1 expect the best briefing to the it investment board august 11, 2004 annual itib recommended...
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1expect the bestwww.vita.virginia.gov
Briefing to the IT Investment Board
August 11, 2004
Annual ITIB Recommended Technology Investment Projects (RTIP) Report to Governor & General Assembly - 2004
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• Submit by September 1 of each year a list of recommended technology investment projects and priorities for funding such projects to the Governor and the General Assembly.
Code of Virginia 2.2- 2458
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Code of Virginia § 2.2-2017 Project Planning Approval Criteria
• degree to which the project is consistent with the Commonwealth's overall strategic plan;
• technical feasibility of the project; (if known)
• benefits to the Commonwealth of the project, including customer service improvements;
• risks associated with the project;
• continued funding requirements; and
• past performance by the agency on other projects;
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RTIP 2003 Top 26 Priority ProjectsFunding Status as of July 7th, 2004
• Total number of funded projects - 14– Funded specifically in the Appropriations Act – 2– All others funded through agency budgets– Funding Source
• Federal (FED) 2• General Funds 5• Capital Funds 1• Non-General Funds 4• Mixed Funds (MIX) 2
• Total number of unfunded projects - 12– Unfunded projects resubmitted for 2004 RTIP - 8– Unfunded projects reclassified in 2004 - 4
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2004 RTIP Report Timeline for CompletionApproved by the ITPRC in March
Legend:CIO – Chief Information Officer COV – Commonwealth of VirginiaGA - General AssemblyITIB - IT Investment BoardITSP – Information Technology Strategic PlanPMD – Project Management Division (VITA)RTIP Recommended Technology Investment ProjectsSP - Strategic Plan
IT Strategic Planning Cycle
YEAR 2
(2004)
CIO RTIP
Reportto ITIB
Agency2-year ITSP Execution &
New Biennium Budget Begins
COV Strategic Plan for
Technology Published
ITIB RTIP Report to Governor and GA
Governor Submits Budget
Amendments to GAPMD
Draft RTIP Report
to CIO and ITIB Project
Review Committee
SEP-1AUG-4 OCT-1JUL-1 NOV-1 DEC-1
FEB
Agency Asset Portfolio Updated
(Tentative)
JUN-1
PMDDraft RTIP
Reportto
Secretaries
JUN-15APR-15
CIO ITSPPlanning Guidance Issued to Agencies
MAY-15
Agency ITSP (Budget
Execution) Amendments Submitted to
CIO
MAR 3
PMD Proposed Project
Selection Criteria
Submitted to CIO & ITIB
CIO Approves ITSP
Amendments
JUN-30JAN
JUL-7
Governor Approves
Final Budget
Agency ITSPs
Publishedon Web
Agency Submits Budget
Amendments to DPB
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RTIP 2004Commonwealth Technology Management Policy
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2004 RTIP Report Selection Process
Define Collect PrioritizeScore Rank Select
ITIB Evaluation
Criteria
Agency IT Strategic
Plans
Weighted Ranking
Secretariat & CIO
Prioritization
ITIB Approval
Evaluation Criteria Scoring
Code of VirginiaEnterprise Architecture
Strategic Plan for TechnologyBest Practices
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ITIB Approved Project Selection & Ranking Criteria
• Strategic Alignment – COV Strategic Plan for Technology
initiatives– COV Enterprise Architecture
(Enterprise) Business Strategies– Agency Strategic Direction (Key
Activities & Critical Issues)• Benefits to the Commonwealth
– Benefits chronically underserved stakeholders
– Increase public protection, health, education, environment, or safety, improve customer service, or increase citizen access
– Positive return on investment– Support legal or regulatory
requirements
• Risk – Cost– Complexity– Risk Management
• Funding Requirements– Cost reasonableness– Percent of the project funding from
Non-state funds– Funding risk
• Past Performance by Agency – Agency Rating average and specific
project rating on the Dashboard– Agency ITIM practices
• Technical Feasibility– Stated Approach– Proposed approach based upon
proven technology
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IT Strategic Planning Process
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2004 Agency IT Strategic Planning Data
• Agency Profile & Strategic Direction– Agency Strategic Plan
• Mission, • Core Business Activities, • Key Customers • Key Activities Outcomes • Critical Issues
