1

DALLAS COUNTY COMMISSIONERS COURTBRIEFING AGENDA

November 29, 2005

REPORTSIRECOMMENDATIONSIREQUESTS PAGE NOS.

1) NTTA - Southwest Parkway and Eastern Extension Presentation(COURT ORDER ON FORMAL AGENDA) by: Donald Holzwarth

2) HEALTH & HUMAN SERVICES

a) Texas Department of State Health Services ContractNo. 75600090562007, Hansen's Disease, Attachment No. 02 4-13

b) Texas Department of State Health Services ContractNo. 75600090562007, Tuberculosis, Attachment No. 01 14-25

3) SHERIFF'S

Social Security Fraud Investigators 26-30(COURT ORDER ON FORMAL AGENDA)

4) PURCHASING

a) Sole Source Exemption for the Inspection, Repairs, andMaintenance for Flakt Fans with Air Performance 31-33

b) Insurance Requirement Adjustment for 2004-079-1502,Annual Contract for Autobody Repair Services Insert

5) HUMAN RESOURCES / CIVIL SERVICE

Judicial Support Personnel Panel-Modifications to Requirementsfor Court Coordinators 34-37

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6) OFFICE OF THE DALLAS COUNTY FIRE MARSHAL

Proposed 90-Day Ban on Outdoor Burning 38-42(COURT ORDER ON FORMAL AGENDA)

7) PUBLIC WORKS

CDBG FY 2002 Wagonwheel Lane-Public Hearing for"Wagonwheel Lane, a Private Road as a New PublicCounty Road Acceptance" and Bidding for the ReconstructionImprovements 43-47

8) PLANNING & DEVELOPMENT

a) Continuing Property Tax Exemption for Non-ProfitHousing Organizations 48-51

b) Review ofRFQ for Development of County StrategicPlan 52-70

9) OPERATIONS

Building Assessment of CliffHouse Property 71-79

10) STAFF

SB 1863-Dallas County's Current Collections Process andFuture Activities Insert

(COURT ORDER ON FORMAL AGENDA)

11) ITEMS OF DISCUSSION

a) Information N/A• Jail Population Report• Budget-Reserve Balance Report-November 18,2005• County Auditor-Hurricanes KatrinalRita Reimbursement• Health & Human Services-HHS Updates

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b) Status of Jail Inspection Compliance . . . . . . . . . . . . . . . . . . . . . . . . . .. N/A

c) Jail Operations N/A

d) George Allen, Sr. Courts Building Expansion Project N/A

e) IT Steering Committee• IT Briefings to be Discussed• Project Workload Review

12) Miscellaneous, Travel Requests, Miscellaneous Equipment,and Telecommunications Requests 80-81

13) WETIDRY ELECTION LAW

• Boundaries and Updating Maps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. N/A• Withdrawal of license application issued in error . . . . . . . . . . . . . . . .. N/A

14) PUBLIC COMMENTS

Speakers N/A

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister's Letter of Appreciation

Letter to Mayor Miller and Dallas City Council Members

DATES TO REMEMBER

Hospital District Liaison - Commissioners Court

Tuesday, November 30,2005 @ 2:00 p.m.

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DALLAS COUNTYDEPARTMENT OF HEALTH AND HUMAN SERVICE.=SAdministration

ZACHARY S. THOMPSONDIRECTOR

MEMORANDUM

TO:

FROM:

DATE:

COMMISSIONERS COURT

Zachary Thompson, Director

November 29, 2005

SUBJECT: THE DEPARTMENT OF STATE HEALTH SERVICES CONTRACT #75600090562007,HANSEN'S DISEASE, ATTACHMENT #02

BACKGROUND

The Department of State Health Services (DSHS) Contract #7560009056 2007, Attachment #02(Hansen's Disease), provides for specialized public health nursing services to Hansen's Disease (HD)patients, assist local physicians in providing quality outpatient services, provide and coordinateoutreach services, patient follow-up, case-finding, perform eye, hand, foot, and contract screening.Coordinate the HD nursing care program within the assigned areas and other existing health care andsocial agencies program that do or can provide assistance with patient following-up and coordinatepatient education. This attachment is effective January 1, 2006 and will expire on December 31,2006.

OPERATIONAL IMPACT

Attachment #02 of the Department of State Health Services contract continues to partially fund one(1) full-time Public Health Nurse II.

LEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners Court.

FISCAL IMPACT

Attachment #02, Hansen's Disease, provides $41,906 for salaries and fringe benefits, $1,950 fortravel, $223 for supplies, $10,471 for contractual for lab testing with LabCorp and physician serviceswith the University of Texas Southwestern, and $8,741 for indirect. A discretionary County match inthe amount of $19,436 is needed to supplement the salaries and fringes provided by DSHS.

2377 N. Stemmons FreewaySuite 644 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-2100FAX (214) 819-2107

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Commissioners CourtNovember 29, 2005

Page 2

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court approves the Departmentof State Health Services Contract #7560009056 2007, Attachment #02 (Hansen's Disease), andauthorizes the County Judge to sign the contract on behalf of Dallas County.

Recommended by:~~~~~~4.~~~~~~-

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

2377 N. Stemmons FreewaySuite 644 • LB 12

Dallas, Texas 75207·2710 Office (214) 819·2100FAX (214) 819·2107

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DEPARTMENT OF STATE HEALTH SERVICES1100 WEST 49TH STREET

AUSTIN, TEXAS 78756-3199

STATE OF TEXAS

COUNTY OF TRAVIS

DSHS Document No. 7560009056 ?007

Contract Change Notice No. 01

The Department of State Health Services, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract inwriting with DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT hereinafter referred to as PERFORMINGAGENCY The parties thereto now desire to amend such contract attachment(s) as follows:

SUMMARY OF TRANSACTION:ATT NO. 02 : HANSEN'S DISEASE

All terms and conditions not hereby amended remain in full force and effect.

EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.

Authorized Contracting Entity (type above if differenthom PERFORMING AGENCY) for and in behalf of:

PERFORMING AGENCY: RECEIVING AGENCY:

DALLAS COUNTY HEALTH AND HUMAN DEPARTMENT OF STATE HEALTH SERVICESSERVICES DEPARTMENT

By: By:

(Signature of person authorized to sign) (Signature of person authorized to sign)

Bob Burnette, DirectorClient Services Contracting Unit

(Name and Title) (Name and Title)

Date: Date:

RECOMMENDED:

By:(PERFORMING AGENCY Director, if differentfrom person authorized to sign contract

PF CSCU - Rev. 6/05

Cover Page 1

7

DETAILS OF ATTACHMENTS

Atl/ DSHS Program ID/ Term Financial Assistance Direct Total AmountAmcl DSHS Purchase Assistance (DSHS Share)No, Order Number Begin End Source of Amount

Funds*

01TB/PC 01/01/06 12/31/06 93.116 655,905,00 0,00 655,905,000000312955

02HANSENS 01/01/06 12/31/06 93,215 63,291.00 0,00 63,291.000000313050

DSHS Document No,7560009056 2007 Totals$719,196,00 $ 0,00 $719,196,00

Change No, 01

*Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable, REFER TOBUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS,

Cover Page 2

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DOCUMENT NO. 7560009056-2007ATTACHMENT NO. 02

PURCHASE ORDER NO. 0000313050

PERFORMING AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICESDEPARTMENT

RECEIVING AGENCY PROGRAM: HANSEN'S DISEASE PROGRAM

TERM: January 01,2006 THRU: December 31, 2006

SECTION 1. SCOPE OF WORK:

PERFORMING AGENCY shall provide specialized diagnostic and treatment services forHansen's disease (HD) clients (clients are defined as every person with known or suspectedHansen's disease and their household contracts) who live or receive services in the followingapproved countylies/area: Collin, Cooke, Dallas, Denton, Ellis, Erath, Fannin, Grayson,Henderson, Hood, Hunt, Johnson, Kaufman, Mclennan, NavalTo, Palo Pinto, Parker, Rockwall,Smith, Somervell, Tarrant, Travis, Wichita, Wise.

PERFORMING AGENCY shall provide a licensed medical physician whose field of expertise isHansen's disease to perform the following:

1. Provide medical, physical and rehabilitative services to clients with suspected orconfirmed Hansen's disease;

2. Provide Hansen's disease medical consultation on recommended treatment practices andmanagement to contracted local health departments;

3. Provide referrals for other specialty services such as physical or occupational therapy;and

4. Provide patient education on signs and symptoms of Hansen's disease such asneuropathy, nerve and muscle functions, and side effects of medications.

The medical physician assigned shall qualify for and maintain membership in PERFORMINGAGENCY'S medical staff, subject to all of the responsibilities of medical staff membership withrespect to clinical standards and practices. PERFORMING AGENCY shall maintaindocumentation of credentials for appointment and reappointment to PERFORMINGAGENCY'S medical staff.

ATTACHMENT Page 1

9

PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,regulations, standards, and guidelines in effect on the beginning date of this contract Attachmentunless amended including, but not limited to the following:

1. Communicable Disease Prevention and Control Act, Health and Safety Code, Chapter 81,VTCA;

2. Communicable Disease, 25 TAC, Chapter 97; and

3. National Hansen's Disease Program Standards of Care for Hansen's Disease in Texasrevised April 2005.

Within thirty (30 days of receipt of an amended standard(s) or guideline(s), PERFORMINGAGENCY shall inform RECEIVING AGENCY'S Program, in writing, if it will not continueperformance under this contract Attachment in compliance with the amended standard(s) orguideline(s). RECEIVING AGENCY may terminate the contract Attachment immediately orwithin a reasonable period-of-time as determined by RECEIVING AGENCY.

SECTION II. SPECIAL PROVISIONS:

None.

SECTION III. BUDGET:

In consideration of services provided, RECEIVING AGENCY will pay PERFORMINGAGENCY according to the most current list of the Texas Hansen's Disease Program authorizedrates for services under this contract.

In no event shall the total amount exceed $2,000.00.

ATTACHMENT - Page 2

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SECTION III. BUDGET:

PERSONNEL

FRINGE BENEFITS

TRAVEL

EQUIPMENT

SUPPLIES

CONTRACTUAL

OTHER

TOTAL DIRECT CHARGES

INDIRECT CHARGES

TOTAL

Total reimbursements will not exceed $63,291.00.

$34,290.00

7,616.00

1,950.00

0.00

223.00

10,471.00

0.00

$54,550.00

$8,741.00

$63,291.00

Financial status reports are due the 30th of April, 30th of July, 30th of October, and the 30th ofMarch.

The indirect cost rate shown above is based upon an indirect cost rate on file at the RECEIVINGAGENCY and subject to review by RECEIVING AGENCY fiscal monitors. Indirect charges tothis contract may not exceed the amount shown above.

ATTACHMENT - Page 3

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Quarterly Report of HD Related Activities

Agency: HD Nurse/Coordinator:---------------

1. Report Period:Quarter: Jan Mar---

Apr - JunJul - Sep---Oct Dec---

Year:

2. Number of New Cases Diagnosed:Type: Lepromatous

BorderlineTuberculoid

BorderlinelLepromatousBorderlinelTuberculoidIndeterminate

3. Number of Examinations Performed:Cases: # Examined by MD

Total Exams by MD# Nurse Home Visits# Nurse Clinic Visits

Contacts: # Household Contacts# Cases Identi fied

4. Number on Tl'eatment:Cases: # Starting on Short-Term Therapy

# Completing Short-Term Therapy# On Treatment for Reaction

# Cases Lost to Follow-Up#Lost Cases Returning forService

5. Number of HD Services Performed:Diagnostic: # Punch Biopsies

# Slit Skin SmearsMonitors: # Eye, Hand, Foot

6. Number Referred for Service:Ancillary: ENT

HematologistNeurologistNephrologistOccupational TherapistOphthalmologist

Appliances: ShoesOther, Specify

7. Number Language ServicesClients: # Clients Served

TypelHours: # In Person/Staff# By Phone/Staff# In Person/Contract# By Phone/Contract

8. Training/Education:Sessions: # Number ProvidedAttendees: # Number Participants

Screens:

Languages:

TargetAudience(s)

# Hand Screens# Foot Screens

OrthopedistOrthotistPhysical TherapistPodiatristSummit Hospital

SpanishVietnameseOther(s), Specify

ClientsPhysiciansNursesOther(s), Specify

Quarterly Report - Page 1

F:IHANSENSIQu:uterly Documentation or HD Related Activities.cJocRcvi,ccl July I I 2003

1 2

Instmctions for Completing Quarterly Report of fID Related Activities

1. Report Period:a. Place a (.,./) check by the report period quarter being reported. Include the year in

the space provided.

2. Number of New Cases Diagnosed:a. Enter the number of cases not previously reported to the Texas Department of

Health's Hansen's Disease Program in the space provided by disease type.

3. Number of Examinations Performed:<l. Enter the number of cases currently being followed that received an examination

by a physician. (This is the unduplicated number of cases examined. Totalnumber of exams may be higher since one case may be examined more than onceduring the reporting period.);

b. Enter the number of household contacts of cases cUlTently being followed thatwere assessed for signs and symptoms of disease; and

c. Enter the number of cases identified because of the contact examination.

4. Number on Treatment:a. Enter the number of cases started on short-term therapy dUling the reporting

period;b. Enter the number of cases completing short-term therapy. (NOTE: short-term

therapy = twelve (12) months for paucibacillary and two (2) years formultibacillary);

c Enter the number of cases on treatment for reaction;d. Enter the number of cases that have not been seen or contacted during the report

period quarter; ande. Enter the number of cases that were found or returned for treatment after being

lost to service.

5. Number of HD Services Performed:a. Enter the number of diagnostic procedures (punch biopsies and slit skin smears)

performed;b. Enter the number of eye, hand and foot monitors done (this testing should be done

at every encounter);c. Enter the number of hand and foot screens done (this testing should be done a

minimum of once a year while on therapy and then annually for the next five (5)years post-therapy in paucibacillary and ten (10) years post-therapy formulti bacillary, or more often in special circumstances such as: (1) muscleweakness, (2) loss of sensation or function since the last screening, (3) evidenceof nerve involvement, or (4) during treatment for reaction.

6. Number Referred for Service:<l. Enter the number of cases refened for ancillary services by type;b. Enter the number of cases refened for hospitalization; andc. Enter the number of appliances requested/fitted.

Quarterly Report Page 2

r:IILINSENSIQuarterly DOcul11culatiou of HD Related Activitics.clocR,"v"cc! luiy 1 i 200~

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7. Number Language Services:a. Enter the number of clients receiving language services;b. Enter the number of hours of language services that were provided in-person by

staff and/or performed by subcontractors;c. Enter the number of hours of language services that were provided over the phone

by staff and/or by subcontractors; andd. Place a (/) check by the languages that were requested. If other(s) is (/)

checked, specify the specific languages(s) requested.

8. TraininglEducation:a. Enter the total number of training sessions provided;b. Enter the total number of participants that attended the training sessions;c. Place a (/) check in the block by the type of target audience(s) that were served.

If the other(s) is (/) checked, specify the particular individuals or groups thatwere served.

