The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com

SOLTRANS BOARD OF DIRECTORS AGENDABoard of Directors

4:00 PM, Thursday, December 15, 2016

Vallejo Council Chamber555 Santa Clara Street, Vallejo, CA

Public Comment: Pursuant to the Brown Act, the public has an opportunity to speak on any matter on the agenda or, formatters not on the agenda, issues within the subject matter jurisdiction of the agency. Comments are limited to no more than 3minutes per speaker unless modified by the Board Chair, Gov’t Code § 54954.3(a). By law, no action may be taken on any itemraised during the public comment period (Agenda Item IV) although informational answers to questions may be given andmatters may be referred to staff for placement on a future agenda of the agency.

Americans with Disabilities Act (ADA): This agenda is available upon request in alternative formats to persons with adisability, as required by the ADA of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (Cal. Govt. Code §54954.2).Persons requesting a disability related modification or accommodation should contact Suzanne Fredriksen, Clerk of the Board,at (707) 736-6993 during regular business hours at least 72 hours prior to the time of the meeting.

Staff Reports: Staff reports are available for inspection at the SolTrans office, during regular business hours, 8:00 a.m. to 5:00p.m., Monday-Friday. You may also contact the Clerk of the Board via email at Suzanne@soltransride.com. SupplementalReports: Any reports or other materials that are issued after the agenda has been distributed may be reviewed by contactingthe SolTrans Clerk of the Board and copies of any such supplemental materials will be available on the table at the entry to themeeting room.

Agenda Times: Times set forth on the agenda are estimates. Items may be heard before or after the times shown.

1. CALL TO ORDER/PLEDGE OF ALLEGIENCEElizabeth Patterson, Chairperson, City of Benicia (4:00 - 4:05 p.m.)

2. CONFIRM QUORUM/STATEMENT OF CONFLICTAn official who has a conflict must, prior to consideration of the decision; (1) publiclyidentify in detail the financial interest that causes the conflict; (2) recuse himself/herselffrom discussing and voting on the matter; (3) leave the room until after the decision hasbeen made. Cal. Gov’t Code § 87200.

3. APPROVAL OF AGENDA

4. OPPORTUNITY FOR PUBLIC COMMENT(4:05 - 4:10 p.m.)

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The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com

5. EXECUTIVE DIRECTOR'S REPORT(4:10 - 4:15 p.m.)

5.A. Executive Director's ReportSuggested Action: Informational. (PRESENTER: Mona Babauta, Executive Director)Staff Report - Executive Director's Report December 2016.pdfAttachment A - SolTrans Acronyms List.pdf

6. PROCLAMATIONS & PRESENTATIONS

6.A. Proclamation Presented to Former SolTrans Chairperson, and Founding Board Member,Osby DavisSuggested Action: Informational.

7. CONSENT CALENDARRecommendation: Approve the following consent items in one motion. Note: Items underconsent calendar may be removed for separate discussion. (4:15 – 4:20 p.m.)

7.A. Meeting Minutes of October 20, 2016Suggested Action: Approve the meeting minutes of October 20, 2016. (PRESENTER: SuzanneFredriksen, Board Clerk)Board Meeting Minutes of 10-20-16.pdf

7.B. Special Meeting Minutes of November 4, 2016Suggested Action: Approve the minutes of the special meeting, Mobile Town Hall on Route 20,of November 4, 2016. (PRESENTER: Suzanne Fredriksen, Board Clerk)Special Board Meeting Minutes of 11-04-16.pdf

7.C. Public Advisory Committee (PAC) Meeting Minutes of November 28, 2016Suggested Action: Approve the PAC meeting minutes of November 28, 2016. (PRESENTER:Suzanne Fredriksen, Board Clerk)PAC Minutes of 11-28-16.pdf

7.D. Technical Advisory Committee (TAC) Meeting Minutes of December 1, 2016Suggested Action: Approve the TAC meeting minutes of December 1, 2016. (PRESENTER:Suzanne Fredriksen, Board Clerk)TAC Minutes of 12-01-16.pdf

7.E. Approve SolTrans' Federal Fiscal Year (FFY) 2017 through 2020 Federal Program ofProjectsSuggested Action: Approve the Board Resolution in Attachment A to program SolTrans’projects into the regional Transportation Improvement Program (TIP). (PRESENTER: DennisYbarra, Program Analyst II)

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Staff Report - Federal Program of Projects.docxAttachment A - Resolution for Federal Funds Application.docxAttachment B - Table of Projects.docx

7.F. Receive and File Fiscal Year (FY) 2015-16 Annual Financial AuditSuggested Action: Receive and file SolTrans’ FY 2015-16 Annual Financial Audit.(PRESENTER: Kristina Botsford, Finance and Administration Manager)Staff Report - Receive the FY 15-16 Annual Financial Audit.docxAttachment A - FY 15-16 Audited Financial Statements.pdf

7.G. Renewal of Program for the Provision of Discounted Bus Passes for Low IncomeStudentsSuggested Action: 1) Authorize an extension of the BUSD and VUSD means-based studentbus pass program by 18 months, setting a new expiration date of June 30, 2018; 2) Authorize theExecutive Director to negotiate and execute an amendment to the agreement with Benicia UnifiedSchool District (BUSD), per the terms in Attachment A, subject to Legal Counsel approval as toform; 3) Authorize the Executive Director to negotiate and execute an agreement with the VallejoUnified School District (VUSD), if requested, per the terms of Attachment A, subject to LegalCounsel approval as to form. (PRESENTER: Michael Abegg, Planning and Operations Manager)

Staff Report - Renewal of Program for Discounted Bus Passes.docxAttachment A - Program Guidelines.docx

7.H. 2016 Local Vendor Utilization ReportSuggested Action: Receive the 2016 Local Vendor Utilization Report. (PRESENTER: KristinaBotsford, Finance & Administration Manager)Staff Report - Local Vendor Utilization Report.docx

7.I. Approve Contract Amendment with Raymundo Engeering Company, Inc. for Operations& Maintenance Facility Compressed Natural Gas (CNG) ProjectSuggested Action: Authorize the Executive Director to execute a second amendment to theContract with Raymundo Engineering Company, Inc., for $30,000, increasing the maximumcontract amount to $212,177, and extend the term to October 31, 2017, subject to Legal Counselapproval as to form. (PRESENTER: Kristina Botsford, Finance and Administration Manager)Staff Report - Amendment to Raymundo Engineering Contract.docx

7.J. Update on Information Technology (IT) Services Procurement Process and the Contractwith Interwest Consulting Group for IT Services.Suggested Action: Receive the report on IT Services. (PRESENTER: Kristina Botsford,Finance and Administration Manager)Staff Report - Update on IT Services and Interwest Contract.docx

7.K. Approve SolTrans' Revised Disadvantaged Business Enterprise (DBE) Goal for FederalFiscal Year (FFY) 2017 Through FFY 2019

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Suggested Action: Approve the overall Disadvantaged Business Enterprise Goal of one percent(1%) for FFY 2017 through FFY 2019, as set forth in Attachment A. (PRESENTER: KristinaBotsford, Finance and Administration Manager)Staff Report - Approve Revised Overall DBE Goal for FFY 2017-2019.docxAttachment A - SolTrans FFY 2017-2019 DBE Goal Document_Revised.pdf

7.L. Confirm Contract Award to Gillig for Heavy-Duty Bus OptionsSuggested Action: 1) Confirm the award of a contract for heavy-duty low-floor buses throughthe LAVTA Consortium to Gillig, LLC, for options to purchase up to ten (10) buses through 2021;and 2) Authorize the Executive Director to execute all documentation required, subject to LegalCounsel approval as to form. (PRESENTER: Michael Abegg, Planning and Operations Manager)Staff Report - Confirm Contract Award to Gillig for Heavy Duty Bus Options.docx

7.M. Approve an Amendment to the Agreement with APSI Construction Management forConstruction Management Services Related to the Compressed Natural Gas (CNG)ProjectSuggested Action: Authorize the Executive Director to execute a first amendment to theProfessional Services Contract with APSI Construction Management for additional constructionmanagement services, for a maximum contract amount of $200,634, and to extend the term toDecember 31, 2017, subject to Legal Counsel approval as to form. (PRESENTER: KristinaBotsford, Finance and Administration Manager)Staff Report - Approve APSI Contract Amendment for CNG Project.docx

7.N. Award Contract to the Lowest Responsive and Responsible Bidder for the Purchase andDelivery of Carb Ultra-low Sulfur Diesel Fuel and Unleaded GasolineSuggested Action: Authorize the Executive Director to execute a Contract for the supply anddelivery of CARB Ultra-Low Sulfur Diesel Fuel and Unleaded Gasoline to the lowest responsiveand responsible bidder, subject to legal counsel approval as to form. (PRESENTER: KristinaBotsford, Finance and Administration Manager)Staff Report - Contract for Fuel.docx

7.O. Commuter Coach ProcurementSuggested Action: Authorize the issuance of a Purchase Order in an amount not to exceed$4,500,000 for the purchase of six buses from the existing contract between SolTrans and MotorCoach Industries, Inc., subject to legal counsel review and concurrence as to form. (PRESENTER:Michael Abegg, Planning and Operations Manager)Staff Report - Commuter Coach Procurement.docx

7.P. Authorize Funding Agreement with the Bay Area Air Quality Management District(BAAQMD) for the Purchase of up to Two Battery-Electric Zero Emission Buses (ZEBs)Suggested Action: Authorize the Executive Director to execute the funding agreement with theBAAQMD for up to $96,190 in Transportation Funds for Clean Air (TFCA) for the purchase ofup to two zero emission buses, as well as any associated documentation required for acquiring andmaintaining grant eligibility, subject to Legal Counsel approval as to form. (PRESENTER: KristinaBotsford, Finance and Administration Manager)

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The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com

Staff Report - Funding agreement with BAAQMD.docx

7.Q. Approve a Resolution Authorizing the Execution of a Right of Way RelinquishmentAgreement with California Department of Transportation (Caltrans) to SolTrans at theSolTrans Curtola Park and Ride HubSuggested Action: Approve the SolTrans Resolution No. 2016-13, as shown in Attachment A,authorizing the Executive Director to execute a Right of Way relinquishment agreement acceptingthe Relinquishment from Caltrans at the SolTrans Curtola Park and Ride Hub. (PRESENTER:Mona Babauta, Executive Director)Staff Report - Conveyance of Relinquishment from Caltrans at Curtola PNR.docxAttachment A - Resolution No. 2016-13_Authorize Conveyance of ROWRelinquishment_Curtola PNR.doc.pdfAttachment B - Sample Caltrans relinquishment letter.pdf

REGULAR CALENDAR

8. ACTION ITEMS

8.A. Establishment of a Discounted Bus Pass Program for Solano Community CollegeStudentsSuggested Action: 1) Authorize the establishment of a student bus pass program for SolanoCommunity College, for a two-year trial period commencing January 1, 2017, and endingDecember 31, 2018. 2) Direct Staff to continue to work with other Solano transit operators, STA,and SCC to review the preferred fare products and media for the continued implementation of theprogram, to include Clipper products, a countywide college pass, and/or semester-long pass,among others. 3) Authorize the Executive Director to execute agreements and any associateddocuments for implementing the discounted student bus pass program with SCC, the STA, and ourpartner transit agencies, subject to legal counsel approval as to form. (PRESENTER: MichaelAbegg, Planning and Operations Manager)Staff Report - Establishment of a Discounted Bus Pass Program for SCC.docxAttachment A - List of Characteristics for Proposal to SCC.docxAttachment B - Example of Clipper-Based Pass.pdf

8.B. Approval of New SolTrans Job Classification Specification and Salary for a Communityand External Affairs OfficerSuggested Action: 1) Approve the new Community and External Affairs Officer classificationspecification as contained in Attachment A; and 2) Approve the salary range for the Communityand External Affairs Officer at 15% above the Program Analyst II position which is $6,044.35 to$8,366.88 per month (annual: $72,532.25 to $100,390.56). (PRESENTER: Mona Babauta,Executive Director)Staff Report - Approval of New Job Classification & Salary.docxAttachment A - Community and External Affairs Officer Job Classification.pdfAttachment B - Proposed Revisions to SolTrans Organizational Structure.pdf

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The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com

8.C. Service Expansion Options, Related Fare Policies and Route 200 UpdateSuggested Action: 1) Authorize the addition of trips on new Route 82 as a substitute for theexisting late weekday evening Route 200 trips being eliminated by WETA; contingent onavailability of additional RM2 or other regional funding of net operating costs; and, 2) Approve thefare policy associated with the Route 82 as shown on Attachment A. (PRESENTER: MichaelAbegg, Planning and Operations Manager)Staff Report - Service Expansion Options and Related Fare Policies.docxAttachment A - Route 82 Fare Schedule.docxPowerPoint Presentation.pdf

8.D. Approve the 2017 SolTrans Board Meeting CalendarSuggested Action: Adopt the Proposed 2017 SolTrans Board Meeting Calendar, as shown inAttachment A. (PRESENTER: Suzanne Fredriksen, Board Clerk)Staff Report - Approve 2017 Board Meeting Calendar.docxAttachment A - Proposed 2017 SolTrans Board Meeting Calendar.pdf

NON-ACTION/ INFORMATIONAL

9. DISCUSSION ITEMS

9.A. System Performance ReportSuggested Action: Informational. (PRESENTER: Dennis Ybarra, Program Analyst II)REVISED Staff Report - System Performance Report.docxAttachment A - System Performance Report.pdf

10. NON-DISCUSSION ITEMS

10.A. December 2016 Legislative and Policy ReportSuggested Action: Informational. (PRESENTER: Mona Babauta, Executive Director)Staff_Report - December 2016 Legislative and Policy Report.docxAttachment A - State Memo Ending Legislative Session.pdfAttachment B - Federal Legislative Report December 2016.docx

10.B. December 2016 Construction Projects UpdateSuggested Action: Informational. (PRESENTER: Mona Babauta, Executive Director)Staff Report - December 2016 Construction Projects Update.docx

10.C. Update on Automated Vehicle Location System ImplementationSuggested Action: Informational. (PRESENTER: Michael Abegg, Planning and OperationsManager)Staff Report - Update on CADAVL Implementation.docx

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The complete SolTrans Board Meeting Packet is available on SolTrans’ Website at www.soltransride.com

11. STAFF BRIEFINGS

12. BOARD OF DIRECTORS COMMENTS

13. ADJOURNMENT

MEETING MINUTES

Meeting Minutes of 12-15-16Suggested Action: Informational.Board Meeting Minutes of 12-15-16.pdf

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AGENDA ITEM 5A

BOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MONA BABAUTA, EXECUTIVE DIRECTOR

SUBJECT: EXECUTIVE DIRECTOR’S REPORT

ACTION: INFORMATIONAL

The following provides an overview of more significant issues addressed by your Staff since the

October 20, 2016 Board meeting:

FINANCE AND ADMINISTRATION:

Construction Projects: The close-out process for the Curtola Park and Ride Hub project is

ongoing, and Staff is working closely with the City of Vallejo, PG&E and Caltrans on

outstanding issues. More information may be found under Agenda Item 10.B.

BYD Zero Emission Electric Bus Purchase: The construction of the buses is still ongoing

and a site inspector continues to monitor for quality assurance. To ensure a proper bus-build,

delivery is now expected to occur by the end of January 2017, which is five months behind

the originally scheduled delivery date. In the meantime, Staff is working on ensuring that we

are properly prepared and trained to implement the technology successfully.

Compressed Natural Gas Buses: The first bus was delivered last month in November. The

remaining five buses should be delivered by January 2017. Until such time that the CNG

fueling facility is completed at our O&M Facility (1850 Broadway, Vallejo), the buses will

be fueled at an off-site location in American Canyon.

OPERATIONS:

Service Changes: Staff implemented changes to the Route 20 on November 14th to address

performance issues. Details may be found on our website:

http://www.soltransride.com/2016/11/rt20-2/

Proposed Service to San Francisco: Staff is recommending that a new service be implemented

to address the elimination of the last evening trip on the Route 200, which is a direct service

between the ferry terminals in Vallejo and Benicia currently funded by the Water Emergency

Transportation Agency (WETA). More information may be found under Agenda Item 8.C.

Promotional Service to Mare Island: A temporary, 3-month promotional service was

implemented on December 1, between downtown Vallejo and Mare Island. The route was

designed based on extensive feedback received from key stakeholders and employers on the

Island such as the Vallejo Unified School District, Touro University, Lennar Mare Island (LMI),

the Veterans Affairs (VA) Hospital, the Global Center for Success, and the Office of U.S.

Representative Mike Thompson. Information on the route and schedule may be found on our

website: http://www.soltransride.com/2016/12/mareislandpromo/ 9

Automatic Vehicle Location (AVL) System: Your Staff continues to refine the AVL

System. More information may be found under Agenda Item 10.C. In addition, more

information on our MyRide mobile application may be found on the website:

http://www.soltransride.com/services/myride/

http://www.soltransride.com/2016/11/new-soltrans-app-myride-combines-high-tech-with-

low-fares/

EXTERNAL AFFAIRS

Public Outreach: Staff continues to support, host and sponsor a number of community

events in Benicia and Vallejo. Events that SolTrans recently hosted/supported/sponsored

include: the North Vallejo Community Center Grand Re-opening on October 29th

where we

displayed a bus and hosted an informational table; a free Thanksgiving Shuttle for seniors

attending the annual Thanksgiving celebration at the Moose Lodge in Vallejo; a Black Friday

promotion to encourage residents to “Shop Local” the weekend after Thanksgiving by

providing free rides on local bus routes; and the Mad Hatter Festival on December 2nd

.

Additional holiday promotions may be found on our website:

http://www.soltransride.com/category/promotions/

In addition, Staff conducted a Mobile Town Hall on November 4th

, on the Route 20, which is

still a pilot route that provides a direct link between Benicia and popular destinations in

Vallejo, including, Kaiser, Sutter Hospital, Solano Community College, movie theatres and

other retail locations in Northeast Vallejo. The informational flier may be found here:

http://www.soltransride.com/2016/10/rt20townhall/

SolTrans Committee Meetings: Staff met with the SolTrans Public Advisory Committee

(PAC) on November 28th

, the SolTrans Technical Advisory Committee (TAC) on December

1st, and the Executive Management Committee (EMC) on December 7

th. The PAC and TAC

convened to discuss several items on this month’s agenda, as well as a few reports from the

October Board agenda. The EMC convened to discuss the progress the Agency has made

over the year, and ongoing projects. Staff also met with the Benefits and Legislative

Subcommittee members on November 28th

.

Local, Regional, State and National Committee Meetings:

Visit Vallejo and Vallejo Chamber Board of Directors: I continue to remain active on

both local Boards and associated committees.

WETA Ferry Maintenance Facility Ribbon Cutting: Staff was pleased to attend the

ribbon cutting ceremony for WETA’s new maintenance facility on Mare Island on

October 26th

.

Meeting with BYD and SolTrans Inspector: Staff traveled to the BYD manufacturing

plant in Lancaster, CA, on November 8th

to participate in a line inspection of the electric

bus project with our Agency’s third party inspector.

STA Awards Ceremony: Several SolTrans and National Express Transit staff were

honored to attend STA’s annual awards ceremony on November 9th

, which was held in

the City of Rio Vista this year.

North Bay Transportation Officials Meeting: Staff participated in a coordination meeting

with other operators and congestion management agency officials on November 10th

in

Marin County.

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California Transit Association (CTA) Executive Committee Meeting/Conference

Training: I participated in the CTA’s Executive Committee meeting on November 15th

.

Staff also participated in the Association’s 2016 Fall Conference in Oakland on

November 16-18.

State Coordination Committees on Zero Emission Buses (ZEBs): Your Staff continues to

remain active on CTA’s Transit Agency Subcommittee, which informs CARB as they

develop the final Advance Clean Transit (ACT) Rule.

In addition, your Staff actively participates in a state-wide committee of transit agencies

that are actively pursuing ZEBs, in order to strengthen our expertise on the issue. This

group is better known as the Zero Emission Bus Resource Advocacy (ZEBRA) group.

Transit Consortium: Staff participated in STA’s Transit Consortium meeting in

November.

Napa-STA-SolTrans Coordination: The Executive Directors and Staff from the Napa

Valley Transportation Authority (NVTA), STA and our Agency met on November 30th

to

discuss regional services and coordination issues, especially along corridors served by

our agencies, such as Highway 29, Highway 37 and Interstate 80. Solano County’s

Intercity Corridor Study, an effort on which your Staff remains actively committed to

working with STA, was also discussed. Collective work will continue on these issues.

Solano Transportation Authority Transit and Rideshare Committee: I participated in the

Transit and Rideshare Committee Meeting on December 6th

to discuss the Countywide

Transportation Plan (CTP) primarily.

MTC Meeting on Transit Asset Management: Staff continues to monitor FTA’s new rules

on transit asset management and met with MTC staff and other small operators in the

region on December 5th

to discuss a potential regional approach for addressing the new

requirements.

Attachment:

A. List of Acronyms

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A MPO Metropolitan Planning Organization

ADA Americans with Disabilities Act MTC Metropolitan Transportation Commission

APC Automatic Passenger Counter N, O, & P

AVL Automated Vehicle Location System NTD National Transit Database

AVO Average Vehicle Occupancy OBAG One Bay Area Grant

B PAC Public Advisory Committee

BAFO Best and Final Offer PCC Paratransit Coordinating Council

BART Bay Area Rapid Transit PDT Project Development Team

C PDWG Project Development Working Group

CalEMA California Emergency Management Agency PNR Park & Ride

CALTRANS California Department of Transportation PPP (3P) Public Private Partnership

CAM Cost Allocation Model PTAC Partnership Technical Advisory

CARB California Air Resources Board Committee

CBA Collective Bargaining Agreement R & S

CCC Contra Costa County Connections RFP Request for Proposals

CHP California Highway Patrol

CMAQ Congestion Mitigation & Air Quality RM2 Regional Measure 2 Funds

Program RVH Revenue Vehicle Hours

COV City of Vallejo RVM Revenue Vehicle Miles

CTC California Transportation Commission SAFETEA-LU Safe, Accountable, Flexible, Efficient

CTSGP California Transit Security Grant Program Transportation Equity Act: A Legacy for

CTAF California Transit Assistance Fund Users

D SNCI Solano Napa Commuter Information

DAR Dial-a-Ride SR2T Safe Routes to Transit

DBE Disadvantaged Business Enterprise SRTP Short Range Transit Plan

DOT Department of Transportation STA Solano Transportation Authority

E & F STAF State Transit Assistance Fund

FAST Fairfield and Suisun Transit STIP State Transportation Improvement

FHWA Federal Highway Administration Program

FTA Federal Transit Administration STP Surface Transportation Program

FY Fiscal Year T

G, H, I, & J TAC Technical Advisory Committee

GFI Gen-fare Industries Farebox TCP Transit Capital Priorities

GP General Public (as in GP Dial-a-Ride) TDA Transportation Development Act

GPS Global Positioning System TIF Transportation Investment Fund

HOV High Occupancy Vehicle TIP Transportation Improvement Program

IFB Invitation for Bid TLC Transportation for Livable Communities

IPR Initial Project Report TMA Transportation Management Association

ITF Intercity Transit Funding TMP Transportation Management Plan

JARC Job Access Reverse Commute TMS Transportation Management System

JPA Joint Powers Authority U, V, W, Y

L & M UA Urbanized Area

MAP-21 Century Moving Ahead for Progress VMT Vehicle Miles Traveled

in the 21st Century VTC Vallejo Transit Center

MCI Motor Coach Industries WETA Water Emergency Transportation

MOU Memorandum of Understanding Authority

MOV Multiple Occupant Vehicle YTD Year to Date

SOLTRANS ACRONYMS LIST OF TRANSPORTATION TERMS

Last Updated: December 6, 2016 Solano County Transit

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AGENDA ITEM 7A

BOARD MEETING DATE: DECEMBER 15, 2016

SOLANO COUNTY TRANSIT DRAFT Board Minutes for Meeting of

October 20, 2016

1. CALL TO ORDER

Chairperson Patterson called the regular meeting of the SolTrans Board to order at 5:30 p.m.

A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement

of Conflict declared at this time.

MEMBERS

PRESENT:

Elizabeth Patterson, Mayor

City of Benicia, Chairperson

Osby Davis, Mayor City of Vallejo

Tom Campbell, Councilmember City of Benicia

Pippin Dew-Costa, Councilmember City of Vallejo

Jim Spering, Supervisor,

County of Solano

MTC Representative

Pete Sanchez, Mayor Ex-Officio – STA Representative

MEMBERS

ABSENT:

Jess Malgapo, Councilmember

City of Vallejo, Vice Chairperson

STAFF

PRESENT:

In Alphabetical Order by Last Name:

Michael Abegg SolTrans Planning & Operations Manager

Angel Anderson SolTrans Program Assistant

Mona Babauta SolTrans Executive Director

Kristina Botsford SolTrans Finance & Administration

Manager

Patricia Carr SolTrans General Services Manager

Bernadette Curry SolTrans Legal Counsel

Suzanne Fredriksen SolTrans Board Clerk

Bisi Ibrahim SolTrans Program Analyst I

Angela Jackson SolTrans Program Analyst I

Kelly Plett SolTrans Accountant

Dennis Ybarra SolTrans Program Analyst II

OTHERS

PRESENT:

In Alphabetical Order by Last Name:

Scott Anderson

Deanna Baille B&B Business Group

Jackie Lane National Express Transit

Dante Nanalis National Express Transit

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Sarah Omero National Express Transit

Melissa Robey National Express Transit

Brandon Thomson Solano Transportation Authority

Sam Tolley National Express Transit

Tiffany Turner National Express Transit

Kathy Walsh

Jeanine Wooley National Express Transit

3. APPROVAL OF AGENDA

On a motion by Director Spering and a second by Director Dew-Costa, the SolTrans JPA Board

unanimously approved the Agenda.

(5 Ayes)

4.

OPPORTUNITY FOR PUBLIC COMMENT

None presented.

5. EXECUTIVE DIRECTOR’S REPORT

Mona Babauta introduced the newest SolTrans employees: Pat Carr, General Services Manager;

Angela Jackson, Program Analyst I; Dennis Ybarra, Program Analyst II; and Bisi Ibrahim,

Program Analyst I. She also introduced Tiffany Turner, the new General Manager of National

Express Transit.

PROCLAMATIONS & PRESENTATIONS

6A. Recognition of Annual Employee Award Winners

Mona Babauta announced the 2016 employee award winners: Sarah Omero, the Administrative

Employee of the Year; Melissa Robey, the Bus Operator of the Year; Dante Nanalis, the

Maintenance Employee of the Year; Jackie Lane, the recipient of the 2016 Lifetime Achievement

Award; and Angel Anderson, the recipient of the 2016 Excellence in Community Service Award.

CONSENT CALENDAR

On a motion by Director Spering and a second by Vice Chairperson Davis, the SolTrans JPA Board

unanimously approved Consent Calendar Items 7A through 7G. (5 Ayes)

7A. Meeting Minutes of July 21, 2016

Recommendation:

Approve the meeting minutes of July 21, 2016.

7B. Approve Second Amendment to Kimley-Horn and Associates Master Agreement for

Project Management Services

Recommendation:

Authorize the Executive Director to execute a second amendment to the Kimley Horn and

Associates Master Agreement for $175,000, for a total contract amount of $575,000, subject to

Legal Counsel approval as to form.

7C. Authorize the Issuance of a Request for Proposal (RFP) for the Purchase and Installation of

a New Bus Washing Station

Recommendations:

Authorize Staff to issue a Request for Proposals for the purchase and installation of a new bus

wash station, in coordination with Legal Counsel.

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7D. Authorize Staff to Issue an Invitation For Bid (IFB) for the Purchase and Delivery of

Diesel Fuel and Gasoline for SolTrans’ Diesel and Gas Fleet

Recommendation:

Authorize Staff to issue an Invitation for Bid for the purchase and delivery of Ultra-Low Sulfur

Diesel Fuel and Unleaded Gasoline, in coordination with Legal Counsel.

7E. Progress Update on Fiscal Year (FY) 2016-17 SolTrans Performance Goals and Measures

Recommendation:

Receive the progress update on the FY 2016-17 SolTrans Performance Goals and Measures.

7F. Memorandum of Understanding for Intercity Paratransit Services

Recommendation:

Authorize the Executive Director to execute the Memorandum of Understanding for Intercity

Paratransit Services, as shown on Attachment A.

7G. Authorize the Conveyance of a Public Utility Easement to the City of Vallejo at the

SolTrans Curtola Park and Ride Hub

Recommendation:

Approve SolTrans Resolution No. 2016-10 and No. 2016-11, as shown in Attachments A and B,

respectively, authorizing the Executive Director to execute an easement deed to City of Vallejo for

traffic signal infrastructure and water facilities access purposes at the Curtola Park and Ride Hub.

REGULAR CALENDAR

8. ACTION ITEMS

8A. Update on Contract with Water Emergency Transportation Authority for Route 200 Bus

Service

Michael Abegg provided an update regarding the next steps and future agreements between

SolTrans, the Solano Transportation Authority (STA), and the Water Emergency Transportation

Authority (WETA), stating that the current contract with WETA to provide Route 200 and backup

bus service expires on December 31, 2016.

Public Comments:

None presented.

Board Comments:

Members of the SolTrans Board expressed the following comments and concerns for

consideration and discussion:

Ensure Staff is working closely with WETA, as well as the STA, on future plans for Route

200 service. Also, include discussions regarding how SolTrans and WETA can collectively

ensure riders don’t get left in San Francisco.

A request was made for a supplementary handout which shows why there is no fiscal

impact to SolTrans in continuing to maintain the existing Route 200 weekday service.

Explore a one seat solution versus two seats to get people back to Vallejo, for purposes of

farebox recovery, and present the pros and cons of each solution to the Board for

discussion and consideration at a future meeting.

Explore potential options to grow the regional ridership on Route 200.

17

Staff provided the following points of clarification:

WETA and SolTrans staff have agreed that neither the ferry service nor the bus service

alone can meet all of the transit needs of the ridership, and that SolTrans may continue to

provide service that is complimentary to the ferry.

SolTrans Staff will work with WETA regarding connectivity of the transit options, to

ensure riders feel comfortable that they will not get left in San Francisco.

Recommendation:

1) Receive update on the contract with the Water Emergency Transportation Authority (WETA)

for Route 200 bus service.

2) In coordination with STA, direct Staff to outline a potential operating plan and resources

needed to maintain existing Route 200 weekday (Monday-Friday) trips, which are not proposed to

be replaced with augmented ferry service, and report back to the Board by the December 2016

Meeting.

With no further comments from the SolTrans Board, Chairperson Patterson closed the agenda

item.

8B. Award a Construction Contract to the Lowest Bidder, TruStar Energy, LLC, for the

Construction of a Compressed Natural Gas (CNG) Fueling Facility

Angela Jackson provided a presentation regarding the invitation for bids process for the SolTrans

CNG Fueling Facility construction project, and Staff’s subsequent intent to award to TruStar

Energy, LLC, as the lowest, responsible and responsive bidder.

Public Comments:

None presented.

Board Comments:

None presented.

Recommendation:

1) Authorize the Executive Director to award a Construction Contract to TruStar Energy, LLC, the

lowest responsive and responsible bidder, subject to Legal Counsel approval as to form; and

2) Authorize the Executive Director to execute any necessary amendments/change orders within

the board-approved project budget, subject to Legal Counsel approval as to form.

On a motion by Director Spering and a second by Vice Chairperson Davis, the SolTrans JPA

Board unanimously approved the recommendation. (5 Ayes)

NON-ACTION/ INFORMATIONAL

9. DISCUSSION ITEMS

9A. System Performance Report Michael Abegg provided a presentation of SolTrans’ farebox recovery ratio, monthly ridership

statistics, as well as a year-to-year ridership comparison.

Public Comments:

None presented.

18

Board Comments:

None presented.

Recommendation:

Informational.

9B. Fiscal Year (FY) 2015-16 Final Unaudited Operating Results and FY 2016-17 Results for

July and August 2016

Kristina Botsford provided a presentation of the FY 2015-16 Unaudited Operating Results, noting

that operating expenses were under budget due to low diesel fuel prices, as well as salary savings

related to the timing of new hires. She noted that Demand Response service revenues were down

due to the shift of ADA riders to fixed route, and she stated that fixed route farebox recovery was

up 0.9% from the previous fiscal year.