• IT Vision, Strategies and ITIM Practices
• Major IT Projects – Description, Cost,
Dates– Business Case +
Evaluation Questions– Funding– Related Procurements– Strategic Alignment
• Major IT Procurements• Non-major IT Projects
and Procurements
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2004 RTIP Report Scoring & Priority Ranking Process
• 69 Individual projects evaluated by PMD• Projects given a weighted score and ranked• Ranking reports which list Agency priorities
reviewed with Secretariats and modified to reflect Secretariat priorities
• Top 30% or a minimum of two projects from each Secretariat included in a Commonwealth ranking (Top 27)
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2004 RTIP Report Selection Process
Define Collect PrioritizeScore Rank Select
ITIB Evaluation
Criteria
Agency IT Strategic
Plans
Weighted Ranking
Secretariat & CIO
Prioritization
ITIB Approval
Evaluation Criteria Scoring
Code of VirginiaEnterprise Architecture
Strategic Plan for TechnologyBest Practices
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CIO Prioritization Process
• Set Top Priority on Critical Public Safety and Security Projects
• Support Enterprise Objectives
• Maintain Secretariat Priorities Where Feasible
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2004 RTIP Report Process Update
• 7/16 – 7/28 - Completed meetings with Deputy Secretaries, the Governor’s Chief of Staff, and Senate Finance and House Appropriations Staff
• 7/30 – Sent draft RTIP report via e-mail to the CIO and ITIB for review and comment (Due 7/29)
• 8/02 - Presented draft report update to Governor's Cabinet
• 8/05 - Met with CIO for CIO Prioritization
• 8/03 - 8/06 - Reviewed CIO and ITIB feedback
• 8/10 – Sent final draft report via e-mail to ITIB for review
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2004 RTIP Report Contents
• Introduction• Recommended Technology Investment Projects• Funding Priorities (New)• Contact Information• Appendices
– Active Major IT Projects (New)– Priority Technology Investment Projects – Approved Technology Investment Projects (New)– Major Technology Investment Projects by Rank within Secretariat– Project Selection and Ranking Criteria– Major Project Descriptions Report– Collaboration Opportunity Report – Priority Technology Investment Projects for the 2004-2006
Budget Biennium Funding Status as of July 7, 2004
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Top 27 Priority Projects ProfileAll Secretariats Represented - 20 Agencies Represented
Number of Projects Within Each Secretariat
Administration 2
Commerce & Trade 1
Education 5
Finance 2
Health & Human Resources 3
Natural Resources 2
Public Safety 6
Technology 4
Transportation 2
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Top 27 Priority Projects ProfileUn-Funded Projects
CIO Priority Secretariat Agency Project Formal Title
Project Cost (Estimate At Completion)
Planned Start Date
Planned Completion
Date
Remaining Funds
Needed
2Technology VITA
PPEA - State-of-the-Art Data Center(s) with Disaster Backup* $5,400,000 3/1/2005 6/30/2010 $5,400,000
3
Health & Human Resources DMHMR
Health Insurance Portability and Accountability Act (HIPAA) Security Rule $1,200,000 7/1/2003 4/21/2005 $1,200,000
4
Public Safety DOC
Offender Management System Program $17,000,000 7/7/2004 7/22/2006 $16,999,999
5
Public Safety VSP
Dissemination of Department of Motor Vehicles photos $985,000 7/1/2004 6/30/2005 $985,000
9Transportation DMV
Integrated Systems Redesign $32,600,000 7/1/2005 6/30/2007 $32,600,000
16
Health & Human Resources DSS
PPEA--Integrated Social Services Delivery System $128,000,000 1/2/2004 12/31/2011 $121,000,000
17Education LU
Purchase and Install Enterprise Resource Program (ERP) $6,131,024 1/2/2005 6/30/2008 $6,131,024
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Top 27 Priority Projects ProfileUn-Funded Projects
CIO Priority Secretariat Agency Project Formal Title
Project Cost (Estimate At Completion)
Planned Start Date
Planned Completion
Date
Remaining Funds
Needed
18Education VCU
Modernization of Communications Infrastructure $11,450,200 1/1/2005 12/30/2006 $2,733,200
19
Natural Resources VMNH Adventure Classroom $2,200,000 1/1/2006 9/30/2006 $2,200,000
20Public Safety VSP
Sun Microsystems SUN Fire 6800 Midrange Server upgrade project $2,250,000 1/1/2006 6/30/2006 $2,250,000
22Finance DOA
Hardware Upgrade and Software $300,000 8/1/2003 6/30/2005 $270,000
