1

Creating Operational Debris Management Plans and

Templates

UASI Disaster Debris Management Plan Phase Two

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Overview

Debris Management 101

UASI Regional Disaster Debris Management Plan

Components of Local Operational Disaster Debris Management Planning Project

Review Operational Plan Templates

Closing

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Debris Management 101Terminology

Debris - Items and materials broken, destroyed, or displaced by a natural or man-made disaster. Examples of debris include, but are not limited to vegetation, construction and demolition material, and personal property.

Debris Activities: The actual clearance, collection, hauling, reduction, and disposal actions being taken in the field

Debris Management: The planning and coordination activities undertaken by states/locals/tribes to initiate and complete debris activities

Debris Operations: The Public Assistance Program activities undertaken to address applicant-related debris management and activities

Temporary Debris Sorting and Reduction (TDSR) Site: A location where debris is sorted, processed, reduced in volume, and/or disposed of.

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Debris Management 101Impact of Debris Causing Incidents

Hurricane Andrew: Metro-Dade County– 43 million cubic yards of disaster debris

Northridge Earthquake– 7 million cubic yards (1,750,000 tons) of disaster debris

World Trade Center– 2.8 million cubic yards of disaster debris

Hurricane Katrina– 2 million cubic yards (500,000 tons) of disaster debris in Alabama

– 42 million cubic yards (10,500,000 tons) of disaster debris in Mississippi

– 50 million cubic yards (12,500,000 tons) of disaster debris in Louisiana

December Floods: Lewis County– 15,600 (1,170 tons) cubic yards of vegetative debris

– 77,000 (38,500 tons) cubic yards of sediment

– 30,600 cubic yards of household flood related debris

1 cubic yard construction/Demo = 500 lbs

1 cubic yard vegetation = 150 lbs

1 cubic yard soil = 1,000 lbs

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Debris Management 101Disaster Debris Generators

Floods/Slides: Sediment, Sandbags, Personal Property, Construction/Demolition/Land-clearing Waste (CDL), Vegetative Waste, Household Hazardous Waste (HHW), appliances

Earthquake: CDL, Personal Property, Burnt Structures, Sediment, Vegetative Waste

Fire: Burnt structures, Cars, Loss of Ground Cover Terrorism/Human created: CDL, Burnt Structures, Personal

Property, material depends on incident

All Events: Special/Other Wastes, Medical Waste, Radiological Waste, Hazardous Waste, Biological Waste

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Debris Examples

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Debris Examples

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UASI Regional Disaster Debris Management Plan

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UASI Regional Disaster Debris Management PlanSeattle UASI Region

King, Pierce, and Snohomish Counties

– Cities

– Special Purpose Districts

– Public and Private Organizations

– Tribal Nations

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UASI Regional Disaster Debris Management Plan Need for a Regional Plan

The Structure of the Region’s Solid Waste Infrastructure May Require Regional Cooperation

Debris Creating Events Do Not Follow Political Boundaries

Decrease Impact on Landfills by Identifying Reuse/Reduction/Recycling Strategies

Evaluate Existing and Available Resources to Identify Gaps Prior to an Incident

Develop Shared Strategies for Debris Management and Public Information to Help Maintain Continuity Across Jurisdictions

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City and County Solid Waste Agencies

City and County Emergency Management Organizations

Local Public Health Agencies

Puget Sound Clean Air Agency

Washington Emergency Management Division

Washington Department of Ecology

Washington Refuse and Recycling Association

Washington Utilities and Trade Commission

U.S. Army Corps of Engineers

UASI Regional Disaster Debris Management PlanTeam and Stakeholders

Federal Emergency Management Agency

Tribal Nations

City and County Law Enforcement Agencies

City and County Fire Departments

Local Ports

Private Solid Waste Collection Companies

Washington Department of Transportation

Federal Bureau of Investigation

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UASI Regional Disaster Debris Management Plan Objectives of Phase One

Develop a Regional Disaster Debris Management Plan that Provides a Framework to:

– Identify regional roles and responsibilities

– Provide regional strategy/guidance on disaster debris priorities and operations through regional discussion and agreement

– Make connections between disaster debris stakeholders

– Identify regional debris management resource and infrastructure gaps

Develop Operational Disaster Debris Management Plan Template that:

– Provides a standardized template that can be used to meet jurisdictional planning objectives and maintains continuity with the regional disaster debris management plan.