Public Comments:

None presented.

Board Comments:

A request was made for Staff to explore why Local Taxi Scrip revenue is down by approximately

$30,000 and report back to the Board.

Recommendation:

Informational.

10. NON- DISCUSSION ITEMS

10A. October 2016 Legislative and Policy Report

Recommendation:

Informational.

10B. Service Changes Update

Recommendation:

Informational.

10C. Fleet Update

Recommendation:

Informational.

10D. October 2016 Construction Projects Update

Recommendation:

Informational.

11. STAFF BRIEFINGS

None presented.

19

12. BOARD OF DIRECTORS COMMENTS

Director Sanchez provided a report regarding the Rail-volution conference, noting that he attended

mobile workshops related to ferry and train service in San Francisco, as well as innovative

approaches to public health, regional transit and economic development in Richmond. He

highlighted the enthusiasm of the transit agencies represented to serve the needs of the citizens,

and expressed appreciation for the increased partnership within communities to tackle

homelessness.

Director Dew-Costa expressed appreciation to Staff for supporting the So Fit City Race.

Director Spering also commended Staff for supporting the Solano County Tour for Rail-volution.

Chairperson Patterson stated that she attended the League of Cities meeting recently, and noted

that she was successful at gaining support from eight other Mayors within the state during a

discussion on Cap and Trade, where funding could potentially be used to help with operations in

order to grow ridership and expand service.

13. ADJOURNMENT

The meeting was adjourned at 6:30 p.m. The next regular meeting of the SolTrans Board is

tentatively scheduled for Thursday, December 15, 2016, 4:00 p.m., in the Vallejo Council

Chamber, located at 555 Santa Clara Street, Vallejo. NOTE: There is no Board Meeting in

November 2016.

Attested by:

10/21/2016

Suzanne Fredriksen Date

Clerk of the Board

20

AGENDA ITEM 7B

BOARD MEETING DATE: DECEMBER 15, 2016

SOLANO COUNTY TRANSIT DRAFT Board Minutes for Mobile Town Hall on Route 20

November 4, 2016

1. MOBILE TOWN HALL ON ROUTE 20

The SolTrans Board of Directors hosted a Mobile Town Hall on Route 20 on the 4th

day of

November, 2016. The SolTrans Board of Directors, SolTrans Staff, and members of the public

met at the bus stop located at Rancho Benicia and 300 East H Street at 10:30 a.m.

The bus departed at 10:45 a.m. from Rancho Benicia, and members of the public were encouraged

to provide feedback regarding Route 20 during the Mobile Town Hall meeting.

The Mobile Town Hall concluded at 11:35 a.m. at the Sereno Transit Center, and a shuttle was

provided to take meeting attendees back to their bus stop of origin.

The Board of Directors recessed to their next regular meeting on December 15, 2016 at 4:00 p.m.,

in the Vallejo Council Chamber, 555 Santa Clara Street, Vallejo, California.

Attested by:

11/04/2016

Suzanne Fredriksen Date

Clerk of the Board

21

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22

AGENDA ITEM 7C

BOARD MEETING DATE: DECEMBER 15, 2016

SOLANO COUNTY TRANSIT Draft Public Advisory Committee (PAC) Meeting Minutes of

November 28, 2016

1. CALL TO ORDER Tom Bartee called the meeting of the PAC to order at 5:15 p.m. A quorum was confirmed by

Angel Anderson, Acting Clerk.

PAC MEMBERS PRESENT: Trevor Macenski City of Benicia

Daniel Smith City of Benicia

Tom Bartee Solano Transportation Authority

Richard Burnett City of Vallejo

Keith Ward City of Vallejo

PAC MEMBERS ABSENT: James Cook City of Benicia

Cori LaBrado Solano Transportation Authority

SOLTRANS STAFF PRESENT: (In Alphabetical Order by Last Name)

Michael Abegg SolTrans

Angel Anderson SolTrans

Mona Babauta SolTrans

Patricia Carr SolTrans

Suzanne Fredriksen SolTrans

Bisi Ibrahim SolTrans

Mandi Renshaw SolTrans

OTHERS PRESENT:

3. APPROVAL OF THE AGENDA

On a motion by Daniel Smith and a second by Keith Ward, the SolTrans PAC unanimously

approved the agenda. (5 Ayes)

4. OPPORTUNITY FOR PUBLIC COMMENT

None presented.

ACTION ITEMS

5.A. Route 20 Update

Michael Abegg provided an update on the results of the August 21, 2016 and November 14,

2016 service adjustments to Route 20.

Public Comments:

None presented.

23

AGENDA ITEM 7C

BOARD MEETING DATE: DECEMBER 15, 2016

PAC Member Comments:

The following comments and feedback were provided by the PAC Members:

Consider, at a minimum, tracking the pace of the Solano County’s plans for the

redevelopment of the Fairgrounds in order to provide a timely direct access from

Benicia to Fairgrounds Drive.

Be patient and continue to allow the Route enough time to gain sufficient ridership, as

it is difficult to develop consistent ridership when various adjustments are being made.

Consider extending the pilot period through the prime ridership months in the summer

of 2017.

Staff provided the following points of clarification:

There is value in establishing a direct connection to Fairgrounds Drive in the near

future, versus waiting until the county’s redevelopment is completed.

Recommendation:

Receive the report on Route 20, and recommend that the pilot program be extended through

the summer of 2017.

On a motion by Daniel Smith and a second by Keith Ward, the SolTrans PAC unanimously

approved the recommendation, as amended shown above in bold italics. (5 Ayes)

5.B. Discussion on Potential Service Improvements/ Expansion on the SolTrans System

Michael Abegg provided an overview of six proposals for expanded SolTrans service, to

obtain committee input on prioritizing such requests relative to the agency Strategic

Plan/Performance Goals.

Public Comments:

None presented.

PAC Member Comments: The following comments and feedback were provided by the PAC Members:

It is clear that there is a substantial commuter ridership which could benefit from

service on the Route 200, whereas it is a little more challenging to pin-point the

ridership on some of the other service proposals.

Explore potential Route 200 or Route 80 evening service to Del Norte Bart and on to

the Transbay Terminal in San Francisco.

Consider notifying the customers that the WETA bus service will be going away even

though they are technically WETA’s customers.

Explore potential transit funding sources and partnerships in San Francisco for

providing bus service on the returns trips only from Giants and Warriors games, so as

not to compete with the ferry service.

Providing evening service on some of the local routes seems to be the highest priority,

as it would have the greatest impact upon the local ridership in Benicia and Vallejo.

Providing Sunday service on the Route 85 would be the second highest priority, in

order to get workers to the Solano Mall and back.

Evans airport service may be discontinued in the future, which could be a potential

opportunity for SolTrans.

If SolTrans is able to find funding for the Route 200 service, this would also be a

viable service proposal to pursue.

24

AGENDA ITEM 7C

BOARD MEETING DATE: DECEMBER 15, 2016

Staff provided the following points of clarification:

While it would be possible for an extension of existing Route 80 trips to San Francisco

to provide the replacement late-night service, doing so would reduce the quality of

Route 80 service (by reducing frequency) and still cost nearly the same as the current

service. Staff's proposal is to use the current Route 200 hours of service to provide an

enhanced service between del Norte and VTC in addition to providing a late-night

alternative to Route 200.

WETA is notifying their customers that the Route 200 is going away, and SolTrans can

also send out a notice to the SolTrans ridership.

SolTrans is restricted from providing charter bus service in the event that Evans airport

service discontinues, however potential fixed route service could be explored.

Recommendation:

1) Provide feedback and recommendations on potential service improvements and

expansion.

2) Forward the feedback and any recommendations to the SolTrans Board for consideration

and potential action, as specified below:

The highest priority should be placed upon adding evening service to local Routes;

The second priority, if funds become available, should be to add Sunday service to the

Route 85; and

And all other service proposals which Staff and the PAC presented should be considered if

Staff is able to identify and secure additional funding sources, including but not limited to

Route 200 service, service to Mare Island, and high ridership revenue-sharing service

options.

On a motion by Daniel Smith and a second by Keith Ward, the SolTrans PAC unanimously

approved the recommendation. (5 Ayes)

5.C. Establishment of a Discounted Bus Pass Program for Solano College Students

Michael Abegg presented an overview of the Solano Community College (SCC) student

body’s request for discounted bus passes, and highlights of how the discount bus pass program

would work.

Public Comments:

None presented.

PAC Member Comments: None presented.

Recommendation:

Recommend to the Board the following actions:

1) Authorize the establishment of a student bus pass program for Solano College, for a

two-year trial period, commencing January 1, 2017, and ending December 31, 2018.

2) Authorize the Executive Director to negotiate and execute such agreements as are

required to provide for transfer of student transportation fee revenue from Solano

College to SolTrans, and transfer of ticket stock from SolTrans to Solano College,

directly or indirectly.

25

AGENDA ITEM 7C

BOARD MEETING DATE: DECEMBER 15, 2016

On a motion by Richard Burnett and a second by Keith Ward, the SolTrans PAC unanimously

approved the recommendation. (5 Ayes)

NON-ACTION/ INFORMATIONAL

DISCUSSION ITEMS

NON-DISCUSSION ITEMS

7.A. 2016-2025 Short Range Transit Plan

Recommendation:

Informational.

7.B. Progress Update on Fiscal Year (FY) 2016-17 SolTrans Performance Goals and

Measures

Recommendation:

Informational.

7.C. System Performance Report

Recommendation:

Informational.

8. STAFF BRIEFINGS

9. ADJOURNMENT

The regular meeting of the PAC was adjourned at 6:45 p.m. The SolTrans PAC meets

quarterly and on an as-needed basis. The next PAC meeting is to be announced.

Attested by:

11/29/2016

Suzanne Fredriksen Date

Board Clerk

26

AGENDA ITEM 7D

BOARD MEETING DATE: DECEMBER 15, 2016

SOLANO COUNTY TRANSIT Draft Technical Advisory Committee (TAC) Meeting Minutes of

December 1, 2016

1. CALL TO ORDER Chairperson, Philip Kamhi called the meeting of the TAC to order at 3:05 p.m. A quorum was

confirmed by Acting Clerk, Angel Anderson.

TAC MEMBERS PRESENT:

Philip Kamhi Solano Transportation Authority

Liz Niedziela Solano Transportation Authority

Michael Abegg SolTrans

Kristina Botsford SolTrans

Jason Ackley City of Vallejo, Alternate

TAC MEMBERS ABSENT:

Jill Mercurio

Graham Wadsworth

Abby Urrutia

City of Vallejo

City of Benicia

City of Benicia

SOLTRANS STAFF PRESENT: (In Alphabetical Order by Last Name)

Michael Abegg SolTrans

Angel Anderson SolTrans

Kristina Botsford SolTrans

OTHERS PRESENT:

3. APPROVAL OF THE AGENDA

Michael Abegg recommended discussing Agenda Item 5A, Route 20 Update, after Agenda

Item 5C in order to allow time for Benicia committee members to arrive.

On a motion by Liz Niedziela and a second by Kristina Botsford, the SolTrans TAC

unanimously approved the agenda, as amended above. (5 Ayes, 3 Absent)

4. OPPORTUNITY FOR PUBLIC COMMENT

None presented.

ACTION ITEMS

5.A. Route 20 Update

Michael Abegg provided an update on the results of the August 21, 2016 and November 14,

2016 service adjustments to Route 20.

Public Comments:

None presented.

27

AGENDA ITEM 7D

BOARD MEETING DATE: DECEMBER 15, 2016

TAC Member Comments:

The following comments and feedback were provided by the TAC Members:

Staff was commended for the Mobile Town Hall meeting on Route 20, and it was

noted that members of the public have provided good feedback regarding this outreach

event.

Solano County asked the STA to initiate a study this year regarding the allocation of

funding which would allow for a transit stop at Fairgrounds Drive, in connection with

the Fairgrounds Improvement Project.

Staff provided the following points of clarification:

Staff found that members of the public were extremely engaged and readily provided

feedback during the Mobile Town Hall meeting; therefore, Staff plans to initiate more

of this type of outreach in the future.

Recommendation:

Receive the report on Route 20.

On a motion by Liz Niedziela and a second by Kristina Botsford, the SolTrans TAC

unanimously approved the recommendation. (5 Ayes, 3 Absent)

5.B. Discussion on Potential Service Improvements/ Expansion on the SolTrans System

Michael Abegg provided an overview of six proposals for expanded SolTrans service, in order

to obtain committee input on prioritizing such requests relative to the agency’s Strategic

Plan/Performance Goals.

Public Comments:

None presented.

TAC Member Comments: The following comments and feedback were provided by the TAC Members:

STA representatives recommended that SolTrans ask the Water Emergency

Transportation Authority (WETA) to support a fare agreement in order to obtain

reimbursement for riders on Route 200 service. It was also confirmed that there is RM2

funding available for this year, which could be used for expanded service over the

bridge.

It was noted that the Route 200 service should function like any other route, in that it

would need to be evaluated and monitored closely to ensure that the ridership is

sufficient. In the event that WETA does not agree to a fare agreement, the ridership

numbers are found to be insufficient, and it is discovered that there is not enough RM2

funding available to cover the cost of the route after six months, then the route should

be evaluated for discontinuance in early 2017.

Support was indicated for SolTrans bus service replacing the last trip on the ferry,

currently served by Route 200, with consideration for the aforementioned comments.

28

AGENDA ITEM 7D

BOARD MEETING DATE: DECEMBER 15, 2016

Recommendation:

1) Provide feedback and recommendations on potential service improvements and

expansion.

2) Forward the feedback and any recommendations to the SolTrans Board for consideration

and potential action, specifically to include support for SolTrans bus service replacing the last ferry

trip, currently served by Route 200, and direction to Staff to work with WETA to establish a fare

agreement for such service.

On a motion by Liz Niedziela and a second by Kristina Botsford, the SolTrans TAC

unanimously approved the recommendation, as amended shown above in bold italics. (5 Ayes,

3 Absent)

5.C. Establishment of a Discounted Bus Pass Program for Solano College Students

Michael Abegg presented an overview of the Solano Community College (SCC) student

body’s request for discounted bus passes, and highlights of how the discount bus pass program

would work.

Public Comments:

None presented.

TAC Member Comments: Support was indicated for the program, however it was noted that the program will need to

prove successful in order to continue.

Recommendation:

Recommend to the Board the following actions:

1) Authorize the establishment of a student bus pass program for Solano College, for a

two-year trial period, commencing January 1, 2017, and ending December 31, 2018.

2) Authorize the Executive Director to negotiate and execute such agreements as are

required to provide for transfer of student transportation fee revenue from Solano

College to SolTrans, and transfer of ticket stock from SolTrans to Solano College,

directly or indirectly.

On a motion by Liz Niedziela and a second by Mike Abegg, the SolTrans TAC unanimously

approved the recommendation. (5 Ayes, 3 Absent)

NON-ACTION/ INFORMATIONAL

DISCUSSION ITEMS

NON-DISCUSSION ITEMS

7.A. 2016-2025 Short Range Transit Plan

Recommendation:

Informational.

7.B. Progress Update on Fiscal Year (FY) 2016-17 SolTrans Performance Goals and

Measures

Recommendation:

Informational.

29

AGENDA ITEM 7D

BOARD MEETING DATE: DECEMBER 15, 2016

7.C. System Performance Report

Recommendation:

Informational.

7.D. Fiscal Year (FY) 2015-16 Final Unaudited Operating Results and FY 2016-17 Results for

July & August

Recommendation:

Informational.

8. STAFF BRIEFINGS

9. ADJOURNMENT

The regular meeting of the TAC was adjourned at 3:50 p.m. The SolTrans TAC meets

quarterly and on an as-needed basis. The next TAC meeting is to be announced.

Attested by:

12/02/2016

Suzanne Fredriksen Date

Board Clerk

30

AGENDA ITEM 7EBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: DENNIS YBARRA, PROGRAM ANALYST II

SUBJECT: APPROVE SOLTRANS’ FEDERAL FISCAL YEAR (FFY) 2017THROUGH 2020 FEDERAL PROGRAM OF PROJECTS

ACTION: RESOLUTION

ISSUE:

The Metropolitan Transportation Commission (MTC) requires transit operators to obtain Board approval prior to programming projects in the Transportation Improvement Program (TIP).

DISCUSSION:

A Board Resolution authorizing the Executive Director to execute and file an application for FTA 5307 and 5339 Formula Funds is sought from the Board, for MTC to approve the proposed projects listed by fiscal year in the table in Attachment B, for inclusion in the TIP. These projectsare covered by the funding programs that are authorized for FFY 2017 thru FFY 2020, by the federal funding legislation, Fixing America’s Surface Transportation (FAST).

There are seven proposed projects to be programmed, and these are all identified in our annual 10-Year Budget Outlook, our Short Range Transit Plan and MTC’s Regional Transportation Plan (RTP), Plan Bay Area:

Bus Replacement (Alternative Fuel): Compressed Natural Gas for Express Service Bus Replacement Alternative Fuel for Local Service Facilities & Amenities Improvements Operating Assistance for daily operations of Fixed Route Service Preventive Maintenance Technology Enhancements Operating Assistance for Daily Operations ADA Paratransit Service

Not all of these projects receive funding in each of the four years of the programming period.

FISCAL IMPACT:

The total amount of these projects programmed for FFY 2017 through FFY 2020 is $15,471,890in FTA Formula Funds, and requires a local match (percentage varies) of $7,723,896. The local match will be provided by Transportation Development Act (TDA) funds, State Transit Assistance Funds (STAF), and AB 664 (Bridge Tolls) funds. The budget for these projects have

31

either been included in the Board-approved budget for FY 2016-17, or reflected in the Ten-YearBudget Outlook through FY 2025-26, presented to the Board in March 2016.

PERFORMANCE GOAL:

Goal 2- Optimize fiscal health and long-term sustainability; Objective C – Strategically align financial resources with operational and capital priorities.

RECOMMENDATION:

Approve the Board Resolution in Attachment A to program SolTrans’ projects into the regional Transportation Improvement Program (TIP).

Attachments:A. Resolution No. 2016-12B. Table of Projects

32

ATTACHMENT A Agenda Item 7E

SOLANO COUNTY TRANSIT RESOLUTION NO. 2016-12

RESOLUTION OF SOLANO COUNTY TRANSIT (SOLTRANS) AUTHORIZING THE FILING OF AN APPLICATION FOR FTA FORMULA PROGRAM FOR (FEDERAL

FISCAL YEARS) 2017, 2018, 2019 AND 2020, FOR BUS REPLACEMENT, FACILITIES AND AMENITIES IMPROVEMENTS, PREVENTIVE MAINTENANCE,

TECHNOLOGY ENHANCEMENTS, AND OPERATING ASSISTANCE FOR FIXED ROUTE AND ADA PARATRANSIT SERVICES, AND COMMITTING THE NECESSARY LOCAL MATCH FOR THE PROJECTS AND STATING THE

ASSURANCE OF SOLTRANS TO COMPLETE THESE PROJECTS

WHEREAS, Fixing America's Surface Transportation (FAST, Public Law 114-94) continues and establishes new Federal Transit Administration formula programs (23 U.S.C. §53) and continues the Surface Transportation Program (23 U.S.C. §133; and

WHEREAS, pursuant to FAST, and the regulations promulgated thereunder, eligible project sponsors wishing to receive Federal Transit Administration (FTA) Section 5307 Urbanized Area or Section 5339 Bus and Bus Facilities (collectively, FTA Formula Program) for a project shall submit an application first with the appropriate metropolitan transportation planning organization (MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP); and

WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the San Francisco Bay region; and

WHEREAS, SolTrans is an eligible project sponsor for FTA Formula Program or STP funds; and

WHEREAS, SolTrans wishes to submit a grant application to MTC for funds from FFY 2017through FFY 2020 FTA Formula Program for the following projects:

1. Purchase of seven (7) CNG buses (Alternative Fuels) to replace seven (7) Motor Coach Industries (MCI) over-the-road buses as they near the end of their useful lives;

2. Purchase of two (2) 40-foot buses (Alternative Fuels) to replace 40-foot Gillig Hybrid bus that will be at the end of its useful life;

3. Daily operations of fixed route service;4. Preventative maintenance for vehicles and equipment necessary to maintain federally-

funded assets;5. Facilities and amenities improvements for cleaner energy, enhanced security and

upgraded bus shelters and benches; 6. Technology Enhancements that will enable the provision of service more efficiently and

effectively; and7. Daily Operations of ADA Paratransit Service

33

WHEREAS, MTC requires, as part of the application, a resolution stating the following:

1. The commitment of necessary local matching funds of at least 18% for FTA Formula Program funds for bus purchases, 20% for other capital projects and 50% for operating assistance, and 11.47% for STP funds; and

2. That the sponsor understands that the FTA Formula Program and STP funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded from FTA Formula Program or STP funds; and

3. The assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC's TIP; and

4. The sponsor understands that FTA Formula Program funds must be obligated within three years of programming and STP funds must be obligated by January 31st of the year that the project is programmed for in the TIP, or the project may be removed from the program.

NOW, THEREFORE, BE IT RESOLVED by the SolTrans Board of Directors that the SolTrans Executive Director is authorized to execute and file an application for funding under the FTA Formula Program in the amount of $15,471,890 for the above-named projects; and

BE IT FURTHER RESOLVED that the SolTrans Board of Directors, by adopting this Resolution, states that:

1. SolTrans will provide $7,723,896 in local matching funds; and2. SolTrans understands that the FTA Formula Program and STP funding for the project

is fixed at $15,471,890, and that any cost increases must be funded by the SolTrans from local matching funds, and that SolTrans does not expect any cost increases to be funded with FTA Formula Program and Surface Transportation Program funds; and

3. The above-named projects will be built as described in this resolution and, if approved, for the amount shown in the MTC Transportation Improvement Program (TIP), with obligation occurring within the timeframe established below; and

4. The program funds are expected to be obligated by September 30th of the year the project is programmed for in the TIP; and

5. SolTrans will comply with FTA requirements and all other applicable Federal, State and Local laws and regulations with respect to the proposed project; and

BE IT FURTHER RESOLVED, that SolTrans is an eligible sponsor of projects in the program for FTA Formula Program funds; and

BE IT FURTHER RESOLVED, that SolTrans is authorized to submit an application for FTA Formula Program for the above-named projects; and

BE IT FURTHER RESOLVED, that there is no legal impediment to SolTrans making applications for FTA Formula Program funds; and

BE IT FURTHER RESOLVED, that there is no pending or threatened litigation which might in any way adversely affect the proposed project, or the ability of SolTrans to deliver such project; and

BE IT FURTHER RESOLVED, that SolTrans agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution 3866; and 34

BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the MTC prior to MTC programming the FTA Formula Program funded projects in the Transportation Improvement Program (TIP); and

BE IT FURTHER RESOLVED that the MTC is requested to support the application for the project described in the Resolution and to program the project, if approved, in MTC's TIP.

Passed by the Solano County Transit Board of Directors on this 15th day of December 2016 by the following vote:

Ayes: _______Noes: _______Absent: _______ Abstain: _______

_______________________________ Elizabeth Patterson, Chair Solano County Transit (SolTrans)

Attest: ______________________ Suzanne Fredriksen Clerk of the Board

35

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36

ATTACHMENT BAgenda Item 7E

TABLE OF PROJECTS

ProjectFederal Source

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20Total

Programmed

Bus Replacement

(Alternative Fuel) for Express Service

5307 $2,215,619 $1,597,015 - - $3,812,634

5339 $364,381 $372,033 - - $736,414

Bus Replacement (Alternative Fuel) for Local Service

5307 - - $189,960 $193,987 $383,947

Facilities & Amenities Improvements

5307 $240,000 - - - $240,000

Operating Assistance 5307 - $442,058 $2,414,232 $2,485,470 $5,341,760

Preventive Maintenance

5307 $640,160 $800,000 $1,000,000 $1,000,000 $3,440,160

Technology Enhancements

5307 - $320,000 $320,000

Paratransit Operations5307

(ADA Set Aside)

$290,178 $296,111 $302,223 $308,463 $1,196,975

TOTAL $3,750,338 $3,827,217 $3,906,415 $3,987,920 $15,471,890

37

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38

AGENDA ITEM 7FBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: KRISTINA BOTSFORD, FINANCE & ADMINISTRATION MANAGER

SUBJECT: RECEIVE AND FILE FISCAL YEAR (FY) 2015-16 ANNUAL FINANCIAL AUDIT

ACTION: MOTION

ISSUE:

SolTrans’ FY 2015-16 Annual Financial Audit was completed in November and issued December 6, 2016 and must be formally received and filed.

DISCUSSION:

SolTrans is required to present financial statements in accordance with Governmental Accounting Standards Board (GASB) Statement No. 34, Basic Financial Statements –Management’s Discussion and Analysis for State and Local Governments. These financial statements are required to be audited in accordance with Government Auditing Standards and submitted to the State Controller’s Office and the Metropolitan Transportation Commission. SolTrans is also required to have an audit in accordance with the provisions of the Single Audit Act Amendments of 1996 and the Office of Management and Budget (OMB) Circular A-133. In conjunction with the audit of the financial statements, SolTrans is also required to have an audit of its internal controls over financial reporting and compliance and other matters.

The public accounting firm of Brown Armstrong performed the audit of SolTrans’ financial statements and internal controls for FY 2015-16, and issued their opinion on December 6, 2016.The final audited operating expenses changed very immaterially from what was reported to the Board at the October 20, 2016 Board meeting. The change was to report the actuarially determined pension expense for the year which was not significantly different from the estimated amount.

Their audit evaluation did not identify any deficiencies involving internal control over financial reporting that would be considered material weaknesses. Brown Armstrong issued an unqualified audit report.

FISCAL IMPACT:

No fiscal impact will result from the recommended action.

39

PERFORMANCE GOAL:

Goal 2 - Optimize the financial health of SolTrans as required for providing services that meet the needs of the citizens of the Cities of Benicia and Vallejo; Objective B: Ensure Compliance with Federal, State and Local Fiscal Regulations/Mandates; Strategy iii: Successfully close annual accounting records to ensure independent auditors can issue our audited financial statements timely, thereby allowing us to file required reports to various agencies without extensions.

RECOMMENDATION:

Receive and file SolTrans’ FY 2015-16 Annual Financial Audit.

Attachment:A. FY 2015-16 Audited Financial Statements

40

BROWN ARMSTRONG

CERTIFIED PUBLIC

ACCOUNTANTS

BAKERSFIELD OFFICE (MAIN OFFICE)

4200 TRUXTUN AVENUE

SUITE 300

SAKERSRELD. CA 93309

TEL 661.321.497 1

FAX 661.324. 4997

EMAIL lnfoijbacpas.com

FRESNO OFFICE

7673 N. INGRAM AVENUE

SUITE 101

FRESNO, CA 93711

TEL 559.476.3592

FAX 559.476.3593

PASADENA OFFICE

260 S. LOS ROBLES AVENUE

SUITE 310

PASADENA CA 91101

TEL 626.204.6542

FAX 626.204.6547

STOCKTON OFFICE

5250 CLAREMONT AVENUE

SUIH: ISO

ST()Q(fON. CA 95207

TEL 209.451.4833

REGISTERED w th the Plblic Com;>o-ly Accounnng ~ Bcwd and MEMBER of the~ hsbtute o(

Cenifcd Pu!Jk ~

BROWN ARM STRONG Certified Public Accounla11ts

To the Board of Directors Solano County Transit Vallejo, California

We have audited the financial statements of Solano County Transit for the year ended June 30, 2016. Professional standards require that we provide you with information about our responsibilities under auditing standards generally accepted in the United States of America, Government Auditing Standards and the Uniform Guidance, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated September 16, 2016. Professional standards also require that we communicate to you the following information related to our audit.

Significant Audit Findings

Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Solano County Transit are described in Note 1 to the financial statements. As described in Note 1 of the financial statements. Solano County Transit adopted the following provisions of Governmental Accounting Standards Board (GASB): GASB Statement No. 72, Fair Value Measurement and Application and GASB Statement No. 76, Hierarchy of Generally Accepted Accounting Principles for State and Local Governments. We noted no transactions entered into by Solano County Transit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.

Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting Solano County Transit's financial statements were:

Management's estimate of the useful lives of capital assets - Management estimates the useful lives of its capital assets for purposes of calculating annual depreciation expense to be reported in Solano County Transit's results of operations. Estimated useful lives range from three to thirty years. We evaluated the key factors and assumptions used to develop the estimates of useful lives of assets in determining that it is reasonable in relation to the financial statements taken as a whole.

Management's estimate of net pension liability (NPL) is based on actuarial valuation. We evaluated the key factors and assumptions used to develop the NPL in determining that it is reasonable in relation to the financial statements taken as a whole.

Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements were related to the useful lives of capital assets and NPL. 41

The financial statement disclosures are neutral, consistent, and clear.

Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit.

Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no such misstatements.

Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit.

Management Representations We have requested certain representations from management that are included in the management representation letter dated December 6, 2016.

Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to Solano County Transit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.

Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as Solano County Transit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.

Other Matters

We applied certain limited procedures to the required supplementary information, which is required supplementary information {RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.

We were engaged to report on the Schedule of Expenditures of Federal Awards, which accompanies the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.

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Restriction on Use

This information is intended solely for the information and use of the Board of Directors and management of Solano County Transit and is not intended to be, and should not be, used by anyone other than these specified parties.

Bakersfield , California December 6, 2016

BROWN ARMSTRONG ACCOUNTANCY CORPORATION

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SOLANO COUNTY TRANSIT VALLEJO, CALIFORNIA

JUNE 30, 2016

TABLE OF CONTENTS

Independent Auditor's Report . . . . . .. . ... . . . . . . . . . . . . . . . . . ... . . . . . . .. . ... . . .. . .. . . ... . . . . . . . . .. .. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 1

Management's Discussion and Analysis............................................................................................ 4

Basic Financial Statements:

Statement of Net Position............................................................................................................ 11

Statement of Revenues, Expenses, and Changes in Fund Net Position.................................... 12

Statement of Cash Flows .. ... ... . ......... ......... .. ...... ..................... ............... ...... ........ ....................... 13

Notes to the Basic Financial Statements..................................................................................... 14

Required Supplementary Information:

Schedule of Changes in the Net Pension Liability and Related Ratios....................................... 30

Schedule of Contributions . . . . . .. . . . . . . . . . .. . . . . . . . . . . . . .. . . . . ... . . . . . .. . . .. . . . . . . . .. . .. . . . .. . . . . . . . . . .. . . . .. . .. . . . . . .. . . . . . . . . .. . . . . 32

Other Supplementary Information:

Schedule of Expenditures of Federal Awards ........ ...... ............. ............... ..... ........... ... .. .... .......... 33

Notes to the Schedule of Expenditures of Federal Awards......................................................... 34

Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards................................. 35

Independent Auditor's Report on Compliance for Each Major Federal Program; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance............................................. 37

Independent Auditor's Report on Compliance Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with the Statutes, Rules, and Regulations of the California Transportation Development Act and the Allocation Instructions and Resolutions of the Transportation Commission.................................... 39

Schedule of Findings and Questioned Costs..................................................................................... 41

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CERTIFIED PUBLIC

ACCOUNTANTS

BAKERSFIELD OFFICE (MAIN OFFICE)

1200 TR "' vN AVI:Nut

SUITE 300

BAKERSRELD CA 93309

TEL 661.32-1.4971

FAX 661.!24. 4997

ENAIL nf~b.Jcpas.com

FRESNO OFFICE

SUill; 10 1

FRESNO CA "371 1

TEL '559.476.35'12

FAX 559.176.3593

PASADENA OFFICE

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SUITE 310

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INDEPENDENT AUDITOR'S REPORT

To the Board of Directors Solano County Transit Vallejo, California

Report on the Financial Statements

We have audited the accompanying financial statements of Solano County Transit as of and for the year ended June 30, 2016, and the related notes to the basic financial statements, which collectively comprise Solano County Transit's basic financial statements as listed in the table of contents.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America ; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor's Responsibility

Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements , whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to Solano County Transit's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of Solano County Transit's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

47

Opinions

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of Solano County Transit as of June 30, 2016, and the respective changes in financial position and cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Emphasis of Matter

During the year ended June 30, 2016, Solano County Transit adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 72, Fair Value Measurement and Application, and GASB Statement No. 76, Hierarchy of Generally Accepted Accounting Principles for State and Local Governments. Our opinion is not modified with respect to the matter.