Quarterly Report Page 3

F:\ILc\NSENS\(Juancrly Documentation Dr HI) Relilled Activities.dDcl{ev;sc'L! July I I. 20m

": :,0. ,

1 4

DALLAS COUNTYDEPARTMENT OF HEALTH AND HUMAN SERVICESHealth Division

ZACHARY S. THOMPSONDIRECTOR

MEMORANDUM

TO: COMMISSIONERS COURT

FROM: Zachary Thompson, Director

DATE: November 29, 2005

SUBJECT: TEXAS DEPARTMENT OF STATE HEALTH SERVICES CONTRACT#75600090562007, TUBERCULOSIS, ATTACHMENT #01

BACKGROUND

The Texas Department of State Health Services (DSHS) Contract #75600090562007, Attachment#01 (Tuberculosis), provides basic services for tuberculosis (TB) prevention and control and (2)expanded outreach services to individuals of identified sub-groups who have TB or who are at highrisk of developing TB throughout Dallas County. This attachment is effective January 1, 2006 andwill expire on December 31,2006.

IMPACT ON OPERATIONS

There is no impact on operations to Dallas County for this contract.

LEGAL CONSIDERATIONS

The County Judge is required to sign the contract after approval by the Commissioners Court.

FINANCIAL CONSIDERATIONS

Attachment #03, Tuberculosis, provides $494,727 for salaries and fringe benefits, $53,533 fortravel, $13,091 for supplies $9,000 for contractual, and $85,554 for indirect. A discretionaryCounty match in the amount of$306, 181 is needed to supplement the salaries and fringes providedby DSHS.

2377 N. Stemmons FreewaySuite 644 • LB 12

Dallas, Texas 75207·2710 Office (214) 819·2100FAX (214) 819·2107

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Commissioners CourtNovember 29, 2005

Page 2

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court approves the TexasDepartment of State Health Services Contract #75600090562007, Attachment #01 (Tuberculosis),and authorizes the County Judge to sign the contract and all related documents on behalf of DallasCounty.

Recommended bY:~~:"':"'=:!..!::=::;l~~..!!:!!:.::'==F-:::..i!~~

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

2377 N. Stemmons FreewaySuite 644 • LB 12

Dallas, Texas 75207·2710 Office (214) 819·2100FAX (214) 819·2107

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CONTRACT FOR PUBLIC HEALTH SERVICES DSHS DOCUMENT NO 75600090562007Contract Issued by:(RECEIVING AGENCY)

Legal Authority to Contract:

DEPARTMENT OF STATE HEALTH SERVICES1100 WEST 49TH STREETAUSTIN, TEXAS 78756-3199

Chapters 12 and 121, Health and Safety Code.

PF

Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County,Texas.

PERFORMING AGENCY NAME: DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT

MAILING ADDRESS: 2377 STEMMONS FWY STE 600 DALLAS TX 75207-2710

STREET ADDRESS: 2377 STEMMONS FWY STE 600 DALLAS TX 75207-2710

NAME OF AUTHORIZEDCONTRACTING ENTITY:(If different from PERFORMING AGENCY)

PA YEE DATA (If not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY; must be on file with the Texas StateComptroller's Office.):

NAME: DALLAS COUNTY

ADDRESS: 407 RECORDS BUILDING DALLAS TX 75202-0000(City, State, Zip)

State of Texas Vendor Identification No. (14 digits)17560009056005

PAYEE AGENCY FiscalYear Ending Month: September

PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please check the categories that apply to your business.

Small Business - A corporation, sole proprietorship, or other legal entity formed for the purpose of making a profit which isindependently owned and operated and has fewer than 100 employees or has less than $1,000,000 in annual gross receipts.

Historically Underutilized Business (HUB) - A corporation, sole proprietorship, or joint venture formed for the purpose of making aprofit in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who havebeen historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American,Hispanic American, Asian Pacific American, Native American, and Women. The HUB must be certified by Texas Building andProcurement Commission or another entity.

For Profit Organization

SUMMARY OF CONTRACT DOCUMENTATION:COVER PAGE I - Receiving and Performing Agency DataCOVER PAGE 2 - Details of Attachment(s)COVER PAGE 3 - Authorized Signatures

GENERAL PROVISIONS - 6/2004ATTACHMENT(S)EXHIBITS, IF APPLICABLE

Cover Page 1

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DETAILS OF ATTACHMENTS

Att! DSHS Program 10/ Term Financial Assistance Direct Total AmountAmd DSHS Purchase Assistance (DSHS Share)No. Order Number Begin End Source of Amount

Funds*

01TB/PC 01101/06 12/31/06 93.116 655,905.00 0.00 655,905.000000312955

DSHS Document No.7560009056 2007 Totals$655,905.00 $ 0.00 $655,905.00

*Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TOBUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.

Cover Page 2

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EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.

Authorized Contracting Entity (type above if differentfrom PERFORMING AGENCY) for and in behalf of:

PERFORMING AGENCY NAME:

DALLAS COUNTY HEALTH AND HUMANSERVICES DEPARTMENT

By:(Signature of person authorized to sign contracts)

(Name and Title)

Date: _

RECOMMENDED:

By: -----:-c---~~-:-c-_,_~---­(PERFORMING AGENCY Director, if differentfrom person authorized to sign contract)

RECEIVING AGENCY NAME:

DEPARTMENT OF STATE HEALTHSERVICES

By:(Signature of person authorized to sign contracts)

Bob Burnette, DirectorClient Services Contracting Unit

(Name and Title)

Date: _

DSHS Document No: 75600090562007

Cover Page 3

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DOCUMENT NO. 7560009056-2007ATTACHMENT NO. 01

PURCHASE ORDER NO. 0000312955

PERFORMING AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICESDEPARTMENT

RECEIVING AGENCY PROGRAM: INFECTIOUS DISEASE INTERVENTION ANDCONTROL BRANCH

TERM: January 01, 2006 THRU: December 31,2006

SECTION 1. SCOPE OF WORK:

PERFORMING AGENCY shall develop and provide: (1) basic services for tuberculosis (TB)prevention and control, and (2) expanded outreach services to individuals of identifiedpopulations who have TB or who are at high risk of developing TB throughout PERFORMINGAGENCY'S defined service area.

PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,regulations, standards, and guidelines in effect on the beginning date of this contract Attachmentunless amended. All documents referenced herein are incorporated by reference and made a partof this contract Attachment. PERFORMING AGENCY shall perform the following activities:

Provide basic services and expanded outreach services in compliance with RECEIVINGAGENCY'S Program's most current version of the Standards of Performance and the followingseries of American Thoracic Society (ATS) and Centers for Disease Control and Prevention(CDC) "Joint Statements" on diagnosis, treatment and control of TB.

1. Diagnostic Standards and Classification of Tuberculosis in Adults and Children,(American Review Respiratory Disease, Vol. 161, pp. 1376-1395,2000);

2. Treatment of Tuberculosis, (ATS/CDC/IDSA), 2003. Publication can be located at website www.cdc.gov/nchstp/bt/pubs/mmwrhtumllmajguide.htm

3. Targeted Tuberculin Testing and Treatment of Latent TB Infection, MMWR, Vol. 49,No. RR-6, 2000;

4. Updated: Adverse Event Data and Revised American Thoracic Society/CDCRecommendations Against the Use of Rifampin and Pyrazinamide for Treatment ofLatent Tuberculosis Infection - United States, 2003, MMWR 52 (No. 31); and

5. Control for Tuberculosis (American Review Respiratory Disease, Vol. 146, pp. 1623-33,1992).

PERFORMING AGENCY shall comply with the following:

ATTACHMENT - Page 1

20

1. Texas Tuberculosis Code, Health and Safety Code, Chapter 13, Subchapter B;2. Communicable Disease Prevention and Control Act, Health and Safety Code, Chapter 81;3. Screening and Treatment for Tuberculosis in Jails and Other Correctional Facilities,

Health and Safety Code, Chapter 89;4. Control of Communicable Diseases, Texas Administrati ve Code, Title 25, Part 1, Chapter

97, Subchapter A;5. Tuberculosis Screening for Jails and Other Correctional Facilities, Texas Administrative

Code, Title 25, Part 1, Chapter 97, Subchapter H; and6. RECEIVING AGENCY'S Standards for Public Health Clinic Services, Revised January

1,2004.

PERFORMING AGENCY shall perform all actiVIties in accordance with PERFORMINGAGENCY'S objectives, work plans, and detailed budget as approved by RECEIVINGAGENCY'S Program. All of the above named documents are incorporated herein by referenceand made a part of this contract Attachment. RECEIVING AGENCY'S Program must approve,in wliting, any revisions to these documents.

Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFORMINGAGENCY shall inform RECEIVING AGENCY'S Program, in writing, if it will not continueperformance under this contract Attachment in compliance with the amended standard(s) orguideIine(s). RECEIVING AGENCY may terminate the contract Attachment immediately orwithin a reasonable period-of-time as determined by RECEIVING AGENCY.

RECEIVI NG AGENCY reserves the right, where allowed by legal authority, to redirect funds inthe event of financial shortfalls. RECEIVING AGENCY'S Program will monitorPERFORMING AGENCY'S expenditures on a quarterly basis. If expenditures are below thatprojected in PERFORMING AGENCY'S total contract amount, as shown in SECTION III.BUDGET, PERFORMING AGENCY'S budget may be subject to a decrease for the remainderof the Attachment term. Vacant positions existing after ninety (90) days may result in a decreasein funds.

PERFORMING AGENCY'S approved service delivery plan shall meet or exceed RECEIVINGAGENCY'S Program's Standard of Performance.

PERFORMING AGENCY shall provide a narrative report on their performance goals,objectives, and screening activities semi-annually in a format provided by RECEIVINGAGENCY'S Program. The narrative reports shall be sent electronically or mailed to theDepartment of State Health Services, Attention: Infectious Disease Control Unit, Mail Code1939, 1100 West 49th Street, Austin, Texas 787576-3199. Report periods and due dates are asfollows:

PERIOD COVEREDJanuary - June

DUE DATEJuly 31,2006

ATTACHMENT - Page 2

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RECEIVING AGENCY'S Program shall provide administrative and technical assistance for theimplementation and operation of the service delivery plan.

PERFORMANCE MEASURES:

The following outcome performance measures will be used to assess, in part, PERFORMINGAGENCY'S effectiveness in providing the services described in this contract Attachment,without waiving the enforceability of any of the other terms of the contract.

1. 90% of cases and suspects under treatment are on directly observed therapy (DOT);2. 92% of eligible TB cases complete a course of curative TB treatment within twelve (12)

months of initiation of treatment;3. 92% of TB patients with initial positive cultures tested for and have drug susceptibility

results documented in their medical record;4. 91% of smear positive TB cases reported in 2006 have at least one (1) contact identified;5. 72% of identified contacts to smear positive TB cases reported in 2006 shall be evaluated

for TB infection or disease;6. 63% of infected contacts (to smear positive cases reported in 2006) who are started on

treatment for latent TB infection (LTBI) shall complete therapy;7. 52% of immigrants and refugees designated as Class A, B1 or B2 are appropriately

evaluated;8. 63% of immigrants and refugees designated as Class A, B1 or B2 that are started on

treatment for LTBI, complete treatment;9. The rate for U.S. born African Americans will not exceed fourteen and five tenths (14.5)

TB cases per 100,000 population in PERFORMING AGENCY'S defined service area;and

10. 82% of adults (age >14) with TB disease are tested for HIV.

PERFORMING AGENCY shall collect and maintain documentation of clinical andepidemiological information related to TB cases, suspects, contacts, and persons with latent TBinfection that is used by RECEIVING AGENCY to calculate outcome performance measures.PERFORMING AGENCY shall submit RECEIVING AGENCY Program's reporting forms forTB cases, suspects, contacts, and persons with LTBI on the timelines stated in SECTION II.SPECIAL PROVISIONS below and in RECEIVING AGENCY Program's most current versionof the Standards of Performance. PERFORMING AGENCY shall provide additionalinformation about TB cases, suspects, contacts, and persons with LTBI upon request ofRECEIVING AGENCY through limited scope audits or inspections and scheduled programreviews of PERFORMING AGENCY.

RECEIVING AGENCY'S Program shall calculate performance measures based on theinformation maintained in databases kept at RECEIVING AGENCY'S Program, through limitedscope audits, or inspections and scheduled program reviews of PERFORMING AGENCY.

ATTAClliYlENT Page 3

22

PERFORMING AGENCY shall provide services to clients who live or receive services in thefollowing county(ies)/area: Dallas.

SECTION II. SPECIAL PROVISIONS:

General Provisions, Reports Atiicle, is revised to include the following:

PERFORMING AGENCY shall develop and submit a service delivery plan and detailedbudget justification for continuation of this contract Attachment during the next fiscal year.The plan and budget shall be prepared in the format approved by RECEIVING AGENCY'SProgram; an original and one (1) copy shall be submitted to RECEIVING AGENCY'SProgram, upon request. The plan shall describe PERFORMING AGENCY'S servicedelivery and activities toward meeting the objectives outlined in SECTION 1. SCOPE OFWORK above, including updated outcome performance measure targets and detailed lineitem budget justifications.

PERFORMING AGENCY shall mail all initial reports of confirmed TB cases, and suspectedTB cases to RECEIVING AGENCY'S Program within fifteen (15) working days ofidentification or notification. Any updates to initial RECEIVING AGENCY'S Report ofCases and Patient Services Form (TB400) (e.g., diagnosis, medication changes, x-rays, andbacteriology) and case closures shall be mailed to RECEIVING AGENCY'S Program.

PERFORMING AGENCY shall mail reports of contacts on all Class 3 TB cases and smearpositive Class 5 TB suspects within thirty (30) days of identification using RECEIVINGAGENCY'S Report of Contacts Form (TB340). All subsequent reports of contacts shall bemailed as contacts are identified. Refer to the latest edition of Standards of Performance forinformation on reporting intervals.

One (1) copy of each quarterly Financial Status Report, State of Texas Supplemental Form269A, shall also be submitted to RECEIVING AGENCY'S Program. Copies shall be mailedto the Department of State Health Services, Attention: Infectious Disease Intervention andControl Branch, Mail Code 1939, 1100 West 49th Street, Austin, Texas 78756. Reportperiods and due dates are as follows:

PERIOD COVERED DUE DATEJanuary, February, March April 30, 2006April, May, June July 31, 2006July, August, September October 31, 2006October, November, December January 31,2007

General Provisions, Terms and Conditions of Payment Article, IS revised to include thefollowing:

ATTACHMENT - Page 4

23

Funding from this Attachment shall not be used to supplant (i.e., used in place of fundsdedicated, appropliated or expended for activities funded through this contract Attachment)state or local funds, but PERFORMING AGENCY shall use such funds to increase state orlocal funds cU1Tently available for a particular activity. PERFORMING AGENCY shallmaintain local funding at a sufficient level to SUppOlt the local program. If the total cost ofthe project is greater than RECEIVING AGENCY Program's share set out in SECTION Ill.BUDGET, PERFORMING AGENCY shall obtain funds for the remaining costs in order toaccomplish the objectives set forth in this contract Attachment.

ATTACHMENT - Page 5

24

SECTION III. BUDGET:

PERSONNEL

FRINGE BENEFITS

TRAVEL

EQUIPMENT

SUPPLIES

CONTRACTUAL

OTHER

TOTAL DIRECT CHARGES

INDIRECT CHARGES

TOTAL

Total reimbursements will not exceed $655,905.00.