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UASI Regional Disaster Debris Management PlanProject Results

Participation from Over 75 Stakeholders Throughout the Project

Developed the Regional Disaster Debris Management Plan

– 120 pages

– 14 appendixes

Established the Regional Disaster Debris Management Team

– Biannual meetings to discuss debris management issues and changes to the plan

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UASI Regional Disaster Debris Management PlanPlan Sections

Introduction Organization and Concept of Operations Legislation and Policies Mutual Aid and Interlocal Agreements Types of Hazards Debris Classification Debris Removal, Processing, and Disposal Priorities Regional Capacities Disaster Debris Operations Contract Management and Pre-identified Contractors Public Notification and Communication Plan Staff Development and Responsibilities Eligibility for Funding References

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UASI Regional Disaster Debris Management PlanPlan Appendices

Mutual Aid Agreement Sample Template

Temporary Debris Staging and Reduction Site Planning

Sample Forms for Debris Tracking

Example of Time and Materials Contract for Debris Removal

Example of Unit Price Contract for Debris Removal

Example of Lump Sum Contract for Debris Removal

Example of Right-of-Entry Permit

Debris Mitigation Strategies

Online Resources

Additional Debris Resources

Washington Public Assistance Damage Assessment

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Local Operational Disaster Debris Management Planning

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Local Operational Debris Management PlanningNeed for Operational Plans

Jurisdictions that Establish Debris Plans are Better Equipped to Ensure the Maximum Amount of Debris Possible is Reduced or Recycled, Decreasing Impact on Landfills

Pre-Establishing Temporary Debris Sorting and Reduction (TDSR) Sites Reduces Social, Economic, and Environmental Impacts on the Community

Evaluating Existing Resources Helps to Identify Gaps Prior to an Incident

Planning for Disaster Debris Operations Help With Reimbursement Following a Federally Declared Disaster

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Local Operational Debris Management Planning Plan Template

Standard Template for Jurisdictions to Use When Developing Operational Debris Management Plan

Allows Jurisdictions to Maintain Regional Continuity While Tailoring the Plan to Their Needs

FEMA Guidance, Operational Experience, and Phase One Stakeholder Feedback all Contributed to the Development of the Debris Management Operational Plan Template

Template for each section will include draft language and indicate where jurisdictions need to add specific information.

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Local Operational Debris Management PlansComponent: Technical Assistance

Technical Assistance Includes Instruction and Advice from Staff Experienced with Debris Management and Emergency Planning Along with Document Templates and Planning Guides

The Format for Technical Assistance Includes Classroom-based Instruction and Individual Consultation on Plan Sections

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Local Operational Debris Management Planning Component: Operational Plan Review

Review Complete or Near Complete Plans

– Review based on a pre-developed checklist

– Plan sections will be evaluated and gaps will be identified

– Suggestions and advice to address gaps will be provided as part of the evaluation process

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Operational Disaster Debris Management PlansProject Results

Participation from Over 70 Jurisdictions Throughout the UASI Area

Developed Operational Disaster Debris Management Plan Templates

Provided Technical Assistance to Jurisdictions

Chartered and Supported the Regional Disaster Debris Management Team

– Biannual meetings to discuss debris management issues and changes to the plan

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Review Operational Plan Template

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UASI Regional Disaster Debris Management PlanPlan Sections

Introduction Situation and Assumptions Applicable Rules and Regulations Concept of Operations Current Resources Debris Collection and Hauling Operations Contracted Resources Private Property Demolition and Debris Removal Public Information Strategy Training and Exercises

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UASI Regional Disaster Debris Management PlanPlan Appendices

Debris Resources

TDSR Site Inventory

Debris Clearance

Sample Forms for Debris Tracking

Health and Safety Plan

Sample Lump Sum Price Contract

Sample Time and Materials Contract

Sample Unit Price Contract

Sample Right of Entry Permit

Public Assistance Initial Damage Assessment

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Operational Disaster Debris Management PlanSection 1: Introduction

Summary

– This section identifies the jurisdiction’s plan mission, scope, and purpose, as well as alignment with other plans

Outline

– Mission– Scope – Purpose– Alignment with Other Plans– Plan Maintenance and Update

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Operational Disaster Debris Management PlanSection 2: Situation and Assumptions

Summary

– This section identifies natural and human caused events common to the region that have the potential of creating excess debris and describes their spatial coverage, frequency, and estimated potential to create debris. Individual jurisdictions are responsible for consulting their local Hazard Identification and Vulnerability Assessment (HIVA) to identify the specific events that pose the greatest threat to their area.