Other Matters

Required Supplementary Information

Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis, Schedule of Changes in the Net Pension Liability and Related Ratios, and Schedule of Contributions be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by GASB, who considers it to be an essential part of financial ' reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Other Supplementary Information

Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Solano County Transit's basic financial statements. The schedule of expenditures of federal awards is presented for additional analysis as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and is not a required part of the basic financial statements.

The schedule of expenditures of federal awards is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United ~tates of America. In our opinion, the schedule of expenditures of federal awards is fairly stated, in all material respects, in relation to the basic financial statements as a whole.

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Other Reporting Required by Government Audit Standards

In accordance with Government Auditing Standards, we have also issued our report dated December 6, 2016, on our consideration of the Solano County Transit's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Solano County Transit's internal control over financial reporting and compliance.

Bakersfield, California December 6, 2016

BROWN ARMSTRONG ACCOUNTANCY CORPORATION

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SOLANO COUNTY TRANSIT MANAGEMENT'S DISCUSSION AND ANALYSIS

JUNE 30, 2016

As management of Solano County Transit (SoiTrans), operating under the name SoiTrans, we offer readers of SoiTrans' basic financial statements this narrative overview and analysis of the financial activities of SoiTrans for the year ended June 30, 2016.

START OF OPERATIONS AND FINANCIAL HIGHLIGHTS

• SoiTrans began operation on July 1, 2011, with a transfer of all transportation related assets from the Cities of Vallejo and Benicia. No other assets were transferred from the Cities of Vallejo or Benicia to SoiTrans. The only liability transferred was $121,621 from the City of Benicia for asset related debt. All operating and capital grants from governmental agencies were transferred to SoiTrans as of June 30, 2015.

• The assets of SoiTrans exceeded its liabilities at the close of the years ended June 30, 2016 and 2015, by $40,963,514 and $34,448,791, respectively.

• Operating expenses (excluding depreciation) were $12,395,168 and $11,980,268 for the years ended June 30, 2016 and 2015, respectively.

OVERVIEW OF THE FINANCIAL STATEMENTS

This discussion and analysis is intended to serve as an introduction to SoiTrans' basic financial statements. SoiTrans accounts for expenses in only one fund (Enterprise Fund); therefore, the basic financial statements do not reflect the activities of multiple funds.

SoiTrans' basic financial statements consist of the Statement of Net Position; Statement of Revenues, Expenses, and Changes in Fund Net Position; and Statement of Cash Flows.

The Statement of Net Position presents information on all of SoiTrans' assets and liabilities, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of SoiTrans' financial position.

The Statement of Revenues, Expenses, and Changes in Fund Net Position provides information regarding the revenues generated and received (passenger fares and grants) and the expenses incurred in which to generate those revenues. The difference between the revenues and expenses plus capital contributions represent the Change in Net Position for the year ended June 30, 2016.

The Statement of Cash Flows presents information on SoiTrans' cash receipts/payments and net changes in cash (and cash equivalents) from operating, capital/capital-related financing, non-capital financing, and investing activities and decisions during the year ended June 30, 2016.

SoiTrans' basic financial statements are shown on pages 11 - 13 of this report.

Accompanying the basic financial statements are Notes to the Basic Financial Statements. These notes provide supplemental information on significant accounting policies, cash and investments, governmental subsidies, inventory, capital assets, long-term debt, advances, and other significant events in other areas which resulted in the financial performance reflected in those statements.

Notes to the Basic Financial Statements provide additional information that is essential to a full understanding of the data provided in the financial statements. The notes can be found on pages 14 - 29 of this report.

4 50

FINANCIAL STATEMENT ANALYSIS

STATEMENT OF NET POSITION

As stated earlier, increases or decreases in net position over time may serve as a useful indicator of SoiTrans' financial position. A summary of the Statement of Net Position for the years ended June 30, 2016 and 2015, is shown below. The focus is on Net Position (Note 1):

June 30, 2016 June 30, 2015

Capital Assets, Net $ 40,885,708 $ 34,390,759 All Other Assets 12,177,739 21,786,862

Total Assets 53,063,447 56,177,621

Deferred Outflows of Resources 115,041 113,100

Total Liabilities 12,214,974 21,778,573

Deferred Inflows of Resources 63,357

Net Position (Note 1) Net Investment in Capital Assets 40,885,708 $ 34,390,759 Unrestricted 77,806 58,032

Total Net Position $ 40,963,514 $ 34,448,791

For the years ended June 30, 2016 and 2015, respectively, 99.8% and 99.9% of SoiTrans' net position is reflected in its net investment in capital assets (e.g., buses, support vehicles, parking facilities/lots, bus shelters, and peripheral buildings and equipment for operations, maintenance, and administrative support}. SoiTrans uses these capital assets to provide transportation service to the Cities of Vallejo and Benicia, as well as maintain the necessary service infrastructure. All of SoiTrans' capital assets were procured with a mix of federal, state, and local funds. The capitalization threshold for rolling stock (bus equipment, parts, and materials} is $5,000 and all other maintenance/office equipment and furniture for the years ended June 30, 2016 and 2015, was $1,000. Any item purchased that did not meet the aforementioned criteria was expensed in the period.

5 51

STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET POSITION

The Statement of Revenues, Expenses, and Changes in Fund Net Position provides information regarding SoiTrans' revenues and expenditures. The table below reflects a summary of SoiTrans' Statement of Revenues, Expenses, and Changes in Fund Net Position during the years ended June 30, 2016 and 2015.

June 30, 2016 June 30, 2015

Revenues Passenger fares $ 3,621,708 $ 3,418,514 Nonoperating funds 17,419,237 19,895,285 Ferry reimbursement 510,427 605,232 Interest income 45,427 32,213

Total Revenues 21,596,799 23,951,244

Expenses Transit service contract 8,480,085 8,097,525 Salaries and benefits 1,260,626 1,043,316 Fuel 942,784 1,174,192 Professional services 459,185 556,286 Maintenance 292,124 220,405 Advertising and marketing 235,541 208,392 Security 176,689 172,247 Other operating expenses 548,134 507,905

Subtotal Expenses Before Depreciation 12,395,168 11,980,268

Depreciation Expense 2,686,908 2,618,881

Total Expenses Including Depreciation 15,082,076 14,599,149

Contributed Capital

Change in Net Position 6,514,723 9,352,095

Net Position, Beginning of Year 34,448,791 25,096,696

Net Position, End of Year $ 40,963,514 $ 34,448,791

6 52

Revenues. Passenger Fares represented 16.8% and 14%, while Nonoperating Funds were 80.6% and 83% of the fiscal years 2016 and 2015 revenue, respectively. The remaining 2.6% and 3% of 2016 and 2015 revenue, respectively, were from Interest Income and Ferry Reimbursements for Route 200. See Note 8 to the financial statements for more information.

The Nonoperating Funds include funding for operations as well as capital projects and come from a variety of specific funding sources. Each funding source is guided by government regulations regarding type and use of funds. A breakdown of specific Nonoperating Fund dollar amounts by funding source for the year ended June 30, 2016 and 2015, are shown below:

$71 ,571 0%

$4,113, 24%

$206,913 1%

Nonoperating Funds - June 30, 2016 $17,419,237

$6,295,605 36%

• Local Transportation Fund- TDA

• State Transit Assistance Fu nds

• Regional Measure 2

• FTA- Section 5307

• FTA - Section s 5310 & 5311

• Sate Proposition 1 B PMISEA & CaiOES

• OiherRevenue

$606,974 4%

Nonoperating Funds- June 30, 2015 $19,895,285

$2,152,276 11%

,823,642 9%

$8,310,714 42%

7

• Local Transportation Fund - TDA

• State Trans1t Assistance Funds

• R9g1onal Measure 2

• FTA- Secllon5307

• FTA- Sections5310& 5311

• Sate Proposition 1 B PM I SEA & CaiOES

• Oiher Revenue

53

Expenses. Adopted SoiTrans policies, procedures, and business processes are used as management tools to control expenses and attain goals and objectives. These controllable operating expenses consist of cost elements that exclude depreciation. For purposes of this analysis, operating expenses before depreciation will be discussed.

Operating expenses totaled $12,395,168 and $1 1,980,268 (excluding depreciation expense) for the years ended June 30, 2016 and 2015, respectively. A breakdown of operating expenses (as a percentage of net operating expenses) are shown below:

Operating Expenses Before Depreciation -June 30,2016

$942,784 8%

$235,541

$8,480,085 68%

• Salaries and benefffs

• Transff service contract

• Fuel

• Professional services

• Maintenance

• Advertising and marKeting

• Security

• Other operating expenses

Operating Expenses Before Depreciation -June 30, 2015 $208,392 $172 247 $507,905

2% 10fo I. 4%

$220,405 -------: 2%

$556,286 5%

$1 ,174,192 10%

$8,097,525 67%

• Salaries and benerrts

• Transff service contract

• Fuel

• Professiona I services

• Maintenance

• Advertising and marl\eting

• Security

• Other operating expenses

Depreciation expense was $2,686,908 and $2,618,881 for the years ended June 30, 2016 and 2015, respectively.

8 54

BUDGETARY HIGHLIGHTS

Annual operating/capital budgets and plans are used as a management tool to monitor revenue and expenses and evaluate operating performance. SoiTrans' Board of Directors approves these items prior to implementation. The budget for operating expenses, net of reimbursement from the Ferry, was $13,096,200 for the year ended June 30, 2016.

SoiTrans finished the year ended June 30, 2016, with operating expenses net of depreciation expense and the reimbursement from the Ferry $11,884,741 under budget primarily due to lower staffing costs due to timing of hiring and diesel fuel costs staying low throughout the year.

CAPITAL ASSETS

SoiTrans' investment in capital assets (net of accumulated depreciation) as of June 30, 2016 and 2015, amounted to $40,885,708 and $34,390,759, respectively. This investment in capital assets includes land, buildings, fleet, communication/farebox systems, machinery/equipment, and passenger facilities. All assets have been purchased with federal, state, or local grants awarded to SoiTrans' predecessors and to SoiTrans.

To gain an understanding of capital asset additions and retirements at a historical cost relationship, an analysis of capital asset activity before accumulated depreciation is shown in the schedules below:

Capital Assets, Being Depreciated: Buildings and Improvements Vehicles and In-Vehicle Monitoring Systems Equipment and Furniture

Total Capital Assets, Being Depreciated

Accumulated Depreciation

Total Capital Assets, Being Depreciated, Net

Construction in Progress

Total Capital Assets, Net

Capital Assets, Being Depreciated: Buildings and Improvements Vehicles and In-Vehicle Monitoring Systems Equipment and Furniture

Total Capital Assets, Being Depreciated

Accumulated Depreciation

Total Capital Assets, Being Depreciated, Net

Construction in Progress

Total Capital Assets, Net

Balance July 1, 2015

$ 11,633,514 $

30,727,119 444,052

42,804,685

23,219,417

19,585,268

Additions

5,713,374 2,806,602

119,783

8,639,759

2,686,908

5,952,851

Capital Balance Retirements Contributions June 30, 2016

$ $ $ 17,346,888 (1 ,049,889) 32,483,832

(75,355) -----___ 48_8 ...... 4_80_

(1,125,244) 50,319,200

(1,125,244} ----- 24,781,081

25,538,119

14,805,491 5,528,284 (4,986,186} ----- 15,347,589

$ 34,390,759 $ 11,481,135 $ (4,986,186) $ ::::::::::====

$ 40,885,708

Balance July 1, 2014 Additions Retirements

Capital Balance Contributions June 30, 2015

$ 11,600,326 $ 48,602 $ (15,414) $ $ 11,633,514 30,666,097 61,022 30,727,119

__ 5_0_7;....,2_59 ____ ..... 5.;..:9•.;;..26.;....0_ (122,467) -----__ 444....;..;....;.:.;;;.•05;;.;;2;....

42,773,682 168,884 (137,881) 42,804,685

20,738,417 2,618,881 (137,881) ----- 23,219,417

22,035,265 (2,449,997) ----------- 19,585,268

3,060,427 11,745,064 14,805,491

$ 25,095,692 $ 9,295,067 ==$===== =$======-= $ 34,390,759

Additional detail on SoiTrans' capital asset activity during the fiscal year 2016 is shown in Note 4 of the Notes to the Basic Financial Statements on page 21 of this report.

9 55

ECONOMIC FACTORS AND NEXT YEAR'S BUDGET

These significant factors were considered as budget assumptions when preparing SoiTrans' budget for fiscalyear2016-17:

• Full year impact for increases in fixed route service, as well as the contract escalation costs. • Increase in salaries and benefits for adding a 12th and 13th employee. • Assumptions regarding diesel and unleaded fuel costs and the addition of Compressed Natural

Gas (CNG) buses to the fleet in 2017.

The approved operating budget for fiscal year 2016-17 totals $14,030,000, excluding depreciation expense and net of the expected reimbursement from the Ferry, a 7 percent increase when compared to the budget for the year ended June 30, 2016.

SoiTrans relies on operating subsidies for approximately 65 to 72 percent of its total revenue. These subsidies come from a variety of specific funding sources. Each funding source is guided by government regulations regarding type and use of funds. A component of SoiTrans' operating funds is local operating assistance, which is comprised of Local Transportation Funds (L TF), Regional Measure 2, and State Transportation Assistance (STA) funds. The Transportation Development Act (TDA), the Metropolitan Transportation Commission (MTC), and the Public Utilities Code (PUC) provisions govern the use of these funds.

One such provision is conformance to a predetermined Farebox Recovery Ratio (Fare Revenue/Operating Expenses) set by the TDA and enforced by the MTC. The fiscal year 2016-17 predetermined target ratio is 20 percent. SoiTrans' Board of Directors approved the fiscal year 2016-17 operating budget, which indicates a projected farebox recovery ratio of 25.6 percent, which would result in a projected favorable variance of 5.6 percent. SoiTrans anticipates being in conformance with the Farebox Recovery Ratio provision.

Additional information on TDA conformance is found in Note 7 of the Notes to the Basic Financial Statements, page 22 of this report.

REQUESTS FOR INFORMATION

This financial report is designed to provide a general overview of SoiTrans' finances for all interested parties. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Finance and Administration Manager, SoiTrans, 311 Sacramento Street, Vallejo, California 94590.

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SJ.N31N3J. V J.S 1VIONVNI:I OISVB

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CURRENT ASSETS:

SOLANO COUNTY TRANSIT STATEMENT OF NET POSITION

JUNE 30, 2016

ASSETS

Cash, cash equivalents, and investments (Note 2) Accounts receivable Due from other governmental agencies (Note 3) Prepaid expenses Net pension asset (Note 1 0)

Total Current Assets

NONCURRENT ASSETS: Capital assets, net (Note 4)

Total Assets

DEFERRED OUTFLOWS OF RESOURCES

Pension contributions (Note 1 0)

LIABILITIES

CURRENT LIABILITIES: Accounts payable and accrued expenses Due to other governmental agencies Advances on grant revenue (Note 9) Accrued payroll and related taxes

Total Current Liabilities

Total Liabilities

NET POSITION

NET POSITION: Net investment in capital assets Unrestricted

Total Net Position

See accompanying notes to the basic financial statements. 11

2016

$ 9,674,866 42,635

2,385,051 64,421 10,766

12,177,739

40,885,708

53,063,447

115,041

1,856,723 7,629

10,255,197 95,425

12,214,974

12,214,974

40,885,708 77,806

$ 40,963,514

58

SOLANO COUNTY TRANSIT STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET POSITION

FOR THE YEAR ENDED JUNE 30, 2016

OPERATING REVENUES: Passenger fares Ferry reimbursement (Note 8)

Total Operating Revenues

OPERATING EXPENSES: Transit service contract Depreciation Salaries and benefits Fuel Professional services Maintenance Advertising and marketing Security Other operating expenses

Total Operating Expenses

OPERATING LOSS

NONOPERATING REVENUES (EXPENSES): Nonoperating funds:

Local Transportation Fund - Transportation Development Act State Transit Assistance Fund Regional Measure 2 Federal Transit Administration - Section 5307 Federal Transit Administration- Section 5310 Federal Transit Administration- Section 5311 State Proposition 1 B PTMISEA & CaiOES Other Revenue

Total Nonoperating Funds

Interest income

Net Nonoperating Income

Change in Net Position

NET POSITION: Beginning of year

End of year

See accompanying notes to the basic financial statements. 12

2016

$ 3,621,708 510,427

4,132,135

8,480,085 2,686,908 1,260,626

942,784 459,185 292,124 235,541 176,689 548,134

15,082,076

(10,949,941)

4,241,761 606,974

6,295,605 4,113,030

31,571 40,000

1,883,383 206,913

17,419,237

45,427

17,464,664

6,514,723

34,448,791

$ 40,963,514

59

SOLANO COUNTY TRANSIT STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED JUNE 30, 2016

CASH FLOWS FROM OPERATING ACTIVITIES: Cash received from passengers Cash payments to suppliers for operations Cash payments for general and administrative expenses

Net Cash Used by Operating Activities

CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Capital contributions Operating subsidies received TDA returned to MTC Reserve

Net Cash Provided by Noncapltal Financing Activities

CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Cash (payments) made on the acquisition of capital assets

Net Cash Used by Capital and Related Financing Activities

CASH FLOWS FROM INVESTING ACTIVITIES: Interest received

Net Cash Provided by Investing Activities

Net Decrease in Cash, Cash Equivalents, and Investments

CASH, CASH EQUIVALENTS, AND INVESTMENTS: Beginning balance

Ending balance

RECONCILIATION OF OPERATING LOSS TO NET CASH USED BY OPERATING ACTIVITIES:

Operating loss Adjustments to reconcile operating loss to net cash

used by operating activities: Depreciation Changes in operating assets and liabilities:

(Increase) in accounts receivable (Increase) in prepaids Decrease other assets (Decrease) in accounts payable, accrued expenses, and due to other governmental agencies (Decrease) in accrued payroll and related taxes (Decrease) in net pension liability

Net Cash Used by Operating Activities

See accompanying notes to the basic financial statements. 13

2016

$ 4,119,693 (1 0,591,439) {3,944,450)

$

{10,416,196)

9,940,409 9,460,943

{5,005,454)

14,395,898

~9. 181,857l

{9, 181,857)

45,427

45,427

(5,156,728)

14,831,594

9,674,866

$ (10,949,941)

2,686,908

(18,248) (17,960)

5,806

(2,093,394) (22,383) {6,984l

$ {10,416,196)

60

SOLANO COUNTY TRANSIT NOTES TO THE BASIC FINANCIAL STATEMENTS

JUNE 30, 2016

NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The accounting policies of Solano County Transit (SoiTrans) are in conformity with accounting principles generally accepted in the United States of America applicable to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing accounting and financial reporting principles. The following is a summary of the significant accounting policies:

A. Financial Reporting Entity

SoiTrans was established in November 2010 as a Joint Powers Agency (JPA) under authority of Title I, Division 7, Chapter 5, as amended by the Government Code of the State of California. By joint exercise of their common power, Solano Transportation Authority and the Cities of Vallejo and Benicia created SoiTrans to serve as a separate public transportation agency. SoiTrans owns, maintains, and operates (directly or through contracts with other operators) the public transit system of Western Solano County under the name SoiTrans.

SoiTrans is a special purpose governmental unit with no component units and is eligible for funding under Section 99200 et. seq. of the California Public Utilities Code.

B. Basic Financial Statements

The basic financial statements (i.e., the Statement of Net Position; the Statement of Revenues, Expenses, and Changes in Fund Net Position; and the Statement of Cash Flows) report information on all of the enterprise activities of SoiTrans. These basic financial statements are presented in accordance with GASB Statement No. 34, Basic Financial Statements- Management's Discussion and Analysis - for State and Local Governments, and related standards; Statement No. 37, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments: Omnibus; and Statement No. 38, Certain Financial Statement Note Disclosures. The standards provide for significant changes in terminology; recognition of contributions in the Statement of Revenues, Expenses, and Changes in Fund Net Position; inclusion of a Management's Discussion and Analysis as supplementary information; and other changes.

C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation

The basic financial statements are prepared using the economic resource measurement focus and the accrual basis of accounting. Accordingly, all assets and liabilities (whether current or noncurrent} are included on the Statement of Net Position. The Statement of Revenues, Expenses, and Changes in Fund Net Position presents increases (revenues) and decreases (expenses) in total net position. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred.

SoiTrans distinguishes operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing transportation services. The principal operating revenues of SoiTrans are charges to passengers for transportation services (passenger fares) and reimbursement from the local ferry operator for the cost of operating the ferry ticket office and the supplemental bus service operated during the non-ferry hours. Operating expenses include the cost of providing service, including general and administrative expenses and depreciation of capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Capital contributions are reported as a separate line item in the Statement of Revenues, Expenses, and Changes in Fund Net Position. SoiTrans' policy is to use restricted resources for the purposes intended, then unrestricted resources as they are needed.

14 61

NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

D. Cash and Cash Equivalents

SoiTrans' cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition.

E. Investments

All investments are stated at fair value, except for money market investments that have a remaining maturity of less than one year when purchased which are stated at amortized cost. Money market investments are short-term, highly liquid debt instruments including commercial paper, bankers' acceptances, and U.S. Treasury and Agency obligations. Fair value is the value at which a financial instrument could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. All investment income, including changes in fair value, is included in nonoperating revenues.

F. Capital Assets

SoiTrans received $30,082,769 in assets and $121,621 in related liabilities from the Cities of Vallejo and Benicia as part of the formation of SoiTrans in 2011. The assets were recorded at cost, net of accumulated depreciation, as of the date of transfer. The capitalization threshold for any purchases of rolling stock, equipment, and additions or improvements of rolling stock was $5,000 in the year ended June 30, 2016. All other items purchased with a cost of $1,000 or more and having an estimated life of more than one year have also been capitalized. Depreciation is based on the estimated useful lives of the assets, which range from 3 to 50 years, using the straight-line method.

The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized.

The estimated useful lives of capital assets are as follows:

Buildings and improvements Buses and in-bus monitoring systems Furniture and equipment

G. Compensated Absences

30-50 years 5-12 years 3-10 years

Vested or accumulated vacation leave is recorded as an expense and liability as the benefits accrue to employees. No liability is recorded for non-vested accumulated rights to receive sick pay benefits.

H. Net Position

In the Statement of Net Position, net position is classified in the following categories:

Net Investment in Capital Assets- This amount consists of capital assets net of accumulated depreciation and reduced by outstanding debt that is attributed to the acquisition, construction, or improvement of the assets.

Restricted Net Position - This amount is restricted by external creditors, grantors, contributors, or laws or regulations of other governments, of which SoiTrans has none.

Unrestricted Net Position - This amount is all net position that does not meet the definition of "net investment in capital assets" or "restricted net position."

15 62

NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

I. Use of Estimates

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.

J. Government Grants and Subsidies

Subsidies and grants for operating assistance, the acquisition of equipment, or other capital outlay are not formally recognized in the accounts until the grant becomes a valid receivable as a result of SoiTrans' complying with appropriate grant requirements.

For presentation purposes, operating assistance subsidies are included in nonoperating revenues in the year in which the grant is applicable and the related reimbursable expenditure is incurred.

As required by GASB Statement No. 33, Accounting and Financial Reporting for Nonexchange T~nsactions, capital contributions beginning in the year ended June 30, 2001, are reported as nonoperating revenues in the Statement of Revenues, Expenses, and Changes in Fund Net Position. Assets acquired with restricted capital grant funds are included in capital assets. Beginning the year ended June 30, 1999, federal operating revenues were replaced by allowing capitalization and subsequent reimbursements of percentage of eligible maintenance operating expenses as defined by the Federal Transit Administration (FTA). These proceeds are recorded as nonoperating revenues.

Grants received in excess of allowable expenditures are recorded as advances.

K. Budget

SoiTrans' fiscal policies establish the framework for the management and control of SoiTrans' resources to ensure that SoiTrans remains fiscally sound. SoiTrans' goals and policies, which are approved by the Board of Directors, determine where and how SoiTrans' resources should be dedicated. For this reason, SoiTrans' goals, objectives, short and long-range planning, and performance analyses are incorporated into the budget development process.

It is the policy of SoiTrans that the Board of Directors approves an annual budget prior to the beginning of each year. The budget is developed generally using the accrual basis of accounting. All annual operating appropriations lapse at the fiscal year-end.

L. New Accounting Pronouncements- Implemented

GASB Statement No. 72 - Fair Value Measurement and Application. The prov1s1ons of this statement are effective for financial statements for reporting periods beginning after June 15, 2015. SoiTrans has implemented the provisions of GASB Statement No. 72 in the current year. See Note 2 for detailed discussion of the effects of SoiTrans' current financial statements as a result of the adoption of this standard.

GASB Statement No. 76 - Hierarchy of Generally Accepted Accounting Principles for State and Local Governments. The provisions of this statement are effective for fiscal years beginning after June 15, 2015. SoiTrans has implemented the provisions of GASB Statement No. 72 in the current year. There was no effect on SoiTrans' accounting or financial reporting as a result of implementing this standard.

16 63

NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

M. Future GASB Statements

GASB Statement No. 73 - Accounting and Financial Repotting for Pensions and Related Assets that are Not Within the Scope of GASB Statement No. 68, and Amendments to Cerlain Provisions of GASB Statements No. 67 and No. 68. The provisions of this statement are effective for fiscal years beginning after June 15, 2015 - except those provisions that address employers and governmental nonemployer contributing entities for pensions that are not within the scope of GASB Statement No. 68, which are effective for fiscal years beginning after June 15, 2016. SoiTrans has not fully judged the effect of the implementation of GASB Statement No. 73 as of the date of the basic financial statements.

GASB Statement No. 7 4 - Financial Repotting for Postemployment Benefits Other than Pension Plans. The provisions of this statement are effective for fiscal years beginning after June 15, 2016. SoiTrans has not fully judged the effect of the implementation of GASB Statement No. 7 4 as of the date of the basic financial statements.

GASB Statement No. 75 - Accounting and Financial Reporling for Postemployment Benefits Other than Pension Plans. The provisions of this statement are effective for fiscal years beginning after June 15, 2017. SoiTrans has not fully judged the effect of the implementation of GASB Statement No. 75 as of the date of the basic financial statements.

GASB Statement No. 77 - Tax Abatement Disclosures. The requirements of this statement are effective for reporting periods beginning after December 15, 2015. SoiTrans has not fully judged the effect of the implementation of GASB Statement No. 77 as of the date of the basic financial statements.

GASB Statement No. 78 - Pensions Provided through Cettain Multiple-Employer Defined Benefit Pension Plans. The requirements of this statement are effective for fiscal years beginning after December 15, 2015. SoiTrans has not fully judged the effect of the implementation of GASB Statement No. 78 as of the date of the basic financial statements.

GASB Statement No. 79 - Cettain External Investment Pools and Pool Participants. The requirements of this statement are effective for fiscal years beginning after June 15, 2015, except for the provisions in paragraphs 18, 19, 23-26, and 40, which are effective for reporting periods beginning after December 15, 2015. SoiTrans has not fully judged the effect of the implementation of GASB Statement No. 79 as of the date of the basic financial statements.

GASB Statement No. 80 - Blending Requirements for Cerlain Component Units - an amendment of GASB Statement No. 14. The requirements of this statement are effective for reporting periods beginning after June 30, 2016. Earlier application is encouraged. SoiTrans has not fully judged the effect of implementation of GASB Statement No. 80 as of the date of the basic financial statements.

GASB Statement No. 81 - Irrevocable Split-Interest Agreements. The requirements of this statement are effective for reporting periods beginning after December 15, 2016. Earlier application is encouraged. SoiTrans has not fully judged the effect of implementation of GASB Statement No. 81 as of the date of the basic financial statements.

GASB Statement No. 82 - Pension Issues - an amendment of GASB Statements No. 67, No. 68, and No. 73. The requirements of this statement are effective for reporting periods beginning after June 15, 2016, except for the requirements of paragraph 7 in a circumstance in which an employer's pension liability is measured as of a date other than the employer's most recent fiscal year-end. In that circumstance, the requirements of paragraph 7 are effective for that employer in the first reporting period in which the measurement date of the pension liability is on or after June 15, 2017. Earlier application is encouraged. SoiTrans has not fully judged the effect of implementation of GASB Statement No. 82 as of the date of the basic financial statements.

17 64

NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

N. Pensions

For purposes of measuring the net pension liability, deferred outflows and inflows of resources related to pensions, and pension expense, information about the fiduciary net position and additions to/deductions from the fiduciary net position have been determined on the same basis as they are reported by the Solano County Transit Public Agency Retirement System (PARS) Retirement Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when currently due and payable in accordance with the benefit terms. Investments are reported at fair value.

GASB Statement No. 68 requires that the reported results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used.

Valuation Date (VD) June 30, 2016 Measurement Date (MD) June 30, 2016 Measurement Period (MP) July 1, 2015 to June 30, 2016

The Solano County Transit PARS Retirement Plan provides benefits for all eligible employees.

NOTE 2 - CASH. CASH EQUIVALENTS. AND INVESTMENTS

Cash, cash equivalents, and investments as of June 30, 2016, are held in a cash and investment pool maintained by the City of Vacaville (the City). This pooled cash is invested by the City's Investment Officer and overseen by the City's Treasurer. The pooled interest earned is allocated to SoiTrans based on cash and investment balances in these funds at the end of each accounting period.

Cash, cash equivalents, and investments held in the pool was $9,674,866 as of June 30, 2016.

Pooled Cash and Investments

Total Cash, Cash Equivalents, and Investments

City Investment Pool

Total Cash, Cash Equivalents, and Investments

2016

$ 9,674,866

$ 9,674,866

2016

$ 9,674,866

$ 9,674,866

Investments Authorized by the California Government Code and SoiTrans' Investment Policy

The table below identifies the Investment types that are authorized for SoiTrans by the California Government Code and SoiTrans' investment policy. The table also identifies certain provisions of the California Government Code and SoiTrans' investment policy that address interest rate risk, credit risk, and concentration of credit risk.

18 65

NOTE 2- CASH. CASH EQUIVALENTS. AND INVESTMENTS (Continued)

Investments Authorized by the California Government Code and SoiTrans' Investment Polley (Continued)

Maximum Maximum Authorized Maximum Percentage Investment

Investment Type Maturitv of Portfolio in One Issuer

Local Agency Investment Fund (LAIF) N/A 100% N/A U.S. Government Securities None 100% 100% U.S. Agency Securities None 100% 100% Commercial Paper 270 days 25% 25% Certificates of Deposit N/A N/A N/A Corporate Notes 5 years 30% 30% U.S. Agency Discount Notes None 100% 100% Municipal Bonds None 100% 100% Money Market Mutual Funds N/A 20% 10% Repurchase Agreements 1 year 100% 100% Bankers' Acceptances 180 days 40% 30%

Investments were stated at fair value using the aggregate method in all funds, resulting in $45,427 in interest income for the year ended June 30, 2016.

Disclosures Relating to lnte~est Rate Risk

Information about the sensitivity of the fair values of SoiTrans' investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following tables that show the distribution of SoiTrans' investments by maturity:

Remainins Maturi!X ~in Months~

12 Months 13 to 24 25to 60 More Than Investment T~e or Less Months Months 60 Months

City Investment Pool $ 9,674,866 $ 9,674,866 $ $ $

Total $ 9,674,866 $ 9,674,866 $ $ $

Disclosures Relating to Credit Risk

Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by (where applicable) the California Government Code, SoiTrans' investment policy, or debt agreements, and the actual rating as of year-end for each investment type.

Minimum Ratins as of Year-End Legal

Investment T~e Ratins AAA

City Investment Pool $ 9,674,866 N/A $ 9,674,866

Total $ 9,674,866 $ 9,674,866

19

66

NOTE 2- CASH. CASH EQUIVALENTS. AND INVESTMENTS (Continued)

Concentration of Credit Risk

The investment policy of SoiTrans contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. There are no investments in any one issuer (other than U.S. Treasury securities, mutual funds, and external investment pools) that represent 5% or more of total SoiTrans' investments.