$371,490.00

123,237.00

53,533.00

0.00

13,091.00

9,000.00

0.00

$570,351.00

$85,554.00

$655,905.00

Financial status reports are due the 30th of April, 30th of July, 30th of October, and the 30th ofMarch.

The indirect cost rate shown above is based upon an indirect cost rate on file at the RECEIVINGAGENCY and subject to review by RECEIVING AGENCY fiscal monitors. Indirect charges tothis contract may not exceed the amount shown above.

ATTACHMENT - Page 6

25

CERTIFICATION REGARDING LOBBYINGCERTIFICATION FOR CONTRACTS, GRANTS,

LOANS AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief that:

(1)

(2)

(3)

No federal appropriated funds have been paid or will be paid, by or on behalf of theundersigned, to any person for influencing or attempting to influence an officer or anemployee of any agency, a member of Congress in cO,nnection with the awarding of anyfederal contract, the making of any federal grant, the making of any federal loan, theentering into of any cooperative agreement, and the extension, continuation, renewal,amendment, or modification of any federal contract, grant, loan, or cooperativeagreement.

If any funds other than federal appropriated funds have been paid or will be paid toany person for influencing or attempting to influence an officer or employee of anyagency, a member of Congress, an officer or employee of Congress, or anemployee of a member of Congress in connection with this federal contract, grant,loan, or cooperative agreement, the undersigned shall complete and submit StandardForm-Ill, "Disclosure Form to Report Lobbying," in accordance with it'sinstructions.

The undersigned shall require that the language of this certification be included in theaward documents for all subawards at all tiers (including subcontracts, subgrants,and contracts under grants, loans and cooperative agreements) and that allsubrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed whenthis transaction was made or entered into. Submission of this certification is a prerequisitefor making or entering into this transaction impos~d by Section 1352, Title 31, U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of notless than $10,000 and not more than $100,000 for each such failure.

Signature

Print Name of Authorized Individual

7560009056 2007-01

Application or Contract Number

DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT

Organization Name and Address

Date

2377

-2710

26

MEMORA,NDlJ'MDALLAS COUNTY SHE~}g~'~'QePA~MENTMANAGEMENT SERVfC'ES "

Date:

To:

From:

Subject:

November 18, 2005

Allen ClemsonCourt~inistrator

D~b.Thomas,CFO

Rationale for Same Day Briefing and Court Order

Mr. Clemson, we are requesting same day briefing and court order of the SocialSecurity Administration's Cooperative Disability Investigations (COl) Program toallow for continuous payment of fiscal year 2006 expenses by Auditor's Office.This briefing was overlook during the restructuring the Sheriff's AdministrativeStaff.

Thanks for your consideration! If further information is needed, please contactme at (214) 653-2765 or (214) 673-0200.

27

Dallas County Sheriff's DepartmentLUPE VALDEZ, SHERIFF

Frank Crowley Courts Building133 N. Industrial Boulevard, LB-31

Dallas, TX 75207-4313

TO:

FROM:

SUBJECT:

Commissioners Court

Darryl D. Thomas, CFO

Social Security Fraud Investigators

Background Information

In FY 1998, the Social Security Administration (SSA) office of Operations, Office of Disability and theOffice of the Inspector General created the Cooperative Disability Investigations (CDI) Program. In Five(5) years time, 16 Investigative Units have become operative in Atlanta, Baton Rouge, Chicago, Houston,Nashville, new York City, Trenton, New Jersey, Oakland, California, Roanoke, Virginia, Salem, Oregon,St. Louis and Tampa.

The CDI program relies on the combined skills and specialized knowledge of OIG and state or local lawenforcement investigators and state Disability Determination Services (DDS) officials to combat disabilityfraud in their respective areas.

The Social Security Administration intends to establish a Cooperative Disability Investigation (CDI) unit inthe Dallas-Fort Worth metroplex.

The Social Security Administration (SSA) proposes to contract with the Dallas County Sheriff's Departmentto provide investigative services for the Cooperative Disability Investigations (CDI) programs.

Financial Compact

All costs related to the investigative positions will be reimbursed to Dallas county monthly. Costs includesalary, all benefits, overtime, vehicle with insurance and gas.

Funding

The Social Security Administration (SSA) has received funding thru September, 2006. The SSA pays allcosts relating to the two (2) investigator and there's no cost to Dallas county.

The investigative unit will strive to remain within all local margins of local, state and federal laws. At alltime, the laws ofrites governing all peace officers are adhered to, ensuring all citizens are equally protectedaccording to the laws ofthe land. All documents pertaining to the contract and inter-local agreements, mustbe signed by the Social Security Administration Project Director and the County Judge on behalf of theCounty.

28

Commissioners CourtNovember 17, 2005Page 2

Program Results

This is a new program to Dallas County and there is no historical date available.

Recommendation

It is recommended that the Court approve the contract with the Social Security Administration for the newCooperative Disability Investigative program targeting Social Security disability fraud and that the CountyJudge be authorized to sign all related documents.

"Approved By" !Recommended by: Signature Line

Q~(r(J .dt~",~"Darryl D. ThomasChief Financial Officer

29

A

"

AMENDMENT OF SOLICITATION/MODIFICAnON OF CONTRACT/1. CONTRACT ID CODE / PAGE OF PAGES

1 I 22. AMENDMENTIMODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITIONIPURCHASE REO.NO. 15. PROJECT NO. (If applicable)

000001 09/27/20056. ISSUED BY CODE 00160 7. ADMINISTERED BY (If other than Item 6) CODE lLWASHECK

Social Security Administration Linda WasheckARC/MaS/Contracting (214) 767-32331301 Young Street, Room 550 -f

Dallas TX 75202

8. NAME AND ADDRESS OF CONTRACTOR (No., 51_, coulty, State and ZIP Code)

~9A AMENDMENT OF SOLICITATION NO.

DALLAS COUNTY SHERIFFS DEPARTMENTTTN DARRYL THOMAS FISCAL DIVISION 9B. DATED (SEE ITEM 11)

133 N INDUSTRIAL BLVD LB-31DALLAS TX 75207 10A. MODIFICATION OF CONTRACTIORDER NO.

X8806-04-60001

10B. DATED (SEE ITEM 13)

COb!;; 2147482771 FACILITY CODE 09/27/200411. THIS ITEM ONLY APPUES TO AMENDMENTS OF SOLICITATIONS

C The atNve numbered solicitation is amended as set forth in Item 14. The hour and dale spec~ied for receipt of Offers C is extended. 0 is not extended.

Offers ""'st acknowledge receipt of this amendment prior to the hour and date specified in the soIicilalion or as amended, by one of the following methods: (a) By completing

Items 8 ar<l1S, and retuming copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By

separate I"''''r or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOVVLEDGEMENT TO BE RECBVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If byvirtue of this amondment you desire to change an offer already submitted, such change may be made by telegram or Ieller, provided each telegram or letter makes

reference to the solicitation and this amendment and is received prior to the opening hour and dale specified.

12. ACCOUNTING AND APPROPRIATION DATA (lfrequired.) Net Increase: $179,832.004007482/2005/252K/2858704/0000-00-0000

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTSIORDERS. IT MODIFIES THE CONTRACTIORDER NO. AS DESCRIBED IN ITEM 14.

'x' A THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT--=- ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACTIORDER IS MoDIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying offICe,appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type ofmodification and authority)

X FAR 52.217-9 Option to Extend the Term of the Contract

E. IMPORTANT: Contractor Ix is not 0 is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matier where feasible.)

Tax ID Number: 756000905The purpose of this modification is to exercise Option Period One for the period September27, 2005 through September 26, 2006.

The total "Not to Exceed" amount for this Option Period is $179,832.

Delivery: 09/27/2005FOB: DestinationDiscount Terms:Net 30Period of Performance: 09/27/2005 to 09/26/2006

Continued ...Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA16C. DATE SIGNED

09/16/2005

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243ORIGINAL

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)LINDA WASHECK

CONTINUATiON SHEETREFERENCE NO. OF DOCUMENT BEING CONTINUED

SS06-04-60001/000001

30

2

NAME OF OFFEROR OR CONTRACTOR

DALLAS COUNTY SHERIFFS DEPARTMENT

QUANTITY UNITITEM NO.

(A)

0006

SUPPLIEs/SERVICES

(B)

Delivery Location Code: 0027Social Security AdministrationARC/MaS/Contracting1301 Young Street, Room 550Dallas TX 75202-5433

In accordance with FAR Clause 52.217-9 Option toExtend the Terms of the Contract, the governmenthereby exercises its option to extend servicesfor the option Period 1 which is in effectbeginning September 27, 2005 through September

26, 2006.

All other terms and conditions of this contract

remain the same.Obligated Amount: $179,832.00

(C) (D)

UNIT PRICE

(E)

AMOUNT

(F)

NSN 7540-01-152-8067 ORIGINALOPTIONAL FORM 336 (4-86)

Sponsored by GSAFAR (48 CFR) 53.110

31

DALLAS COUNTYPURCHASING DEPARTMENT

November 29, 2005

TO:

FROM:

SUBJECT:

Commissioners Court 1 (h%0

Shannon Brown, Purchasing Agent t)

Sole Source Exemption for the Inspection, Repairs, and Maintenance forFlakt Fans with Air Performance

BackgroundThe Purchasing Department briefed Commissioners Court on October 31, 2000concerning a sole source exemption for Air Performance to perform inspections, repairsand maintenance on several Flakt fans located at Frank Crowley, Lew Sterrett, andCook/Chill (Attachment A). The recommendation was accepted, but a court order wasnot submitted to formalize the exemption. The purpose of this briefing is to present theexemption again and recommend its approval.

Operational ImpactThe Flakt fans are used to control the temperature in the buildings listed. An annualinspection is required on each fan to determine the necessary repairs to keep the fansoperational. In the past, the Purchasing Department attempted to obtain competitive bidsbut has been unsuccessful. It was determined that Air Performance was the only servicecompany authorized by FlaktlAerovent Company in the Dallas area. The PurchasingDepartment contacted FlaktlAerovent again and confirmed that Air Performance is theonly authorized local service company.

Legal ImpactLocal Government Code 262.024(a)(7)(D) authorizes sole source exemptions for itemsthat can only be obtained from one source. The Purchasing Department has determinedthat the required service on these Flakt fans can only be obtained from a authorizedservice company.

509 Main Street, Suite 623, Dallas Texas 75202-3340(214) 653-7597. Fax (214) 653-7449. sbrown@dallascounty.org

32

Financial ImpactThe cost to inspect, repair, and maintain these fans is approximately $25,000-$50,000 peryear depending on the level of repairs necessary.

RecommendationThe Purchasing Department recommends that Commissioners Court authorize anexemptions as allowed by Local Government Code 262.024(a)(7)(D) as a sole sourceaward to Air Performance to inspect, repair, and maintain the Flakt fans utilized in DallasCounty.

33

96DALLAS COUNTYPURCHASING DEPARTMENT

CO OCT 25 PM I: 03October 23; 2000

TO:

FROM:

SUBJECf:

The Honorable Commissioners Court

Willa Roberts, Senior Buyer

Sole Source Purchase Stop Inspection, Repairs and Maintenance for Flakt Fans from AirPerformance.

BACKGROUNDIISSUE

Dallas County currently has several Flakt Fans located at Frank Crowley Courts Bldg., Lew Sterrett Justice Center andthe Cook Chill Facilities. This equipment is used to control the temperarure to the various buildings as mentioned.

An annual in:>fection is required on each ofthe Flakt Fans, to determine in maintenance repairs needed in order to keepthe systems operationaL

The Purchasing Department has attempted to obtain competitive bids on several occasions, which resulted in a...ard tothe lowest bidder. However, on each of these occasionS Air Performance has had to come in and complete the .\York.Air Performance is the only service organization authorized by FlaktlAerovent Company in the Dallas area-per theattached letter from FlaktlAerovent Company dated October 3, 2000..

Financial ImpactIn Fiscal year 200 I Dallas County is expected to spend in excess of$50,ooO for Stop Inspections and replacement parts.This cost is expected to increase by approximately twenty five percent (25%) due to the age of the systems.

RecommendationA review of the market has determined that Air Performance is the only authorized service organization in the DallasTexas area. In accordance with Texas Local Government Code 262.024 (a) (7) (d), "Exemptions", it is recommendedthat the Commissioners Court grant a sole source award to Air Performance Company as the only authorized serviceorganization in the Dallas, Texas area for Flakt fans. Facilities Management concurs.

Should the Commissioners Court concur with the recommendation a Sole Source Court Order will be scheduled forthe next regular agenda.

Approved By:

cy: Jim Barrett, Facilities ManagementJesse Darrett, Facilities ManagementVirginia Porter, County Auditor

509 Main St. (Records BldgJ6th. Floor, Room 623

ballas, Texas 75202 (214) 653-7431

34

DALLAS COUNTYHUMAN RESOURCES/CIVIL SERVICE

Date: November 18, 2005

To: Members of the Commissioners Court

From: Mattye Mauldin-Taylor, Ph.D., Director

Subject: Judicial Support Personnel Panel - Modifications to requirements for CourtCoordinators

BackgroundThe Judicial Support Personnel Panel has submitted a request to modify Section 82-964 ( JudicialSupport Personnel Salary Plan) of the Dallas County Code. The Panel has requested thefollowing modifications:

(1) Change the number of years of experience required to become a Court Coordinator II fromfour to three years;

(2) Clarify the underfill salary for a COUli Coordinator I stating it as a percentage of the entrysalary rather than a dollar amount, which will require constant updating in the policy if theentry level salary is changed; and

(3) Expand the number of months from 12 to 50 that a Court Coordinator can be re-hired in aCourt Coordinator position at the same salary level.

Of the requested modifications, the Human Resources/Civil Service Department recommendsadoption of #1 and #2. However, we do not recommend adoption of #3. Currently, non-lawenforcement employees have one year to return to their old positions and retain the same salarylevel held when they left the position. Law Enforcement employees have two years and this wasbased on the time, cost, testing requirements and complexity of their training. To extend thisoption to 50 months for this group of employees would far exceed that which is available to othercounty employees.

Impact on OperationsThe amended policy language will provide the Judicial Support Personnel Panel more flexibilityin administering the Judicial Support Personnel Salary Plan.

Financial ImpactAdoption of these modifications will directly impact two employees if the policy is adoptedretroactively, with a cost of approximately $6,188.05.

214.653.7638

\Dallas, Texas

Equal Opportunity Employer

Attachment501 Main StreetRecords Building

RecommendationThe Human Resources/Civil Service Department recommends Commissioners Court approve theattached modifications to the Judicial Support Personnel Salary Plan, Section 82-964, with theexception of#3,for immediate inclusion; in the Dallas Countv Code. '1'/-1 /

Recommended by: '/!ttttl "Mat Ma1.}'1 in-

f

Q:\Briefings 2006\Judicial Salary Plan 112205.doc

35

INRE: §JUDICIAL SUPPORT PERSONNEL §SALARY PLAN AMENDMENT §

JSP PANEL CERTIFICATION APPROVINGAMENDMENT TO JUDICIAL SUPPORT PERSONNEL SALARY PLAN

WHEREAS the Judicial Support Personnel Salary Plan provides that the Plan maybe amended by a majority vote of the judges on the JSP panel with the concurrent approvalof the commissioners court;

AND WHEREAS the JSP panel fmds that the Plan is inneed ofamendment to clarifythe qualifications for court coordinator positions and to broaden the defmition of relatedexperience for court coordinators;

The JSP panel does therefore certify that the panel has approved amending theJudicial Support Personnel Salary Plan as set forth in the attached document and submits theproposed amendment to the commissioners court for approval.