23Technology VITA Oracle Financials $1,000,000 4/15/04 8/30/2005 $1,000,000
24Public Safety VSP
Upgrade of VCIN Network software $100,000 7/1/2005 12/31/2005 $100,000
25Education VCA
Replace the current computer network system. $50,000 7/1/2005 6/30/2006 $50,000
26Administration SBE
Campaign Finance Mgmnt. Sys. $500,000 7/1/2005 6/30/2006 $500,000
27Public Safety VSP
Conversion of Database Systems on New Platform $4,200,000 7/1/2005 6/30/2006 $4,200,000
TOTAL - ALL PROJECTS $213,366,224 $197,619,223
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Top 27 Priority Projects Profile11 Funded Projects
Project Formal Title Project CostPlanned
Start Date Planned Completion Date
IT Infrastructure for the Joint Virginia EOC $6,000,000 7/1/2004 1/1/2006
WebVISION - Private Provider Immunization $1,500,000 1/1/2004 12/31/2005
Web-based Financial Management Accounting System $2,436,000 7/1/2004 6/30/2006
FEDERAL FUNDS – 3 Projects $9,936,000
PPEA - Establish Statewide Information Security Program* $2,384,000 1/2/2005 12/30/2010
PPEA - Enterprise Messaging/E-mail System* $1,900,000 3/1/2001 6/30/2010
AIS Administrative Information System $3,000,000 7/1/2005 6/30/2006
(CIPPS) FINDS Web $85,000 9/1/2004 4/1/2005
JYF Ticketing Improvements $267,345 12/1/2004 12/30/2005
STATE GENERAL FUNDS – 5 Projects $7,636,345
FMS II Phase II Execution $12,000,000 1/1/2005 4/30/2006
NON-GENERAL FUNDS OTHER – 1 Project $12,000,000
Seat of Government Voice Over Internet Protocol (VoIP) $2,350,000 7/1/2004 6/30/2006
Point of Sale License System $1,500,000 7/1/2004 6/30/2005
STATE NON-GENERAL FUNDS – 2 Projects $3,850,000
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Top 27 Priority Projects Profile Enterprise Significance
• State-of-the-Art Data Center(s) with Disaster Backup• VITA - Oracle Financials• VDOT – FMS II – Phase II – Execution• Electronic Messaging/E-Mail System• Seat of Government Voice Over Internet Protocol (VoIP)• Commonwealth Integrated Payroll/Personnel System
(CIPPS) FINDS Web• Establish Statewide Information Security Program• PPEA – Integrated Social Services Delivery System
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Collaboration Opportunities Summary
• Financial Applications (11)• Higher Education Administrative Systems (7)• Infrastructure Projects (11)• Infrastructure Security (15)• Laboratory or Clinical Information
Management Systems (4)• Public Safety (17)• Voice Over IP/Telecommunications (2)• Web-Enablement (8)
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RTIP 2004 Funding Priorities
Project CategoryExpenditures
to DateBudgeted
FundsRemaining
Funds Needed
Total Investment (Project Cost -
Estimate at Completion)
37 ACTIVE PROJECTS $408,756,289 $666,411,244 $1,075,167,533
PROPOSED PRIORITY PROJECTS
11 Funded $0 $33,422,345 $33,422,345
16 Not Fully Funded $0 $15,747,001 $197,619,223 $213,366,224
TOTAL ALL FUNDING PRIORITY PROJECTS $715,580,590 $1,321,956,102
Funding Proposed Priority Projects represents a 23% increase in the current total technology investment budgeted for active projects.
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CIO Recommendation
• That the ITIB approve the 2004 Recommended Technology Investment Projects (RTIP) Report as presented, with the following recommended funding priorities:
– That the Governor and the General Assembly maintain funding for current active Major IT Projects contained in Appendix A of the RTIP Report, and
– That the Governor and the General Assembly maintain and appropriate funds for the Priority Technology Investment Projects contained in Appendix B of the RTIP report, and
• That the ITIB authorize the Chairman of the IT Investment Board to submit the RTIP report, on behalf of the Board, to the Governor and General Assembly no later than September 1, 2004.
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2005 RTIP Report Discussions
Options for Future Consideration:• Projects of enterprise significance to the Commonwealth
– Governor’s Initiatives– Council on Virginia’s Future– Commonwealth of Virginia Strategic Plan for Technology– VITA’s Business Plan– PPEA Reengineering Initiatives
• Only those projects that require state funds for the reporting period
• Combinations of the above
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RTIP Report Points of Contact
Dan ZiomekDirector, VITA Project Management Division
or
Judy MarchandVITA Project Management Division
or
Constance ScottVITA Project Management Division