Custodial Credit Risk

Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and SoiTrans' investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure SoiTrans' deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits.

Fair Value Measurements

SoiTrans categorizes its fair value measurements within the fair value hierarchy established by accounting principles generally accepted in the United States of America. These principles recognize a three-tiered fair value hierarchy, as follows:

• Level 1: Investments reflect prices quoted in active markets; • Level 2: Investments reflect prices that are based on a similar observable asset either

directly or indirectly, which may include inputs in markets that are not considered to be active; and

• Level 3: Investments reflect prices based upon unobservable sources.

Investments in the City investment pool totaling $9,674,866 as of June 30, 2016, are measured at fair value.

NOTE 3- DUE FROM OTHER GOVERNMENTAL AGENCIES

Amounts due from other governmental agencies consisted of the following at June 30, 2016:

Federal (FTA): Section 5307 Section 531 0 Section 5311

Local: Regional Measure 2 Transportation Development Act Water Emergency Transportation Authority (WETA) City of Benicia

Total

20

2016

$ 1,195,683 31,571 80,000

527,453 352,172 194,732

3,440

$ 2,385,051

67

NOTE 3- DUE FROM OTHER GOVERNMENTAL AGENCIES

Federal

Under provisions of the FT A, funds are available to SoiTrans for maintenance costs; transportation planning; operations; and the acquisition, construction, improvement, and maintenance of transit facilities, transit vehicles, and equipment.

State

Under provisions of a 1979 amendment to the Transportation Development Act of 1971 (TDA), the State of California's appropriations through the State Transit Assistance Fund (STAF) are available for operating expenses of a public transportation system. To qualify for operating funds, a transit operator must meet one of the efficiency standards under TDA Section 00314.6.

Local

The State of California Local Transportation Fund (L TF) monies under the TDA, as amended, are available for transit operations and development. The Solano Transportation Authority (STA) administers these funds on behalf of the County of Solano. Funds are apportioned to eligible transit operators based on the percentage of the County of Solano's population that lies within each operator's service area.

NOTE 4- CAPITAL ASSETS

Capital assets of SoiTrans for the year ended June 30, 2016, consisted of the following:

Balance Capital Balance Jul~ 1, 2015 Additions Retirements Contributions June 30, 2016

Capital Assets, Being Depreciated: Buildings and Improvements $ 11,633,514 $ 5,713,374 $ $ $ 17,346,888 Vehicles and In-Vehicle Monitoring Systems 30,727,119 2,806,602 (1 ,049,889) 32,483,832 Equipment and Furniture 444,052 119,783 F5.355~ 488,480

Total Capital Assets, Being Depreciated 42,804,685 8,639,759 (1 '125,244) 50,319,200

Accumulated Depreciation 23,219,417 2,686,908 ~1,125,244) 24,781,081

Total Capital Assets, Being Depreciated, Net 19,585,268 5,952,851 25,538,119

Construction in Progress 14,805,491 5,528,284 ~4.986,186) 15,347,589

Total Capital Assets, Net $ 34,390,759 $ 11,481,135 $ ~4.986, 186) $ $ 40,885,708

Depreciation expense for the year ended June 30, 2016, was $2,686,908.

NOTE 5- LIABILITY INSURANCE

SoiTrans maintained insurance through its transit operator, National Express Transit. The transit operator maintained coverage of $13,500,000 per occurrence for general and auto liability, workers' compensation for employees of the transit operator, and employer's liability of $2,000,000 per accident.

SoiTrans also maintains insurance through its own carrier for general liability, automobile liability for administrative vehicles, and workers' compensation.

21 68

NOTE 6- CONTINGENCIES AND COMMITMENTS

A. Lawsuits

SoiTrans is currently not involved in any lawsuits.

B. Federal and State Grant Programs

SoiTrans has received state and federal funds for specific purposes that are subject to review and audit by grantor agencies. No cost disallowance is expected as a result of these audits; however, these programs are subject to further examination by the grantors. Awards which may be disallowed, if any, by the granting agencies cannot be determined at this time. SoiTrans expects such amounts, if any, to be immaterial.

C. Commitments

As of June 30, 2016, in the opinion of SoiTrans' management, there were no outstanding matters that would have a significant effect on the financial position of SoiTrans.

NOTE 7- TRANSPORTATION DEVELOPMENT ACT CONFORMANCE MATTERS

SoiTrans is subject to the provision of the Public Utilities Code (PUC) Section 99270.1 and must maintain a minimum fare ratio of 20% of operating revenues over operating expenses. After allocation of indirect costs to each type of service and taking into consideration certain cost exemption provisions of the TDA, SoiTrans' farebox ratio for the year ended June 30, 2016, was 31.2% as calculated below, which indicates that SoiTrans in the year ended June 30, 2016, was in compliance with the provisions of PUC Section 99270.

Farebox revenue Add: other local revenue

Farebox revenue for calculation

Total operating expenses Less: depreciation Less: ferry ticket reimbursement

Net operating expense

F arebox ratio

NOTE 8- FERRY REIMBURSEMENT

$

$

$

$

2016

3,621,708 86,901

3,708,609

15,082,076 (2,686,908) {510,427~

11,884,741

31.2%

The San Francisco Bay Area Water Emergency Transportation Authority (WET A) contracts with SoiTrans to run bus service (Route 200) for ferry passengers. SoiTrans is reimbursed for all hours that Route 200 is in service at an agreed upon hourly rate. The total reimbursement received from WET A for the year ended June 30,2016, was $510,427. Route 200 will be discontinued on December 31,2016.

22 69

NOTE 9 - ADVANCES

The combined change in advances for the fiscal year ended June 30, 2016, is summarized as follows:

Low Carbon Proposition 1 B Transit Funds Held for Operations

TDA Pro~osition 1 B Subreci~ient Pros ram Total

Advances, June 30, 2015 $8,106,502 $ 6,948,265 $ 2,622,808 $ 25,444 $ 17,703,019

Advances received 1,029,318 336,011 1,365,329 Funds expended (1,879,531) (2,622,808) (25,444) (4,527,783) TDA operating funds received 720,086 720,086 TDA operating funds returned {5,005,454~ {5.005,454~

Advances, June 30, 2016 $3,821,134 $ 6,098,052 $ $ 336,011 $ 10,255,197

Transportation Development Act ITDAl Funds

SoiTrans records all TDA advances for operating grant funds as advances. SoiTrans earns TDA funds by incurring operating expenses in excess of fares and other revenues. SoiTrans returned unneeded TDA money to MTC for future operating and capital needs. These funds are held in trust by MTC for the benefit of SoiTrans.

Proposition 1 B Programs

The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006, approved by the voters as Proposition 1 B at the November 7, 2006 general election, authorizes the issuance of nineteen billion nine hundred twenty five million dollars ($19,925,000,000) in general obligation bonds for specified purposes, including grants for transit system safety, security, and disaster response projects.

Ca/OES - California Office of Emergency Services/Homeland Security Proposition 1 B provides $1 billion to California's Transit System Safety, Security, and Disaster Response Account for capital projects that provide increased protection against security and safety threats. Funds may also be used for capital expenditures to increase the capacity of transit operators, including waterborne transit operators, to develop disaster response transportation systems that can move people, goods, and emergency personnel and equipment in the aftermath of a disaster that impairs the mobility of goods, people, and equipment. Amounts received prior to being earned are recorded as advances within these financial statements. These grants are managed by the California Office of Emergency Services under Homeland Security.

PTMISEA - Public Transpottation Modernization, Improvement, and Service Enhancement Account Proposition 1 B provides $4 billion for public transportation modernization, improvement, and service enhancements. These funds are available to the California Department of Transportation for intercity rail projects and to transit operators in California for rehabilitation, safety, or modernization improvements; capital service enhancements or expansions; new capital projects; bus rapid transit improvements; or for rolling stock procurement, rehabilitation, or replacement. Amounts received prior to being earned are recorded as advances. These grants are managed by CaiTrans.

The audit of public transportation operator finances, pursuant to Section 99245 of PUC and required under the TDA, was expanded to include verification of receipt and appropriate expenditure of Proposition 1 B bond funds.

SoiTrans also received Proposition 18 PTMISEA funds on behalf of WET A the prior year. WE:rA incurred project expenses and submitted in the invoices to SoiTrans for reimbursement.

23 70

NOTE 9 - ADVANCES (Continued)

Low Carbon Transit Operations Program CLCTOPl

The Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill 862. The LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emission and improve mobility, with a priority on serving disadvantaged communities. Approved projects in LCTOP will support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance and other costs to operate those services or facilities, with each project reducing greenhouse gas emissions. For agencies whose service area includes disadvantaged communities, of which SoiTrans does, at least 50 percent of the total moneys received shall be expended on projects that will benefit disadvantaged communities. Senate Bill 862 continuously appropriates five percent of the annual auction proceeds in the Greenhouse Gas Reduction Fund (Fund) for LCTOP, beginning in 2015-16.

This program will be administered by Caltrans in coordination with the Air Resources Board (ARB) and the State Controller's Office (SCO). The California Department of Transportation (Caltrans) is responsible to ensure that the statutory requirements of the program are met in terms of project eligibility, greenhouse reduction, disadvantaged community benefit, and other requirements of the law.

SoiTrans records all LCTOP advances for operating and capital projects as advances. SoiTrans earns LCTOP Funds by incurring eligible expenses for approved projects.

NOTE 10- PENSION PLAN

A. Genera/Information about the Pension Plan

Plan Description and Benefits Provided

The plan is a single employer defined benefit pension plan sponsored by SoiTrans. For employees hired before January 1 , 2013, the plan provides retirement benefits payable beginning at age 60 that are equal to 2% of the employee's final 3-year average compensation times the employee's years of service. For employees hired on or after January 1, 2013, the plan provides retirement benefits payable beginning at age 62 that are equal to 2% of the employee's final 3-year average compensation times the employee's years of service. An employee who has at least five years of service may retire as early as age 55 with a reduced pension. An employee who terminates from SoiTrans may withdraw his or her contributions, plus any accumulated interest. Benefit terms provide for annual cost-of-living adjustments to each employee's retirement allowance subsequent to the employee's retirement date. The annual adjustments are equal to 2% of the prior year's annual benefit.

The plan's provisions and benefits in effect at June 30, 2016, are summarized as follows:

Hire Date

Benefit Formula Benefit Vesting Schedule Benefit Payments Retirement Age Monthly Benefits, as a Percentage of Eligible Compensation Required Employee Contribution Rates Required Employer Contribution Rates

24

Prior to December 31, 2012

2%@60 5 years service monthly for life

60 2.000%-2.418%

7.000% 7.020%

On or after January 1, 2013

2%@62 5 years service monthly for life

62 1.800%-2.100%

7.000% 7.020%

71

NOTE 10- PENSION PLAN (Continued)

A. Genera/Information about the Pension Plan (Continued)

Employees Covered by Benefit Terms

At June 30, 2016, the following employees were covered by the benefit terms.

Inactive Employees or Beneficiaries Currently Receiving Benefits Inactive Employees Non-Vested Entitled to but not yet Receiving Benefits Active Employees

Total

Contributions

2016

6 8

14

SoiTrans establishes annual contribution rates based on an actuarially determined rate recommended by an independent actuary. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits eamed by employees during the year, with an additional amount to finance any unfunded accrued liability. SoiTrans is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. For the measurement period ended June 30, 2016, the average active employee contribution rate is 7.02 percent of annual pay, and SoiTrans' actual average contribution rate was 7.54 percent of annual payroll.

Contributions to the pension plan from SoiTrans were $68,404 for the year ended June 30, 2016.

At June 30, 2016, SoiTrans reported a net pension (asset) liability of $(10,766). The net pension (asset) liability was measured as of June 30, 2016, and the total pension (asset) liability used to calculate the net pension (asset) liability was determined by an actuarial valuation as of June 30, 2016.

B. Net Pension Liability

SoiTrans' net pension liability for the plan is measured as the total pension liability, less the pension plan's fiduciary net position. The net pension liability of the plan is measured as of June 30, 2016, using a biennial actuarial valuation as of that date. A summary of principal assumptions and methods used to determine net pension liability is shown below.

25 72

NOTE 10 - PENSION PLAN (Continued)

B. Net Pension Liability (Continued)

Actuarial Assumptions and Methods

The June 30, 2016 total pension (asset) liability was based on the following actuarial methods and assumptions:

Valuation Date Measurement Date Actuarial Cost Method Actuarial Assumptions:

Discount Rate Inflation Payroll Growth Projected Salary Increase Investment Rate of Return

Mortality

June 30, 2016 June 30, 2016

Entry Age Normal

7.00% 3.00% 3.00%

Entry Age 30 <1 >

7.0% (2)

Derived using <3> CaiPERS' 2014

Experience Study

<1> Derived from 2014 California Public Employees Retirement System (CaiPERS) Experience Study Public Agency Miscellaneous, Entry Age 30 3.0% wage inflation added to the following rates:

Service Rate

0 8.6% 3 4.2% 5 3.0% 10 1.3% 15 1.0% 20 0.8% 25 0.6% 30 0.4%

<2> Net of pension plan investment expenses, including inflation.

<3

> The mortality table used was developed based on CaiPERS' 2014 Experience Study Service Retiree and Beneficiary Mortality.

All other demographic assumptions used in the June 30, 2016 valuation were based on the rates from the 2014 CaiPERS Experience Study for Miscellaneous Employees.

26 73

NOTE 10 - PENSION PLAN (Continued)

B. Net Pension Liability (Continued)

Actuarial Assumptions and Methods (Continued)

The long-term expected rate of return on pension plan investments was determined using a building­block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each major asset class are summarized in the following table:

Discount Rate

Asset Class

Equity Fixed Income Cash

Total

Target Allocation

60% 35% 5%

100%

Long-Term Expected Real Rate of Return

6.0% 1.5% -1.5%

The discount rate used to measure the total pension liability was 7.00 percent for the year ended June 30, 2016. The projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the current contribution rate and that SoiTrans contributions will be made at rates equal to the difference between actuarially determined contribution rates and the employee rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current active and inactive employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension (asset) liability.

The table below reflects the long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. These rates of return are net of administrative expenses.

Asset Class

Global Equity Global Fixed Income Inflation Sensitive Private Equity Real Estate Infrastructure and Forestland Liquidity

Total

<a> An expected inflation of 2.5% used for this period. <b> An expected inflation of 3.0% used for this period.

27

New Strategic Allocation

60.00% 35.00%

N/A N/A N/A N/A

5.00%

100.00%

Real Return Years 1 - 10 <a>

N/A N/A N/A N/A N/A N/A N/A

Real Return Years 11+(b>

5.70% 2.40%

N/A N/A N/A N/A

0.00%

74

NOTE 10 - PENSION PLAN (Continued)

c. Changes in the Net Pension Liability

The changes in the net pension (asset) liability for the plan are as follows:

Increase ~Decrease~ Total Pension Plan Fiduciary Net Pension

Liabili~ Net Position Liabili~~Asset~

Balance at July 1, 2015 <1> $ 158,255 $ 227,335 $ ~69,080~

Changes in the Year: Service Cost 70,517 70,517 Interest on the Total Pension Liability 10,950 10,950 Differences between Actual and Expected Experience 115,700 115,700

Changes in Assumptions Changes in Benefit Terms Contribution- Employer 68,404 (68,404) Contribution- Employee (Paid by Employer) Contribution- Employee 65,092 (65,092) Net Investment Income (2) 6,862 (6,862) Administrative Expenses (1,505) 1,505 Benefit Payments, Including Refunds of Employee Contributions ~3,730~ ~3.730~

Net Changes 193,437 135,123 58,314

Balance at June 30, 2016 <1> $ 351,692 $ 362,458 $ ~10,766}

<1

> The fiduciary net position includes receivables for employee service buybacks, deficiency reserves, fiduciary self-insurance, and other post-employment benefits (OPEB) expense. This may differ from the plan assets reported in the funding actuarial valuation report.

<2> Net of administrative expenses.

Sensitivity of the Employer's Proportionate Share of the Net Pension (Asset) Liability to Changes in the Discount Rate

The following presents SoiTrans' net pension (asset) liability of the Plan calculated using the discount rate of 7.00 percent, as well as what the net pension (asset) liability would be if it were calculated using a discount rate that is 1 percentage-point lower (6.00 percent) or 1 percentage-point higher (8.00 percent) than the current rate:

1% Decrease Net Pension Liability (Asset) $ 60,439

Current Discount Rate Net Pension Liability (Asset) $ (10,766)

1% Increase Net Pension Liability (Asset) $ (67,602)

Pension Plan Fiduciary Net Position

Detailed information about the pension plan's fiduciary net position is available in the separate financial report.

28 75

NOTE 10- PENSION PLAN (Continued)

D. Pension Expense and Deferred Outflows/Inflows of Resources Related to Pensions

For the year ended June 30, 2016, SoiTrans recognized pension expense of $17,283. At June 30, 2016, SoiTrans reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:

Deferred Outflows Deferred Inflows of Resources of Resources

Pension Contributions Subsequent to Measurement Date $ $ Differences between Actual and Expected Experience 100,065 Changes in Assumptions Net Differences between Projected and Actual Earnings on Plan Investments 14,976

Total $ 115,041 $

There was $0 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2017. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows:

Measurement Period Ended June 30

E. Payable to the Pension Plan

2016 2017 2018 2019 2020

Thereafter

Total

$

$

19,730 19,730 19,728 18,328 15,635 21,890

115,041

At June 30, 2016, SoiTrans reported a payable of $0 for the outstanding amount of contributions to the pension plan required for the year ended June 30, 2016.

NOTE 11-SUBSEQUENT EVENTS

Subsequent events have been evaluated through December 6, 2016, the date the basic financial statements were available to be issued.

There are no subsequent events that are material to the financial statements.

29 76

NOI.L VIN~O:INI A~V .LN3W31ddnS 03~1n03~

77

SOLANO COUNTY TRANSIT REQUIRED SUPPLEMENTARY INFORMATION

SCHEDULE OF CHANGES IN THE NET PENSION LIABILITY AND RELATED RATIOS FOR THE YEAR ENDED JUNE 30, 2016

LAST 10 YEARS*

Measurement Measurement Period 2015/16 Period 2014/15

Total Pension Liability

Service Cost $ 70,517 $ 70,569 Interest on Total Pension Liability 10,950 5,688 Differences between Expected and Actual Experience 115,700 Changes in Assumptions Changes in Benefits Benefit Payments, Including Refunds of Employee Contributions {3,730~ {5,376~

Net Change in Total Pension Liability 193,437 70,881

Total Pension Liability- Beginning 158,255 87,374

Total Pension Liability- Ending (a) $ 351,692 $ 158,255

Plan Fiduciary Net Position

Contributions - Employer $ 68,404 $ 63,357 Contributions- Employee 65,092 46,575 Net Investment Income 6,862 2,355 Administrative Expenses (1 ,505) Benefit Payments {3,730~ {5,376~

Net Change in Plan Fiduciary Net Position 135,123 106,911

Plan Fiduciary Net Position - Beginning 227,335 120,424

Plan Fiduciary Net Position- Ending (b) $ 362,458 $ 227,335

Net Pension Liability- Ending ((a)- (b)] $ {10,766~ $ {69,080~

Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 103.06% 143.65%

Covered-Employee Payroll $ 907,662 $ 686,965

Net Pension Liability as a Percentage of Covered-Employee Payroll -1.19% -10.06%

*Fiscal year 2015 was the 151 year of implementation; therefore, only two years are shown.

30 78

SOLANO COUNTY TRANSIT REQUIRED SUPPLEMENTARY INFORMATION

SCHEDULE OF CHANGES IN THE NET PENSION LIABILITY AND RELATED RATIOS (Continued) FOR THE YEAR ENDED JUNE 30, 2016

LAST 10 YEARS*

Notes to Schedule:

Benefit Changes. In 2016 and 2015, there were no benefit changes.

Changes in assumptions. In 2016 and 2015, amounts reported as changes in assumptions resulted primarily from adjustments to expected retirement ages of miscellaneous employees.

31 79

SOLANO COUNTY TRANSIT SCHEDULE OF CONTRIBUTIONS

FOR THE YEAR ENDED JUNE 30, 2016 LAST 10 YEARS*

June 30, 2016 June 30, 2015

Actuarially Determined Contributions Contributions in Relation to the Actuarially Determined Contributions

Contribution Deficiency (Excess)

Covered-Employee Payroll

Contributions as a Percentage of Covered­Employee.Payroll

Notes to Schedule:

Valuation date:

$

$

$

June 30, 2016

68,404 $ 63,357

(60,837) (32,121)

7,567 =$====3=1=,2=36=

907,662 $ 686,965

7.54% 9.22%

Methods and assumptions used to determine contribution rates:

Actuarial Cost Method

Amortization method

Remaining amortization period

Asset valuation method

Inflation

Salary increases

Investment rate of return

Retirement age

Mortality

Entry Age Normal

Level percentage of pay

12 years

Actuarial Value of Assets

3.00%

Varies by Entry Age and Service

7.00%, net of pension plan investment expense, including inflation

60 years

CaiPERS' 2014 Experience Study

*Fiscal year 2015 was the 1st year of implementation: therefore, only two years are shown.

32 80

NOll VW~O:INI A~V !N311\131ddnS ~3H!O

81

SOLANO COUNTY TRANSIT SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

FOR THE YEAR ENDED JUNE 30, 2016

Pass-Through Passed Federal Grantor I Pass-Through Grantor I CFDA Entity Identifying Through to

P!:2Sram Title Number Number Subrecielents

U.S. Department of Transportation/ Federal Transit Administration (FTA)

Federal Transit Cluster

Direct Capital Grants: Federal and Transit Formula Grants 20.507 CA Y980-00 (FTA Sec. 5307) $ Federal and Transit Formula Grants 20.507 CAZ078-00 (FTA Sec. 5307) Federal and Transit Formula Grants 20.507 CAZ298-00 (FTA Sec. 5307)

Passed-Through the State of Callfomia: Enhanced Mobility of Seniors and Individuals with Disabilities 20.513 642544 (FY 2012-13 Section 5310)

T ota1 capital grants

Direct Operating Grants: Federal and Transit Formula Grants 20.507 CAZ078-00 (FTA Sec. 5307) Federal and Transit Formula Grants 20.507 CAZ298-00 (FTA Sec. 5307) Federal and Transit Formula Grants 20.507 CAZ298-00 (FTA Sec. 5307-JARC)

Passed-Through the State of Callfomia: Enhanced Mobility of Seniors and Individuals with Disabilities 20.513 64AM16-00071 FTA Section 5310 68,263 Formula Grants for Rural Areas 20.509 648015-00271 (FY 2015-16 Section 5311)

Total operating grants

Total Federal Transit Administration

Total Federal Awards $

Program or Award

Amount

$ 3,863,550 2,150,000 1,796,983

7,810,533

37,708

7,848,241

5,371,749 3,141,658

418,135

8,931,542

300,000 40,000

9,271,542

17,119,783

$ 17,119,783

See accompanying notes to the schedule of expenditures of federal awards. 33

Federal Expenditures

Incurred for the

Year Ended June 30, 2016

$ 1,016,487 232,395

55,875

1,304,757

31,571

1,336,328

2,366,082 302,177 140,014

2,808,273

40,000

2,848,273

4,184,601

$ 4,184,601

82

SOLANO COUNTY TRANSIT NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

FOR THE YEAR ENDED JUNE 30, 2016

NOTE 1 - GENERAL

The accompanying Schedule of Expenditures of Federal Awards (SEFA) presents the activity of all Federal award programs of Solano County Transit (SoiTrans). All federal awards received directly from Federal agencies as well as Federal awards passed through from other government agencies are included on the SEFA.

NOTE 2 - BASIS OF ACCOUNTING

The accompanying SEFA has been prepared on the accrual basis of accounting.

NOTE 3 -INDIRECT COST RATE

SoiTrans has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.

34 83

BROWN ARMSTRONG

CERTIFIED

PUBLIC

ACCOU TAI\:TS

BAKERSFIELD OFFICE (MA IN OFFICE)

1200 l:RUX -.~N AVl:NUl

SUI ~ 300

BAKERSFIELD CA 93309

r ~L b61.12t,497 1

FAX 661.124. •997

EMAIL .lcOlacP-l=

FRESNO O FFICE

16/3 N. INGR.N·1 AVENUE

SUITE 101

FRESNO CA '~37 11

T'EL 559.-1 b.-'~'l2

FAX 559:116.3!:193

PASA D ENA OFFICE

<cO S. .OS ROB :, A ! · E

sum: 110

PASA ''A.CA9110 1

Ttl 626.204.1>542

fAX 626.?<H.6547

STOCKTO N OFFICE

Sbl.. CLARf:MO"- A.VENliE

SUI [. I r;o

STOCKTON CA 9520

TEL 209.451.4833

ll,I,GISlffiHJ"' th I' bl c COI'"pa'l)' A<:couo"ng CM:" gtllllo...Jtl :>nd MEMBER c! ti-e /lmeoan I !5Wne o' Cc:nil"ed PuDI<" Aunvr~ '

BR(}WN ARM~ TRONC Ccrttji,•d f>u/Jiic .llccountantr

INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS

BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

To the Board of Directors Solano County Transit Vallejo, California

We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of Solano County Transit (SoiTrans), as of and for the year ended June 30, 2016, and the related notes to the basic financial statements, which collectively comprise SoiTrans' basic financial statements, and have issued our report thereon dated December 6, 2016.

Internal Control Over Financial Reporting

In planning and performing our audit of the financial statements, we considered SoiTrans' internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of SoiTrans' internal control. Accordingly, we do not express an opinion on the effectiveness of SoiTrans' internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of SoiTrans' financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

35 84

Compliance and Other Matters

As part of obtaining reasonable assurance about whether SoiTrans' financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report

The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing , and not to provide an opinion on the effectiveness of SoiTrans' internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering SoiTrans' internal control and compliance. Accordingly, this report is not suitable for any other purpose.

Bakersfield, California December 6, 2016

36

BROWN ARMSTRONG ACCOUNTANCY CORPORATION

maun ~~tm~ ~+~~~~

85

CERTIFIED

PUBLIC ACCOUNTANTS

BAKERSFIELD OFFICE (MA IN OFFICE)

·1200 1RUX uN AVENUl

SUITE 300

BAKEPSFl~lD CA 93JO':l

T L 661.324.497 1

FAX 661.324. 4997

EMAIL fo@lacpas.com

FRESNO OFFICE

7673 • •. INGRAt1 AVENUE

SUIT! 101

FRF.Sr-.0 CA 93711

Tll 559A 7&.3592

fi'V< SS9.-176.3593

PASADENA OFFICE

2605. O~RI B !> "V[' "

SUITE J IO

PASAOOlA. CA 91101

TEL 6/&.204 b5·1

~AX 62b.I.D-I.b54 1

STOCKT ON O FFICE

52:><.. 1..i.APJ:l·10~ AvENUt

SUil!: 1~0

STOCKTON. CA 95207

m 209.4SL4SJ3

RI:GIS 1 ERE;) ~ th tr., ~lc Cotnp.ny AccOU'lt·n~ Q,ero;: 11 Ro..-c >nd MCMBEll. Ill ~"' Am......, I bt>tuU: o1 c.n <:cl"':.t>>tc~>r

BRC)WN ARM\ TRONC Catijred Puhlit /laountanll

INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER

COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE

To the Board of Directors Solano County Transit Vallejo, California

Report on Compliance for Each Major Federal Program

We have audited Solano County Transit's (SoiTrans) compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Compliance Supplement that could have a direct and material effect on each of SoiTrans' major federal programs for the year ended June 30, 2016. SoiTrans' major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs.

Management's Responsibility

Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs.

Auditor's Responsibility

Our responsibility is to express an opinion on compliance for each of SoiTrans' major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about SoiTrans' compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.

We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of SoiTrans' compliance.

Opinion on Each Major Federal Program

In our opinion , SoiTrans complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2016.

37 86

Report on Internal Control Over Compliance

Management of SoiTrans is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered SoiTrans' internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of SoiTrans' internal control over compliance.

A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.

Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.

Bakersfield , California December 6, 2016

BROWN ARMSTRONG ACCOUNTANCY CORPORATION

~ ~~(ffil ~-~-~~~~

38 87

CERTIFIED PUBLIC

ACCOUNTANTS

BAKERSFIELD OFFICE (MAIN OFFICE)

·1200 TRU.lC uN AVENuE

SUITE 300

BAKERSAELD CA 93309

:L 661.324.4971

FAX 661.324.4997

EMAIL •nfo@bacpas.com

FRESNO OFFICE

7613 N. INGRAI'1 /\VENUE

SUITliO I

fRESNO 0\9371 1

TEL 559.476.3592

FAX 559.-!16.3593

PASADENA OFFIC E

260 S. l OS ROBI . AV(NU(

SUITE 310

PASADENA. CA 91101

TEL 626.]04.65e2

FAX 626.20.1.6547

STOCKTON OFFICE

SbC CI.AREI'' Of'. A'JENt;E

SlJilE: ISO

51 OCKTON CA 9520/

TEL 209.45 1.4833

ReGIS ~~0 wth :ho Plhlc CQI'•;>a-.y Account•n~ o..,,.,~ ilo.u-d 'nd MEMBER of the Amen<al' l"l".~tute of Cen,· ed 1'\dic A<eo.nlitla

BROWN ARMSTRONG Catifit!d Publir Accountants

INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL

STATEMENTS PERFORMED IN ACCORDANCE WITH THE STATUTES, RULES, AND REGULATIONS OF THE CALIFORNIA TRANSPORTATION

DEVELOPMENT ACT AND THE ALLOCATION INSTRUCTIONS AND RESOLUTIONS OF THE TRANSPORTATION COMMISSION

To the Board of Directors Solano County Transit Vallejo, California

We have audited, in accordance with the auditing standards generally accepted in the Unites States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of Solano County Transit (SoiTrans) as of and for the year ended June 30, 2016, and have issued our report thereon dated December 6, 2016.

Compliance

As part of obtaining reasonable assurance about whether SoiTrans' financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Additionally, we performed tests to determine that allocations made and expenditures paid by SoiTrans were made in accordance with the allocation instructions and resolutions of the Transportation Commission and in conformance with the California Transportation Development Act (TDA) . Specifically, we performed each of the specific tasks identified in the Californ ia Code of Regulations Sections 6666 and 6667 that are applicable to SoiTrans. In connection with our audit, nothing came to our attention that caused us to believe SoiTrans failed to comply with the Statutes, Rules, and Regulations of the California TDA and the allocation instructions and resolutions of the Transportation Commission. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion.

Also as part of our audit, we performed tests of compliance to determine whether certain state funds were received and expended in accordance with the applicable bond act and state accounting requirements.

Other Matters

The Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006, approved by the voters as Proposition 1 B at the November 7, 2006 general election , authorizes the issuance of nineteen billion nine hundred twenty five mill ion dollars ($19,925,000,000) in general obligation bonds for specified purposes, including grants for transit system safety, security, and disaster response projects. These grants are managed by the California Office of Emergency Services under Homeland Security.

39

88

Proposition 1 B provides $1 billion to California's Transit System Safety, Security, and Disaster Response Account for capital projects that provide increased protection against security and safety threats. Funds may also be used for capital expenditures to increase the capacity of transit operators , including waterborne transit operators, to develop disaster response transportation systems that can move people, goods, and emergency personnel and equipment in the aftermath of a disaster that impairs the mobility of goods, people, and equipment.

As of June 30, 2016, Proposition 1 B funds received and expended were verified in the course of our audit as follows:

Schedule of Proposition 1 B Funds For the Year Ended June 30, 2016

Description Amount

Balance- beginning of the year $ 6,948,265

Received: $ 1,029,318

Expenses: $ (1 ,879,531)

Balance- end of year $ 6,098,052

The results of our tests indicated that, with respect to the items tested , SoiTrans complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested , nothing came to our attention that caused us to believe that SoiTrans had not complied, in all material respects, with those provisions.

Purpose of this Report

The purpose of this report is solely to describe the scope of our internal control and compliance and the results of that testing, based on the requirements of the California Transportation Development Act and the Allocation Instructions and Resolutions of the Transportation Commission. Accordingly, this report is not suitable for any other purpose.