SIGNED this 17th day ofNovember,2005. //

-_.//l/;/. In" ./

~~C\o.QQ~KARE GREENE, JUDGE282ND JUDICIAL DISTRICT COURT

CHERYL SHANNON, JUDGE30STH DISTRICT COURT

//// LL.-.-.

KElT ANDERSON, JUDGECOU TY CRIMINAL COURT NO.9

36

Sec. 82-964. Court coordinators.

(a) All court coordinators for court sections participating in the plan shall comply withthe qualifications and salary rates established in the plan.

(b) Minimum qualifications for court coordinators are as follows:

(1) A four-year college degree from a post-secondary institution that hasbeen accredited to grant degrees by one of the regional institutionalaccrediting agencies in the United States, as recognized by the UnitedStates Department of Education. A degree in criminal justice, publicadministration or a related field is highly desirable. A combination ofeducation and related experience may be used to meet this qualificationrequirement, with two years of related experience being equal to one yearof college.

Education obtained outside the United States must be converted to theequivalent U.S. educational level by a recognized accrediting agency ororganization in the United States.

(2) Strong organizational, interpersonal and communication skills.

(3) Extensive knowledge of or demonstrated ability to learn statutes, rulesand procedures governing administration of court processes andservices.

(4) Independent judgment, initiative and discretion are crucial.

(5) Managerial experience in the private or public sector is preferable.

(c) To be considered related, experience must be from the following agencies andjobs:

(1) District or county clerk's office as at least a court clerk;

(2) Legal assistant or paralegal in a private law firm;

(3) The district attorney's office as a clerk, paralegal, legal secretary. or legalassistant;

(4) Community supervision and corrections department as a communitysupervision officer, court clerk, paralegal, legal secretary, or legalassistant;

(5) The local, state, or federal public defender's office as a court clerk,paralegal, legal secretary, or legal assistant; or

(6) Trial or appellate court as a court clerk, paralegal, legal secretary, or legalassistant.

(7) The state or federal attorney general's office, as a court clerk, paralegal,legal secretary, or legal assistant;

(8) A law enforcement division reporting to the state or federal attorneygeneral's office in a clerical/administrative capacity directly supportinglegal counsel in preparing court cases;

(9) A clerical/administrative assistant who works directly supporting legal

37

counsel in preparing court cases in a public entity directly;

(10) Legal assistant, law clerk, or paralegal in the legal division of acompany/agency/organization.

(d) The qualifications for court coordinators are as follows: (refer to the currentjudicial salary schedule for salary amount)

TABLE INSET'Title/Level Minimum Qualifications

Court coordinator I Four-year college degree from an accredited college or(entry) university, or eight years of related experience.Court coordinator II Coordinator I qualifications: and either~ a Masters Degree(entry) from an accredited college or university, or foof-three additional

years of related experience, which can include three yearsexoerience as acoordinator I.

Court coordinator III Three years experience as a court coordinator II; and c~ ,. 'j":2..,

college degree from an acoredited college or university aAdcertification in trial court coordination by the Texas Center for theJudiciary and attendance of at least one educational seminarsponsored by TACA, ICM, JMI or NJC~ ~~rl 'h_~~ J'~~-- ~~ ~ ~~~:-'

coordinator II or Masters Degree from an aooredited collego or".L. .~.

Court coordinator IV Four years experience as a court coordinator III; andGQertification in trial court management by the Texas Center fothe Judiciary,; and attendance of at least two educationalseminars sponsored by TACA, ICM JMI, or NJC~, --,z" J

as a oourt coordinator III.Court coordinator V Three years experience as a court coordinator IV; and

A.§ttendance of at least three educational seminars sponsored! yTACA, ICM, JMI, or NJC~ ---' .L.___ ._ ... -- - .. .... ..fih

(e) An applicant for a court coordinator position who does not meet the minimumqualifications for court coordinator I may be employed as a court coordinator(probationary) if they can reasonably obtain the minimum qualifications for acourt coordinator within 24 months, and the JSP panel finds that there are notother satisfactory applicants who meet the minimum qualifications. The salary ofan applicant under this rule shall be $23,800.00 85% of the salary of a courtcoordinator I as set out in the current judicial salary schedule, until such time asthe person meets the requirements of a court coordinator I.

(f) All persons hired as a court coordinator under this plan will initially be employedas court coordinator I or court coordinator II based on qualification, except that aperson previously employed as a court coordinator for a Dallas County CourtootlfIty Gourt may be re-employed within +2--50 months from their date ofseparation at the same salary the person was earning at the time of separation.

(g) A court coordinator that transfers from another county court shall be placed in theappropriate step under the plan according to qualifications and experience. Thissubsection also applies to grant funded court coordinators who move from oneposition to another.

38

OFFICE of the DALLAS COUNTY FIRE MARSHAll)'BOB GRANT - Fire Marshal

:22

Date:

To:

From:

Subject:

~ovemberI8,2005

Paula Stevens, Commissioners Court Clerk

Bob Grant - County Fire Marshal

Briefing and Court Order for Ban of Certain Outdoor Burning

REQUEST OF RATIO~ALITY:

Dallas County is currently experiencing an extreme drought condition which has created a high potential forwildland type fires. Our office has surveyed the unincorporated areas of the County and found the vegetation to bevery dry and dangerous.

We have submitted a Briefing and Court Order for an Outdoor Bum Ban for a period not to exceed ninety (90) days.We respectfully request that the Bum Ban Briefing and Court Order be entered upon both the Briefing and FormalAgendas for ~ovember 29,2005.

Records Building - 509 Main St . - Room 305 - Dallas, Texas 75202 Main Office 214/653-7980 Fax 214 / 653-7988

39

OFFICE of the DALLAS COUNTY FIRE MARSHALBOB GRANT - Fire Marshal

Date:

To:

From:

Subject:

November 18,2005

Dallas County Judge and Members ofthe Dallas County Commissioners Court

Bob Grant Dallas County Fire Marshal

Proposed 90-Day Ban on Outdoor Burning

BACKGROUND:1. Dallas County is currently experiencing moderate to extreme drought conditions which has

created a higher potential for wildland fires. Currently, all counties around Dallas and TarrantCounties are still under Outdoor Burning Bans. We have surveyed the unincorporated areas ofthe County and found the grass and crops to be very dry and dangerous. However, at this time,we have only experienced a few small grass fires in the unincorporated areas ofDallas County.

2. This office monitors the Texas Forestry Service Fire Risk Levels and the Keetch-Byram DroughtIndex (KBDI). Under this Drought Index, Dallas County is currently shown to be at 685, whichplaces our County within the Extreme Drought Level. The Index Scale goes from 0 800.According to the Texas Forestry Service, Dallas County is at a Very High Fire Risk Level.

3. The 600 - 800 Index Range is associated with more severe drought with increased wildfireoccurrence. Intense, deep-burning fires with significant downwind spotting can be expected.Live fuels can also be expected to bum actively at these levels.

4. The Keetch-Bryam Drought Index Scale and the current KBDI Ratings are attached. Alsoattached is a current map ofall Texas counties under bum bans.

5. Also, during the last several weeks the National Weather Service has issued Red Flag Alerts,which are issued when there is an extreme fire risk due to low humidity and high winds.

FINANCIAL IMPACT:Grass and wildland fires in the unincorporated areas of Dallas County, where we contract with local citiesfor coverage, will impact our budget due to the possible increase in fire activity. There could befinancial impact due to fire damage or loss ofproperty with the fire area.

LEGAL/POLICY:Local Government Code - Chapter 352 Sub-Chapter D - Outdoor Burning - Section 532-081(c):

(c)

(d)

The Commissioners Court of a county by order may prohibit or restrict outdoor bumingin general or outdoor burning of a particular substance in all or part ofthe unincorporatedareas ofthe county if:(1) Drought conditions have been determined to exist as provided by Subsection (b);

or(2) the Commissioner's Court makes a finding that circumstances are present in all

or part ofthe unincorporated area creates a public safety hazard that would beexacerbated by outdoor buming.

An order adopted under this section must specify the period during which outdoorburning is prohibited or restricted. The period may not extend beyond the 90th day afterthe date the order is adopted. A Commissioner's Court may adopt an order under thissection that takes effect on the expiration of a previous order adopted under this section.

Records Building - 509 Main St . - Room 305 - Dallas, Texas 75202 Main Office 214/653-7980 Fax 214 / 653-7988

40

Dallas County Fire MarshalProposed Burn BanPage-2-

LEGALIPOLICY (Coot.)(f) This section does not apply to outdoor burning activities:

(l) Related to public health and safety that are authorized by the Texas Commissionof Environmental Quality for(A) Firefighter training;(B) Public utility, natural gas pipeline, or mining operations; or(C) Planting or harvesting ofagriculture crops.

(h) A person commits an offence if the person knowingly or intentionally violates aprohibition or restriction established by an order adopted under this section. An offenseunder this subsection is a Class C misdemeanor.

ADDITIONAL EXCEPTION under the Texas Administrative Code - Chapter 22 - Texas AirControl Act - Outdoor Burning:

Residents within the unincorporated areas of Dallas County would still be allowed toburn domestic waste at a property designed for and used exclusively as a privateresidence, housing not more than three families, when collection of domestic waste is notprovided or authorized by the local governmental entity having jurisdiction, and when thewaste is generated only from that property.

Burning done in a safe manner under this section would be allowed only in proper fifty-five (55) gallonmetal containers with the proper protective screening over the top.

RECOMMENDATION:Based on the above cited conditions, I respectfully recommend the Dallas County Commissioners Courtissue a Court Order for an Outdoor Burn Ban effective November 29,2005, for a period not to exceed 90days, unless conditions exist which would allow for the extension of such ban, or the lifting ofthe bandue to improved conditions.

41Page 1 ofS

COUNTY KBDI MEAN KBDI MAX KBDI MIN

----------------------------------------------------------------

ANDERSON 659 727 593

ANDREWS 336 471 129

ANGELINA 537 602 425

ARANSAS 481 602 359

ARCHER 272 408 203

ARMSTRONG 453 528 330

ATASCOSA 670 755 587

AUSTIN 586 659 432

BArLEY 320 388 175

BANDERA 610 708 487

BASTROP 614 694 526

BAYLOR 384 499 276

BEE 695 754 509

BELL 583 646 522

BEXAR 690 765 590

BLANCO 646 702 605

BORDEN 256 378 161

BOSQUE 712 745 659

BOWIE 523 593 409

BRAZORIA 609 710 455

BRAZOS 637 716 560

BREWSTER 619 619 619

BRISCOE 354 520 126

BROOKS 583 681 391

BROWN 602 669 533

BURLESON 651 709 450

BURNET 568 687 436

CALDWELL 627 684 521

CALHOUN 524 668 301

CALLAHAN 432 560 252

CAMERON 532 658 277

CAMP 620 653 577

CARSON 423 522 252

CASS 551 627 315

CASTRO 332 422 260

CHAMBERS 491 560 416

CHEROKEE 623 708 498

CHILDRESS 380 476 192

CLAY 393 526 245

COCHRAN 353 434 195

COKE 303 417 109

COLEMAN 520 644 418

COLLIN 747 775 711

COLLINGSWORTH 385 540 245

COLORADO 508 656 173

COMAL 675 730 598

COMANCHE 681 717 637

CONCHO 425 521 282

COOKE 644 727 502

CORYELL 641 720 588

COTTLE 335 495 193

CRANE 373 504 248

CROCKETT 406 544 156

CROSBY 406 526 212

CULBERSON 383 388 233

DALLAM 365 528 227

"pALLA~ ~ 729 626

DAWSON 376 457 217

http://webgis.tamu.edu/tfs/kbdi_daily/kbdisummary.txt 11/18/2005

42

John L. Keetch and George Bryam designed a drought index specifically for fire potential

assessment. It is a number representing the net effect of evapotranspiration and

precipitation in producing cumulative moisture deficiency in deep duff and upper soil

layers. It is a continuous index, relating to the flammability of organic material in the

ground.

The KBDI attempts to measure the amount of precipitation necessary to return the soil to

full field capacity. It is a closed system ranging from 0 to 800 units and represents a

moisture regime from 0 to 8 inches of water through the soil layer. At 8 inches of water,

the KBDI assumes saturation. Zero is the point of no moisture deficiency and 800 is the

maximum drought that is possible. At any point along the scale, the index number

indicates the amount of net rainfall that is required to reduce the index to zero, or

saturation.

The inputs for KBDI are weather station latitude, mean annual precipitation, maximum

dry bulb temperature, and the last 24 hours of rainfall. Reduction in drought occurs only

when rainfall exceeds 0.20 inches (called net rainfall). The computational steps involve

reducing the drought index by the net rain amount and increasing the drought index by a

drought factor. KBDI levels and its relationship to expected fire potential are reflected in

the following table:

• KBDI = 0 - 200: Soil moisture and large class fuel moistures are high and

do not contribute much to fire intensity. Typical of spring dormant season

following winter precipitation.

• KBDI = 200 - 400: Typical of late spring, early growing season. Lower

litter and duff layers are drying and beginning to contribute to fire intensity

• KBDI =400 - 600: Typical of late summer, early fall. Lower litter and duff

layers contribute to fire intensity and will burn actively.

• KBDI = 600 - 800: Often associated with more severe drought with

increased wildfire occurrence. Intense, deep-burning fires with significant

downwind spotting can be expected. Live fuels can also be expected to

burn actively at these levels.

43

DALLAS COUNTYPUBLIC WORKS

November 18,2005

MEMORANDUM:

TO:

THROUGH:

FROM:

SUBJECT:

BACKGROUND

Commissioners Court

Commissioner Mike CantrellDistrict No.2

Donald R. Holzwarth, P.E.Director of Public Works

CDBG FY 2002 Wagonwheel Lane - Public Hearing for "Wagonwheel Lane, aPrivate Road as a New Public County Road Acceptance" and Authorization toBid the Reconstruction Paving and Drainage Improvements

Approximately nineteen (19) property owners (a.k.a. the Wagonwheel Lane Home Owners) live onWagonwheel Lane, a private road, in the Dallas County Unincorporated Area off of Whitley Road, a CountyRoad. Wagonwheel Lane is a substandard road with open drainage ditches on each side, and is a narrow road,dilapidated, and lacking in roadway maintenance with many potholes throughout its 1650-ft. length. TheWagonwheel Lane Home Owners applied with the County of Dallas in 2002 for a HUD / CommunityDevelopment Block Grant (CDBG) for the paving and drainage improvements of this private road. CountyStaff conducted a LowlModerate Income Survey and the Home Owners subsequently qualified for a grant.

