1 enterprise information system enhancement major technology venture replace university’s primary...
TRANSCRIPT
1
Enterprise Information System
Enhancement• Major technology venture
• Replace university’s primary information systems
• Solution is Banner from SCT inc.
2
Banner an ERP product• Enterprise Resource Planning system
• Large suite of integrated software products
3
Banner Components
Operational ModulesView & Enter Data
Automated Functionality
For Traditional Office Users
Self-Service Web Access for
Constituents &
Staff
ReportsView
Prepare
Banner Database
Data Mart
Point in Time
Databases
Copy Frequently
Web Portal for Constituents
4
Banner Components
FinanceFinancial
Aid
Alumni
Development
Student
Student
Faculty/
Advisor
Self Service
Operational Modules
HR
Alumni
Employee
Self Service
Fiscal Agent
5
EISE Project – Why?
• Continued & improved delivery of mission critical & core services
• Efficiencies - immediate & future
• Cost savings
6
EIU ERP EISE • During 2001 and 2002 a committee
– Studied Student Information Systems issues– Recommend replacing legacy systems with SCT
• September 2002 ten year maintenance contract– Banner licenses with “LEAP”
• During 2003 a committee – Studied Student Information System issues– Visited Indiana State U and St. Louis U– Recommended SCT Banner
7
EIU ERP EISE• Jan 2004 ITS Link-N-Lan announces Banner plans
• Comprehensive Technology Planning Committee – February 2004 “Vision of Technology Use at EIU” – Recommendations will be satisfied via
Banner/DARWin
• VPAA/Provost Blair Lord March 2004 management letter to President– Recommends Banner/DARWin– Re-conceptualize the way we do business
8
EIU ERP EISE• Academic Affairs current “Goals Statement”
• Banner/DARWin is a strategic goal
• October 2004 NCA Self Study Committee draft • Talks about VPBA starting Banner project• Emphasizes integrated enterprise systems
• Presentations • Academic Affairs, Business Affairs, External Relations• President’s Council, • Board of Trustees• Faculty Senate
9
EduCause Reports on ERP• Guiding principles for EIU project
• ERP vendor <-> Institutional satisfaction
• Majority implementing an ERP with minimal modifications have succeeded
10
SunGard SCT the Company
Leader in higher ed information technology
Servicing 1,300 institutions – 800 Banner
Extensive knowledge of university operations
11
Why SCT Banner?
• Consistent with contractual relationship (since 1980’s)
• Most economical enterprise solution
• Several Midwest institutions and hundreds of others to draw from
12
Current Information Systems• Full Portfolio of Major Systems
• Many built and maintained by EIU on IBM Mainframe
• Numerous self service facilities via the web
13
Deficiencies of Current• Systems and data not fully integrated
• Difficulty with providing reports DATA in JAIL
• Dissimilar screens, No point & click or online help
• Lacking 24 X 7 availability
• Multiple disparate security systems
• Long term support concerns
0010111001
14
Project Time Frames
• Begin Fall 2004
• Proceed for four years
• Most work within the first three years
• Significant cost for delay
15
When ?Finance
HR Student
Financial AidDegree Audit
Alumni Development
Jan 2005
Jan 2006
Jan 2007
Jan 2008
Operational
Datamarts
Student Data Marts
16
How?• Purchase consulting, project management
and training from SCT
• No cost license to Banner software
• Augmented with companion systems
• Continuing SCT enhancements
17
Project Success
• Leadership, Planning, Decision making– Well defined project structure
• Work teams
• University wide participation
• Top administration commitment
• A lot of hard work
• Some discomfort expected
Opportunity is missed by most peoplebecause it is dressed in overallsand looks like work. ~ Thomas Edison
18
19
Benefits for Eastern• Fully integrated • Operational efficiencies
• Improved customer service– Anytime – Anyplace
• Information for decision making
20
Benefits for Eastern• Long term cost savings
• Improved disaster recovery & security
• Staged for the future
• Resources and assistance from other Universities
21
Current SCT Plus Maint Contract
0
100
200
300
400
500
600
700
800
900
1,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Ye
arl
y in
Th
ou
sa
nd
s
Ten Year Maint - Sept 2002
22
SCT Banner Maintenance
0
100
200
300
400
500
600
700
800
900
1,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Ye
arl
y in
Th
ou
sa
nd
s
Ten Year Maint - Sept 02 Banner Maint
23
BOT Approval Maint, Proj Manag, Tools, Consult
0
100
200
300
400
500
600
700
800
900
1,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Ye
arl
y in
Th
ou
sa
nd
s
Ten Yr Maint Banner Maint Proj Manag, Tools, Consult
24
SCT Banner Future Purchases & Maint
0
100
200
300
400
500
600
700
800
900
1,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Ye
arl
y in
Th
ou
sa
nd
s
Ten Yr Maint Banner Maint Proj Manag, Tools, Consult Future SCT Softw, Consult, Maint
25
EISE/Banner Project Purchases & Maint
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Ye
arl
y in
Th
ou
sa
nd
s
Ten Yr Maint Banner Maint Proj Manag, Tools, Consult Future SCT Softw, Consult, Maint Other
26
Net EISE Project Expense
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09
Yea
rly
in T
ho
usa
nd
s
27
EISE & Management Systems Budget & Expense
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Ye
arl
y in
Th
ou
sa
nd
s
Total Available Funds TOTAL EISE & OTHER EXPENSE
28
Competitive Advantage via Collaboration
"The only limit to our realization of tomorrow will be our doubts of today.”
Franklin D. Roosevelt
"The future belongs to those who prepare for it today."
Malcolm X
29
Thanks to Contributing Universities & OthersAbilene Christian University Miami University of Ohio University of Arkansas
Appalachian State University Millersville University of Pennsylvania University of California, Stanislaus
Baylor University Mississippi State University University of Denver
Bridgewater State College Montana State University University of Great Falls
Central Connecticut State University New Mexico State University University of Idaho
Central Queensland University Northern Michigan University University of Illinois
Clark University Northwest Missouri State University of Minnesota
Connecticut College Ohio State University University of North Carolina
Delaware Technical & Community College Rensselaer Polytech Institute University of St. Thomas
Drexel University Rose Hulman Institute of Technology University of Toledo
Eastern Michigan University Saint Louis University Utah State University
Ferris State University Smith College Virginia Tech
George Washington University South Texas Community College Wake Forest University
Hamline University Southern Connecticut State Washburn University
Indiana State University Southern Illinois University Washington University, St. Louis
Indiana University of Pennsylvania College of William and Mary Wellesley College
Lehigh University University of Alaska
Educause CIO Magazine IT Management.com