Bakersfield, California December 6, 2016

40

BROWN ARMSTRONG ACCOUNTANCY CORPORATION

~ ~4-Pttml ~+~~~~

89

SOLANO COUNTY TRANSIT SCHEDULE OF FINDINGS AND QUESTIONED COSTS

FOR THE YEAR ENDED JUNE 30, 2016

SECTION I - SUMMARY OF AUDITOR'S RESULTS

Financial Statements:

Type of auditors report issued:

Internal control over financial reporting:

• Material weaknesses identified? • Significant deficiencies identified that are not considered to be

material weaknesses?

Noncompliance material to financial statements noted?

Federal Awards:

Internal control over major programs:

• Material weaknesses identified? • Significant deficiencies identified that are not considered to be

material weaknesses?

Type of auditor's report issued on compliance for major programs:

Any audit findings disclosed that are required to be reported in accordance with the Uniform Guidance?

Identification of major programs:

Federal Transit Cluster- CFDA #20.507

Dollar threshold used to distinguish between Type A and Type B?

Auditee qualified as low-risk auditee?

SECTION II - FINANCIAL STATEMENT FINDINGS

None.

Unmodified

No

None Reported

No

No

None Reported

Unmodified

No

Capital Investment Grants and Operating Grants

$750,000

Yes

SECTION Ill -FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

None.

SECTION IV- STATUS OF PRIOR YEAR AUDIT FINDINGS AND QUESTIONED COSTS

There were no prior year findings.

41 90

AGENDA ITEM: 7GBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MICHAEL ABEGG, PLANNING & OPERATIONS MANAGER

SUBJECT: RENEWAL OF PROGRAM FOR THE PROVISION OF DISCOUNTED BUS PASSES FOR LOW INCOME STUDENTS

ACTION: MOTION

ISSUE:

The Board is being requested to extend to June 30, 2018 the existing program with the Benicia Unified School District (BUSD) for the provision of discounted bus passes to low-income students, as well as extend the authorization for this program to the Vallejo Unified School District (VUSD).

DISCUSSION:

In November 2014, then-Vice-Chair Patterson and Benicia Unified School District (BUSD)Superintendent Janice Adams met and agreed in principle that SolTrans might provide discounted fixed route bus passes as a way to reduce truancy in the City of Benicia. This request was based on observations made by the Superintendent, a local citizen and representatives from social service organizations that the current $44 monthly youth bus pass, which allows for unlimited rides during a 31-day period, is unaffordable for many low-income households. As a result, parents in these households would not send their children to school at times, thereby contributing to the truancy rate in the City of Benicia.

Subsequently, the Board of Directors authorized a program that would discount monthly bus passes by 50%, reducing the cost from $44 to $22 as part of a one-year pilot program for calendar year 2015. The Board approved this option, but with a cap of $2,000 in subsidies from SolTrans. This meant that SolTrans would not provide more than 90 discounted/subsidized passes in a year. The cap minimized the risk of significant financial impact to the Agency.

In December 2015, the Board authorized an extension of this program through the end of calendar year 2016. At that time, it was agreed to also offer the program to VUSD although that has not happened. It has been SolTrans Staff’s intent to allow the school districts to maintain, monitor and market the program internally to their staff, and allow VUSD to approach SolTrans about belonging to the program if it desires.

In both 2015 and 2016, SolTrans has sold fewer than the 90 budgeted passes, resulting in negligible financial impact to the Agency. While this may suggest that the program is not particularly effective at its intended goal, because of the small cost to the Agency, Staff recommends that the Board authorize an extension of the program for an additional 18 months, through June 30, 2018. Extending to the end of June (rather than the end of December as

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previously done) makes the program co-terminus both with the SolTrans operating budget and the school year.

The issue of “means-based fares” continues to be an item broadly within the region. Additional reports related to the SolTrans Short Range Transit Plan are still in development on this topic; in addition, MTC continues to develop an implementing method and funding mechanism for a regional program. Given that these studies are still ongoing, it makes most sense at this time to simply continue this program as it stands until the broader approach is understood.

FISCAL IMPACT:

The fiscal impact to SolTrans will not exceed $2,000 in any given calendar year for the BUSDprogram. Should the program be extended to the VUSD, as well, the total fiscal impact would be up to $4,000, which is provided in the approved operating budget. Total impact through June 30, 2018 would be up to $6,000 if both programs operate through the end of the 2017-18 school year.

PERFORMANCE GOAL:

Goal 3 – Enhance customer satisfaction and build community partnerships to increase transit system appeal and effectiveness.

RECOMMENDATION:

1) Authorize an extension of the BUSD and VUSD means-based student bus pass program by 18 months, setting a new expiration date of June 30, 2018.

2) Authorize the Executive Director to negotiate and execute an amendment to the agreement with Benicia Unified School District (BUSD), per the terms in Attachment A, subject to Legal Counsel approval as to form.

3) Authorize the Executive Director to negotiate and execute an agreement with the Vallejo Unified School District (VUSD), if requested, per the terms of Attachment A, subject to Legal Counsel approval as to form.

Attachment:A. Program Guidelines for the Discounted Bus Passes for Low-Income Students in the

Benicia Unified School District (BUSD)

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ATTACHMENT AAgenda Item 7G

Program Guidelines (Proposed)Discounted Bus Passes for Low-Income Students

Benicia Unified School District (BUSD)

Program Summary: This is a pilot program, originally established for the period of January 1 – December 31, 2015, but extended through June 30, 2018. SolTrans will discount monthly youth bus passes by 50% from $44 to $22, as based on SolTrans’ Fare Policy approved in April 2012 and then amended in May 2012. The total, accumulated value of the discounts provided over the course of a year shall not exceed $2,000, however. In this case, SolTrans will only be able to provide a 50% discount for 90 monthly passes: 90 passes x $22 discount value = $1,980 total, accumulated value of the discounts.

Eligibility for Discounted Passes: This will be the responsibility of the BUSD. The following criteria for eligibility were proposed by the BUSD Superintendent:

# Criteria Checked Comments

1Recommended by counselor, administrator, or non-profit contact

2Qualified low-income (Free or Reduced cost lunch as qualified by the school district)

3

Determined by Student Study Team at school site that attendance difficulties stem from lack of transportation and can be remediated by access to affordable transportation

4Monitored for improvement in school attendance

Process for Purchasing Discounted Passes: A school representative, as designated by the Superintendent, will email or fax a request for bus passes to SolTrans’ Program Assistant, Angel Anderson, at Angel@soltransride.comor at (707) 736-6991 to request discounted bus passes. SolTrans will mail or deliver the requested number of passes and track them. An invoice will also be sent with the passes, and full payment from the BUSD will be expected within 30-days. Failure to pay within 30-days would be grounds for suspending the program.

Reporting: SolTrans requests that BUSD share reports (at least quarterly) on the effectiveness of the discounted bus pass program, to include number of passes disseminated at each school, ages of individuals receiving passes, car ownership in and demographics of households of bus pass recipients, truancy trends by month over the course of the pilot program, and any other information that may be helpful to SolTrans in evaluating the benefits of this partnership with BUSD.

Right to Discontinue: SolTrans shall have the full authority to discontinue or suspend this program immediately for any of the following reasons: 1) fraud, abuse or other impropriety is determined, 2) SolTrans’ performance, including farebox recovery, is significantly impacted, or 3) as directed by the SolTrans Board of Directors. 93

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AGENDA ITEM: 7HBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: KRISTINA BOTSFORD, FINANCE & ADMINISTRATION MANAGER

SUBJECT: 2016 LOCAL VENDOR UTILIZATION REPORT

ACTION: MOTION

ISSUE:

This report provides the annual update on local vendor utilization, in compliance with the Local Preference Policy.

DISCUSSION:

In 2011, the SolTrans Board of Directors adopted a Local Preference Purchasing Policy to address the competitive disadvantage faced by local businesses that seek to enter into contracts with SolTrans, and to encourage businesses to locate and remain in Solano County. The Policy defines a local business as having a valid business license issued from Solano County, or a political subdivision within Solano County; and has its principal business office, or a satellite office with at least one full-time employee. The Declaration of Compliance-Annual Reporting clause of the Policy requires that an annual report of the utilization of local preference be presented to the SolTrans Board of Directors upon the close of each fiscal year at its December meeting, or as soon thereafter as may be heard.

During Fiscal Year (FY) 2015-16, SolTrans used 190 vendors to obtain $20,689,955 worth of products and services required for the operation and maintenance of the transit system, as well as for long-term capital investment. Long-term operating expense contracts for which we have no option to use local vendors continue to account for a large portion of the total expenditures. SolTrans’ transit contractor, National Express Transit (NEXT), and Pinnacle Petroleum, the Agency’s fuel provider, together received $9,341,795, which accounts for 45% of all vendor payments made. Moreover, during FY 2015-16, SolTrans made payments to Avail Technologies, Inc., Creative Bus Sales, Diede Construction, Inc., and Ghilotti Bros. Inc. totaling $7,735,464 forthe completion of long-term capital projects. The specialized nature and scope of these projectsoffer few opportunities for local vendor participation. Together, these projects, with the operating contracts, represent $17,077,259, or 82.5% of all payments made by SolTrans. After subtracting this category of payments from the total of all vendor payments, the remaining vendor payments total $3,612,696, of which $730,365 (or 20%) represents payments made to local companies or individuals in Solano County.

During this same fiscal year, SolTrans’ service operator, NEXT, utilized 42 vendors to obtain $732,265 worth of products and services necessary for its operations, of which ten firms (24%) were local vendors, accounting for $48,336, nearly 7% of the total amount spent. Staff will 95

encourage NEXT to utilize the products and services offered by local vendors to the greatest extent possible, and will monitor progress on an ongoing basis.

FISCAL IMPACT:

There is no fiscal impact to the Agency by providing this report.

PERFORMANCE GOAL:

Goal 3 - Enhance customer satisfaction and build community support for public transportation; Objective D – establish public outreach program and activities that are valued by the community and result in strong, mutually beneficial partnerships; Strategy iii - Build relationships with local vendors and businesses and maximize opportunities to “buy local.”

RECOMMENDATION:

Receive the 2016 Local Vendor Utilization Report.

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AGENDA ITEM: 7IBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: KRISTINA BOTSFORD, FINANCE & ADMINISTRATION MANAGER

SUBJECT: APPROVE CONTRACT AMENDMENT WITH RAYMUNDO ENGINEERING COMPANY, INC. FOR THE OPERATIONS & MAINTENANCE FACILITY COMPRESSED NATURAL GAS (CNG)PROJECT

ACTION: MOTION

ISSUE:

The Board is being asked to approve a second amendment to the agreement with SolTrans’ Engineer of Record, Raymundo Engineering Company, Inc. (Contractor), for additional construction support and design services for the CNG fueling facility and supporting infrastructure project, which would increase the contract maximum by $30,000 to $212,177, and extend the term to October 31, 2017, subject to Legal Counsel approval as to form.

DISCUSSION:

On March 19, 2015, the Board authorized the award of a contract to the Contractor for Engineering Design Services for the CNG Project in an amount not to exceed $182,177.However, the actual-agreed upon amount between SolTrans and the Contractor for the initial contract was for $92,517 for Phase 1 – Preliminary Design Services. The parties agreed at that time to amend the contract at a later date for Phase 2 of the Contractor’s proposal.

On September 1, 2015, the contract was amended, as agreed to and stipulated in the initial agreement, to increase the contract amount by $89,660, and extended the term by nine-months.The first amendment added the remaining dollar figure from the original Board-approved not-to-exceed amount of $182,177, and extended the term of the contract to April 30, 2017. The execution of the first amendment supports Phase 2 – Final Design and Construction Elements of the Contractor’s proposal.

Since the execution of the initial contract and the first amendment, the Contractor has completed the engineering and design work. However, additional coordination with PG&E and design services for CNG electrical and gas service connections have been required after the selection of the Construction Contractor (TruStar). In addition, due to the change in the construction timeline, there is not sufficient budget remaining to complete the construction support services required.The contract term will also be extended to October 31, 2017 when construction will be completed and the project closed.

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FISCAL IMPACT:

The recommended $30,000 for additional construction support and design services related to the CNG project will have no additional fiscal impact to the capital budget as it falls within the constraints of the Board approved budget for the CNG project.

PERFORMANCE GOAL:

Goal – Maximize the safety, reliability and efficiency of transit services to allow for long-term system sustainability and competitiveness for grant funds; Objective A – Establish technological tools and improved facilities or fleet equipment for enhancing and monitoring system performance;

RECOMMENDATION:

Authorize the Executive Director to execute a second amendment to the Contract with Raymundo Engineering Company, Inc., for $30,000, increasing the maximum contract amount to $212,177, and extend the term to October 31, 2017, subject to Legal Counsel approval as to form.

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AGENDA ITEM 7JBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORSPRESENTOR: DENNIS YBARRA PROGRAM ANALYST IISUBJECT: UPDATE ON INFORMATION TECHNOLOGY (IT) SERVICES

PROCUREMENT PROCESS AND THE CONTRACT WITH INTERWEST CONSULTING GROUP FOR IT SERVICES

ACTION: MOTION

ISSUE:

Staff desires to inform that Board that they plan to issue a Request for Proposals (RFP) for IT services by spring 2017, and a contract with Interwest Consulting for IT services will be established until such time that the competitive solicitation process is completed and a contract award is made.

DISCUSSION:

Staff reported in December 2015 their intention to put IT services out for bid in the spring of 2016. Due to Staff changes and other priorities, that did not occur. Staff plans to develop and issue an RFP for IT services to be issued in the spring of 2017. Staff has already begun documenting our current systems and drafting the scope of work for the RFP.

In the interim, the Executive Director will execute a new contract, within her authority, withInterwest, the existing contractor, to provide IT consulting and support services only. The cost for maintaining our technology infrastructure is approximately $5,000 per month with additional costs for special projects, such as the Automatic Vehicle Location (AVL) System.

FISCAL IMPACT:

The fiscal impact for Fiscal Year (FY) 16-17 will not exceed $50,000. This expense is included in the Board-approved FY 2016-17 Operating Budget.

PERFORMANCE GOAL:

Goal 1 – Maximize Safety, Reliability and Efficiency of Transit Operations; Objective A –Establish Technological Tools and improved Facilities or Fleet Equipment for Enhancing System Performance

RECOMMENDATION:

Receive the report on IT Services. 99

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AGENDA ITEM 7KBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: KRISTINA BOTSFORD, FINANCE & ADMINISTRATION MANAGER

SUBJECT: APPROVE SOLTRANS’ REVISED DISADVANTAGED BUSINESS ENTERPRISE (DBE) GOAL FOR FEDERAL FISCAL YEAR (FFY) 2017THROUGH FFY 2019

ACTION: MOTION

ISSUE:

The Board is asked to approve SolTrans’ Revised 3-year DBE Goal for federal fiscal years ending September 30, 2017 through September 30, 2019 to maintain eligibility for Federal Transit Administration (FTA) grant funds. This Goal revision consists of changing the originally proposed Overall Goal from 0% to 1%, and has received concurrence from the FTA.

DISCUSSION:

At the July 21, 2016 Board meeting, Staff presented a detailed description of the DBE Goal-setting process and a draft DBE Goal document that calculated a proposed 0% DBE Goal for the next 3 years. The Board approved this proposed Goal. The draft Goal document was then submitted to FTA for review and concurrence as required.

FTA’s Region IX Office of Civil Rights has begun applying a more rigorous standard in thereview of triennial DBE Goal submissions made by federal recipients in FTA’s Region IX.SolTrans’ proposed triennial DBE Goal was reviewed by FTA’s Region IX Civil Rights Officer, who subsequently directed SolTrans to provide additional clarification of the rationale used to develop SolTrans’ DBE Goal. In response to FTA’s suggestions and guidance, SolTrans included more detail in presenting the steps used to formulate and adjust its DBE Goal.

During this process, the potential for additional subcontracting opportunities under prime contracts was further explored, resulting in several additional opportunities being identified andincluded in the analysis. As a result, it was determined that the proposed Overall DBE Goal should be raised from 0% to 1%. SolTrans implemented the requested changes into the document and submitted a revised DBE Goal to FTA in November. SolTrans received a letter of Concurrence from FTA at the end of November for a DBE Goal of 1%.

As required by Federal regulations, a notice of this revision of the proposed Overall DBE Goal for FFY 2017 through 2019 for FTA-assisted contracts will be posted on SolTrans’ official website to inform the public that the proposed DBE Goal and its rationale are available for inspection during normal business hours for a period of thirty (30) days following the date of this notice. SolTrans and the FTA will accept comments on the proposed goal for forty-five (45) days from the date of notice.

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FISCAL IMPACT:

There is no fiscal impact provided SolTrans complies with the requirement to adopt the revisedDBE Goal.

POLICY GOAL:

Goal 2 - Optimize fiscal health and long-term sustainability; Objective B – Ensure compliance with federal, state and local fiscal regulations/mandates.

RECOMMENDATION:

Approve the overall Disadvantaged Business Enterprise Goal of one percent (1%) for FFY 2017through FFY 2019, as set forth in Attachment A.

Attachment:A. Solano County Transit’s Overall Disadvantaged Business Enterprise Goal for FFY 2017

through FFY 2019

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ATTACHMENT A Agenda Item 7K

1

Solano County Transit (SolTrans) Overall Disadvantaged Business Enterprise (DBE) Goal FFY 2016-17 through FFY 2018-19

Summary

In accordance with the requirements of 49 C.F.R. Part 26 (Participation by Disadvantaged

Business Enterprises in U.S. Department of Transportation (DOT) Programs), an overall

Disadvantaged Business Enterprise (DBE) goal has been developed for DBE participation in

DOT-assisted contracting by Solano County Transit (SolTrans) for the period covering

Federal Fiscal Year (FFY)2017 through FFY2019. SolTrans receives funding from the

Federal Transit Administration (FTA) of the U.S. Department of Transportation. The

Agency’s overall DBE goal for FFY2016-17 through FFY2018-19 is one percent (1%) of the

federal financial assistance we will expend in FTA-assisted contracts, using race-neutral

means, exclusive of FTA funds to be used for the purchase of transit vehicles. There is no

race-conscious portion of SolTrans’ DBE Goal.

This goal identifies the relative availability of DBE’s based on evidence of ready, willing,

and able DBE’s in relationship to all comparable businesses which are known to be available

to compete in SolTrans’ FTA-assisted contracts. The overall DBE goal reflects staff’s

determination of the level of DBE participation which would be expected absent the effects

of discrimination.

Overall DBE Goal Methodology

The Goal setting methodology consists of the following four procedures and follows FTA’s

2-Step Process:

A - Determine the weight of each type of work by NAICS (North American Industry

Classification System) Code for projects receiving FTA funding to occur from FFY2017 to

FFY2019.

B – Define SolTrans’ market area and the availability of DBE firms within the market area.

C – Calculation of SolTrans’ Base Figure Goal (Step 1)

D – Adjust the Base Figure based on DBE attainment in the past three years (Step 2)

A – Determine the weight of each type of work by NAICS Code for FTA funded

projects. The following FTA-assisted projects are included in SolTrans’ capital and

operating budget for FFY2017 through FFY2019 covered by this goal. The amounts are

estimates as these contracts have yet to be finalized. FTA-assisted contracting for FFY2017

through FFY2019 is expected to consist of three (3) projects, exclusive of contracts for the

purchase of transit vehicles, which are not subject to this goal-setting process. The majority

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2

of federal funds will be used for vehicle replacements over the next 3 years. Additional

projects may be undertaken if additional funds become available; the overall DBE goal will

then be adjusted if necessary. The anticipated projects are listed below, with prime contracts

and sub-contract opportunities listed, and showing their weighted values by NAICS code in

Table 1.

1. CNG (Compressed Natural Gas) Fueling Facility Construction Project – for the

construction of a fueling facility and supporting infrastructure to supply compressed

natural gas to a new fleet of CNG powered commuter coaches, which is to replace the

current aging fleet of diesel powered buses. This project is primarily locally funded

but will have a small amount of federal funds available for construction.

2. Fuel Purchase – A contract to supply ultra-low sulfur diesel and unleaded gasoline

for SolTrans’ fixed route and demand response fleets, as well as the administrative

and maintenance vehicle fleets.

3. Contracted Transit Services – contracted service to operate SolTrans’ fixed route

and demand response fleets. This is a single contract to operate and maintain the fleet

for all transit services provided and to maintain the operating and maintenance

facility.

Table 1 – Anticipated Projects weighted by type of work and NAICS Code :

NAICS

Code/Industry

Type:

Project: Amount DOT

funds on

project:

% of total

DOT funds

(weight)

237120

CNG Fueling Facility

Construction- Oil &

Gas Pipeline and

Related Structures

Construction

$289,464

1.92

238110 CNG – Civil

Construction

$20,455

0.14

238190 CNG-Cathodic

Protection

$2,169

0.01

238210 CNG-Electrical

Construction

$26,885

0.18

335999 CNG-UPS Power

Generator

$37,655

0.25

423730 CNG-Mechanical

Construction

$10,770

0.07

424720 Fuel Purchase Contract $1,485,000 9.85

Transit

Operator

Contracted Transit

Services

$13,200,000 87.58

Total FTA-Assisted Contract Funds $15,072,398 100%

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3

SolTrans also considered subcontracting opportunities for the Transit Service Operator prime

contract; however, based on past experience, the prime contractor has performed primarily all

functions of the operation with in-house staff and does not subcontract out services. The

only possible services contracted out are very minor contracts for janitorial or landscaping

work. These contracts are very immaterial to the overall contract and therefore weren’t

broken out to determine possible DBE availability.

B - Determine Market Area and Availability of DBE firms.

SolTrans’ market area has traditionally comprised of the counties of Alameda, Contra Costa,

Marin, Napa, Sacramento, San Francisco, San Mateo, Santa Clara, Solano, Sonoma and

Yolo, as they have contained the majority of SolTrans’ bidders. However, given the

specialized and limited number of firms listed as “Oil and Gas Pipeline and Related

Structures Construction,” the market area for this industry was expanded to encompass a

statewide market area, given that the eleven county market area yielded too little data to

confidently estimate the availability of all firms, and DBE firms that are certified, ready and

willing to work. For the contracted transit services, there are a limited number of companies

who provide full-service transit operations services. SolTrans relies on past experience and

known bidders for this type of contract to determine the availability of firms.

Determination of DBE’s

1) Using the California Unified Certification Program (CUCP) Directory to identify the

number of registered DBE’s willing to perform work in SolTrans’ market area, as defined

above, for each of the anticipated contracts, based on the NAICS codes most relevant to each

contract.

2) Using 2014 Countywide Business Patterns (CBP) data from the U.S. Census Bureau to

identify the total number of businesses available in SolTrans’ market area for work on each

contract, based on the same NAICS codes. Data used for 2014 Business Patterns was

released by the US Census Bureau in April 2016.

Table 2 shows the proportion of DBE firms to all available firms within SolTrans’ market

area.

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4

Table 2 - Relative Availability of DBE Firms by NAICS Code:

NAICS

Code/In

dustry

Type:

Projects:

Available

DBE Firms

All

Available

Firms

Relative

Availability

of DBE firms

CNG Fueling Facility

Construction

237120

Oil and Gas Pipeline and

Related Structures

Construction 115 13 0.1130

238110 Civil Construction 393 88 0.2239

238190 Cathodic Protection 88 34 0.3864

238210 Electrical Construction 1840 96 0.0522

335999 UPS Power Generator 50 4 0.0800

423730 Mechanical Construction 105 7 0.0667

Fuel Purchase Contract

424720

Petroleum and Petroleum

Products Merchant

Wholesalers 22 2 0.0909

Contracted Transit

Services

Transit

Operator

Bus and Other Motor

Vehicle Transit Systems 4 0 0.0000

Combined Totals: 2,617 244 0.0932

Overall

Availability

of DBE

Firms

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5

C - Step 1: Compute Base Figure

Per 49 CFR 26.45(c), a base figure was calculated by multiplying the weighted percentage of

funds to be expended for each NAICS Code by the relative availability of DBE firms as

shown in Table 3.

The Base Figure for all NAICS Codes was totaled, resulting in a 1.2% Overall Base Figure.

Table 3 – Weighted Base Figure (Relative Availability of DBE Firms):

NAICS

Code/Industry

Type

Project Weight x Availability Weighted

Base Figure

237120

CNG Oil & Gas Pipeline

& Related Structures 0.01920 x 0.11304 0.0022

238110 CNG-Civil Construction 0.00136 x 0.22392 0.0003

238190 CNG-Cathodic Protection 0.00014 x 0.38636 0.0001

238210

CNG-Electrical

Construction 0.00178 x 0.05217 0.0001

335999

CNG-UPS Power

Generator 0.00250 x 0.08000 0.0002

423730 CNG-Mech Construction 0.00071 x 0.06667 0.0000

424720 Fuel Purchase Contract 0.09852 x 0.09091 0.0090

Transit Service

Operator

Contracted Transit

Services 0.87577 x 0.00000 0.0000

Total 0.0118

Expressed as

% (*100) 1.18%

Rounded,

Weighted

Base

Figure: 1.2%

D –Step 2: Adjust Base Figure

Step 2 makes adjustments to the Base Figure formulated in Step 1.

Per 49 CFR 26.45(d), following calculation of a base figure, all available evidence must be

examined to determine what adjustment, if any, is needed to modify the base figure to arrive

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at an overall DBE goal. To determine an adjusted base figure, SolTrans has reviewed

information related to the proven capacity of DBE firms to perform similar contracts.

Past DBE participation

For adjustments to the Base Figure, SolTrans considers past DBE participation to be an

accurate measure of the expected current capacity of DBE firms to perform work on its

federally assisted contracting projects. SolTrans has determined that anticipated contracts for

FFY2017-2019 are similar to the previous capital and service contracts that were issued

during the FFY2014-2016 DBE Goal cycle. Specifically, the planned Contracted Transit

Services project is a renewal of the previous contract for Operating Assistance (transit

service operations), and the CNG Fueling Facility Construction Project is a construction

project similar to the FFY2014-2016 Facility Maintenance Renovation Project for SolTrans’

Operations and Maintenance (O&M) Facility. Both are similar types of projects that utilize a

number of smaller sub-contracting firms to perform specialized construction activities within

the scope of the larger project.

In regards to past DBE performance, SolTrans’ FFY2014-2016 Overall DBE Goal for

federally funded projects was set at 3.5%, which was never attained during that triennial

cycle, in spite of specific outreach communications made as part of a concerted good faith

effort to solicit DBE firms for O&M Renovation Project. While this project contained a

greater number of sub-contracting opportunities of all SolTrans’ projected federally funded

projects, no qualified DBE firms responded to these efforts. SolTrans’ DBE attainment

during the past three federal fiscal years, based on semi uniform reports submitted to FTA, is

shown in Table 4. Based on this information, an adjustment that takes into account the level

of DBE attainment over the past three years, (and using the median of the three years, which

eliminates extremes, whether high or low) is deemed appropriate and is described below:

Table 4 – Past DBE Goal Attainment

Report Period DBE Attainment

FFY2014 0.0%

FFY2015 0.7%

FFY2016 0.2%

The median of the percentages of past DBE Attainment is calculated by taking the middle of

the three percentages, resulting in a median of 0.2%. This adjustment is obtained by

averaging the Step 1 Weighted Base figure of 1.2% with the Median of Past Attainment of

0.2%.

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Base Figure = 1.2%

Historical Median of Past Participation = 0.2%

Adjustment: (Base Figure 1.2%) + (Median of Past Participation 0.2%) divided by 2 = 0.7%

The Base Figure is then rounded up to 1%.

Disparity Studies

SolTrans has considered the evidence presented in recent disparity studies that were

conducted by Caltrans (2014) and SFMTA (2015), and determined that these findings do not

match the nature and scale of the anticipated contracts to be issued during the FFY2017-

FFY2019 DBE cycle. Should new contracting opportunities occur that would require

revisions to SolTrans’ Overall Goal, disparity studies will again be considered as a source of

information that may warrant further adjustments to the Base Figure.

Use of Race-Neutral Methods and DBE Contract Goals

The U.S. DOT regulations require that race-neutral methods be used to the maximum extent

feasible to achieve the DBE overall goal. Race-neutral methods include making efforts to

assure that bidding and contract requirements facilitate participation by DBE firms and other

small businesses; unbundling large contracts to make them more accessible to small

businesses; encouraging prime contractors to subcontract portions of the work that they

might otherwise perform themselves; and providing technical assistance, communications

programs, and other support services to facilitate consideration of DBE and SBE (Small

Business Enterprises) firms.

SolTrans will continue using race-neutral means to encourage their transit service prime

contractor to utilize DBE firms when possible. Semi-annual meetings with the contractor

will be held to discuss potential subcontracting opportunities.

Public Participation in Setting Overall DBE Goal

SolTrans has sought and encouraged public participation from minority, women’s and

general contractor groups, through its participation as a member of the BOC (Business

Outreach Committee), a consortium of Bay Area Transit and Transportation Agencies that

assists Disadvantaged Business Enterprises (DBE’s) and other small companies with

expansion of their businesses through training, technical assistance, and relationship-building

with agency staff and the contracting community of the San Francisco Bay Area.

SolTrans and other member agencies of the BOC conducted a Consultation and Public

Participation meeting on April 12, 2016, at the Alameda County Transportation Commission 109

8

office in Oakland, California. The first segment of this meeting was dedicated to various

trade groups, minority, women's and general contractor groups, community organizations,

and other officials and organizations. An invitation letter and flyer was distributed to over

one hundred groups and organizations such as the African American, Black, Hispanic, Asian,

Filipino and American Indian Chambers of Commerce in the areas of Sacramento, San

Francisco, San Jose, and Sonoma; the Builders Exchange in the counties of Alameda, Contra

Costa, San Francisco, San Joaquin and Santa Clara; the U.S. Small Business Administration;

Veterans Business Outreach Center; National Organization of Minority Architects, San

Francisco Chapter; Women in Consulting; Department of General Services Office of Small

Business Certification and Resources; National Association of Women in Construction;

American Subcontractors Association; Small Business Development Centers at various

junior and state colleges; Minority Business Development Agency U.S. Department of

Commerce, etc. In addition, SolTrans has made direct preliminary outreach by phone and

email to the Vallejo and Benicia Chambers of Commerce, the Solano County Black Chamber

of Commerce and the Filipino-American Chamber of Commerce, notify them about the

Consultation and Public Participation meeting held on April 12, 2016.

Out of all organizations invited, only two people were in attendance representing the African

American Chamber of Commerce, San Francisco Bay Area Small Business Council and the

Conference of Minority Transportation Officials, Northern California. Both representatives

are owners of DBE firms.

The second segment of the consultation process was open to the public to receive comments

and questions regarding the goal-setting process, discuss anticipated contracting

opportunities from various transit agencies over the next three years and to answer any

questions or concerns. Santa Clara Valley Transportation Authority used GovDelivery to

send the meeting invitation and registration information to over 14,000 businesses, DBE

firms included. Over 100 firms registered; however, only 30 were in attendance.

SolTrans anticipates very limited Federal contracting opportunities for next three years and

determined further public outreach would not be beneficial to setting our Goal. During two

outreach meetings, there were no comments or questions brought up by any DBE firm

representatives or members of the public that introduced new information that would lead

staff to consider a revision of our proposed DBE Goal. Moreover, we determined that given

the limited DBE opportunities for the contracts that we anticipate to award, these would not

warrant a further expenditure of staff resources to pursue additional outreach and

consultation efforts.

Documentation of SolTrans’ outreach efforts are shown in Attachment A.

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9

Ongoing Outreach

SolTrans will continue to seek on-going public participation from community organizations

through public meetings and public planning documents comment periods on up-coming

projects. For specific contracting opportunities, SolTrans will reach out to DBE firms in our

market area to invite them to bid. Additionally, the SolTrans website offers opportunities for

the public to submit comments regarding services and programs.

Notice of Proposed DBE Goal

Federal regulations require that notice of SolTrans’ proposed overall DBE goal for FFY2017

through FFY2019 FTA-assisted contracts be posted on the Agency’s official website and

may also be posted in other sources (e.g., general circulation media, local minority-focused

media, and trade association publications). Such notice must inform the public that the

proposed DBE goal and its rationale are available for inspection during normal business

hours for a period of thirty (30) days following the date of the notice. SolTrans and the FTA,

as the agency’s lead on behalf of the Department of Transportation, will accept comments on

the proposed goal for forty-five (45) days from the date of notice.