The Wagonwheel Lane Property Owners combined their time and financial efforts contracting with aconsulting engineering firm to provide engineering plans and roadway easement document attachments (metesand bounds with survey parcel exhibits) for County Approval. Each of the property owners has submitted thefollowing executed forms: "Property Owner's Voluntary Dedication", "Roadway Easement Dedication","Consent to Roadway Easement" (for the lienholder's release ofliens), and Title CommitmentJPolicy to theCounty of Dallas for proper easement dedication.

Pursuant to State of Texas Transportation Code 253.003 the Wagonwheel Lane Home Owners have givenNotice To The Public of their intent to apply to the Dallas County Commissioners Court for Wagonwhee1Lane, a private road, to be a new Public Dallas County Road. Notices To The Public are to be posted on thetwenty-eighth day of November, 2005, at the following locations for at least twenty (20) days:

Intersection of Whitley Road and Wagonwheel LaneIntersection of Whitley Road and Elm Grove RoadDallas County Administration Building, 411 Elm Street, Dallas, Texas, 75202Dallas County George L. Allen, Sf., Courts Building, 600 Commerce Street, Dallas, Texas, 75202

411 Elm Street, 4th Floor Dallas, Texas 75202 214-653-7151 Fax 214-653-6445

44

Commissioners CourtNovember 18,2005Page Two

A Public Hearing shall be held at the Dallas County Administration Building, ill the Dallas CountyCommissioners Court on the following schedule:

Tuesday, November 29, 2005, at 9 a.m. - Court Briefing & Open Public HearingTuesday, December 6,2005, at 9 a.m. - Continue Public HearingTuesday, December 13,2005, at 9 a.m. - Close Public HearingTuesday, December 20, 2005, at 9 a.m. - Court Order for Acceptance of Road and Authorization To Bid

Upon Acceptance of Wagonwheel Lane, a private road, as a new Public Dallas County Road, by the DallasCounty Commissioners Court, and Court Authorization to Bid same, the County shall publicly bid and awardthe construction contract. County Staff shall continue to administrate the Wagonwheel Lane Paving andDrainage Improvements Project and provide construction management until its successful completion.

PROJECT SCHEDULE

The Wagonwheel Lane project is currently on the CDBO Spending Schedule, is critical in meeting therespective yearly schedule's funding deadline, and with construction completion projected by July 31, 2006.

OPERATIONS AND MAINTENANCE

This project will reconstruct Wagonwheel Lane with a rural paving section of two 12-ft. wide lanes with 2-ftshoulders for a total width of 28-ft. with open drainage ditches on each side within a 60-ft. width roadwayeasement as required by the County of Dallas. Upon acceptance of the Contractor's construction of the pavingand drainage improvements, a two-year Maintenance Bond shall go into effect. After the Bond expires,Wagonwheel Lane shall be maintained by the Road & Bridge District No.2 forces.

FINANCIAL IMPACT

The HUD / Community Development Block Grant (CDBG) Program has allocated $449,091 in funding forthe paving and drainage improvements for the reconstruction of Wagonwheel Lane.

RECOMMENDATION

Upon Close of the Public Hearing, and if the Commissioners Court is in agreement, a Court Order acceptingWagonwheel Lane, a private road, as a new Public Dallas County Road, shall be placed on next week'sFormal Agenda authorizing the public bidding and awarding of the construction contract for the WagonwheelLane Paving and Drainage Improvements.

45

Commissioners CourtNovember 18, 2005Page Three

RECOMMENDED BY:

Donald R. Holzwarth, P.E.Director of Public Works

Attachments

R~Director of Planning & Development

word file: Wagonwheel\PublicRdAcceptanceBrief 11182005

46

NOTICE TO THE PUBLIC - WAGONWHEEL LANE

Pursuant to State of Texas Transportation Code 253.003 the Wagonwheel Lane Home Owners herebygive Notice To The Public of their intent to apply to the Dallas County Commissioners Court forWagonwheel Lane, a private road, to be a new Public Dallas County road. Wagonwheel Lane is located inthe northeastern part of the County of Dallas in the Unincorporated Area southwest of Whitley Road, aCounty road, and between Elm Grove Road and Vinson Road, both being County roads. WagonwheelLane has an approximate length of 1,650 linear feet, and is a two-lane substandard road with opendrainage ditches on each side.

Notices To The Public have been posted on this the twenty-eighth day of November, 2005, at:Intersection of Whitley Road and Wagonwheel LaneIntersection of Whitley Road and Elm Grove RoadDallas County Administration Building, 411 Elm Street, Dallas, Tx., 75202Dallas County George L. Allen, Sr., Courts Building, 600 Commerce Street, Dallas, Tx., 75202

Public Hearings shall be held at the Dallas County Administration Building, 411 Elm Street, 1st Floor,Dallas, Tx., 75202, at the Dallas County Commissioners Court on the following schedule:Tuesday, November 29, 2005, at 9 a.m. - Court Briefing & Open Public HearingTuesday, December 6,2005, at 9 a.m. - Continue Public HearingTuesday, December 13, 2005, at 9 a.m. - Close Public HearingTuesday, December 20,2005, at 9 a.m. - Court Order for Acceptance of Road and Authorization To Bid

Any inquiries may be directed to the Wagonwheel Lane Home Owner's representatives:Steven Scott Phillips, 106 Wagonwheel Lane, Wylie, Tx., 75098, Tel. No. 972-475-7066Gary Tambourine, 110 Wagonwheel Lane, Wylie, Tx., 75098, Tel. No. 214-803-3959

Inquiries may also be directed to the Dallas County Public Works Department Project Manager:Abel V. Saldana, P.E., 411 Elm Street, 4th Floor, Dallas Tx., 75202, Tel. No. 214-653-6240

WAGONWHEEL LANE HOME OWNERS:Charles J. Knippa, 101 Wagonwheel Lane, Wylie, Tx., 75098Kimberly J. Sherrard, 102 Wagonwheel Lane, Wylie, Tx., 75098M. Cullas & Sesselja H. Hicks, 105 Wagonwheel Lane, Wylie, Tx., 75098Steven Scott & Diane Carole Phillips, 106 Wagonwheel Lane, Wylie, Tx., 75098Philip Lindsey, 109 Wagonwheel Lane, Wylie, Tx., 75098Gary & Charla Tambourine, 110 Wagonwheel Lane, Wylie, Tx., 75098James Murle & Judith ARichardson, 111 Wagonwheel Lane, Wylie, Tx., 75098Beverly S. Scott Knight, 114 Wagonwheel Lane, Wylie, Tx., 75098Robert Savarese, 118 Wagonwheel Lane, Wylie, Tx., 75098William K. Powell, 121 Wagonwheel Lane, Wylie, Tx., 75098C. W. Welch, Jr., 122 Wagonwheel Lane, Wylie, Tx., 75098Mike & Renee Kotsopoulos, 125 Wagonwheel Lane, Wylie, Tx., 75098Charles & Eleanor Hendrex, 126 Wagonwheel Lane, Wylie, Tx, 75098James K. & Catherine A Lund, 129 Wagonwheel Lane, Wylie, Tx., 75098Joe Cranshaw, 130 Wagonwheel Lane, Wylie, Tx., 75098Woodrow & Kathleen Breedlove, 133 Wagonwheel Lane, Wylie, Tx., 75098Joseph & Deonne Sullivan, 138 Wagonwheel Lane, Wylie, Tx, 75098Vacant (Deutsche Bank National Trust Corporation), 142 Wagonwheel Lane, Wylie, Tx., 75098Cathy Coleman, 146 Wagonwheel Lane, Wylie, Tx., 75098

I

WitnessA.D. 2005.

47

hand ,__ this the day of _

Steven Scott PhillipsPrint Name(s): Wagonwheel Lane Home Owner's Co-Representative

Owner(s) Signature:

STATE OF TEXAS }

COUNTY OF DALLAS } BEFORE ME, the undersigned authority

on this day personally appeared "",S.::;te::.;v:.,.::e""n:...:S;;:;.;c::;.;:o:,.:t;:;.t.:.P.:,:h:.:;:il:.:;:li:£:p""s _known to be the person(s) whose name _subscribed to the foregoing instrument, and acknowledged to me that he _executed the same for the purposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of ___,2005.

Notary Public in and for the State of Texas

Notary's Printed Name:My Commission Expires:

Gary TambourinePrint Name(s): Wagonwheel Lane Home Owner's Co-Representative

Print Name(s):

STATE OF TEXAS }

COUNTY OF DALLAS } BEFORE ME, the undersigned authority

on this day personally appeared .:;;G:.=a:,,:.r..;..y....:T::.::a::.:;ID=b""o.:::;u;.:..rI:,,:.·n:.::e'-- _known to be the person(s) whose name _subscribed to the foregoing instrument, and acknowledged to me that he _executed the same for the purposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of ___,2005.

Notary Public in and for the State of Texas

Notary's Printed Name:My Commission Expires:

2

48

DALLAS COUNTYCOMMISSIONERS COURT ADMINISTRATIONDEPARTMENT OF PLANNING AND DEVELOPMENT

November 17,2005

TO: Commissioners Court

THROUGH: J. Allen Clemson, Administrator

FROM: Rick Loessberg, Director ofPlanning & Development I'tft'C--SUBJECT: Continuing Property Tax Exemption for Non-Profit Housing Organizations

BACKGROUND

In 2003, the State Legislature created Section 11.1825 ofthe Tax Code so the terms and conditionsunder which a property tax exemption could be provided to non-profit organizations that own low­income housing could be improved. This new section has tightened the eligibility criteria for suchnon-profit organizations, defined what constitutes low-income housing, and established how muchof the housing must be reserved for people in the targeted income group. The statute also nowallows taxing units in counties with populations ofat least 1.4 million to have some discretion as towhether to provide the exemption and at what level (previously, the exemption was mandatory andwas for the full assessed valuation).

These new conditions first went into effect in 2004, and the Commissioner Court authorized theprovision ofa 50% County and Hospital District exemption for the 2004 tax year. So that the Courtcan determine whether to continue or modify these exemptions for the 2005 tax year, the followingbriefing material has been prepared.

IMPACT ON OPERATIONS

To be eligible for the Section 11.1825 exemption, an organization must have had IRS non-profit tax­exempt status for at least three years, the provision of low-income housing must be one of itspurposes, and at least two ofits board members must be oflow-income. It must also have an annualfinancial audit performed.

Ifthe organization produces single-family housing which it intends to sell, it cannot sell this housingto anyone with an income greater than the Dallas area's median family income (which is currently$66,500 for a family of four). If it owns rental housing, then at least 50% of the units must bereserved for people who own no more than 60% ofthe Dallas area's median income (e.g.-- $39,900for a family of four). The maximum rent that can be charged for such units is 30% of the area

411 Elm Street, 3rd Floor, Room 313 Dallas, Texas 75202-3301Dallas County Administration Building e-mail: rloessberg@dallascounty.org

Telephone: (214) 653-7601Telecopier: (214) 653-6517

49

Page 2 of 4

median family income which would currently result in a maximum rent of approximately $1000.The organization must also set-aside a reserve fund of at least $300 per unit for maintenance.

The organization is responsible for annually filing for the exemption, and DCAD is responsible fordetermining whether the organization is eligible. Unlike some other exemptions like freeport whichcannot be rescinded once a taxing unit has decided to authorize its general provision, the taxing unitdetermines each year whether it wishes to provide this exemption to all eligible organizations.Please note that if a taxing unit wishes to provide this exemption, it must do so to all eligibleorganizations; it cannot determine which projects or organizations it wishes to assist.

The statute also allows the taxing unit to determine at what level it wishes to provide this exemption;under the statute, the taxing unit can either:

(1 ) Provide a fifty percent exemption;(2) Provide an exemption in "a reasonable amount" other than fifty percent;(3) Deny the exemption if"the taxing unit cannot afford the loss ofad valorem revenue"

that would result; or(4) Deny the exemption if additional housing for people meeting the statute's income

eligibility requirements is not needed.

The Civil Section reviewed this matter for the County last year and believes that the CommissionersCourt has broad enough authority to decline providing this exemption if it so desires.

IMPACT ON FINANCE

The new law applies only to housing completed or propertypurchased for low-income housing afterJanuary 1, 2004. Property that is acquired for the purpose of constructing or rehabilitating rentalproperty must have housing to rent within three years, otherwise the property is no longer eligiblefor the exemption.

In 2004, four organizations (Builders of Hope, St. Philips Neighborhood Corporation, Habitat forHumanity, and East Dallas Community Organization) claimed the County/Hospital District 50%exemption for twenty properties. A total of $589,860 was exempted for these properties.

DCAD reports that for 2005 the same four organizations/twenty properties have applied for andwould potentially be eligible for the exemption; the amount of assessed value that would beexempted if the incentive were continued would remain at $589,860 and would result in a $1262reduction in property tax revenue for the County and a $1498 reduction in property tax revenue forthe Hospital District. The Auditor's Office has also reported that its FY2006 revenue projectionstake into account the continuation of the exemption at its current scale should the County wish tocontinue this exemption.

50

Page 3 of 4

Some factors to consider in deciding whether to continue providing these exemptions include:

(1) Determining the short-term and long-term impact to the non-profit organization ofcontinuing these exemptions; and

(2) Determining the short-term and long-term impact to the County/Hospital District ofcontinuing these exemptions.

Ifa number of local taxing units like the County, Hospital District, and the local municipality wereto provide the exemption, the value ofthis exemption to the non-profit organization could potentiallybe significant given that the financial resources of many non-profits are often limited, that a 50%reduction in City/County/Hospital District property taxes can reduce a project's operating costs byabout 5%-10%, and that the exemption could be equivalent to the $300 reserve requirement for arental home and to the reserve requirement for about 20-to-100 units in an apartment complex.However, if only one taxing unit like the County provides the exemption, the impact, as shownbelow, is much less.

VALUE OF 500/0 EXEMPTION

VALUEITYPE OF COUNTY COUNTY/HOSPITAL COUNTY/HOSPITALPROPERTY EXEMPTION DISTRICT DISTRICT/CITY

ONLY EXEMPTION EXEMPTION

$75,000 single-family home $80 $175 $454

$1 million apt complex $1070 $2340 $6048

$5 million apt complex $5350 $11,700 $30,240

Because this exemption can be financially important to a non-profit organization, a problem couldarise in future years if the use of this exemption increases significantly and a taxing unit finds thatit no longer can afford the exemption. Discontinuing this exemption for the taxing unit couldprovide immediate relieffor the taxing entity, but it could cause a problem for the non-profit and forspecific properties if the provision of this exemption was a key component in theorganization's/property's financial operations.

When the County chose to provide the exemption last year, a number ofother taxing entities werealso considering providing the exemption. However, DCAD reports that the County and theHospital District turned out to be the only taxing entities that actually provided the exemption in2004. DCAD also reports that it is unaware that any other entity is going to provide this exemptionin 2005. In addition, since the County's decision last year to have it and the Hospital District providethis exemption, the County has adopted a new policy of eliminating Hospital District participationin various economic development-related tax incentives.