Outline– Types of Hazards– Debris Estimates

Wind Storm event (low to medium impact)

Earthquake event (medium to high impact)

– Situation and Assumptions

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Operational Disaster Debris Management PlanSection 3: Applicable Rules and Regulations

Summary

– This section identifies rules and regulations that apply to debris management operations.

Outline

– Planning

– Response

– Recovery Waste Management Priorities Air Quality and Burning as a Waste Reduction Method Household Hazardous Waste Management

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Operational Disaster Debris Management PlanSection 4: Concept of Operations

Summary– This section identifies how debris management operations will be organized and

managed. Outline

– Debris Management Response Levels Level One: Routine Operations Level Two: Medium Impact Disaster Level Three: High Impact Disaster Level Four: Catastrophic Disaster

– Debris Management Operational Phases Increase Readiness Response Recovery

– Incident Command System

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Operational Disaster Debris Management PlanConcept of Operations (continued)

– Roles and Responsibilities Jurisdiction Departments External Agencies Contractors and Vendors

– Additional Resources Local, County, and State Resources Federal Resources

– Process– Agencies that may be assigned missions

– Emergency Communications Strategy– Health and Safety Strategy

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Operational Disaster Debris Management PlanSection 5: Current Resources

Summary

– This section identifies staff and equipment available to support debris management operations.

Outline

– Staff– Equipment– Technology– Contract Resources– Mutual Aid and Interlocal Agreements– Disposal Facilities– Recycling and Composting Facilities

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Operational Disaster Debris Management PlanSection 6: Debris Collection and Hauling Operations

Summary

– This section identifies criteria to prioritize debris removal as well as the methods and resources that can be used to meet surge capacity needed during a disaster debris event.

Outline

– Damage Assessment and Debris Estimates

FEMA Preliminary Damage Assessment

– Debris Clearance and Removal Guidelines

– Debris Removal Priorities

– Debris Operations

Debris Clearance

Collection Methods

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Operational Disaster Debris Management PlanDebris Collection and Hauling Operations (cont.)

– Temporary Debris Sorting and Reduction Sites

Site Management

Establishment and Operations Planning

– Debris Reuse, Reduction, and Disposal Methods

Recycling and Reuse

Volume Reduction Methods

Problem Waste Processing and Disposal

– Debris Management Operations Monitoring

Documenting and Reporting Requirements

– Debris Management Contractor Monitoring

Considerations for Unit Price Contracts

Considerations for Time and Materials Contracts

Considerations for Debris Monitoring Contracts

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Operational Disaster Debris Management PlanSection 7: Contracted Resources

Summary

– This section identifies how additional debris management resources will be contracted and managed including the pre-identification of contractors and management of existing solid waste collection companies.

Outline

– Existing Debris Management and Solid Waste Contracts

– Contract Debris Management Resource Needs

– Emergency Contracting and Procurement Procedures

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Operational Disaster Debris Management PlanSection 8: Private Property Demolition and Debris Removal

Summary

– Identifies the process, procedures, and related regulations to remove debris from private property following a debris causing event.

Outline– Debris Removal and Demolition Permitting and Procedures

Demolition Documentation Inspections Debris Removal and Demolition of Private Property without Owner Consent

– Special Considerations Mobile Home Parks Navigation Hazard Removal Vehicles and Vessels

– Eligibility of Private Property Demolition and Debris Removal Costs Vehicles Commercial Property Duplication of Benefits

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Operational Disaster Debris Management PlanSection 9: Public Information Strategy

Summary

– Identifies pre-developed materials and messages that can be used to educate the public and provide timely information during an event.

Outline– Public Information Officer– Communication and Public Education Strategy Prior to an Incident

Special Waste Considerations– Public Information Strategy During and Incident

Coordination with the Joint Information Center (JIC) Pre-scripted Information Distribution Strategy Message Maps

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Operational Disaster Debris Management PlanSection 10: Training and Exercises

Summary

– Contains information on training and exercises necessary to support debris operations.

Outline

– General Emergency Management Training

– Position-Specific Training

– Exercises

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Closing

For More Information Contact:Kathryn Howard

206-205-4061

Kathryn.Howard@kingcounty.gov

Joe Brentin

253-502-4829

Joe.Brentin@ch2m.com