1

Departmental Building

• Assess details of work to be carried out during periodical maintenance and report

• Annual repairs and minor civil works and periodical maintenance will be carried out by the CIVIL WING

• IP will have close liaison with Civil Wing authorities

2

Rented buildings

• Revision of rent shall be allowed only once in five years• The date of receipt of a request from the landlord for

revision of rent or the date from which such revision is due i.e after 5 years whichever is later, will be the date from which the revision is to be allowed.

• Revision of rent is allowed only if necessary repairs, special repairs and maintenance of rented building have been carried out by the landlord to the satisfaction of the dept, and landlord agrees to execute a fresh lease agreement after revision of rent

• Source: MOC letter no. 31-27/89-bldg dated 25/2/1992

3

Rented building

• Whenever new commercial/residential premises are to be acquired on lease/rent, an advt. in the local and national newspapers with maximum circulation must be given.

4

Rented buildings

• Registration of lease deed is compulsory• Exemption can be provided where the building

is owned by a Trust, Society etc. with the approval of PMG

• The cost to be borne for registration may also be considered while fixing rent.

• If the rent proposed is within the financial powers of SSPo/SPO, there is no need to hold FRAC.

5

Rented buildings contd

• The increase of rent of central Govt./Central Public sector undertaking owned buildings should be covered by FR 45(B). Same logic should be applicable to the State govt./State public sector buildings

• Source: DG. Letter no. 28-36/78-bldg. vol.II dated 18/3/1994.

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Constitution of FRAC1st level FRAC

Class of city

• X

• Y

• Z

• Composition of FRAC

Rent-slab • 5000 to 15000

• 5000 to 10000• 4000 to 10000

• 3000 to 8000

• Divisional head, Asst. Engineer(civil),

A.O for class-I dn, A.A.O for class-II dn

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2nd level FRAC

Class of city

• X

• Y

• Z

• Composition of FRAC

Rent slab

• 15,000 to 40,000

• 10,000 to 20,000

• 8,000 to 12,000

• Divisional head

• A.E (Civil)

• Sr. A.O/A.O

8

3rd level FRAC

Class of city

• X

• Y

• Y

• Y

• Z

• Composition of FRAC

Rent -slab

• 40,000 to 1,00,000

• 20,000 to 50,000

• 20,000 to 40,000

• 20,000 to 30,000

• 12,000 to 20,000

• Director of Postal Services

• Dy. Director of A/cs(P)

• Executive engineer (Civil)

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Rented Building-Office lay out

• To be planned properly

• Space to be used optimally

• Work flow to be easy

• Facilities in front office and back office to be taken care

• Ventilation to public and at working place

• Plan the counters

10

Rented Building-Office lay out

• Display of boards

• Accessibility of Postmaster

• Involve the staff in arrangement

11

Rented Building- shortage of space

• Think of in-built almirahs

• Smaller table

• Counters in place of tables

• Common sorting case for SAC and despatch

12

Rented Building- shortage of space

• Wall shelves for keeping records

• Periodical clearance of old records

• Weed out unnecessary stores

• Any other option

13

Rented Building- excess accommodation

• Convert one room for keeping stores of sub division

• Examine need for inspection room

• Examine merging of offices

• Examine attaching or detaching BOs

• Rearrangement of delivery area

• Any other option

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Schedule of accommodation

• SPM• ASPM• PA• Delivery

• Group D including GDS

• 75 Sq ft• 60• 40 + 20 for SB/NSC• No.beats (including

GDS) x 25• 20

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Schedule of accommodation…

• Space for opening of Mails

• Space for closing Mails

• Post box cabinets• Treasury room• Records room/Forms

room

• No.of dely beats x 3

• Max.No.of bags closed at a time x 3

• No.of PB cabs x 18• 200• Min 50 Max 75

16

Schedule of accommodation…

• Public space • Urinals/Wash Basins• SPM’s Quarters

• No.of counter x 50 • Min 40 : Max 60• 484 Sq ft

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Exercise 1Case studies 1

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