5 1

Page 4 of 4

Because no taxing entity other than the County has elected to provide this exemption and becauseHospital District participation in other tax incentives is being reduced, the impact ofthis exemptionto the housing non-profit is greatly reduced (the County exemption would only have the impact ofreducing the tax obligation of the average qualifying property by about $60). Accordingly, theCounty may wish to consider discontinuing this exemption at least until other taxing jurisdictionschoose to grant it or the impact ofa County exemption significantly increases.

RECOMMENDATION

It is recommended that for the 2005 tax year Dallas County and the Hospital District discontinueproviding the 50% tax exemption authorized under Section 11.1825 of the Tax Code and that staffcontinue to monitor the impact ofa potential County exemption and the degree to which other taxingjurisdictions provide this exemption.

Recommended by:

J. Allen Clemson, Administrator

cc: Virginia Porter, AuditorRyan Brown, Budget OfficerDavid Childs, Tax Assessor/CollectorElizabeth Sarles, DCADBob Schell, Civil Section Chief

52

DALLAS COUNTYCOMMISSIONERS COURT ADMINISTRATIONDEPARTMENT OF PLANNING AND DEVELOPMENT

November 11, 2005

TO: Commissioners Court

FROM:

THROUGH: J. Allen Clemson, Administrator

Rick Loessberg, Director ofPlanning & Development M-SUBJECT: Review ofRFQ for Development of County Strategic Plan

BACKGROUND

On October 4, the Commissioners Court instructed staffto develop a Request for Qualifications forthe development ofa Dallas County strategic plan. In accordance with these instructions, staffhasdeveloped the attached RFQ for the Court's consideration.

IMPACT ON OPERATIONS

The RFQ has been developed so that a consultant would have the primary responsibility offacilitating and leading the County and the Commissioners Court through the development of astrategic plan. County elected officials and personnel would assist the consultant by participatingin the planning process and bypreparing background information on the County's finances, existingprograms, and population trends. The completed plan would then be used by the CommissionersCourt to help determine which activities, programs, and projects the County should undertake overthe next ten years.

Firms interested in responding to this RFQ will be required to submit their qualifications and tooutline the process/methodology that they would utilize in order to develop the strategic plan. Uponreceiving this information, staffwill provide the Court with a summary ofeach submitted response,and the Court will select approximately three-to-four firms to interview. Following the completionof these interviews, the Court will begin negotiating with what it considers to be the most qualifiedfirm.

PROJECT SCHEDULE

Once the RFQ for this project is finalized, staffanticipates beginning the advertising for this projectwithin about one week. Interested parties will be given thirty days to develop and submit responses.Staff will then prepare a summary of the responses for the Court within about ten days. Such a

411 Elm Street, 3'd Floor, Room 313 Dallas, Texas 75202-3301Dallas County Administration Building e-mail: rloessberg@dallascounty.org

Telephone: (214) 653-7601Telecopier: (214) 653-6517

53

Page 2 of 2

schedule could have the County receiving responses at the beginning of January and being in theposition ofdetermining which firms to interview by the end ofthat month. Once a firm is awardedthe contract for the project, it is thought that it will take approximately nine-to-twelve months todevelop a strategic plan.

IMPACT ON FINANCE

Based upon a review of other county strategic plans, the cost of engaging a consultant to helpdevelop a Dallas County plan could cost from about $100,000 to $300,000 depending upon howintensive the planning process is and how many meetings are conducted.

RECOMMENDATION

It is recommended that the attached RFQ be used in the procurement of a consultant for thedevelopment ofa Dallas County strategic plan.

Recommended by:

1. Allen Clemson, Administrator

attachment

cc: Shannon Brown, Purchasing DirectorRyan Brown, Budget OfficerVirginia Porter, AuditorIrvin Hicks, M/WBE Coordinator

54

DRAFT

REQUEST FOR QUALIFICATIONS AND PROPOSALSFOR THE DEVELOPMENT OF A STRATEGIC PLAN

DALLAS COUNTY, TEXAS

IntroductionDallas County, which contains 900 square miles, thirty-one cities, and a population of 2.3million people, is one of the largest counties in the United States.

Over the last thirty years as the Dallas area has become more urbanized, the County's rolehas changed. Instead of just principally acting as the State's local administrative arm,which requires it to conduct such functions as operating the State court system, registeringmotor vehicles, recording property transactions, and housing prisoners as they await trialor transfer to State correctional facilities, the County has become active in regionaltransportation, air quality, and pUblic health matters and has helped create a consolidatedsuburban/City of Dallas job training agency. Now, as some of its cities are beginning tomature, it is being asked to become involved in even more non-traditional Texas countyactivities like financing an NFL stadium and assuming control of the local municipal zoo.At the same time that it is being asked to undertake these new responsibilities, the StateLegislature is seriously considering limiting the method by which all Texas cities andcounties raise revenue.

So that Dallas County can successfully determine what its role should be and how it canpursue this role over the next ten years, it wishes to develop a strategic plan. Accordingly,it is requesting that parties interested in helping the County develop such a plan submittheir qualifications and proposals for consideration.

Structure of Texas County GovernmentCounties in Texas do not have "home rule" authority. As a result, they can only undertakeactivities that are specifically authorized by statute or the State constitution.

A county's budget and its property tax rate are approved by an elected five-member"commissioners court." This commissioners court also approves major purchases andcontracts, establishes certain policies, and allocates funds. Many key county officials likethe treasurer, district attorney, county clerk, district clerk, tax assessor/collector, and thesheriff are elected, as are the judges, justices of the peace, and constables.

Counties do not have the authority to adopt zoning ordinances, and they typically do notprovide water, sewer, or trash service which is usually the responsibility of the municipality.Counties are responsible for police and fire protection in their unincorporated areas, which,in Dallas County, accounts for less than ten percent of its total geographic jurisdiction andless than 10,000 of its total population.

1

55

Texas counties do not collect income taxes and most, like Dallas County, do not havesales taxes. As a result, most of Dallas County's revenue is provided by property taxes(35%) and fines/fees (14%) with its FY2006 operating budget being $432 million and itsFY2006 capital budget being $116 million.

Scope of Proposed ServicesDallas County wishes to retain a firm (or firms) that will lead the County and itsCommissioners Court through the development of a strategic plan. This plan will be usedby the Commissioners Court to determine which activities, programs, and projects theCounty should conduct over the next ten years.

County staff will be responsible for providing the selected firm(s) with backgroundinformation on population/demographic trends, the local economy, County finances, andCounty program levels. County staff will also be responsible for identifying theorganization's core functions, identifying what activities/programs constitute these corefunctions, and for determining which County activities/programs are legally required andwhich are discretionary.

The engaged firm(s) will be responsible for developing a glossary of common terms andworking with the Commissioners Court to help it identify the strengths, weaknesses,opportunities, and challenges of each core function, to determine what the critical issuesare for each core function, and to establish goals and priorities for each core function. Theengaged firm(s) will be responsible for developing a strategy for implementing the plan'spriorities and recommendations into the County's management structure and decision­making process and for producing the final strategic plan document.

Submission RequirementsInterested firms shall outline the process/methodology that they propose to use to developthe County's strategic plan. This outline should identify the components of the planningprocess and include a time-line for conducting each component and producing the finalplan.

Submitted proposals shall describe what services will be provided for each component andby what party, the qualifications of the firms and individuals involved in providing theseservices, the experience of these firms and individuals in developing strategic plans forlocal government, and their familiarity with county government, particularly in Texas.Submitted proposals should also describe what pre-planning/orientation activities will beconducted for the County and how the firm will seek to facilitate consensus.

Interested firms must also complete the enclosed MinoritylWomen Business Enterprisespecifications and ensure that their submitted responses/proposals address and/or take

2

56

into consideration each of the additional conditions and stipulations contained inAttachment A to this Request for Qualifications.

Firms interested in submitting their qualifications and proposals must do so no later than_______________ at 2:00 p.m. Fifteen (15) copies of a firm'squalifications/proposal must be submitted to Shannon Brown, Dallas County PurchasingDirector, 509 Main Street, 6th Floor, Dallas, Texas, 75202, by the stated deadline. Failureto do so will prevent a firm from being considered for this engagement.

Submitted responses/proposals shall become the property of Dallas County and shall besubject to any applicable open records law. A firm may also not be reimbursed for the costof developing a response/proposal.

Selection ProcessThe County shall have the authority to reject any/or all proposals and to waive anyformalities or minor irregularities. The County may schedule interviews with some or allresponding firms. The Commissioners Court shall be responsible for selecting the partiesto be hired under this engagement and will begin contract negotiations with what itconsiders to be the most-qualified firm. The Commissioners Court shall base its selectiondecision on the respondent's experience, qualifications, MWBE participation, proposedprocess, and interviews. In the eventthese negotiations are unsuccessful, the County willthen sequentially negotiate with the next most-qualified firm and will continue in thismanner until either a contract is awarded or this Request for Qualifications is canceled.

QuestionsAny questions regarding this Request for Qualifications must be directed to the County'sDirector of Planning & Development, Rick Loessberg, by . The Director ofPlanning & Development can be reached at either (214) 653-7601 or at the followingaddress: Planning & Development, 411 Elm Street, 3rd Floor, Dallas, TX 75202.

3

57

ATTACHMENT A

Additional Requirements for Request for Qualifications (RFQ)and Proposals for the Development of a Strategic Plan

This is a Professional Services solicitation with the award of a contract based ondemonstrated competence and qualifications for a fair and reasonable price. Work to beperformed will be agreed to by a contract between the parties.

1. FEE STRUCTUREDallas County will pay based on the negotiations either as an overall cost of theconsultant services with additional hour rates for work outside the scope of thecontract or hourly rates determined in the contract with units to be determined upontask assignment. This fee should include all travel and other expenses forperforming the contract.

2. AWARD OF CONTRACTUpon completion of negotiations, the results will be reduced to a written contract forthe services to be rendered. Such contract may contain additional requirementsfrom the County. Dallas County will not be liable for, nor will it pay for, any amountof work commenced prior to the approval of the contract by the Dallas CountyCommissioners Court.

A,. The contract will be awarded to the proposer who provides the consultingservices at the best value and meets Dallas County's qualifications andrequirements.

B. Dallas County reserves the right to reject any and all proposals and to waiveany formalities or minor irregularities.

C. In the event the Consultant/Firm does not execute the contract as hereinrequired, the award of the contract shall be made to the next best-evaluatedproposer or Dallas County may decide to reject all proposals and may call fornew proposals and/or qualifications.

D. All contracts related to partnership, joint ventures and agreements withMWBE registered firms must be documented in the County's MWBEproposal packet that is attached to this RFQ.

4

58

E. County reserves the right to award a contract to more than oneConsultant/Firm as necessary to receive all services as required herein.

3. OBSERVANCE OF LAWS, RULES, AND REGULATIONSThe Consultant/Firm shall at all times comply will all applicable laws, ordinances,rules, regulations, and orders of the Federal government, State of Texas, DallasCounty, and the appropriate municipalities.

4. ASSIGNMENT OF CONTRACTA. The Consultant/Firm shall not assign, transfer, convey, or otherwise dispose

of the contract or any part therein or its right, title, or interest therein or itspower to execute the same to any other person, company, or corporationwithout the previous written consent of Dallas County.

B. Should the Consultant/Firm assign, transfer, convey, or otherwise disposeof its right, title, or interest or any part thereof in violation of this restriction,Dallas County may cancel the contract and all rights, title, and interest of theConsultant/Firm shall therein cease and terminate, and the Consultant/Firmshall be declared in default.

5. DISCLOSURE OF PROPOSAL CONTENTSA. All proposals and other materials submitted in the response to this RFQ

procurement process become the property of Dallas County. Selection orrejection of a proposal does not affect this right.

B. All proposal information, including detailed price and cost information, shallbe held in confidence during the evaluation process. Upon the completionof the evaluation process and award, the proposals and associated materialsshall be open for review by the public in accordance with the Texas PublicInformation Act.

C. By submitting the proposal, the proposer acknowledges and accepts that thefull contents of the proposal and associated documents shall become opento public inspection.

6. PROPOSAL WITHDRAWALIf, at any time prior to the submission deadline of this proposal, a proposer decidesto withdraw its proposal, that proposer shall give written notice that is signed by anauthorized representative to the Dallas County Purchasing Department at 509 MainStreet, 6th Floor, Dallas, Texas, 75202. After withdrawing a previously submitted

5

59

proposal, the Consultant/Firm may submit another proposal at any time up to thedeadline for submitting proposals.

7. PROPOSAL ERRORSA. Due care and diligence have been used in the preparation of the RFQ and

this Attachment, and it is believed to be substantially correct. However, theresponsibility for determining the full extent of the exposure and theverification of all information presented herein shall rest solely on theproposer.

B. The proposer shall not be allowed to take advantage of any errors oromissions in the specifications. Where errors or omissions appear in thespecifications, the proposer shall promptly notify the Dallas CountyPurchasing Department in writing of the error or omission that it discoversand request modifications or clarification of the document. Any significanterrors, omissions, or inconsistencies in the specifications are to be reportedno later than ten (10) days prior to the proposal submission deadline.

8. OMISSIONProducts and services not specifically mentioned in this RFQ, but which arenecessary to provide the services described by this RFQ, shall be included in theproposal. It is intended that this RFQ generally describes the requirements and theresponse format. Consultants/Firms will be evaluated on their understanding oftheservices needed for this type of project and their ability to convey what the servicewill be and how the service will be delivered.

9. PROPOSAL FOR ADDITIONAL SERVICESIf a proposer indicates an offer of services in addition to those required by anddescribed by this RFQ, these additional services may be added to the originalcontract at the sole discretion of Dallas County. At any time after the award of thiscontract, the Consultant/Firm and County may agree for the Consultant/Firm toprovide additional services. Such additional services shall be described in writingand approved by the Commissioners Court.

10. INDEMNIFICATION AND INSURANCESuccessful proposer shall be required to indemnify County for Consultant's/Firm'sactions and furnish insurance in the type and amount as required by the Countyincluding, but not limited to, Worker's Compensation, Commercial General Liability($500,000), and Professional Liability coverage ($500,000).

6

60

11. ASSURANCESCollusion, gratuities, kickbacks, or conflicts of interest shall not be permitted eitherduring the selection process or during the term of the contract or any extensionthereof.

12. TERMINATIONContract shall be subject to termination for cause, violation of law, mutual consent,failure of funding, end of term, or upon thirty (30) days notice for any reason orwithout cause.

13. AUDITCounty, its Auditor, or its designated representative(s) shall have the unrestrictedright to audit any and all accounting or other records regarding any funds paid orclaimed under this agreement, including, but not limited to, all books, records,reports, tickets, deposits, expenditure, budget or any item therein, supporting data,computer records and programs, and all items of hardware, software, or firmware,or any other item utilized by the successful proposer regarding this agreement. Thesuccessful proposer shall maintain all records for not less than four (4) years fromthe date of the termination of this contract. Such records shall be provided to theCounty in Dallas County, Texas and be available for any audit at any time uponrequest. The results of any audit may be furnished to Consultant/Firm for comment.The audit provisions of the contract shall survive any termination of this contract.