Interested parties are encouraged to submit comments to:

Kristina Botsford, acting DBE Liaison Officer

Solano County Transit (SolTrans)

311 Sacramento Street

Vallejo, CA 94590

Or:

Federal Transit Administration, Region IX

Attention: Civil Rights Officer

TRO-9, 90 Seventh Street, Suite 15-300

San Francisco, CA 94103-6701

Publication of Proposed Three-Year Overall DBE Goal

Federal Regulations require that SolTrans publish a notice on its official Web site

announcing the proposed goal for FFY2017 through FFY2019 contracts assisted by U.S.

DOT. On July 26, 2016, the proposed goal was posted on the SolTrans website. The legal

notice is included in Attachment B. The Goal is revised as of October 31, 2016, with a new

30-day public review period to commence up FTA review and approval.

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AGENDA ITEM: 7LBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MICHAEL ABEGG, PLANNING & OPERATIONS MANAGER

SUBJECT: CONFIRM CONTRACT AWARD TO GILLIG FOR HEAVY-DUTY BUS OPTIONS

ACTION: MOTION

ISSUE:

The Board is being asked to confirm a contract award to Gillig, LLC, to acquire the option to purchase heavy-duty transit buses during the next five years.

DISCUSSION:

The Livermore-Amador Valley Transit Authority (“LAVTA” or “Wheels”) issued a Request for Proposals on May 27, 2016, for the purchase of heavy-duty transit buses. SolTrans was named as a consortium member, providing us with a guaranteed right to purchase up to 10 buses from the eventual awardee of the base contract.

On October 5, 2016, LAVTA awarded a contract to Gillig, LLC of Hayward, CA, for what was referred to as Category 1, meaning any combination of 30-, 35-, and 40-foot buses with Diesel, Diesel Hybrid, or CNG propulsion systems, all of which meet California Air Resources Board (CARB) regulations. LAVTA did not award a contract in Category 2, which was designated for 35- and 40-foot All-Electric, Zero Emission Buses (ZEBs). In addition to the basic pricing grid, a number of specified, optional components were also made part of the approval, such that SolTrans can configure a bus specifically meeting its needs, essentially by selecting off a “shopping list.” Examples of such optional components include various types of seating, flooring, and lighting.

Although SolTrans’ current Fuel Roadmap indicates that local service buses should be ZEBs, there is still value in having the contract approved. It would be possible, for example, to acquire CNG-fueled buses under this contract to operate express services, if continued analysis indicates that doing so is more cost-effective on some routes than the larger, 45-foot CNG commuter coaches currently operated. SolTrans may also find the need to purchase additional CNG-powered buses for the potential expansion of local services in the future, should funding become available.

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In addition, it would be possible to use this contract to acquire unpowered bus “shells” and have electric battery power installed by a third party. This approach is unusual, but not unprecedented in the transit industry, as it has been used to acquire electric-battery and trolley buses by several transit agencies and meets Federal requirements.

FISCAL IMPACT:

There is no fiscal impact at this time, as executing the contract does not commit SolTrans to purchase any quantity of buses. However, having the contract in place allows SolTrans to better predict future capital costs and make informed financial decisions about future bus purchases.

PERFORMANCE GOAL:

Goal 1: Maximize safety, reliability, and efficiency of transit operations; Objective A –Implement technologies and infrastructure/equipment improvements for enhancing and monitoring system performance; Strategy iv: Pursue zero-emission electric and/or near zero emission bus procurements as funds are available, as based on the Alternative Fuel and Zero Emission Vehicle Transition Plan or “Road Map” presented to the Board of Directors in February 2016.

Goal 2: Optimize fiscal health and long-term sustainability; Objective C: Strategically align financial resources with operational and capital priorities; Strategy i: Develop operations and capital priorities and program federal, state, regional and local funds according to Board-approved priorities.

RECOMMENDATION:

1) Confirm the award of a contract for heavy-duty low-floor buses through the LAVTA Consortium to Gillig, LLC, for options to purchase up to ten (10) buses through 2021;and,

2) Authorize the Executive Director to execute all documentation required, subject to Legal Counsel approval as to form.

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AGENDA ITEM: 7MBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORSPRESENTER: KRISTINA BOTSFORD, FINANCE & ADMINISTRATION MANAGERSUBJECT: APPROVE AN AMENDMENT TO THE AGREEMENT WITH APSI

CONSTRUCTION MANAGEMENT FOR CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE COMPRESSED NATURAL GAS (CNG) PROJECT

ACTION: MOTION

ISSUE:

Staff is requesting the Board of Directors to approve a first amendment to the Professional Services Contract with APSI Construction Management (APSI, the Contractor), for additional construction management services in support of SolTrans’ CNG Project. The amendment seeks to increase the contract maximum by $53,752 to $200,634, and extend the term to December 31, 2017, subject to Legal Counsel approval as to form.

DISCUSSION:

On January 21, 2016, the Board authorized the Executive Director to enter into an agreement with APSI to provide Construction Management Services for the CNG Project, and in which a not-to-exceed amount of $146,882 was approved for these services. APSI has completed major tasks for the project such as constructability review, preparation of construction bid documents,as well as management of the bid process, and pre-construction management.

The Project Manager has requested that the scope of construction management services be expanded to include additional coordination with PG&E for CNG electrical and gas service connections; and spot checks on the construction contractor’s (TruStar) payroll to ensure thatTruStar is in compliance with the Federal prevailing wage requirements. In addition, due to the change in the project timeline, due primarily to extended work with PG&E, the Contractor (APSI) needs additional funds and time to complete the project.

Staff is recommending that the Board approve a first amendment to the APSI agreement in the amount of $53,752, to provide additional construction management services, and to extend the term by 10 months to December 31, 2017.

FISCAL IMPACT:

The recommended amount of $53,752 for additional construction management services will have no additional fiscal impact to the capital budget, as it falls within the constraints of the Board-approved budget for the CNG project.

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PERFORMANCE GOAL:

Goal 1 - Maximize safety, reliability and efficiency of transit operations; Objective A. -Establish technological tools and improved facilities or fleet equipment for enhancing and monitoring system performance; Strategy vii. - Complete compressed natural gas infrastructure.

RECOMMENDATION:

Authorize the Executive Director to execute a first amendment to the Professional Services Contract with APSI Construction Management for additional construction management services,for a maximum contract amount of $200,634, and to extend the term to December 31, 2017, subject to Legal Counsel approval as to form.

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AGENDA ITEM 7NBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: KRISTINA BOTSFORD, FINANCE & ADMINISTRATION MANAGER

SUBJECT: AWARD CONTRACT TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE PURCHASE AND DELIVERY OF CARB ULTRA-LOW SULFUR DIESEL FUEL AND UNLEADED GASOLINE

ACTION: MOTION

ISSUE:

SolTrans’ current diesel and unleaded fuel contract expires December 31, 2016. The Board isbeing asked to authorize the Executive Director to award a Contract to the lowest, responsible and responsive bidder for the supply and delivery of CARB Ultra-Low Sulfur Diesel Fuel and Unleaded Gasoline.

DISCUSSION:

On November 7, 2016 SolTrans participated in a consortium acquisition for the purchase and delivery of CARB Ultra-Low Sulfur Diesel Fuel, Bio-Diesel, Renewable Diesel, and/or Unleaded Gasolines, in cooperation with the Regional Transit Coordinating Council and led by Central Contra Costa Transit Authority (County Connection), and at which time the group issued an Invitation for Bid (IFB) 16-MA-02 to the public.

On December 5, 2016, five bids were received in response to the IFB. A thorough review to verify responsiveness to bid requirements and bid calculations and to determine responsibility is being conducted at this time by Staff, the consortium and legal counsel. Upon final determination, Staff will to issue a notice of intent to award to the apparent low bidder deemed responsive and responsible, with legal counsel concurrence. The contract will be for 3 years plus two one-year options and allows for flexibility to increase or decrease quantities in consideration of possible service changes, fuel economies of newer buses, and the planned purchase of compressed natural gas (CNG) and zero emission buses. Fuel cost will vary with each delivery, usually weekly, based on that week’s Oil Price Information Service (OPIS) rack rate plus or minus the contract specified term. SolTrans’ current contract is priced based on the daily OPIS rack rate at the date of delivery. Switching to a weekly OPIS rate allows the daily rates to be averaged and smooths out daily volatility. Staff requests that the Board authorize the Executive Director to execute a contract with the apparent low bidder deemed responsive and responsible, subject to legal counsel approval as to form.

In the event a contract cannot be executed by December 31st, SolTrans’ current fuel supplier is willing to extend the current contract on a month to month basis at the same rate as in the contract until we are able to execute our new contract.

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FISCAL IMPACT:

The estimated fuel cost for the remainder of the fiscal year is included in the SolTrans FY 2016-2017 approved operating budget. The estimated cost for fuel will be evaluated annually during the budget process. The new contract terms will be similar to the prior contract terms for pricing but SolTrans’ need for diesel fuel will decrease over time with the replacement of the diesel Solano Express fleet with CNG buses, and therefore the total cost of diesel and unleaded fuel will decrease over the next 3 years and then level out.

PERFORMANCE GOAL:

Goal 1 – Maximize safety, reliability and efficiency of transit operations

RECOMMENDATION:

Authorize the Executive Director to execute a Contract for the supply and delivery of CARB Ultra-Low Sulfur Diesel Fuel and Unleaded Gasoline to the lowest responsive and responsiblebidder, subject to legal counsel approval as to form.

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AGENDA ITEM 7OBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MICHAEL ABEGG, PLANNING & OPERATIONS MANAGER

SUBJECT: COMMUTER COACH PROCUREMENT

ACTION: MOTION

ISSUE:

The Board is being asked to authorize a purchase order for the execution of contract options for the procurement of six (6) commuter coaches.

DISCUSSION:

SolTrans is a participant in the Commuter Coach Purchasing Consortium (CCPC) headed by the Roaring Fork Transportation Authority (RFTA) of Aspen, CO. In August 2015, the CCPC issued an RFP for the manufacture and delivery of commuter coaches, including an option for CNG fuel and other SolTrans-specific items. CCPC issued a Notice of Intent to Award on December 7, 2015, to Motor Coach Industries, Inc. (MCI). The SolTrans Board, in turn, awarded a contract to MCI, at its meeting on December 17, 2015, allowing for the purchase of up to 20 buses over the five-year life of the contract.

The continued procurement of commuter coaches is necessary over the next few years to replace the existing fleet, which is now reaching the end of its useful life. By purchasing six more buses for arrival in late 2017/early 2018, SolTrans will have renewed approximately two-thirds of the commuter coach fleet. The final stage of the replacement is scheduled to be completed by the end of FY 2018-19.

The delivered pre-tax cost of the 2016 deliveries is $720,767 each. The contract provides for this number to be adjusted for future purchases, based on the change in a particular Producer Price Index, which closely reflects the typical cost increases faced by bus manufacturers over time. This results in a proposed per-bus price for the new order of $727,800, plus tax.

FISCAL IMPACT:

The fiscal impact to SolTrans would be approximately $4.5 million for this purchase. Funding for the entire replacement cycle continues to be negotiated with Solano Transportation Authority,and includes a combination of TDA, STAF, Federal, and other funds. At this time, it appears SolTrans will contribute approximately one-third of the total cost of the fleet replacement, with the remainder coming from STA, MTC, and other sources.

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PERFORMANCE GOAL:

Goal 1- Maximize safety, reliability and efficiency of transit operations; objective a – establish technological tools and improved facilities or fleet equipment for enhancing and monitoring system performance; Strategy iv – Procure replacement MCI (commuter express) buses to be operated with alternative fuel.

RECOMMENDATION:

Authorize the issuance of a Purchase Order in an amount not to exceed $4,500,000 for the purchase of six buses from the existing contract between SolTrans and Motor Coach Industries, Inc., subject to legal counsel review and concurrence as to form.

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AGENDA ITEM 7PBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: KRISTINA BOTSFORD, FINANCE AND ADMINISTRATION MANAGER

SUBJECT: AUTHORIZE FUNDING AGREEMENT WITH THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT (BAAQMD) FOR THE PURCHASE OF UP TO TWO BATTERY-ELECTRIC ZERO EMISSION BUSES (ZEBs)

ACTION: MOTION

ISSUE:

The Bay Area Air Quality Management District (BAAQMD) has awarded a grant of Transportation for Clean Air funds (TFCA) to SolTrans, in an amount up to $96,190, toward the purchase of two (2) battery-electric buses. Staff is requesting the Board to authorize the Executive Director to enter into a TFCA funding agreement with BAAQMD, subject to Legal Counsel approval as to form.

DISCUSSION:

Staff submitted an application for this grant on June 9, 2016. In August 2016, SolTrans received an award letter stating the Funding Agreement would be forthcoming. On November 30, SolTrans received the Funding Agreement from BAAQMD and needs to execute the agreement by December 30, 2016.

The grant provides funding of up to $71,190 for two (2) battery-electric buses with an additional bonus of up to $25,000 for scrapping one (1) diesel bus, for a total of $96,190. SolTrans currently expects to purchase at least one more electric bus in addition to the two BYD busesbeing delivered in early 2017. If SolTrans opts to purchase one instead of two buses, we would receive half of the grant funds.

FISCAL IMPACT:

The BAAQMD funding will be used in part for local match funds for the purchase of up to two battery-electric buses. The purchase of one battery electric bus is included in the FY 16-17 capital budget previously approved by the Board in May. Staff will come back to the Board asking for authorization to purchase a second bus, as additional funding become available and an operational need is identified.

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PERFORMANCE GOAL:

Goal 2- Optimize the financial health of SolTrans, as required for providing transit services that meet the needs of the Cities of Benicia and Vallejo; Objective C – Strategically align financial resources with operational and capital priorities.

RECOMMENDATION:

Authorize the Executive Director to execute the funding agreement with the BAAQMD for up to$96,190 in Transportation Funds for Clean Air (TFCA) for the purchase of up to two zero emission buses, as well as any associated documentation required for acquiring and maintaining grant eligibility, subject to Legal Counsel approval as to form.

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AGENDA ITEM 7QBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORSPRESENTER: MONA BABAUTA, EXECUTIVE DIRECTORSUBJECT: APPROVE A RESOLUTION AUTHORIZING THE EXECUTION OF A

RIGHT OF WAY RELINQUISHMENT AGREEMENT WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) TO SOLTRANS AT THE SOLTRANS CURTOLA PARK AND RIDE HUB

ACTION: RESOLUTION

ISSUE:

The Board is being asked to approve a resolution authorizing the Executive Director to execute a Right of Way relinquishment agreement with the California Department of Transportation (Caltrans) to accept the State Right of Way to be relinquished at the SolTrans Curtola Park and Ride (Curtola PNR).

DISCUSSION:

Caltrans currently owns a significant portion of property at the Curtola PNR and is proposing to relinquish its Right of Way to SolTrans. As part of this transaction, Caltrans has requested a public utility easement from SolTrans to access and maintain existing State owned equipment along the northern portion of the property that will be relinquished to SolTrans.

The plat and legal description for the Caltrans Right of Way relinquishment and easement has been prepared by Caltrans and is attached to the proposed Board resolution (Attachment A), and will be ready to be executed and recorded at the Solano County Recorder’s Office upon approval by the California Transportation Commission (CTC). Prior to submittal of the final relinquishment documents to the CTC, Caltrans requires SolTrans to execute a Right of Way relinquishment agreement acknowledging acceptance of the proposed relinquishment. A sample Right of Way relinquishment letter is provided in Attachment B.

FISCAL IMPACT:

The fiscal impact is unknown at this time. Caltrans will assess a fee for developing the plat and legal description and for completing the process. The Board will be kept informed as to any project budget adjustments that may be needed.

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PERFORMANCE GOAL:

Goal 1 – Maximize safety, reliability and efficiency of transit operations; Objective A –Implement technologies and infrastructure/equipment improvements for enhancing and monitoring system performance; Strategy ii. - Fully complete the SolTrans Curtola Park and Ride Hub.

RECOMMENDATION:

Approve the SolTrans Resolution No. 2016-13, as shown in Attachment A, authorizing the Executive Director to execute a Right of Way relinquishment agreement accepting the Relinquishment from Caltrans at the SolTrans Curtola Park and Ride Hub.

Attachments:A. Resolution No. 2016-13 for Caltrans facilitiesB. Sample Caltrans relinquishment letter

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ATTACHMENT A Agenda Item 7Q

RESOLUTION NO. 2016-13

RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE RELINQUISHMENT

OF RIGHT OF WAY WITH RESERVED PUBLIC UTILITY EASEMENT FROM CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) TO SOLANO

COUNTY TRANSIT (SOLTRANS) SITUATED IN THE CITY OF VALLEJO WHEREAS, SolTrans has constructed and operates the SolTrans Curtola Park and Ride Hub (Curtola PNR), WHEREAS, a portion of the Curtola PNR is owned by and within the Cali fornia Department of Transportation (Caltrans), more particularly described in the attached Exhibit A; and WHEREAS, Caltrans wishes to relinquish its interest in the Curtola PNR to SolTrans as authorized by Section 73.01 of the Streets and Highway Code, upon the approval of the Cali fornia Transportation Commission and the execution of a relinquishment agreement; and WHEREAS, in exchange for the relinquishment, Caltrans has requested SolTrans convey a public utili ty easement to Caltrans for access to existing State owned facilit ies within the property to be relinquished to SolTrans; and WHEREAS, the conveyance of the public utili ty easement will benefit SolTrans by 1) documenting the utili ty infrastructure; and 2) granting Caltrans access for the maintenance and repair of the utili ty infrastructure within the property boundaries. NOW THEREFORE, BE IT RESOLVED, by the Board of Directors of Solano County Transit that executing the Right of Way Relinquishment is in the public interest and will not conflict nor interfere with SolTrans¶ use of the real property. FURTHER RESOLVED, the Executive Director is authorized to execute the Right of Way Relinquishment agreement with Caltrans and to take all steps necessary to effectuate the transfer of any interests in the Curtola PNR to SolTrans. Passed by the Solano County Transit (SolTrans) Board on this 15th day of December 2016, by the following vote: Ayes: ________ Noes: ________ Absent: ________ Abstain: ________

__________________________________ Elizabeth Patterson, Chair

Solano County Transit (SolTrans) Attest: ______________________

Suzanne Fredriksen Clerk of the Board 125

Exhibit: A. Plat and Legal Description for A Property Relinquishment from Caltrans

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Rel. No. 56123 4-SOL-780 PM 7.4

RELINQUISHMENT TO THE

SOLANO COUNTY TRANSIT

PARK AND RIDE

IN THE CITY OF VALLEJO

ROAD 04-SOL-780

EXHIBIT A

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SEGMENT 1:

All of Lots 2, 3, 4 and 5, and portions of Lots 6, 7, 8 and 21 as shown on that map

entitled “CARQUINEZ SUBDIVISION, UNIT NO. 2, SOLANO COUNTY CALIFORNIA”

filed July 27, 1940 in Book 9 of Maps, Page 43, Solano County Records, more particularly

described as follows:

BEGINNING at the most westerly corner of said Lot 2, said most westerly corner also

being a point on the southeasterly line of Lemon Street as shown on said map; thence along said

southeasterly line of said Lemon Street, N. 54°02’33” E., 242.60 feet; thence S. 87°53’58” E,

33.71 feet; thence S. 66°43’58” E., 89.94 feet; thence S. 02°44’07” W., 29.52 feet; thence

S. 54°36’25” W., 39.80 feet to a point on the southerly line of that parcel of land as described in

the Grant Deed (State Parcel Number 4003) to the State of California recorded February 10,

1957 in Book 869, Page 596, Official Records of Solano County; thence along said southerly

line, N. 70°46’39” W., 0.88 feet to a point on the southeasterly line of said Lot 7; thence along

said southeasterly line of said Lot 7 and the southeasterly lines of said Lots 6, 5, 4, 3 and 2,

S. 54°02’33” W., 256.40 feet to the most southerly corner of said Lot 2; thence along the

southwesterly line of said Lot 2, N. 35°57’27” W., 119.98 feet to the POINT OF BEGINNING.

RESERVING to the State of California any and all rights of ingress to and egress from

the highway hereby relinquished in and to the adjacent and adjoining freeway, except at such

points as now are or may be established by resolution of this Commission.

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SEGMENT 2:

Portions of Lots 149 through 156 of Block 11, Alley 20 FT. Wide and CARLSON Street

as shown that map entitled “MAP OF THE STARR SUBDIVISION BY J.V.O’HARA AND

P.G. MAGISTRINI ADJOINING THE CITY OF VALL EJO, SOLANO COUNTY, CAL” filed

August 8, 1919 in Book 5 of Maps, Page 29, Solano County Records, more particularly

described as follows:

BEGINNING at the most southerly corner of PARCEL No. 1 as described in the Grant

Deed (State Parcel No. 4011) to the State of California recorded February 8, 1957 in Book 868,

Page 387, Official Records of Solano County; thence along general southeasterly line of said

PARCEL No. 1 and the northwesterly line of PARCEL TWO as described in the Grant Deed to

Solano County Transit (“SolTrans”) recorded June 24, 2014 under Document number

201400047231, Official Records of Solano County, N. 20°53’01” W, 117.77 feet and

N. 50°18’29” E., 53.94 feet to the most northerly corner of said parcel of said PARCEL TWO

thence along the northeasterly line of said PARCEL TWO, S. 70°46’39” E., 120.52 feet to the

most easterly corner of said PARCEL TWO; thence along the southeasterly line of said

PARCEL TWO and the northwesterly line of PARCEL No. 2 as described in said Grant Deed

(868 O.R. 387), S. 44°03’31” W., 106.92 feet to the most westerly corner of said PARCEL No.

2, last said corner also being a point on the northwesterly line of Lemon Street as shown on said

map; thence along said northwesterly line of said Lemon Street, N. 54°20’10” E., 190.88 feet;

thence from a radial line that bears S. 75°29’28” E., northwesterly along a curve to the left with a

radius of 49.70 feet, through an angle of 85°05’04”, an arc length of 73.80 feet; thence

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N. 70°34°33” W., 114.09 feet; thence N. 71°09’33” W., 152.01 feet; thence N. 71°56’05” W.,

117.63 feet; thence N. 71°50’38” W., 60.68 feet; thence N. 72°38’17” W., 55.74 feet; thence

N. 73°06’10” W., 64.54 feet; thence N. 73°35’13” W., 89.23 feet to a point on the northwesterly

line of said Lot 156; thence along last said northwesterly line and its southerly prolongation,

S. 16°15’10” W., 179.16 feet to the center line of said Carlson Street; thence along said center

line, S. 73°46’50” E., 319.25 feet to a point on a line running through the most westerly corner of

that parcel of land as described in the Grant Deed (State Parcel Number 4034) to the State of

California recorded January 23, 1957 in Book 866, Page 80, Official Records of Solano County,

at a right angle to the general southwesterly line of said Carlson Street; thence along last

described line, S. 16°13’10” W., 25.00 feet to last said most westerly corner; thence along said

general southwesterly line of said Carlson Street, S. 73°46’50” E., 20.64 feet to a point on the

easterly line of that parcel of land containing 51, 310 square feet or 1.18 acres as described in the

instrument recorded XXXXX under Document number XXXXX; thence along last said easterly

line, N. 28°59’52” E., 51.27 feet to a point on the southwesterly line of said Lot 154; thence

along last said southwesterly line, S. 73°46’50” E., 66.76 feet to the southeasterly corner of said

Lot 154; thence S. 41°46’27” E., 20.12 feet to the northwesterly corner of said Lot 153; thence

along the southwesterly line of said Lot 153; S. 35°39’50” E., 149.98 feet to the POINT OF

BEGINNING.

RESERVING unto the State of California, an EASEMENT for all State owned Facilities

and related appurtenances, Maintenance and Access purposes, and incidents thereto, upon, over,

under and across that parcel of land as described as follows:

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COMMENCING at the most westerly corner of PARCEL No. 2 as described in the Grant

Deed (State Parcel Number 4011) to the State of California recorded February 8, 1957 in Book

868, Page 387, Official Records of Solano County; said most westerly corner also being a point

on the northwesterly line of Lemon Street as shown on said map; thence along said northwesterly

line of said Lemon Street, N. 54°20’10” E., 190.88 feet; thence from a radial line that bears

S. 75°29’28” E., northwesterly along a curve to the left with a radius of 49.70 feet, through an

angle of 85°05’04”, an arc length of 73.80 feet; thence N. 70°34°33” W., 114.09 feet; thence

N. 71°09’33” W., 152.01 feet; thence N. 71°56’05” W., 117.63 feet; thence N. 71°50’38” W.,

60.68 feet; thence N. 72°38’17” W., 55.74 feet; thence N. 73°06’10” W., 64.54 feet; thence

N. 73°35’13” W., 89.23 feet to a point on the northwesterly line of said Lot 156; thence along

said northwesterly line of said Lot 156, S. 16°15’10” W., 19.08 feet; thence S. 73°23’14” E.,

340.06 feet; thence N. 70°16’05” E., 12.38 feet; thence S. 71°38’33” E., 53.64 feet; thence

S. 71°09’33” E., 135.62 feet; thence S. 70°34’33” E., 114.20 feet; thence along a tangent curve

to the right with a radius of 41.60 feet, through an angle of 102°35’24”, an arc length of 74.49

feet to a point on said northwesterly line of said Lemon Street; thence along last said line,

N. 54°20’10” E., 15.39 feet to the POINT OF BEGINNING.

The bearings and distances used in the above descriptions are on the California

Coordinate System of 1927, Zone 2 in feet. Multiply the above distances by 0.9999381 to obtain

ground level distances.

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This real property description has been prepared by me, or under my direction, in

conformance with the Professional Land Surveyors Act.

Signature ___________________________________ Licensed Land Surveyor

Date ________________________________________

ALICE ZHONG Exp. 12/31/15 No. 7437

132

STATE OF CALIFORNIACALIFORNIA STATE TRANSPORTATION AGENCY

DEPARTMENT OF TRANSPORTATION

TO SOLANO COUNTY TRANSIT

COUNTY OF SOLANO

133

STATE OF CALIFORNIACALIFORNIA STATE TRANSPORTATION AGENCY

DEPARTMENT OF TRANSPORTATION

TO SOLANO COUNTY TRANSIT

COUNTY OF SOLANO

134

135

136

AGENDA ITEM: 8ABOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MICHAEL ABEGG, PLANNING & OPERATIONS MANAGER

SUBJECT: ESTABLISHMENT OF A DISCOUNTED BUS PASS PROGRAM FOR SOLANO COMMUNITY COLLEGE STUDENTS

ACTION: MOTION

ISSUE:

The Board is being requested to authorize the establishment of a discounted bus pass program for students attending the Solano Community College (SCC) campuses, for a two-year trial period.This program would apply across all Solano operators and reimburse SolTrans from a student transportation fee collected by SCC.

DISCUSSION:

At the meeting of September 29, 2015, the SolanoExpress Intercity Transit Consortium received a request to determine the interest of the affected operators to collectively participate with STA and SCC on a trial program to provide reduced fare access for registered (fee paying) college students.

The Consortium members asked STA to arrange a meeting of the affected operators to determine a consensus approach. On December 9, 2015, a meeting of representatives of the three operators and STA was held and a consensus proposal was developed (See Attachment A). The main concern from the September Consortium meeting was that the reduced rate fare media should be sold only at campus-run outlets on the college campuses. The campus outlets are best equipped to validate purchases of the reduced-rate fare media.

In December 2015, both the SolanoExpress Intercity Transit Consortium and the STA TAC unanimously approved this recommendation. The student body of SCC has voted to impose the Student Transportation Fee, beginning with the Spring semester of 2017. At this time, the transit operators need to authorize and implement the program.

The primary implementation requirements are to establish the fare medium to be used onboard buses and to create the distribution program. Distribution is relatively easy as the passes are to be sold by the SCC, which will verify eligibility. SolTrans will continue to provide passes for resale to SCC and the terms of the relationship between SCC and SolTrans will not need to change.

Operationally, the students will pay 50% of the price of their preferred pass or ticket to the bookstore. SCC will then pay 100% of the price to SolTrans (as it does now), except now with the remaining 50% coming from the Student Transportation Fee fund. In this way, there will be no new accounting or allocations required, except internally at SCC.

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During discussion amongst the transit operators with STA, it was agreed that this is simply the first step in implementing the program. There was a shared desire to consider a countywide College pass that would allow students using multiple operators to access multiple campuses the ability to only carry one pass. In addition, the idea of a semester-long pass has its merits, versus requiring students to purchase consecutive 31-day passes.

Additionally, Staff believes that converting the program to employ Clipper technology is a logical and reasonable next step. Indeed, community colleges in Alameda and Santa Clara Counties have exactly this available through the Clipper program today (see Attachment B). Due to the short lead-time for implementation of the pilot program, use of existing SolTrans, FAST, and CityCoach fare media are the best available technology.

By setting the program up in this way, no new agreements are required between SolTrans and either STA or SCC. The existing pass sales agreement remains whole and in effect. (Note that FAST and CityCoach, who do not currently use SCC as a pass retailer, will need to set up new programs along the SolTrans model.)

FISCAL IMPACT:

It is estimated that the program will generate $200,000 in student fee revenue in each of CY2017 and CY2018. Because reimbursement from the student fee fund would come only when a pass or ticket is purchased, it is possible that a surplus may be collected initially and held by SCC. However, SolTrans will not be exposed to a greater financial risk than it does now, since the revenue accruing to SolTrans would be exactly identical to what is received now on a per-pass basis.

There is a small chance, initially, that the program could be so wildly successful that the revenue withdrawals from the student fee fund will exceed the funds collected by SCC. Staff calculations are that this would not occur unless more than 10% of the student population purchases passes. This would imply a 10% mode split for transit service, which is astronomically high for the suburban campuses of SCC. Should this highly unlikely event occur, it would be up to SCC to initiate a discussion with STA and the transit operators about solutions, which may include limiting the supply per semester (as is done with taxi scrip) or finding other revenue streams.

PERFORMANCE GOAL:

Goal 3 – Enhance customer satisfaction and build community partnerships to increase transit system appeal and effectiveness.

RECOMMENDATIONS:

1) Authorize the establishment of a student bus pass program for Solano Community College, for a two-year trial period commencing January 1, 2017, and ending December 31, 2018.

2) Direct Staff to continue to work with other Solano transit operators, STA, and SCC to review the preferred fare products and media for the continued implementation of the program, to include Clipper products, a countywide college pass, and/or semester-long pass, among others.

3) Authorize the Executive Director to execute agreements and any associated documents for implementing the discounted student bus pass program with SCC, the STA, and our partner transit agencies, subject to legal counsel approval as to form.

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Attachments:A. List of Characteristics for Proposal to SCC for a Trial Reduced Student Transit Fare

ProgramB. Example of Clipper-Based Pass Program Operating at DeAnza College and Valley

Transportation Authority.

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ATTACHMENT AAgenda Item 8A

LIST OF CHARACTERISTICS FOR PROPOSAL TO SCC FOR ATRIAL REDUCED STUDENT TRANSIT FARE PROGRAM

1. The program shall be a two-year pilot program;

2. Students registered at SCC would purchase prepaid tickets and passes at the Solano Community College Campus at half cost, to be used on the fixed routes for which the tickets and passes are valid;

3. The tickets and passes would be sold at outlets on the SCC campuses controlled by SCC through an agreement with STA and the transit agencies to establish the validation framework and accountability;

4. The included fixed route transit services would be FAST, SolTrans, Vacaville City Coach, and SolanoExpress;

5. Students must be currently registered and fee-paying student body members in order to purchase the discounted tickets and passes;

6. Using existing fixed route services as offered by FAST, SolTrans, Vacaville City Coach, and SolanoExpress, during pilot program; and

7. Using existing types of fare media as currently provided by FAST, SolTrans, Vacaville City Coach, and SolanoExpress.

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ATTACHMENT B - Agenda Item 8A

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AGENDA ITEM 8BBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MONA BABAUTA, EXECUTIVE DIRECTOR;

BRONDA SILVA, CONSULTANT, MUNICIPAL RESOURCE GROUP

SUBJECT: APPROVAL OF NEW SOLTRANS JOB CLASSIFICATION SPECIFICATION AND SALARY FOR A COMMUNITY AND EXTERNALAFFAIRS OFFICER

ACTION: MOTION

ISSUE:

The Board is being asked to consider and approve a new job classification specification, Community and External Affairs Officer, and the associated salary range of $6,044.35 to $8,366.88 per month.

