insurance 1,200,000 1,200,000 73100-210 Unemployment Comp 12,000 12,000 73100-212 Employer Medicare 100,600 117,015 73100-299 Long Term Disability 6,500 7,500 72310-513 Workers' Comp Insur 54,300 54,300

Benefits 2,260,800 2,296,155

73100-307 Communication - 73100-336 Maint. & repair serv. - equip. 75,000 93,000 99100-590 Maint. thru BOE (transfers) 56,000 38,000 73100-348 Postage - 73100-354 Transport.-commodity delivery 100,000 115,000 73100-355 Travel 15,000 15,000 73100-399 Other Contracted Services 300,000 310,000 73100-421 Food Preparation Supplies 750,000 850,000 73100-422 Food Supplies 7,250,000 6,600,000 73100-435 Office Supplies 30,000 30,000 73100-451 Uniforms 12,000 12,000 73100-469 USDA - commodities 430,000 850,000 73100-499 Other Supplies & Materials 260,000 260,000 73100-524 In-service/Staff Devel 30,000 30,000 73100-599 Other charges - 72310-305 Audit Services 12,000 12,000

Operating Expenditures 9,320,000 9,215,000

73100-710 Equipment 400,000 400,000

Total Expenditures 18,914,554 19,981,155

Net Income (977,554) (1,396,155)

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