7

MINORITYIWOMEN BUSINESS

6 1

SPECIFICATIONSFOR BIDS/RFPs

I. POLICY STATEMENT Dallas County is wholly committed to developing, establishing,maintaining, and enhancing minority involvement in the total procurement process. It is the policy ofDallas County to involve qualified minority/women-owned businesses to the greatest extent feasible inthe County's procurement ofgoods, equipment, services, and construction projects. The County, itscontractors, their suppliers and subcontractors, and vendors ofgoods, equipment services, andprofessional services shall not discriminate on the basis of race, color, religion, national origin, handicap,or sex in the award and/or performance of contracts. However, competition and quality ofwork remainthe ultimate "yardstick" in contractor, subcontractor, vendor, service, professional service, and supplierutilization. All vendors, suppliers, professionals, and contractors doing business or anticipating doingbusiness with Dallas County shall support, encourage, and implement affirmative steps toward ourcommon goal of establishing equal opportunity for all citizens of Dallas County.

II. REQUIREMENT OF ALL BIDDERS Each firm responding to this solicitation shall be required tosubmit with their bid information regarding minority/women business participation in this project. Thiswould include:

Check upon completion (forms attached):

U 1. Compliance with Dallas County's Good Faith Effort Policy.

U 2. MBEIWBE Participation Report Form.

U 3. A Letter ofAssurance A or a Letter ofAssurance B.

U 4. MBEIWBE Identification.

U 5. Vendor Statistical Report (must also be submitted on subcontractors with 20% or more ofthework).

U 6. Dallas County MIWBE Payment Report.

NoteIn the event that the awarded vendor is authorized to subcontract and commitseffort to utilize minority and/or women owned businesses as subcontractors, thename, address and telephone number of the actual subcontractor(s) with actualdollar awards to these subcontractors must be submitted to the PurchasingDepartment within five (5) working days after bids are opened. Once workcommences, the awarded vendor (prime contractor) must submit an MlWBEsubcontractor status payment report (attached) with each payment invoicebefore payments will be authorized for release.

filename: c:/mwbe/mwbe_899 wpd

1 OF 7

62

1. GOOD FAITH EFFORT

Prior to an award, all bidders/proposers will be required to document a "Good Faith Effort" to secureminority/women-owned businesses as subcontractors/subconsultants. In the case of some constructionprojects, this documentation may be submitted after award ofthe contract, for those subcontract areasoccurring later in the construction process. However, if the successful bidder does not document a"Good Faith Effort" in securing minority/women-owned businesses, a representative ofthe companymust appear before the Dallas County Commissioners Court and explain the situation and answer anyquestions raised by the Court.

Fulfillment ofthe "good faith effort" can be accomplished by:

1. Attendance ofpre-bid/pre-proposal conference, as scheduled by the County.

2. Efforts to follow-up initial solicitation of interest by contacting minority/women-ownedfinns to detennine with certainty whether these finns are interested.

3. Efforts made to select portions ofthe work proposed to be perfonned byminority/women-owned finns in order to increase the likelihood of achievingparticipation (including, where appropriate, breakdown of subcontracts intoeconomically feasible units to facilitate participation).

4. Documenting each minority/woman-owned finn contacted, the conclusion or decisionregarding inclusion and reasons for the conclusions.

5. Efforts to assist the minority/women-owned finns contacted that needed assistance inobtaining bonding, lines of credit or insurance.

6. Efforts that demonstrate that the contractor effectively used the services of availablecommunity organizations, contractor's groups, local, state and federal small businesses,minority/women business assistance offices and other organizations that provideassistance and placement ofminority/woman-owned businesses.

Signed: _

Printed Name: _

Title:

Date:

20F7

PROJECT NUMBER

2. MBEIWBE PARTICIPATION REPORT

PROJECT TITLE

Total Amount of Your Bid $ _(The amount above should equal the total amount as shown on the bid sheet)

List each MBEIWBE business that you plan to use on this initiative. Deletion of firms must be approved by Dallas County prior tofinalization.

Name of MBElWBE NCTRCA* Certification # Phone# S I M** Description of Work Amount %

*North Central Texas Regional Certification Agency • **S = Sub (contractor/consultant) **M= Material Supplier

~NoMB~B~sAdded: PkareEx~~n:.~ _

Q)

W

NAME OF YOUR BUSINESS:

COMPLETE THIS PORTION OF THE FORM WITH DATA ON YOUR COMPANY.

ADDRESS:

30F7

PHONE#

( )

64

Printed Name Of Preparer Signature Title

MinoritylWomen Business Specification

[3.]LETTERS OFASSURANCE

Date

...................................................................................................................................................................................................................................................................................................................................................................................................... ~

Letter Of Assurance "A" iThe undersigned bidder/proposer hereby assures that our fInn will meet or exceed submitted MJWBE goals and shall ldemonstrate and document a Good Faith Effort to comply with the Dallas County Minority and Women-Owned Business 1Entetprises in subcontractlsubconsultant awards. The undersigned further agrees that any deviation from the initial goals will be !

~ done so only with the concurrence of Dallas County. 1

~ ~

'Name Of Company Signature Title (Officer of firm) Date I~ ('?<?!!:P)!:!~.!~i.~.?:~~i~~..<?!!~y.~~y.?~:~~P.!~D!!~~fL~<?~?::.!~.:.?:~~c:::?~!.~.~~!!!~::~.':!:~.~~~~ j

............- - _..-~.. ~. ~.. ~ .. ~. ~- ~ ~.. ~_ ~.. ~.~ -~. ,

~ Letter Of Assurance "B" ~1 The undersigned bidder/proposer hereby certifies that our firm will perform the contract: ~

i,' U with our own work forces, and submit information sufficient to demonstrated that it is our normal business .:1

practice to do so. or

::! LJ w'hout the services of MIWBE subcontractorslsubconsu.ants. The undersigned further submits GFE ::1

documented attempt(s).

~ ~~ ~i i!Name Of Company Signature Title (Officer of fIrm) Date 1

~ (~?~p.I.:!::.~~!~.~~E!~<?!!.?f!!¥.!!X~~::!:.~.':'.~p.!~.f!!!i.f!~L~<?~~::.!~.:.?:~iE:'J.~.?~.':.~.:!!!~::?.':::~~~~~ j

NOTE: Each proposer will be required to sign one ofthe above letters ofassurance which should be returned with proposaL

============================================================================,------------------------------------------------------------------------------------------------------,I I

I [4.] II II II PRIME CONTRACTOR MBEfWBE IDENTIFICATION II II II I

! Minority Business Enterprise (MBE) - The bidder/proposer represents that it: !! U is, [J is not a minority-owned business, NCTRCA* # !I II I

! Women Business Enterprise (WBE) - The bidder/proposer represents that it: !! U is, [J is not a women-owned business, NCTRCA* # !I II IL :~~~~~_=~~~~_~~1!~~!~~a~_~~~~~L~!~1~£~!~~{~~!~~~~~r1~~~El1 J

40F7

65~------------------------------------------------------------------------------------------------------~L ___

u~~yop---------------------------------------------------------------------------------------------~,9 <)

'" ,.COMPANY NAME:;... .

d~ -f.-t-' DALLAS COUNTY1'J! OF i" Vendor Statistical Report ADDRESS:

(primeJsubsperfonning >19"..'0 ofinitiative)

Permanent Full-Time Employment(notpart timeltemp'seasonal) TELEPHONE:

MALE NATIVE ASIAN ASIANWHITE BLACK HISPANIC AMERICAN PACIFIC INDIAN OTHER

Officials/Managers

Professionals

Technicians

Sales Workers

Office/Clerical

Craft Workers (Skilled)

Operatives (Semi Skilled)

laborers (Unskilled)

SERVICEWORKERS

I TOTAL I I I I I I I IFORMALON·THE-JOB TRAINEEs;

WHITE COLLAR

PRODUCTION

FEMALE NATIVE ASIAN ASIANWHITE BLACK HISPANIC AMERICAN PACIFIC INDIAN OTHER

Officials/ Managers

Professionals

Technicians

Sales Workers

Office/Clerical

Craft Workers (Skilled)

Operatlve-(Semi Skilled)

laborers (Unskilled)

Service Workers

I TOTAL I I I I I I I IFORMALON"THE~JOB TRAINEES:

WHITE COLLAR

PRODUCTION

I TOTAL I I I I I I I ICHECK Minority-Owned Firm Certification # Issued Signature/Date:

ONE: byNCTRCA

50F7

66

Women-Owned Firm Certification # /Issued Typed Name and Title:byNCTRCA

Non-Minority Owned Firm

DESCRIPTION OF JOB CATEGORIES

Officials and Managers - Occupations requiring administrative/managerial personnel who set broad policies, exercise overallresponsibility for execution of these policies, and direct individual departments or special phases of a firm's operations.Includes: officials, executives, middle managers, and superintendents, salaried supervisors who are members ofmanagement, purchasing agents and buyers, railroad conductors and yard masters, ship captains, mates and other officers,farm operators and managers, and kindred workers.

Professionals - Occupations requiring either college graduation or experience of such kind and amount as to provide acomparable background. Includes: accountants/auditors, airplane pilots, navigators, architects, artists, chemists, designers,dieticians, editors, engineers, lawyers, librarians, mathematicians, natural scientists, registered professional nurses,personnel/labor relations specialists, physical scientists, physicians, social scientists, teachers, and kindred workers.

Technicians - Occupations requiring a combination of basic scientific knowledge and manual skill which can be obtainedthrough two (2) years of post-high school education, such as is offered in many technical institutes and junior colleges, orthrough equivalent on-the-job training. Includes: computer programmers, drafters, engineering aides, junior engineers,mathematical aides, licensed, practical or vocational nurses, photographers, radio operators, scientific assistants, surveyors,technical illustrators, technicians (medical, dental, electronic, physical science), and kindred workers.

Sales - Occupations engaging wholly or primarily in direct selling. Includes: advertising agents and sales workers, insuranceagents and brokers, real estate agents and brokers, stock and bond sales workers, demonstrators, sales workers and salesclerks, grocery clerks, and cashiers/checkers, and kindred workers.

Office and Clerical- Includes clerical type work regardless of level of difficulty, where the activities are predominately non­manual though some manual work not directly involved with altering or transporting the products is included. Includes:bookkeepers, collectors (bills/accounts), messengers, office helpers, office machine operators (incl.computer), shipping­receiving clerks, stenographers, typists, secretaries, telegraph/telephone operators, legal assistants, and kindred workers.

Craft Workers (skilled) - Manual workers of relatively high skill level having a thorough and comprehensive knowledge oftheprocesses involved in their work. Exercise considerable independent judgment and usually receive an extensive period oftraining. Includes: building trades, hourly paid supervisors and lead operators who are not members of management,mechanics and repairers, skilled machining occupations, compositors and typesetters, electricians, engravers, painters(construction and maintenance), motion picture projectionists, pattern/model makers, stationary engineers, tailors, traitoresses,art occupations, hand painters, coaters, bakers, decorating occupations, and kindred workers.

Operatives (semiskilled) - Workers who operate machine or processing g equipment or perform other factory-type duties ofintermediate skill level which can be mastered in a few weeks and require only limited training. Includes: apprentices (automechanics, plumbers bricklayers, carpenters, electricians, machinists, mechanics, building trades, metalworking trades,printing trades, etc.)., operatives, attendants (auto service and parking), blasters, chauffeurs, delivery workers, sewers andstitches, dryers, furnace workers, heaters, laundry and dry cleaning operatives, milliners, mine operatives and laborers, motoroperators, oilers and greasers (except auto), painters (manufactured articles), photographic process workers, stationary firefighters, truck and tractor drivers, knitting, looping, taping and weaving machine operators, welders and flame cutters, electricaland electronic equipment assemblers, butchers,meat cutters, inspectors, testers and graders, hand packers and packages,and kindred workers.

Laborers (unskilled) - Workers in manual occupations which generally require no special training, performs elementary dutiesthat may be learned in a few days and requires the application of little or no independent judgement. Includes: garagelaborers, car washers and greasers, groundskeeper and gardeners, farm workers, stevedores, wood choppers, laborersperforming lifting, digging, mixing, loading and pulling operations, and kindred workers.

Service Workers - Workers in both protective and non-protective service occupations. Includes: attendants (hospital andother institutions, professional and personal service, including nurses aides, and orderlies), barbers, char-workers andcleaners, cooks counter and fountain workers, elevator operators, fire fighters and fire protection, guards, doorkeepers,stewards, janitors, police officers and detective, porters, waiters and waitresses, amusement and recreation facilitiesattendants, guides, users, public transportation attendants, and kindred workers.

60F7

·the-Job Trainees:roduction - Persons engaged in formal training for craft worker -- when no trained under apprentice programs -- operative, laborer and service occupations.

White Collar - Persons engaged in formal training, for official, managerial, professional, technical, sales, office and clerical occupations.

DALLAS COUNTY MBEIWBE PAYMENT REPORT

Project Number Project Title Invoice# Work Order Date Job#

Prime/General Contractor _

List each MBE/WBE business that you plan to use on this initiative. Deletion of firms must be approved by Dallas County prior to ~nalization.

Name of MBEIWBE Planned Amount Planned % Amount of invoice Amt Paid to Date 0/0 to Date

0)

---J

Note:This form must be completed and submitted with each payment request

Any (significant) deviation from planned should include attached explanation=======================================================================================================================================================:=======

The information listed above is certified to be correct:

7 OF 7

Reviewed by:

Printed Name of Officer/Director Signature of Officer/Director Date

8 OF 7

Dallas County Project Mgr Date

Q)

OJ

69

CONSULTANT LIST FOR STRATEGIC PLAN RFQ

ACP - Visioning & Planning, Ltd.444 South Front StreetColumbus, OH 43125

Gianni Longo, PrincipalJamie Greene, Prinicipal

614.586.1500 offc614.586.1515 fax

Strategic Planning Consultants10511 SW 143 AvenueMiami, FL 33186

Dave Dickson, CEO

305.388.6341 offc305.408.1041 fax

Moore lacofano Goltsman800 Hearst AvenueBerkeley, CA 94710

510.845.7549 offc510.845.8750 fax

Accenture5221 N. O'Connor BoulevardSuite 1400Irving, TX 75039

469.665.0000 offc469.665.2000 fax

1

Strategic Futures Consulting Group, Inc.P.O. Box 19160Alexanderia, VA 22320-06160

Jennifer A. Thompson, PrincipalRonald A. Gunn, Principal

703.836.8383 offc703.836.9192 fax

Positive Organizations, LLCP.O. Box 890163Houston, TX 77289

Elaine Tombaugh, President

281.218.7847 offc281.218.9828 fax

Ernst & Young2121 San Jacinto, Suite 1500Dallas, TX 75201

214.969.8000 offc

Deloitte & Touche USA, LLP2200 Ross AvenueSuite 1600Dallas, TX 75201

214.840.7000offc214.840.7050 fax

Price Waterhouse Coopers2001 Ross AvenueSuite 1800Dallas, TX 75201-2997

214.999.1400offc214.754.7991 fax

2

70

KPMG717 N. HarwoodSuite 3100Dallas, TX 75201-6585

214.840.2000offc214.840.2297 fax

7 1

DALLAS COUNTYCOMMISSIONERS COURT ADMINISTRATIONDan Savage, Assistant Administrator for Operations

November 22, 2005

To:

From:

Subject:

Commissioners Court:~>-

Dan Savagk!Assistant Administratorfor Operations

Building Assessment of Cliff House Property

BACKGROUNDThe Juvenile Department moved its probation offices from the Cliff House earlier thisyear. The building was originally built in 1932 and subsequently expanded. It wasoriginally used as an orphanage. A portion of the building is used by the FacilitiesMaintenance construction crew as a shop, warehouse and staging area. The overallbuilding is over 28,000 square feet. Staff has been asked to investigate severalpotential uses of the property. The first is a potential sight for housing for clients ofDallas Metrocare. A second option is to use the facility for a training academy forthe Sheriff's Department.