DISCUSSION:

Background

The original SolTrans organizational structure, approved in May 2011, included five and a halfpositions: the General Manager, Administrative Assistant, a Transit Operations Manager, a Finance Officer, a Senior Administrative Analyst, and a half-time Customer Service Representative. In November 2012, the Board revised all of the job titles and descriptions, converted the part-time Customer Service Representative to full-time, and approved four additional positions: an Accountant and three Program Analysts (I/II). Additionally, to complete the new organizational structure, the Board also approved, in November 2012, defined compensation ranges for each new classification, which allows for increases in compensation within ranges based upon merit, as gauged by annual performance evaluations.

Since that time, the Board has approved two new positions at different times. An Administrative Clerk classification was established in 2014 to support the Board Clerk, and a new General Services Manager was approved by the Board in the spring of 2016 to manage the operations and maintenance of SolTrans’ new facilities and technology projects, primarily.

Proposed Community and External Affairs Officer

-Filling the Existing Gap-

As the organization has evolved, it has become increasingly clear that a position that is focused on legislative analyses, public outreach and community engagement is needed to further the organization’s goal of building broad support for the Agency for the purpose of increasing ridership and potentially attracting new revenue. Currently, a position that focuses on any of

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these activities does not exist. In fact, for nearly the past five years, the duties of managing the legislative affairs of the agency, public outreach, community engagement and marketing, all of which the Board approved as part of the Agency’s annual work program/ the 2017 SolTrans Performance Goals and Measures, have been divvied up among various Staff on either a volunteer basis or as individuals find time in their schedules. (See Attachment C for the Annual Work Program.) The Agency has also increasingly relied on consultants to conduct public outreach and monitor legislative activities at the state and federal levels when in-house Staff could not absorb the additional workload.

-Challenges with the Existing Model-

The lack of dedicated Staff has led to some missed opportunities. Promotional services have not been marketed well in advance, for example, leading to poor ridership in some cases. In addition, without consistent Staff who is vested in and dedicated to community engagement activities, the Agency has not been able to effectively implement and maintain programs such as the Transit Ambassador and Travel Training Programs, establish a regular presence at community meetings with key stakeholders such as the Benicia and Vallejo School Districts and Senior Centers, as well as work closely with local stakeholders to build support for and implement projects of significance, such as the Mare Island service, potential service at the Benicia Bus Hub, etc.

In addition, given the changing landscape of public transportation, increasing federal and state environmental, safety and various other regulations that impact SolTrans’ operation, and the uncertainty of various funding sources, there is a growing need to monitor and respond to proposed legislation and regulations in coordination with the Board of Directors, SolTrans’ JPA members like STA, and other key stakeholders. The current Staff and Executive Director do not have the capacity to perform these activities in an adequate and timely manner given the many other core functions and special projects in the Agency.

Lastly, given that different SolTrans Staff members and consultants serve as agency representatives on a regular basis in the public arena, the lack of consistency in our styles andapproach to outreach and community engagement can muddle the public’s impression and understanding of the agency. SolTrans wants to present a consistent, professional image in the community and in legislative forums, and it can be hard to achieve this every time, if we are relying on “volunteer” Staff and/or consultants without proper or extensive expertise in a given area of the business.

-Benefits of a dedicated Community & External Affairs Officer-

There are several benefits including the following:

Strengthening bonds with key organizations and stakeholders in Vallejo and Benicia such as the school districts, employers, health care providers, senior centers, etc.

Becoming a better resource for state and federal representatives and their staff when monitoring, proposing or analyzing legislation or regulations that can influence SolTrans’ funding or operations.

Potential for increased competitiveness for grant funding, if partnerships with stakeholders are established, maintained and nurtured.

Acquisition of another, potential grant writer for the agency who can effectively communicate SolTrans’ goals, objectives and priorities, which is greatly needed.

Potential for reducing consultant expenses and increasing efficiencies and productivity by building in-house expertise and managing the writing of communications pieces in-house, for example.

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More regularity in publishing the agency newsletter, legislative advocacy pieces, and other communications pieces, etc.

Closer monitoring of social media, on-line comments, etc.

Determining Salary

In determining an appropriate salary, there were two ways to do so. One was to conduct a market survey to get an idea as to where to set a competitive salary. Another equally acceptable method was to make an internal comparison. In the case of the new Community and External Affairs Officer class, it was difficult to find matches within SolTrans’ labor market in Northern California. Only three fairly good matches were found, and they were not sufficient to make a solid salary recommendation.

SolTrans has an internal equity chart that defines which job classifications are benchmarks (jobs that can easily be surveyed in the market) and how the other SolTrans job classifications are related to these benchmark jobs. The level of responsibility of the new Community and External Affairs Officer is between a Program Manager and Program Analyst II. Therefore, the recommended salary for the position is $8,365.88 per month at the top of the range which is 15% above Program Analyst II and 27% below the three management job classifications. In the future when salary surveys are conducted, this new classification will remain at 15% above Program Analyst II which is a benchmark class. This approach provides for internal equity among all of the SolTrans job classifications and allows for easier market surveys in the future.

Subcommittee Review

The Benefits Subcommittee met and discussed the establishment of the new Community and External Affairs Officer position in September and November 2016, and it is being forwarded to the full board for consideration and action.

FISCAL IMPACT:

The maximum, annual impact to the Agency in FY 2016-17 would be approximately $127,548, which includes $100,392 (top salary), approximately $18,120 (cash in lieu of health care benefit), $7,028 (estimated PARS employer contribution), and $2,008 (estimated 401K employer match). For FY 2016-17, the estimated, maximum impact to the Agency for six months, assuming a hiring in January 2017, would be $63,774. Given budget savings to-date, this expense could be absorbed into the existing Board-approved FY 2016-17 operating budget.

The expense associated with this new position would be funded with State Transportation Development Act (TDA) funds (quarter cent sales tax dedicated to transportation) primarily, which appears to be increasing as the economy improves. In addition, savings achieved by shifting work being done by outside consultants, valued at approximately $25,000 annually, would help offset the cost of the new position, leaving approximately $102,548 remaining to be funded as a new expense to the Agency. However, it is expected that the work performed by this individual will help attract new investments (fare revenue and partner/employer contributions) in the SolTrans system, as well as free-up time of the other Analysts, currently handling public outreach and marketing activities, to improve the Agency’s system efficiencies/effectiveness and competitiveness for additional grant funds.

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PERFORMANCE GOAL:

Goal 3 – Enhance customer satisfaction and build community support for public transportation.And Goal 4 – Develop an efficient and effective team of employees for ensuring long-term organizational viability; Objective A – Establish a clear organizational structure and Staff roles and strengthen Staff expertise and sense of ownership; Strategy vi – Revise organizational structure as necessary to meet Agency priorities, any potential recommendations from the FTA Triennial Review, and/or any recommendations that come out of the APTA peer review.

RECOMMENDATION:

1. Approve the new Community and External Affairs Officer classification specification as contained in Attachment A.

2. Approve the salary range for the Community and External Affairs Officer at 15% above the Program Analyst II position which is $6,044.35 to $8,366.88 per month (annual: $72,532.25 to $100,390.56).

Attachment:A. Community and External Affairs Officer Job ClassificationB. Proposed Revisions to SolTrans Organizational StructureC. Board-adopted 2017 Performance Goals and Measures (Annual Work Program)

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1

SOLANO COUNTY TRANSIT December 2016

COMMUNITY AND EXTERNAL AFFAIRS OFFICER DEFINITION Under general direction, the Community and External Affairs Officer is responsible for community outreach and engagement activities, external communications, as well as legislative affairs, for enhancing awareness of SolTrans’ services in the community, transportation industry and at various levels of government with the ultimate goal of increasing ridership, revenue and broad support for SolTrans. DISTINGUISHING CHARACTERISTICS The Community and External Affairs Officer is a professional class that manages SolTrans’ state and federal legislative programs, community events and outreach programs, communications pieces, and marketing activities. For the purpose of increasing ridership, building a strong advocacy base and maintaining a positive image of SolTrans in the community, the Community and External Affairs Officer will be the primary point-person for all activities and communications with individuals, stakeholders, and/or organizations that are external to the Agency. SUPERVISION RECEIVED AND EXERCISED Reports to the Executive Director or other management level staff. May provide lead work direction and direct supervision to lower level Staff. This position may also receive support from and supervise the activities of Staff in the other divisions of SolTrans. EXAMPLES OF DUTIES Duties may include the following:

Legislative, Policy and Regulatory Affairs:

Develop, monitor, and implement the annual federal and state legislative programs in coordination with key officials and legislative staff at various levels of government.

Monitor and track legislation to determine possible impacts to SolTrans and the transportation and transit industry; work with lobbyists and elected officials/staff to promote policy positions.

Produce/direct the production of legislative advocacy pieces, press kits, and other information items in both printed and electronic forms.

Develop, communicate, and/or transmit responses, in coordination with internal SolTrans division staff/leadership, to federal notices of proposed rulemaking (NPRM) or other regional, state, or federal regulations or policies that impact SolTrans’ funding or operations.

Other Community and External Affairs:

Develop, monitor, and implement a comprehensive community engagement program that effectively integrates SolTrans into the fabric of the local communities it serves.

Manage outreach efforts and demographic analyses required by the State, Federal Transit Administration (FTA), or Metropolitan Transportation Commission (MTC).

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2

Implement effective public outreach strategies, press conferences, marketing and promotional activities, special events, and/or other types of informational sessions on SolTrans.

Budget, schedule, write, edit, and direct public outreach and marketing materials, including brochures, timetables, system maps, posters, car cards, signage, and graphics.

Oversee/monitor/direct the work of marketing consultants, graphic designers, webmasters, photographers, videographers, printers, and staff assisting with marketing and community and external affairs programs.

Manage the bus advertising program and contract, which generates ad revenue for SolTrans.

Direct the development and management of the Agency’s website and on-line presence, including social media activities on various social media sites and applications.

Write clearly and concisely in all communications, ensuring that the tone and syntax of the copy is professional and appropriately aligned with the nature of the message being communicated.

Respond swiftly and professionally to customer comments and questions, as well as public inquiries on-line or via phone, electronic mail, personal meetings, etc.

Perform other, related duties, as assigned.

QUALIFICATION GUIDELINES Education: A Bachelor’s degree from an accredited college or university with major course work in public or business administration, planning, English/literature, journalism, marketing/advertising, public relations, communications, or closely related field. Experience: Three years of professional experience in a public administration, community or external affairs, communications, journalism, or marketing position. Public transit agency experience is highly desirable. Required Knowledge and Abilities: Knowledge/experience of:

Legislative processes and organization/functioning of governing bodies.

Marketing and public information principles, practices, and techniques.

Budgeting, project management and contract administration.

Principles of branding and graphic design.

Public outreach strategies and campaigns.

Social media tools and role of social media in communications programs.

Passenger transportation systems and operations.

Customer service principles and best practices with internal and external customers.

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3

Ability to:

Develop and implement community relations and marketing plans.

Speak to groups and respond on camera or radio to challenging questions and speak extemporaneously.

Work under stress under short timelines with unexpected last-minute changes.

Develop and administer agency goals, objectives, and procedures.

Attend evening and occasional weekend events and meetings.

Analyze problems, identify alternative solutions, and implement recommendations in support of agency programs and goals.

Provide creative direction and design in the development of a variety of promotional, informational, and educational materials.

Develop program budget and maintain expenditures with budget constraints.

Effectively manage and organize work, adjusting priorities to meet agency needs and demands.

Work with diverse groups and individuals inside and outside of the agency.

Establish and maintain effective working relationships with all levels of representatives from governmental and private agencies, co-workers, and the public.

Identify and respond to sensitive community and organizational issues, concerns, and needs.

Effectively facilitate and conduct meetings.

Negotiate and coordinate contract services.

Work independently and with minimal direction.

Use personal computers and applicable office, publishing, and design software.

Manage projects in an organized and systematic manner.

Communicate effectively, both orally and in writing.

Licenses(s) and Certificates: All licenses and certificates and other employment standards are required at the time of application and as a condition of continued employment. Possession of a valid current California driver’s license and a safe driving record is required. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis. Physical Demand and Working Conditions The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is usually performed in a typical office setting. Evening and weekend work may be required. Travel may be required to locations beyond the San Francisco Bay Area. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and talk, hear or smell. The employee must occasionally lift and/or move up to 25 pounds. 151

4

FLSA: Exempt SUPPLEMENTAL INFORMATION: Adopted: 12/2016 Revised: Title Change: Maintenance Update: Abolished:

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SOLTRANS ORGANIZATIONAL STRUCTURE

Board of Directors

Executive Director 1.0 FTE

Board Clerk 1.0 FTE

Program Assistant 1.0 FTE

Administrative Clerk 1.0 FTE

Finance & Administration 1.0 FTE

Planning & Operations 1.0 FTE

Program Analyst I 1.0 FTE

Approved : June 19, 2014 Revised: December 8, 2016 Proposed revisions shown in bold red font

DBE Liaison Officer & Civil Rights Officer

General Services Manager 1.0 FTE

Program Analyst I 1.0 FTE

Program Analyst II 1.0 FTE

Accountant 1.0 FTE

Program Analyst II 1.0 FTE

Community & External Affairs 1.0 FTE

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AGENDA ITEM 8CBOARD MEETING DATE: DECEMBER 15, 2016

SOLANO COUNTY TRANSIT

TO: BOARD OF DIRECTORSPRESENTER: MICHAEL ABEGG, PLANNING & OPERATIONS MANAGERSUBJECT: SERVICE EXPANSION OPTIONS, RELATED FARE POLICIES AND

ROUTE 200 UPDATEACTION: MOTION

ISSUE:

SolTrans Staff continues to receive numerous requests for service expansion, including potential replacement service for Route 200, which will end on December 31, 2016. Both the SolTrans Public Advisory and Technical Advisory Committees have discussed these issues, and the Board is now being asked to provide feedback and take action on implementing potential service and fare changes as early as January 2, 2017.

DISCUSSION:

Service Expansion Options and Issues, Including Route 200 DiscussionAt this time, there are at least six significant proposals for expanded SolTrans service. These include: 1) implementation of Mare Island local service; 2) extension of local service within Vallejo and Benicia later on weekday evenings; 3) increasing Sunday local service beyond the bare minimum currently operating; 4) improving frequency on Saturday Route 85 from every 2 hours to every hour; 5) the addition of Sunday Route 85 service, and; 6) the replacement of some existing Route 200 service (direct link between the ferry buildings in Vallejo and San Francisco)when it is eliminated by the San Francisco Bay Area Water Emergency Transportation Authority(WETA) at the end of 2016.

Each of these proposals, along with others, is on its own valuable to some segments of SolTrans’ residents and employers. They are not equal in cost, nor are they equal in projected ridership and fare revenue. While SolTrans Staff can identify priorities based on its understanding of the greatest needs of the community, it is critically important to bring the wider knowledge of the community to weigh on the question of what services to improve.

This question is particularly important right now due to the call for SolTrans to take ownership of elements of Route 200, as the ferry operator, WETA, is withdrawing funding for the busservice. Route 200 currently provides supplemental service for the Vallejo-San Francisco ferryand is operated by SolTrans under a funding agreement whereby WETA assumes the full net cost of the service not covered by passenger fares.

While many Route 200 trips are being replaced by expanded ferry service, the last weekday evening and the early weekend morning round trips are not being replaced. In response to the direction provided at the October, 2016 Board meeting, Staff has worked with STA and WETA to review the potential ridership and costs of operating a substitute service. Staff believes that

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operating trips at these times should be considered based on survey feedback received by WETA and provided to SolTrans, as well as the likelihood of sufficient ridership to make the service viable.

The Public Advisory Committee (PAC) met on November 28, 2016 and expressed support for all these service expansions, as well as others, noting that clearly not all of them are feasible at this time. The PAC indicated that its highest priority would be addition of weekday evening local service; however, it would support the replacement of Route 200 service provided that an “outside” revenue source could be obtained to operate the service rather than requiring use of SolTrans’ own resources. Furthermore, the Solano Transportation Authority’s Intercity Transit Consortium (ITC) has endorsed the additional service while concurring with the pursuit of non-local funding. The Technical Advisory Committee (TAC) also endorsed the Route 200 replacement service addition contingent on acquiring non-local funding (so as to not compete with local service needs).

Fare Policy Issues Related to Route 200 ReplacementShould the Board direct Staff to implement some level of service to replace the Route 200, Staff recommends that this new service be labeled as Route 82 to distinguish it from existing SolTrans services and minimize any public confusion with the former Route 200. Furthermore, implementation of the extended service into San Francisco would create several fare policy challenges.

First, SolTrans does not currently have its own fare structure for trips between Vallejo and San Francisco as Route 200 simply uses the ferry’s fare structure. Staff proposes that for simplicity, a “Transbay” fare be adopted that is twice the current Express fare – in other words, $10 for Adults, $8 for Youth, $5 for Senior/Disabled/Medicare, and $1 for ADA Certified. In addition, users of a SolTrans pass or 10-ride ticket should be provided equal value – that is, a customer could pay by displaying a SolTrans 31-day express pass plus paying $5 cash. However, because programming for this change to allow Clipper cash to be used cannot be completed by January 2, 2017, Staff suggests adopting the existing Route 200/Ferry fare structure ($10.40/one-way ride)on an interim basis only until the reprogramming can be completed with MTC/Clipper staff.

A second Fare Policy issue is that the current policy on Route 200 allows customers holding a San Francisco Bay Ferry-Vallejo monthly pass, or using a Vallejo ferry pre-paid single ride ticket, to ride without paying another fare. Since the revenue from those fare media are collected by WETA, and WETA is currently covering the cost of the service, the customer has already paid for the trip and SolTrans is kept “whole.” However, the new service would be owned by SolTrans, and SolTrans should expect to receive payment from WETA for WETA customers (identified by use of a WETA pass or ticket) using a SolTrans service in place of ferry service. SolTrans Staff therefore recommends that the Route 82 service NOT accept WETA fare media unless a reimbursement agreement is established between the two agencies.

Both the ITC and TAC voiced strong support for having WETA pass holders be able to ride using their pass while making SolTrans whole from a revenue perspective, by instituting a fare reimbursement agreement between the two agencies. The short timeline involved makes accomplishing this difficult. In addition, preliminary feedback from WETA Staff indicates that implementing such an agreement may not be possible by January 2, 2017.

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FISCAL IMPACT:

In discussions with the Metropolitan Transportation Commission (MTC) and the Solano Transportation Authority (STA), it appears that SolTrans could access additional Regional Measure 2 (RM2) money to support the route 200 replacement; this money could not be used for any of the other proposals and thus represents “outside” funding. Staff estimates are that the replacement for the late-evening Route 200 trips, to be known as Route 82, could be integrated with Route 80 service at an annual net cost of between $16,000 and $30,000.

The receipt of additional RM2 funding from MTC and STA to fund the full cost of replacing the late-evening Route 200 trip with the new Route 82, would result in no financial impact to SolTrans. Furthermore, the use of RM2 funds is supported by the Intercity Transit Consortium and the SolTrans TAC and PAC as the most appropriate way to fund this service expansion.

It should be further noted that FY 2016-17 budget contained money to fund up to 2,500 additional annual hours of service over the service level operating as of June 30, 2016, which allows for promotional services and back-up bus service for ensuring on-time performance/schedule reliability to the greatest extent possible. Although some expansion can be funded with this bank of hours, none of the proposals identified in this report can be addressed adequately without an increase to the existing operating budget and/or outside funding being applied.

PERFORMANCE GOAL:

Goal 1 – Maximize the safety, reliability and efficiency of transit services to allow for long-term system sustainability and competitiveness for grant funds; Goal 2 - Optimize the financial health of SolTrans, as required for providing services that meet the needs of the citizens of the Cities of Benicia and Vallejo; Goal 3 - Enhance customer satisfaction and build community support for public transportation.

RECOMMENDATION:

1) Authorize the addition of trips on new Route 82 as a substitute for the existing late weekday evening Route 200 trips being eliminated by WETA; contingent on availability of additional RM2 or other regional funding of net operating costs; and,

2) Approve the fare policy associated with the Route 82 as shown on Attachment A.

Attachment:A. Fare Policy for Route 82

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ATTACHMENT AAgenda Item 8C

Proposed Fare Structure

The following fares are established on Route 82 for trips beginning or ending in San Francisco:

The Cash Fare shall be twice the Cash Fare on existing Solano Express Routes 78, 80, and 85 for all categories of customer;

Existing SolTrans Express Day Passes shall be valid for half of the Route 82 fare with the additional amount to be paid in cash;

SolTrans Express 10-Ride Tickets shall be valid for half of the Route 82 fare with the additional amount to be paid in cash or by a second use of the 10-Ride ticket;

Clipper eCash shall be accepted for the full cash fare or as additional payment in combination with a Clipper SolTrans 31-Day Express Pass.

Payment Type Fare Type FareCash Adult $10.00

Youth (6-18) $8.00Senior/Disabled/Medicare $5.00

ADA Certified and Accompanying PCA

$1.00

*Clipper eCash Adult $10.00Youth (6-18) $8.00

Senior/Disabled/Medicare $5.005-Ride Ticket Adult $45.00 (Requires two uses of

Express 10-Ride Ticket)*Clipper 31-Day Pass Adult Express 31-Day Pass Valid with

$5.00 additional Clipper eCashYouth (6-18) Express 31-Day Pass Valid with

$4.00 additional Clipper eCashSenior/Disabled/Medicare Express 31-Day Pass Valid with

$2.50 additional Clipper eCash*Clipper eCash and 31-Day Pass fares will not go into effect until such time as Clipper reprogramming can occur, and that until that time the existing Route 200 Clipper eCash fare be applied to Route 82 trips.

NOTE: San Francisco Bay Ferry Vallejo Monthly Passes and 10-Ride Tickets be accepted on Route 82 only after an agreement is made whereby the Water Emergency Transportation Authority reimburses SolTrans for trips made using such fare media.

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SERVICE EXPANSION OPTIONS,

RELATED FARE POLICIES, AND

ROUTE 200 UPDATE Presented to: The Solano County

Transit Board of Directors

on December 15, 2016

By: Michael Abegg, Planning &

Operations Manager

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CURRENT STATUS – SERVICE EXPANSION PROPOSALS

Mare Island Local Service

Local Service to Run later on Weekday evenings

Local Service increase on Sundays

Route 85 Fairfield Express frequency improvement on

Saturdays

Route 85 Sunday service implementation

Replacement of some Route 200 trips

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BACKGROUND – ROUTE 200

Route 200 reimbursement being withdrawn by WETA as of

12/31/16 – most Route 200 trips replaced with ferry trips

Early weekend morning and late weekday evening trips not

replaced with ferries

Based on direction from October Board meeting, Staff has

worked with partners to investigate options

WETA survey indicated strong need for continued late

evening service

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ADVISORY COMMITTEE COMMENTS

PAC supported all service expansions, and noted others.

Highest priority is expansion of local evening service.

Supports Route 200 replacement with outside funding

Consortium endorsed adding late-evening Route 200 if non-

local funding is available, suggested RM2

TAC concurred with Consortium endorsement

It appears RM2 money is available for this – estimated

$16,000-$30,000 annually

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PROPOSED SERVICE

Route 82 I-80/San Francisco Express would operate

with 2 one-way trips as an extension of Route 80, replacing

current late evening Route 200 trips

Relocate San Francisco stop to Transbay Terminal, working

with WestCAT and AC Transit

Route includes stops at Curtola and El Cerrito del Norte

BART station

Provides additional trips between Vallejo & del Norte BART as

well as one-seat ride between San Francisco and Vallejo

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CURRENT SERVICE

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PROPOSED SERVICE

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FARE STRUCTURE

Design goal: SIMPLE, this is a very tiny piece of our service and

don’t spend a lot of effort on it!

Basic Adult Fare: $10, which is twice Express Fare

Youth/SDM/ADA-Certified: twice Express Fare

No new 10-Ride Ticket, but can use two “punches” of

existing 10-Ride Express Ticket

31-Day Pass: SolTrans 31-Day Express Pass valid with

additional Clipper eCash for balance (all fare types)

This is slightly lower than the current fare on Route 200

(which is simply the same as the Ferry)

168

WETA FARE MEDIA

Should SolTrans accept WETA Monthly Passes?

Route 82 is operated at SolTrans’ financial risk - SolTrans

needs revenue from all customers

Consortium and TAC supported WETA reimbursing

SolTrans for WETA pass riders but WETA not interested

Route 82 should not accept WETA Monthly Passes

169

RECOMMENDATION SUMMARY

Authorize addition of new Route 82 trips

contingent on availability of regional funding

Adopt fare policy including $10 adult basic fare

Temporary use of Route 200 for fares paid with

Clipper

Accept WETA passes if reimbursement agreement

can be reached

170

RECOMMENDED ACTION

1. Authorize the addition of trips on new Route 82

as a substitute for the existing late weekday

evening Route 200 trips being eliminated by WETA;

contingent on availability of additional RM2 or

other regional funding of net operating costs; and,

2. Approve the fare policy associated with the

Route 82 as shown on Attachment A.

171

ATTACHMENT A: PROPOSED

FARE STRUCTURE The following fares are established on Route 82 for trips beginning or

ending in San Francisco:

• The Cash Fare shall be twice the Cash Fare on existing Solano

Express Routes 78, 80, and 85 for all categories of customer;

• Existing SolTrans Express Day Passes shall be valid for half of the

Route 82 fare with the additional amount to be paid in cash;

• SolTrans Express 10-Ride Tickets shall be valid for half of the Route

82 fare with the additional amount to be paid in cash or by a second

use of the 10-Ride ticket;

• Clipper eCash shall be accepted for the full cash fare or as

additional payment in combination with a Clipper SolTrans 31-Day

Express Pass.

172

ATTACHMENT A: FARE TABLE

*Clipper eCash and 31-Day Pass fares will not go into effect until such time as Clipper reprogramming can occur, and that until that

time the existing Route 200 Clipper eCash fare shall be applied to Route 82 trips.

NOTE: San Francisco Bay Ferry Vallejo Monthly Passes and 10-Ride Tickets shall be accepted on Route 82 only after an

agreement is made whereby the Water Emergency Transportation Authority reimburses SolTrans for trips made using such

fare media.

Payment Type Fare Type Fare

Cash Adult $10.00

Youth (6-18) $8.00

Senior/Disabled/Medicare $5.00

ADA Certified and

Accompanying PCA

$1.00

*Clipper eCash Adult $10.00

Youth (6-18) $8.00

Senior/Disabled/Medicare $5.00

5-Ride Ticket Adult $45.00 (Requires two uses of Express 10-

Ride Ticket)

*Clipper 31-Day Pass Adult Express 31-Day Pass Valid with $5.00

additional Clipper eCash

Youth (6-18) Express 31-Day Pass Valid with $4.00

additional Clipper eCash

Senior/Disabled/Medicare Express 31-Day Pass Valid with $2.50

additional Clipper eCash

173

QUESTIONS?

174

AGENDA ITEM 8DBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: SUZANNE FREDRIKSEN, CLERK OF THE BOARD

SUBJECT: APPROVE THE 2017 SOLTRANS BOARD MEETING CALENDAR

ACTION: MOTION

ISSUE:

The SolTrans Bylaws sets forth the time, date, and location of the regular SolTrans Board meetings, and specifies that these meetings should be scheduled one year in advance. A proposed meeting calendar is provided as Attachment A, for Board consideration and approval.

DISCUSSION:

Background

The following excerpts from the Agency Bylaws will guide this 2017 SolTrans Board Meeting Calendar discussion:

Unless otherwise changed by a majority vote of the Voting Directors at a regular meeting, these meetings shall be held at 4:00 p.m. on the 3rd Thursday of each quarter or at any other time as set by the Chair of the Board, or by a majority of the members of the Board, as necessary.

Meetings shall be held in alternating locations between the Benicia and Vallejo Council Chambers, or at some other location, as determined by the Board.

In 2016, the Board convened at least twice each quarter in order to vet agency business and provide direction to Staff on critical agency projects. During the remaining months of the year, Staff was able to spend extra time and energy focusing on service planning and adjustments, community outreach, Staff development, as well as marketing and promotions. This approach worked well in 2016, and therefore a similar meeting schedule is being proposed for 2017.

Proposed 2017 Board Meeting Calendar

Staff recommends that the Board meet on the third Thursday of the months of February, April, May, July, September, October and December in 2017. Staff also proposes that the Board refrain from convening during the remaining months of the year, for the reasons specified below:

January 2017: Cancellation of this month’s meeting is proposed as Staff does not anticipate the need for Board action on any matters. The extra time may be used instead for a Staff team-building event, in light of the fact that the agency now has four, new full-time employees. In addition, SolTrans’ JPA members may benefit from the extra time to

175

finalize their appointments to the Board of Directors in time to be formally seated in February and participate in confirming the new Chairperson and Vice-Chairperson for 2017.

March 2017: Cancellation of this month’s meeting is proposed to allow Staff adequate time to vet the draft FY 2017-18 budget with SolTrans’ Technical Advisory, Public Advisory and Executive Management Committees, as required by our bylaws.

June 2017: Cancellation of this month’s meeting is proposed as Staff does not anticipate the need for Board action on any critical matters during this month. The extra time could instead be used to prepare adequately for fall service changes and to conduct public outreach.

August 2017: Cancellation of this month’s meeting is proposed to be consistent with regional agencies such as the Solano Transportation Authority (STA), the Metropolitan Transportation Commission (MTC) and the County of Solano. It is also consistent with past practice, and the extra time will be used by Finance Staff to “close the books” on FY 2016-17.

November 2017: Cancellation of this month’s meeting is proposed due to scheduling conflicts with the California Transit Association’s (CTA) Fall Conference; a meeting of CTA’s Executive Committee, of which your Executive Director is a member; and the Thanksgiving holiday. It is also consistent with past practice.

With the exception of the January 2017 meeting, the proposal to have the Board refrain from meeting in March, June, August and November is consistent with the schedule adopted for calendar year 2016.

Evening Meetings

Since 2012, the Board has consistently adopted an annual meeting calendar based upon the time and dates specified in the Bylaws, with the exception of two annual evening meetings. Theprimary goal of evening meetings has been to make meetings more accessible to regional bus riders, and to subsequently gather valuable public input from this segment of our ridership.

Staff recommends continuing the practice of holding two annual evening meetings in 2017. Staff held two fundamental assumptions when scheduling potential evening meetings:

1) Board meetings would occur on the dates specified in the SolTrans Bylaws, where possible;

2) Board meetings would be held at the alternating locations specified in the Bylaws.

The proposed evening meeting dates are specified in bold italics on Attachment A.

FISCAL IMPACT:

There is no fiscal impact associated with this recommendation.

PERFORMANCE GOAL:

N/A 176

RECOMMENDATION:

Adopt the Proposed 2017 SolTrans Board Meeting Calendar as shown in Attachment A.

Attachment:A. Proposed 2016 SolTrans Board Meeting Calendar

177

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178

Solano County Transit

2017 BOARD OF DIRECTORS

MEETING CALENDAR

Approved: ___________

DATE TIME LOCATION STATUS

No Meeting in January

February 16, 2017 5:30 p.m. Benicia Council Chamber

Confirmed

No Meeting in March

April 20, 2017 4:00 p.m. Vallejo Council Chamber

with closed session at 3:00 pm

Awaiting confirmation of

Chamber availability

May 18, 2017 4:00 p.m. Benicia Council Chamber

with closed session at 3:00 pm

Confirmed

No Meeting in June

July 20, 2017 4:00 p.m. Vallejo Council Chamber Awaiting confirmation of

Chamber availability

No Meeting in August

September 21, 2017 Benicia Council Chamber Confirmed

October 19, 2017 5:30 p.m. Vallejo Council Chamber Awaiting confirmation of

Chamber availability

No Meeting in November

December 21, 2017 4:00 p.m. Benicia Council Chamber Confirmed

* Annual evening meeting dates/times.