Either use will require certain modifications to make the building functional and tocomply with City code requirements. To determine what would need to be done toaddress various building issues, it is necessary to conduct a building assessmentstudy. Attached is a proposal from Basye & Associates, Inc., the County's vendor forIndefinite Delivery, Indefinite Quality (IDIQ) Architectural Service to perform thisstudy.

IMPACT ON OPERATIONSThe Cliff House building needs to be upgraded before it can be reoccupied. Thisstudy will identify building problems and code issues that will need to be addressedin any building renovation project.

Dallas County Administration Building411 Elm Street, 3rd Floor Dallas Texas 75202-3317

e-mail: dsavage@dallascounty.org

Telephone (214) 653-7650Fax (214) 653-6517

Dan Savage, Assistantfor Operations

72

FINANCIAL IMPACTThe cost of this study is $17,210. The study will develop an opinion of the probablecosts to renovate the building.

LEGAL IMPACTThis work will be authorized as a Work Order Amendment to the County's contractwith Basye & Associates, Inc. for Indefinite Delivery Indefinite Quantity ArchitecturalServices.

M/WBEBasye & Associates, Inc. is a certified M/WBE vendor.

RECOMMENDATIONStaff recommends approval of the proposal from Basye & Associates, Inc. for aProperty Condition Assessment study of the Cliff House at a cost not to exceed$17,210.00. If the Commissioners Court concurs, a Court Order will be prepared forthe next regular Court meeting.

Recommended by:

Attachment

73

Raymond A. Basye, Jr.Chief Executive Officer

November 8, 2005

PROPOSED TEAM

SCOPE OF PROJECT

Dear Mr. Savage:

Basye & Associates, Inc.Basye & Associates, Inc.Basye & Associates, Inc.H AssociatesJacobs Engineering Group, Inc.Jacobs Engineering Group, Inc.DFW Fire Protection, Inc.PDSAccessology, Inc.

• Project Management• Mechanical, Plumbing, Electrical• Voice, Data• Architectural• Structural• Civil• Fire Protection• Roofing• Accessibility

We will conduct a property condition assessment (PCA) of Cliff House located at 1545Ewing in Dallas. This peA will be conducted in accordance with ASTM E2018-01,Standard Guide for Property Condition Assessments: Baseline Property ConditionAssessment Process. Our services will include document reviews and interviews, a walk­through survey, an assessment of modifications that may be necessary for futureoccupancy, and an opinion of probable costs for suggested remedies of physicaldeficiencies identified. The resulting work product will be presented in the form of aproperty condition report (PCR).

We have assembled a team of experienced professionals to assist in completing the PCAand PCR:

Dan SavageAssistant AdministratorDallas County Commissioners CourtCounty Administration Building411 Elm Street, 3rd FloorDallas, Texas 75202-3301

Basye & Associates, Inc. is pleased to have this opportunity to serve Dallas County andoffers the following proposal for your consideration:

RE: Cliff House Property Condition Assessment Proposal

MailingAddress: P.O. Box 227076 • Dallas, TX 75222-7076 • Voice: 214.761.8435 • Fax: 214.748.0286StreetAddress: 900 Jackson 5treet • Suite 535 • Dallas. TX 75202-4458

74

PCA for Dallas CountyNovember 8, 2005Page 2 of 7

SCOPE OF SERVICES

Document Review

We will review available documents and information provided by or in the possession ofDallas County or others. Our review of these documents will not include commenting onthe accuracy of the documents. These documents may include:

• Appraisal, either current or previously prepared.• Certificate of Occupancy.• Safety Inspection records.• Warranty information (roofs, mechanical equipment, etc.)• Records indicating the age of material building systems.• Historical costs incurred for repairs, improvements, replacements, etc.• Pending proposals or executed contracts for material repairs or improvements.

Descriptions of future work planned.• Outstanding citations for building, fire, and zoning code violations.• Previously prepared ADA surveys and status of any improvements implemented to

affect physical compliance.• Previously prepared property condition reports.• Drawings and specifications (as-built or construction documents).

Walk-Through Survey

The purpose of the walk-through is to visually observe the property to obtain informationabout materials and systems, and identify material physical deficiencies to the extent theyare observable. The following areas will be observed to the extent practical:

• Site• Structural frame and building envelope• Roofing• Plumbing• Heating, Air Conditioning and Ventilation• Electrical systems• Vertical transportation• Life safety/fire protection• Interior elements

Opinions of Probable Costs to Remedy Physical Deficiencies and to Provide TenantImprovements

Based on information obtained during the walk-through survey and document review, wewill prepare opinions of probable costs for the suggested remedy of the material physicaldeficiencies observed. We will also provide an opinion on probable costs to makeimprovements necessary for occupancy for the intended purpose. These opinions ofprobable costs are to assist Dallas County in developing a general understanding of thephysical condition of the property.

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PCA for Dallas CountyNovember 8, 2005Page 3 of 7

In keeping with ASTM E2018-01, any opinions of probable cost that are either individuallyor in the aggregate less than a threshold amount of $3,000 of like items are to be omittedfrom the PCR. If there are more than four separate items that are below this thresholdrequirement, but collectively total over $10,000, such items will be included.

Opinions of probable costs should only be construed as preliminary budgets. Actual costslikely will vary from opinions of probable costs depending on such matters as type anddesign of suggested remedy, quality of materials and installation, manufacturer and type ofequipment or systems selected, field conditions, phasing of work, quality of contractor,quality of project management, market conditions, and method of obtaining competitivepricing.

Opinions of probable costs may be based on the extrapolation of representativeobservations, conditions deemed by us as highly probable, results from informationreceived, and the commonly encountered expected useful life or remaining useful life ofthe components and systems observed. It is not the intent of our service to prepare orprovide exact quantities or identify the exact locations of items or systems as a basis forpreparing opinions of probable costs.

For some physical deficiencies, determining the appropriate suggested remedy or scopemay warrant further study/research or design, testing, exploratory probing, or exploration ofvarious repair schemes. In these instances, the opinions of probable costs for additionalstudy will be provided.

Property Condition Report

The property condition report will contain:

• Cover letter and PCR reviewer's signature• Executive Summary• Purpose and Scope• Observations and System Descriptions• Additional Considerations• Document Reviews and Interviews• Opinions of Probable Costs to Remedy Material Physical Deficiencies• Out of Scope Considerations• Exhibits (photographs, as-built drawings, etc.)

Additional Considerations

In addition to the baseline property condition assessment scope, we have been requestedto proVide an accessibility assessment. We will provide an accessibility survey limited tovisual observation of path-of-travel, parking, public toilet rooms, and elevators.

We will also report any visual observation of possible existence of asbestos and otherhazardous substances. However, our observations will not constitute an environmentalassessment in accordance with federal, state, and local standards.

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PCA for Dallas CountyNovember 8, 2005Page 4 of?

EXCLUSIONS

The activities listed below are excluded from or represent limitations to the scope ofservices:

1. Accessing manholes or utility pits or observing operating conditions of anysystems in such locations.

2. Entering crawl or confined space areas, determination of previous substructureflooding or water penetration unless easily visible or such information isprovided.

3. Walking on pitched roofs, or any roof areas that appear to be unsafe, or roofswith no built-in access, or determining any roofing design criteria.

4. Determining adequate pressure and flow rate, fixture-unit values and counts,verifying pipe sizes, or verifying the point of discharge for undergroundsystems.

5. Observation of flue connections, interiors of chimneys, flues, or boiler stacks, ortenant-owned or maintained equipment.

6. Assessing air conditioning process related equipment or condition of tenantowned/maintained equipment.

7. Removal of electrical panel and device covers, except if removed by buildingstaff, EMF issues, electrical testing, or operating of any electrical devices, orproviding opinions on process related equipment or tenant owned equipment.

8. Examining of elevator cables, sheaves, controllers, motors, inspection tags, orentering elevator pits or shafts.

9. Determining NFPA hazard classifications, classifying or testing fire rating ofassemblies.

10. Operating appliances or fixtures, determining or reporting STC (SoundTransmission Class) ratings, and flammability issues/regulations.

11. Seismic considerations, design considerations for natural disasters, ADArequirements other than mentioned previously, and indoor air quality.

12. Removing or relocating materials, furniture,· storage containers, personaleffects, debris material or finishes, conducting exploratory probing or testing,dismantling or operating equipment or appliances, or disturbing personal itemsor property that obstructs access or visibility.

13. Preparing engineering calculations to determine any system's, component's, orequipment's adequacy or compliance with any specific or commonly accepteddesign requirements or building codes, or preparing design or specifications toremedy any physical deficiency.

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PCA for Dallas CountyNovember 8, 2005Page 5 of 7

14. Taking measurements or quantities to establish or confirm any information orrepresentations provided by the owner or user, such as size and dimensions ofthe property or building; any legal encumbrances, such as easements; buildingproperty line setbacks or elevations; number and size of parking spaces, etc.

15. Reporting on the presence or absence of pests such as wood damagingorganisms, rodents, or insects unless evidence of such presence is readilyapparent during the course of the field observer's walk-through surveyor suchinformation is provided to us by the owner, user, property manager, etc. We willnot provide a suggested remedy for treatment or remediation, determine theextent of infestation, nor provide opinions of probable costs for treatment orremediation of any deterioration that may have resulted.

16. Reporting on the condition of subterranean conditions, such as undergroundutilities.

17. Entering or accessing any area of the premises deemed to pose a threat ofdangerous or adverse conditions for the field observer or to perform anyprocedure that may damage or impair the physical integrity of the property, anysystem, or component.

18. Provide an opinion on the condition of any system or component this isshutdown, or whose operation by the field observer may increase significantlythe registered electrical demand load; however, we will provide an opinion of itsphysical condition to the extent reasonably possible considering age, obviouscondition, manufacturer, etc.

19. Evaluating acoustical or insulating characteristics of systems or components.

20. Providing an opinion on matters regarding security of the property andprotection of its occupants or users from unauthorized access.

21. Operating or witnessing the operation of lighting or other systems typicallycontrolled by time clocks or that are normally operated by the building'soperation staff or service companies.

22. Providing an environmental assessment or opinion on the presence of anyenvironmental issues such as asbestos, hazardous wastes or toxic materialsother than what has been stated previously in this proposal.

DELIVERABLES

Three copies of the draft Property Condition Report will be provided to Dallas County forreview. After receiving feedback, three copies of the final report will be provided to DallasCounty.

78

PCA for Dallas CountyNovember 8, 2005Page 6 of 7

As shown in the attached proposal fee summary.

SCHEDULE

Services to be completed 45 calendar days after written Notice to Proceed is received byour office.

Thank you for the opportunity to make this proposal. I look forward to the chance to workwith you on this project.

Sincerely,

:=~~Raymond Basye, Jr.Basye & Associates, Inc.

Attach: Proposal cost summaries

cc: Abbas Kaka

79

PCA for Dallas CountyNovember 8, 2005Page 7 of7

PROPOSAL COST SUMMARY

Cliff House Property Condition Assessment Proposal

Project ManagementMechanical, Plumbing, Electrical

Voice, DataArchitecturalStructural

CivilFire ProtectionRoofing

Accessibility

$ 1,950.00

$ 4,500.00$ 1,600.00$ 1,620.00$ 1,830.00$ 1,830.00$ 2,000.00$ 970.00

$ 910.00

Basye & Associates, Inc.Basye & Associates, Inc.Basye & Associates, Inc.H AssociatesJacobs Engineering Group, Inc.Jacobs Engineering Group, Inc.OFW Fire Protection, Inc.POS

Accessology, Inc.

TOTAL $ 17,210.00

80

November 29,2005

MISCELLANEOUS

1) JUVENILE - requests approval for release of the October and November 2005payments to Concerned Citizens of Dallas, Inc., as the agency is currently incompliance with all contract requirements.

2) STAFF - requests approval to issue an access card for Frank Crowley CourtsBuilding, South Parking Lot B, south entrance and an exit card reader to SharonPhillips, Vice President of COPC/EPO/OHS/Wellness for Parkland Health andHospital Systems.

TRAVEL REQUESTS

3) INSTITUTE OF FORENSIC SCIENCES - requests approval for:

a) Ken Balagot and Courtney Head to attend the Basic Bloodstain AnalysisWorkshop in Austin, Texas on December 4-9, 2005: $1,614 is available inGeneral Fund, Crime Lab Department, Conference Travel Account, FYBudget 2006, (00120.3311.04210.2006).

b) Lori Fuller to attend the Robert F. Brokenstein Course on Alcohol andHighway Safety: Testing, Research and Litigation in Bloomington, IN onDecember 4-9,2005: $2,612 ($1,200 is registration fee) is available in GeneralFund, Breath Alcohol Department, Conference Travel Account, FY Budget2006, (00120.3313.4210.2006).

4) HEALTH & HUMAN SERVICES -requests approval for Dr. John Carlo to attendthe Pandemic Influenza Conference in Austin, Texas on December 12, 2005: $330.90is available in Grant Fund, CPS Bioterrorism Department, Conference TrainingAccount, FY Budget 2006, (00466.08723.02460.2006).

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MISCELLANEOUS EQUIPMENT

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DEPARTMENT:ITEMS:

ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT:ITEMS:ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT:ITEMS:ESTIMATED COST:FUNDING SOURCE:

EXPENDITURE SOURCE

PROPOSED ACTION:

1022 Facilities Department2 - Portable Welders

$1,362Within Budget00120.1022.02730.2006 (General Fund, FacilitiesDepartment, Small Tools, FY2006)The Facilities Department requests to authorization topurchase two portable welders. They have severalwelders but none are as portable as the one theyproposed to purchase. The portable welders willprovide capability to do minor welding repairs,especially in the jails, and will expedite theircompletion because oftheir small size and versatility.The units are also multi-voltage a feature that is notavailable in the larger welders. Recommended by theOffice of Budget and Evaluation.

Juvenile Department1 - SSL Certificate$145Major Technology Fund, Within JIS Budget00195.0.02095.2006.0.92056.0.0 (Major TechnologyFund, Computer Software, FY2006, JIS Project)The Data Services department requestsCommissioners Court approval to purchase an SSLCertificate for the JIS Regional Data Center.Recommended by the CIO.

1090 Data Services2 - Memory Upgrades for Data Services PCs$200Major Technology Fund, Prior Year UnspentTechnology Equipment Funds00195.0.02093.0.2005.0.92014 (Fund 195, ComputerHardware Less than $5,000, FY2005, TechnologyEquipment)Data Services requests Commissioners Court approvalto purchase memory upgrades for two (2) of thedepartment's PCs. Additional memory is required toprocess newer software. Recommended by the CIa.