Benicia Council Chamber: Located at City Hall, 250 East L Street, Benicia, CA 94510-3239

Vallejo Council Chamber: Located at City Hall, 555 Santa Clara Street, Vallejo, CA 94590-5922

179

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180

AGENDA ITEM 9ABOARD MEETING DATE: DECEMBER 15, 2016

REVISED: DECEMBER 12, 2016(Revisions shown in red font)

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: DENNIS YBARRA, PROGRAM ANALYST II

SUBJECT: SYSTEM PERFORMANCE REPORT

ACTION: INFORMATIONAL

ISSUE:

SolTrans monitors performance data on its transit system to maintain eligibility and competitiveness for federal and state grants, which finance 70 percent-80 percent of the operating budget. This data is also a valuable service planning tool.

DISCUSSION:

As required by granting agencies such as the Federal Transit Administration (FTA), SolTranstracks unlinked ridership on its fixed route system as a measure of system productivity. Farebox recovery is also a key performance statistic that is used by funding agencies to gauge cost efficiency. These and other key metrics reviewed each month are included as Attachment A.

Performance highlights for Fiscal Year (FY) 2016-17 through October:

Fixed Route Ridership

Fixed route ridership was 495,161, which includes about 30,000 fewer boardings, or a 5.8percent decrease from the same period in FY 2015-16. This decline must be considered against a backdrop of a statewide trend among most transit operators of modest declines in ridership. On the other hand, local and express routes are affected differently by this trend.

The SolTrans results are entirely consistent with those of all comparable bus transit systems such as FAST, Napa, Golden Gate, Sacramento Regional Transit, Marin Transit, Santa Rosa, and AC Transit in a comparison of FY 2016-17 to date, with data available through September. Local ridership was compared to local service at other agencies, while express service was compared with similar operations. Even BART ridership fell by 1.3 percent.

Ridership on local routes, measured year over year, fell by 10.9 percent from the prior year. However, the FY 2016-17 period has fewer weekdays in it than FY 2015-16. In order to compensate for the different numbers of weekdays in the current year to date period over the prior year, we also looked at a comparison of average weekday ridership.The decrease in ridership on that basis is 9.7 percent. 181

Total express ridership is stable, showing just a growth of 0.4 percent drop over the prior fiscal year. We continue to see ridership growth in Routes 78, 80, and 200, balanced by flat to slightly decreasing ridership on Route 85. We have begun tracking the ridership at BART stations served by SolTrans express services, El Cerrito del Norte, Pleasant Hill, and Walnut Creek to determine if they can shed light on the performance of our express routes that feed these stations.

Staff is actively looking to explain the reason(s) for the decline in local ridership so that remedial action can be taken if necessary. Staff is looking further at ridership on other comparable systems in Northern California, and macroeconomic regional and statewide trends.

Fixed Route Farebox Recovery

Our financials indicate that fixed route farebox recovery continued to be strong at 34.6percent for the year. This compares favorably with our regional peer agencies, and remains above the 30.5 percent fixed route recovery ratio projected in SolTrans’ FY 2016-17 budget.

Despite the declines in ridership described above, farebox revenue in total is tracking according to budget and is not declining. Our financial capability to maintain our service levels continues to be unaffected. Staff will be investigating the correlation between fares and ridership.

Demand Response Ridership

The Agency observed a decrease in ADA paratransit service ridership of 16.8 percent for FY 2016-17 to date compared to the prior year. Demand management policies, such as the ADA eligibility assessment process and Regional Paratransit Program, have helpedcontrol ridership growth and keep resources available for improving the quality of the service. The implementation of the $0.25 Local and Regional $0.50 ADA fare has moved ridership to fixed route modes. As was noted in a previous monthly update, nearly twice as many trips are taken by Paratransit-eligible customers on the fixed route system as on Paratransit buses.

Dial-a-Ride ridership for the fiscal year to date decreased by 9.4 percent from the prior year, to 2,000. Many of the customers leaving the Dial-a-Ride service have moved to riding Route 20. The $1.00 Senior Off-Peak fare has moved some customers to less busy times; however, the service continues to be capacity-constrained during some times of the day despite the lower overall demand. Further study and revision of Dial-a-Ride servicesare being pursued to identify any additional performance improvements that could be implemented.

FISCAL IMPACT:

This is an informational item with no fiscal impact.

PERFORMANCE GOAL:

Goal 1 - Maximize the safety, reliability and efficiency of transit services to allow for long-term system sustainability and competitiveness for grant funds; Objective B – Establish process for developing service plans and implementing service enhancements for improving system performance; Strategy iii – Continuously document system strengths/weaknesses and outline solutions for improvement.

182

RECOMMENDATION:

Informational.

Attachment:A. System Performance Report

183

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184

SYSTEM PERFORMANCE REPORT

Presented to: The Solano County TransitBoard of Directors on December 15, 2016

By: Dennis Ybarra, Program Analyst II

1

185

2

FY To Date Fixed Route Ridership Comparison

Month Local Express Overall

July - OctFY16-17

254,228 240,933 495,161

July - OctFY15-16

285,431 240,056 525,487

% Diff. -10.9% 0.4% -5.8%

FY16 and FY17 System Comparison = -30,326 Trips

186

3

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000N

ov-

14

De

c-1

4

Jan

-15

Fe

b-1

5

Ma

r-1

5

Ap

r-15

Ma

y-1

5

Jun

-15

Jul-

15

Au

g-1

5

Se

p-1

5

Oct

-15

No

v-1

5

De

c-1

5

Jan

-16

Fe

b-1

6

Ma

r-1

6

Ap

r-16

Ma

y-1

6

Jun

-16

Jul-

16

Au

g-1

6

Se

p-1

6

Oct

-16

Monthly Fixed Route Ridership

Local Regional

187

4

58,

706

67,

268

59,

889

66,

278

64,

407

66,

743

67,

252

60,

749

55,

397

66,

497

63,

406

60,

870

52,

140

55,

614

54,

515

60,

312

63,

391

61,

494

57,

529

59,

300

55,

720

62,

896

61,

094

61,

223

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

Monthly Fixed Route Ridership: Last 12 Months

Local Regional Trend (Local)

188

5

Local Routes Average Weekday Ridership YTD

0

500

1,000

1,500

2,000

2,500

3,000

3,500

July Aug Sept Oct

FY15/16

FY16/17

189

6

Express Routes Average Weekday Ridership YTD

0

500

1,000

1,500

2,000

2,500

3,000

July Aug Sept Oct

FY15/16

FY16/17

190

7

-15%

-5%

5%

15%

LOCAL BUS EXPRESS BUS RAIL

Ridership Change FY to Date (through September)

Figures for other operators from NTD Ridership Database

191

8

Fixed Route Local Ridership FY To Date (July-October)

22,968

32,175

12,050 12,876 14,407

6,856

27,430

5,419111 163 792

22,214

30,390

10,09011,45612,579

5,424

25,084

4,657

312 354 1,3730

5,000

10,000

15,000

20,000

25,000

30,000

35,000

1 2 3 4 5 6 7 8 15 17 20

FY 15-16

FY 16-17

192

9

Fixed Route Solano Express Ridership FY To Date (July-October)

29,361

162,948

27,37418,284

34,697

163,842

23,868 18,503

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

78 80 85 200

FY 15-16

FY 16-17

193

10

20%

25%

14% 14%16%

19%16%

18%

9%

20%24%

35%

0%

10%

20%

30%

40%

50%

Fixed Route Farebox Recovery Comparison*

*Figures from other operators from MTC’s July 2016 Statistical Summary of Bay Area Operators

194

11

0

500

1,000

1,500

2,000

2,500

3,000

Paratransit

GP DAR

Trendline(Paratransit)

Monthly Demand Response Ridership

Ridership to Date (FY16-17): 9,178(FY14-15): 10,854

195

Thank you!

12

196

AGENDA ITEM: 10ABOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MONA BABAUTA, EXECUTIVE DIRECTOR

SUBJECT: DECEMBER 2016 LEGISLATIVE AND POLICY REPORT

ACTION: INFORMATIONAL

ISSUE:

This report is being provided to inform the Board of state and federal legislative issues that may impact SolTrans’ operations.

DISCUSSION:

State Update

Since our last Board meeting in October 2016, not much has happened beyond the following:

The Transportation Special Session ended on November 30, 2016 without any movement towards passing a comprehensive infrastructure funding bill. (See Attachment A.)

In preparation for the 2017 Legislative Session, which will commence on January 4, 2017, new funding bills have been introduced by both Senator Beall (SB1) and Assemblyman Frazier (AB1).

The General Election occurred on November 8th, which resulted in the democrats obtaining a supermajority in both houses of the Legislature.

Federal Update

Attachment B provides information on the latest federal issues that are relevant to SolTrans. The main issues of note are:

The House passed a second continuing resolution of this federal fiscal year to extendfunding for federal programs from December 9, 2016 to April 28, 2017. As a result, funding to SolTrans will remain at 2016 funding levels, and not at the higher level authorized in the FAST Act for 2017. 2017 funding levels will not be realized until such time that Congress passes an appropriations bill.

President-elect Trump recently nominated Elaine Chao as the next Secretary of Transportation, who has extensive experience in the federal government and the transportation arena.

FISCAL IMPACT:

There is no fiscal impact associated with this report. 197

PERFORMANCE GOAL:

Goal 2 – Optimize fiscal health and long-term sustainability; Objective D – Influence and shape funding and/or legislative policies to strengthen fiscal health; Strategy iv - Actively track federal, state, and regional legislation and policies, and take public positions as appropriate and communicate such to legislative leaders/policymakers.

RECOMMENDATION:

Informational.

Attachments:A. State Memo indicating the end of the 2016 Legislative SessionB. Federal Legislative Report from Akin Gump dated September 9 and October 3, 2016

198

November 22, 2016

Dear valued stakeholder:

Thank you for your work and advocacy on behalf of the people of California to fix our roads.

While there will not be a lame-duck session of the Legislature to approve a transportation

funding deal in 2016, our work on this critical issue continues.

The Administration, Assembly and Senate are all committed to tackling this issue early in the

new year to address our critical infrastructure and transportation needs – and we’ll need your

continued support.

Let’s get it done!

Governor Edmund G. Brown Jr.

Senate President pro Tempore Kevin de León

Assembly Speaker Anthony Rendon

ATTACHMENT AAgenda Item 10A

199

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200

ATTACHMENT B – Agenda Item 10A

M E M O R A N D U M

December 5, 2016

To: Solano County Transit

From: Akin Gump Strauss Hauer & Feld LLP

Re: November Report

During the month of November we monitored developments at the Department of Transportation and in Congress. We also are closely following actions by President-elect Trump that relate to transportation generally and transit specifically.

Fiscal Year 2017 Appropriations

The Republican leadership in the House and Senate are readying a Continuing Resolution (CR) that would fund the federal government at fiscal year 2016 levels until the end of April 2017. Current funding expires on December 9 and leadership plans to put the CR to a vote next week. The current plan is for Congress to recess on December 9 for the remainder of the year, but Congress could remain in session beyond December 9 if necessary to pass the CR. While Democrats and some Republicans expressed a desire to complete work on the fiscal year 2017 spending bill this year, President Trump and other Republicans wanted to postpone funding and policy decisions until next year when Republicans control the White House and Congress.

One negative ramification of a CR is that the FAST Act transportation law authorized an additional $2.4 billion for highway and transit formula programs in fiscal year 2017, but state and local governments will have to wait until next year to receive the funding increase. House Transportation and Infrastructure Committee Ranking Member Pete DeFazio sent a letter to the Leadership of the House Appropriations Committee on November 28 requesting that the CR include the increased funding; however, the Republican leadership is not likely to provide the increased funding until next year.

Trump Administration

President-elect Trump has announced that he will nominate Elaine Chao to be the next Secretary of Transportation. Chao, the wife of Senate Majority Leader Mitch McConnell, served as Secretary of Labor under President George W. Bush from 2001-2009, and as Deputy Secretary of Transportation under President George H. W. Bush. Earlier in her career, she served as deputy administrator of the Maritime Administration, and later as chairwoman of the Federal

201

Solano County TransitDecember 5, 2016Page 2

Maritime Commission. In addition to her extensive experience in the federal government, she has a personal connection to transportation due to her family's ownership of a shipping company.

Donald Trump has promised to make a significant investment in U.S. infrastructure by providing $137 million in tax incentives to spur $1 trillion of private investment. Trump and Republicans in Congress are discussing the potential for using revenues from repatriated overseas earning to pay for new spending. Trump has also said that he wants to “cut red tape” and streamline the environmental review and permitting process. When confirmed, Elaine Chao will be tasked with implementing these and other reforms.

202

AGENDA ITEM 10BBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORSPRESENTER: MONA BABAUTA, EXECUTIVE DIRECTORSUBJECT: DECEMBER 2016 CONSTRUCTION PROJECTS UPDATEACTION: INFORMATIONAL

ISSUE:

Staff desires to keep the Board informed on SolTrans’ ongoing, major construction projects, which currently include the close-out of the SolTrans Curtola Park and Ride Hub and the Compressed Natural Gas (CNG) Fueling Facility.

DISCUSSION:

Compressed Natural Gas Facility

The following activities have been completed since the October 2016 Board meeting:

The Board approved a construction award to TruStar Energy, LLC on October 20, 2016.

A Notice to Proceed was issued on October 28, 2016, and the first pre-construction meeting occurred that same day between SolTrans, APSI, Raymundo Engineering and TruStar.

The Electrical and Gas Designs have finally been approved by PG&E, which was the last, critical piece to complete by your Staff before TruStar can proceed with construction.

The building permit was finalized.

Near-Term Steps:

TruStar to submit PG&E service connection drawings to the City of Vallejo for the excavation permit.

Contractor mobilization on-site in early January 2017. Potential groundbreaking ceremony by the end of January 2017.

Construction was originally expected to begin by mid-November 2016, but it has been pushed out to the start of January 2017. Completion is still expected within 285 days.

Curtola Park and Ride Hub

The following project close-out activities were completed since the October 2016 Board meeting:

203

Relocation of the service meter and cabinet from the back of the main lot to the City’s right-of-way by the traffic signal on Curtola Parkway (at the exit from the transit center).This was accomplished in early November 2016.

The plat and legal documents for establishing easements for the City of Vallejo’s Public Works and Water Departments were completed in October 2016, which is when the SolTrans Board also approved the granting of the easements.

Addressing the issue of the cracking in the cobbled median on Curtola Parkway. CalTrans clarified that the median is actually situated on Caltrans’ right-of-way, and the City is no longer a party to this issue.

Achieving the Temporary Certificate of Occupancy for the customer service buildingand restroom. A final certificate will be granted once the vacation of Carlson Street is completed. Staff and the public may now occupy/use the building without any restrictions.

The final inspection by the Vallejo Fire Department.

Development of the plat and legal documents by Caltrans related to the relinquishment of their property at the Curtola facility and the reservation of an easement for Caltrans’maintenance activities.

The following activities are expected to be completed by early February 2017, if not much sooner:

Completion of the as-built documents. Finalizing the Bioretention Area Maintenance Agreement with the City of Vallejo. Replacing the two dead palm trees, which were removed the week of August 29th. Letter of Acceptance and Release/Certificate of Final Payment.

The following activities are expected to be completed sometime in the Spring of 2017:

The vacation of Carlson Street by the City and PG&E. Caltrans is going a step further and relinquishing their property to SolTrans, and the process is ongoing. In fact, the Board is being asked this month to authorize the acceptance of the relinquishment and reserve an easement for Caltrans to continue to maintain their infrastructure on the property.

Action by the California Transportation Commission (CTC) to approve the relinquishment of the Curtola Park and Ride Hub to SolTrans.

FISCAL IMPACT:

This is an informational item with no fiscal impact. Both projects remain on budget at this time.

PERFORMANCE GOAL:

Goal 1 – Implement technologies and infrastructure/equipment improvements for enhancing and monitoring system performance; Objective A – Implement technologies and infrastructure/equipment improvements for enhancing and monitoring system performance; Strategy ii - Fully complete the SolTrans Curtola Park and Ride Hub; Strategy v - Complete Compressed Natural Gas Infrastructure.

RECOMMENDATION:

Informational.

204

AGENDA ITEM 10CBOARD MEETING DATE: DECEMBER 15, 2016

Solano County Transit

TO: BOARD OF DIRECTORS

PRESENTER: MICHAEL ABEGG, PLANNING & OPERATIONS MANAGER

SUBJECT: UPDATE ON AUTOMATED VEHICLE LOCATION IMPLEMENTATION

ACTION: INFORMATIONAL

ISSUE:

Provide an update on the implementation status of the SolTrans Computer-Aided Dispatch/Automated Vehicle Location program.

DISCUSSION:

SolTrans has been implementing the Avail Technologies CAD/AVL (Computer-Aided Dispatch/Automated Vehicle Location) initiative, and the associated MyRide application, since mid-2015. Significant progress has been completed, and during the fall, the project was transitioned from “implementation” to “operations and maintenance.”

Although the project is now operational, there remain and will continue to remain for some time, minor issues that require Staff attention and clean-up. In fact, while the state of SolTrans’ route, schedule, and stop data prior to the start of the CAD/AVL project was adequate for a public release of the MyRide system this past summer, there are still a few, modest errors (inherited from those previous data) that must be made to polish the performance of the system. Staff continues to log and resolve errors in the onboard announcements, where either incorrect announcements are made or where no announcements are made at certain key stops.

In addition, running time or departure information can sometimes appear inaccurate, especially on Routes 80 and 200. This is due to the algorithm used to calculate schedule adherence, which is not accurate on long stretches of freeway that contain no stops. Staff has worked with the vendor, Avail, to identify a solution; however, the process for implementing the solution is lengthy and ongoing.

Another area that Staff and Avail continue to refine is the accuracy of Automated Passenger Counting (APC) data, especially passenger alighting counts. APC data helps staff identify high usage bus stops and key origins and destinations for our riders, which are critical pieces of information for planning effective bus services. Again, Staff has worked with Avail to identifysome solutions and is in the process of implementing those solutions as time permits.

205

These issues should not detract from the overall success of the project. Most users of SolTrans’500-odd daily trips are able to obtain accurate and timely stop arrival information most of the time. In fact, a large number of our riders have expressed their appreciation for the new MyRide application and the estimated arrival and departure data, which have vastly improved their riding and trip planning experiences.

FISCAL IMPACT:

This is an informational item with no fiscal impact.

PERFORMANCE GOAL:

Goal 1 - Maximize the safety, reliability and efficiency of transit services to allow for long-term system sustainability and competitiveness for grant funds; Objective A – Implement technologies and infrastructure/equipment improvements for enhancing and monitoring system performance; Strategy i – Fully implement features of the Automated Vehicle Location (AVL) System.

RECOMMENDATION:

Informational.

206

Minutes Regular SolTrans Board Meeting of December 15, 2016 Approved: February 16, 2017 Page 1 of 9

SOLANO COUNTY TRANSIT

Board Minutes for Meeting of December 15, 2016

1. CALL TO ORDER

Chairperson Patterson called the regular meeting of the SolTrans Board to order at 4:00 p.m.

A quorum was confirmed by the Clerk of the Board, Suzanne Fredriksen. There was no Statement of Conflict declared at this time.

MEMBERS PRESENT:

Elizabeth Patterson, Mayor

City of Benicia, Chairperson

Osby Davis, Mayor City of Vallejo Mark Hughes, Councilmember City of Benicia, Alternate Pippin Dew-Costa, Councilmember City of Vallejo, Alternate Jim Spering, Supervisor,

County of Solano MTC Representative

Pete Sanchez, Mayor Ex-Officio ± STA Representative

MEMBERS ABSENT:

Tom Campbell, Councilmember

City of Benicia

Jess Malgapo, Councilmember City of Vallejo, Vice Chairperson

STAFF

PRESENT: In Alphabetical Order by Last Name:

Michael Abegg SolTrans Planning & Operations Manager Mona Babauta SolTrans Executive Director Kristina Botsford SolTrans Finance & Administration

Manager Patricia Carr SolTrans General Services Manager Bernadette Curry SolTrans Legal Counsel Suzanne Fredriksen SolTrans Board Clerk Angela Jackson SolTrans Program Analyst I Mandi Renshaw SolTrans Program Analyst I Dennis Ybarra SolTrans Program Analyst II OTHERS

PRESENT: In Alphabetical Order by Last Name:

Philip Kamhi Solano Transportation Authority Bronda Silva Municipal Resource Group Brandon Thomson Solano Transportation Authority Tiffany Turner National Express Transit

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3. APPROVAL OF AGENDA On a motion by Director Davis and a second by Alternate Director Hughes, the SolTrans JPA Board unanimously approved the Agenda. (5 Ayes)

4.

OPPORTUNIT Y FOR PUBLIC COMMENT None presented.

5. (;(&87,9(�',5(&725¶6�5(3257

PROCLA MATIO NS & PRESENTATI ONS

6A. Proclamation Presented to Former SolTrans Chairperson, and Founding Board Member, Osby Davis Chairperson Patterson presented Founding Board Member, Osby Davis with a Proclamation in recognition of his efforts on behalf of SolTrans, as well as transportation issues throughout Solano County.

CONSENT CALENDAR On a motion by Director Davis and a second by Alternate Director Hughes, the SolTrans JPA Board unanimously approved Consent Calendar Items 7A through 7Q. (5 Ayes)

7A. Meeting Min utes of October 20, 2016 Recommendation: Approve the meeting minutes of October 20, 2016.

7B. Special Meeting Min utes of November 4, 2016 Recommendation: Approve the minutes of the special meeting, Mobile Town Hall on Route 20, of November 4, 2016.

7C. Public Advisory Committ ee (PAC) Meeting Min utes of November 28, 2016 Recommendations: Approve the PAC meeting minutes of November 28, 2016.

7D. Technical Advisory Committee (TAC) Meeting Min utes of December 1, 2016 Recommendation: Approve the TAC meeting minutes of December 1, 2016.

7E. Approve SolTrans' Federal Fiscal Year (FFY) 2017 through 2020 Federal Program of Projects Recommendation: $SSURYH�WKH�%RDUG�5HVROXWLRQ�LQ�$WWDFKPHQW�$�WR�SURJUDP�6RO7UDQV¶�SURMHFWV�LQWR�WKH�UHJLRQDO�

Transportation Improvement Program (TIP).

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7F. Receive and File Fiscal Year (FY) 2015-16 Annual Financial Audit

Recommendation: 5HFHLYH�DQG�ILOH�6RO7UDQV¶�)<���15-16 Annual Financial Audit.

7G. Renewal of Program for the Provision of Discounted Bus Passes for Low Income Students Recommendation:

1) Authorize an extension of the BUSD and VUSD means-based student bus pass program by 18 months, setting a new expiration date of June 30, 2018;

2) Authorize the Executive Director to negotiate and execute an amendment to the agreement with Benicia Unified School District (BUSD), per the terms in Attachment A, subject to Legal Counsel approval as to form;

3) Authorize the Executive Director to negotiate and execute an agreement with the Vallejo Unified School District (VUSD), if requested, per the terms of Attachment A, subject to Legal Counsel approval as to form.

7H. 2016 Local Vendor Util ization Report

Recommendation: Receive the 2016 Local Vendor Utilization Report.

7I. Approve Contract Amendment with Raymundo Engineering Company, Inc. for Operations & Maintenance Facil ity Compressed Natural Gas (CNG) Project Recommendation: Authorize the Executive Director to execute a second amendment to the Contract with Raymundo Engineering Company, Inc., for $30,000, increasing the maximum contract amount to $212,177, and extend the term to October 31, 2017, subject to Legal Counsel approval as to form.

7J. Update on Information Technology (IT) Services Procurement Process and the Contract with I nterwest Consultin g Group for IT Services. Recommendation: Receive the report on IT Services.

7K. Approve SolTrans' Revised Disadvantaged Business Enterpr ise (DBE) Goal for Federal Fiscal Year (FFY) 2017 Through FFY 2019 Recommendation: Approve the overall Disadvantaged Business Enterprise Goal of one percent (1%) for FFY 2017 through FFY 2019, as set forth in Attachment A.

7L. Confirm Contract Award to Gilli g for Heavy-Duty Bus Options Recommendation:

1) Confirm the award of a contract for heavy-duty low-floor buses through the LAVTA Consortium to Gillig, LLC, for options to purchase up to ten (10) buses through 2021; and

2) Authorize the Executive Director to execute all documentation required, subject to Legal Counsel approval as to form.

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Public Comments:

None presented.

Board Comments: None presented.

Recommendation: 1) Authorize the establishment of a student bus pass program for Solano Community College,

for a two-year trial period commencing January 1, 2017, and ending December 31, 2018. 2) Direct Staff to continue to work with other Solano transit operators, STA, and SCC to

review the preferred fare products and media for the continued implementation of the program, to include Clipper products, a countywide college pass, and/or semester-long pass, among others.

3) Authorize the Executive Director to execute agreements and any associated documents for implementing the discounted student bus pass program with SCC, the STA, and our partner transit agencies, subject to legal counsel approval as to form.

On a motion by Director Davis and a second by Director Spering, the SolTrans JPA Board

unanimously approved the recommendation. (5 Ayes)

8B. Approval of New SolTrans Job Classification Specif ication and Salary for a Community and External Affairs Officer Mona Babauta provided an overview of the benefits of a dedicated Community and External Affairs Officer position at SolTrans, how the proposed salary was derived, and the annual fiscal impact to the agency should the Board approve the new position.

Public Comments: None presented.

Board Comments: Members of the SolTrans Board expressed the following comments and concerns for consideration and discussion:

x Support was expressed for a dedicated person to focus on marketing and community relationships in order to increase ridership and farebox recovery, with the understanding that the Executive Director should also continue to be a strong presence in the community.

x Concern was expressed regarding adding additional staff which will increase costs. It was suggested the position be advertised as a limited term, in order to ensure the agency is achieving the anticipated results and goals within the job description. Concern was also expressed regarding whether one person would be able to accomplish everything listed within the job description.

x It was noted that other high performing agencies have a similar dedicated position, and it was stated that there could be a negative impact to the recruitment process and the ability to attract the best candidates if the term is limited.

x It was stated that many who live in Solano County are attracted to local jobs with a shorter commute; and therefore, highly qualified candidates should not be deterred by an outcome-based approach with a term limit of 2 years.

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x It was noted that all employees of SolTrans are at-will, so if a person is hired without

term limits and they do not perform and meet the agreed upon goals, then the agency is not SURKLELWHG�IURP�WHUPLQDWLQJ�VXFK�D�SHUVRQ¶V�HPSOR\PHQW.

Staff provided the following points of clarification: x Concurrence was expressed with the idea that there may be issues in the recruitment

process with being able to attract good candidates if the term is limited to 2 years.

After discussion and further consideration, the SolTrans Board voted to amend the recommendation as follows:

Recommendation: 1) Approve the new Community and External Affairs Officer classification specification as

contained in Attachment A; and 2) Approve the salary range for the Community and External Affairs Officer at 15% above

the Program Analyst II position which is $6,044.35 to $8,366.88 per month (annual: $72,532.25 to $100,390.56).

3) Direct Staff to include a report of performance outcomes to the Board after the new SRVLWLRQ¶V�DQQXDO�SHUIRUPDQFH�HYDOXDWLRQ�LV�FRPSOHWHG�

On a motion by Director Davis and a second by Director Spering, the SolTrans JPA Board

unanimously approved the recommendation, as amended shown above in bold italics. (5 Ayes)

8C. Service Expansion Options, Related Fare Policies and Route 200 Update Michael Abegg provided a presentation on six service expansion proposals, including an update on Route 200. He also provided an overview of the fare structure and fare media.

Public Comments: None presented.

Board Comments: Members of the SolTrans Board expressed the following comments and concerns for

consideration and discussion: x Staff received commendation for developing an excellent proposal to assist in meeting the

transit needs of the ridership. However, concern was expressed with subsidizing WETA service in any way, and it was noted that the service should be fully reimbursed by WETA.

x It was requested that if the Route 200 late weekday evening trips are continued, that Staff run a customer survey in order to assess interest in even later evening service for consideration in the future.

Staff provided the following points of clarification:

x It was noted that there is an interest throughout the Transbay Area to better understand the demand for later service on weekdays as well as weekends; therefore, SolTrans can begin discussions with regional partners to determine the most appropriate approach.

After discussion and further consideration, the SolTrans Board voted to amend the

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Recommendation:

1) Authorize the addition of trips on new Route 82 as a substitute for the existing late weekday evening Route 200 trips being eliminated by WETA; contingent on availability of additional RM2 or other regional funding of net operating costs; and

2) Direct Staff to execute a reimbursement agreement with WETA, should WETA desire SolTrans to accept ferry passes on board the new Route 82, in order to ensure SolTrans is not required to subsidize the bus service for WETA in any way; and

3) Approve the fare policy associated with the Route 82 as shown on Attachment A.

On a motion by Director Spering and a second by Director Davis, the SolTrans JPA Board unanimously approved the recommendation, as amended shown above in bold italics. (5 Ayes)

8D. Approve the 2017 SolTrans Board Meeting Calendar

Public Comments:

None presented.

Board Comments: None presented.

Recommendation: Adopt the Proposed 2017 SolTrans Board Meeting Calendar, as shown in Attachment A.

On a motion by Director Spering and a second by Alternate Director Hughes, the SolTrans JPA Board unanimously approved the recommendation. (5 Ayes)

NON-ACTION/ INFORMATIO NAL

9. DISCUSSION IT EMS

9A. System Performance Report Dennis Ybarra SURYLGHG�D�SUHVHQWDWLRQ�RI�6RO7UDQV¶�IDUHER[�UHFRYHU\�UDWLR��PRQWKO\�ULGHUVKLS�statistics, as well as a year-to-year ridership comparison.

Public Comments: None presented.

Board Comments: Members of the SolTrans Board expressed the following comments and concerns for consideration and discussion:

x Concern was expressed with regards to ridership being down among all transit agencies within the region.

x It was noted that the new Community and External Affairs Officer can assist the agency in finding ways to increase ridership through public outreach.

x It was suggested that Staff consider advertising a cost comparison of driving versus riding public transit in order to educate the public on the benefits of taking the bus.

x It was noted that SolTrans could become more competitive if more rides were offered.

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Staff provided the following points of clarification:

x Dennis Ybarra noted that at the recent California Transit Association conference, transit agencies state-wide confirmed their ridership numbers are also down and many agencies began to notice a decline in as early as January 2016. He stated that Staff is doing further data assessment in order to drill down the possible reason(s) for the decline in ridership, will report back to the Board at the next meeting, and provide a recommendation for action if necessary.

x Mona Babauta stated that the Route 20 is a good example of how effective, innovative marketing and outreach strategies increases ridership.

Recommendation:

Informational.

10. NON- DISCUSSION IT EMS

10A. December 2016 Legislative and Policy Report Recommendation: Informational.

10B. December 2016 Construction Projects Update Recommendation: Informational.

10C. Update on Automated Vehicle Location System Implementation Recommendation: Informational.

11. STAFF BRIEFINGS Pat Carr provided highlights of the new SolTrans Curtola Park and Ride Hub (Curtola PNR), and she noted there has been an increase in the number of patrons using the lot. She stated that she will be bringing a comprehensive update on the SolTrans Curtola Park and Ride Hub to the Board at the next meeting.

12. BOARD OF DIRECTORS COMMENTS Director Davis encouraged Staff to work with the City of Vallejo in order to set and enforce time

limits on how long persons are able to park along the streets beside the Curtola PNR, which may encourage more people to begin using the lot. He also expressed appreciation to Staff for the efforts in building community partnerships, including rides to community events, as well as to Mare Island. Chairperson Patterson cited a request from a Benicia resident, to consider earlier westbound service on Route 78 from Benicia to Vallejo, to assist with connecting to early morning ferry trips.

13. ADJOURNMENT The meeting was adjourned at 5:20 p.m. The next regular meeting of the SolTrans Board is tentatively scheduled for Thursday, February 16, 2017, 5:30 p.m., in the Benicia Council Chamber, located at 250 East L Street, Benicia.

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At tested by:

12/16/2016 Suzanne Fredr iksen Date Clerk of the Board

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