1 fact-finding and information gathering introduction the chapter will address the following...

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Fact-Finding and Information Gathering

Introduction

The chapter will address the following questions: What are the seven fact-finding techniques and what are the

advantages and disadvantages of each? What are the types of facts a systems analyst must collect? How do you develop a questionnaire and interview agenda? What is a fact-finding strategy that will make the most of your

time with end-users. What is the role of ethics in the process of fact-finding.

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What is Fact-Finding?

Introduction Fact-finding is the formal process of using research, interviews,

questionnaires, sampling, and other techniques to collect information about systems, requirements, and preferences. It is also called information gathering or data collection.

Tools, such as data and process models, document facts, and conclusions are drawn from facts.

If you can't collect the facts, you can't use the tools. Fact-finding skills must be learned and practiced. Systems analysts need an organized method of collecting facts.

They especially need to develop a detective mentality to be able to discern relevant facts!

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What Facts Does the Systems Analyst Need to Collect and When?

When do you perform fact-finding? Fact-finding is most crucial to the systems planning and systems

analysis phases. It is during these phases that the analyst learns about the

vocabulary, problems, opportunities, constraints, requirements, and priorities of a business and a system.

During systems design, fact-finding becomes technical as the analyst attempts to learn more about the technology selected for the new system.

During the systems support phase, fact-finding is important in determining that a system has decayed to a point where the system needs to be redeveloped.

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What Facts Does the Systems Analyst Need to Collect and When?

What types of facts must be collected? Any information system can be examined in terms of four building

blocks: DATA, PROCESSES, INTERFACES, and GEOGRAPHY.

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What Fact-Finding Methods are Available?

There are seven common fact-finding techniques They are as follows:

Sampling of existing documentation, forms, and databases. Research and site visits. Observation of the work environment. Questionnaires. Interviews. Rapid Application Development (RAD). Joint Application Development (JAD).

An understanding of each of these techniques is essential to your success. An analyst usually applies several of these techniques during a

single systems project.

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Sampling of Existing Documentation, Forms, and Files

Collecting Facts from Existing Documentation The first document the analyst should seek out is the

organizational chart. Next, the analyst may want to trace the history that led to the

project. To accomplish this, the analyst may want to collect and review

documents that describe the problem. These include:• Interoffice memoranda, studies, minutes, suggestion box notes,

customer complaints, and reports that document the problem area.

• Accounting records, performance reviews, work measurement reviews, and other scheduled operating reports.

• Information systems project requests – past and present.

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Collecting Facts from Existing Documentation Next, the analyst may want to trace the history that led to the project.

(continued) There are usually documents that describe the business function

being studied or designed. These documents may include:• The company's mission statement and strategic plan.• Formal objectives for the organization sub-units being studied.• Policy manuals that may place constraints on any proposed system.• Standard operating procedures (SOPs), job outlines, or task instructions

for specific day-to-day operations.• Completed forms that represent actual transactions at various points in

the processing cycle.• Samples of manual and computerized databases.• Samples of manual and computerized screens and reports.

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Collecting Facts from Existing Documentation Next, the analyst may want to trace the history that led to the

project. (continued) Don't forget to check for documentation of previous system

studies and designs performed by systems analysts and consultants. This documentation may include:

• Various types of flowcharts and diagrams.

• Project dictionaries or repositories

• Design documentation, such as inputs, outputs, and databases.

• Program documentation.

• Computer operations manuals and training manuals.

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Collecting Facts from Existing Documentation All documentation collected should be analyzed to determine

currency of the information. Don't discard outdated documentation.

Just keep in mind that additional fact-finding will be needed to verify or update the facts collected.

As you review existing documents, take notes, draw pictures, and use systems analysis and design tools to model what you are learning or proposing for the system.

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Document and File Sampling Techniques Because it would be impractical to study every occurrence of

every form, analysts normally use sampling techniques to get a large enough cross section to determine what can happen in the system. Sampling is the process of collecting sample documents,

forms, and records. Experienced analysts avoid the pitfalls of sampling blank forms --

they tell little about how the form is used, not used, or misused. When studying documents or records from a database table, you

should study enough samples to identify all the possible processing conditions and exceptions.

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Document and File Sampling Techniques How to Determine Sample Size:

The size of the sample depends on how representative you want the sample to be.

One simple and reliable formula for determining sample size is• Sample size = 0.25 x (Certainty factor/Acceptable error)2

– The certainty factor depends on how certain you want to be that the data sampled will not include variations not in the sample.

– The certainty factor is calculated from tables (available in many industrial engineering texts). A partial example is given here.

Desired Certainty Certainty Factor

95% 1.960

90 1.645

80 1.281

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Document and File Sampling Techniques How to Determine Sample Size:

Suppose you want 90-percent certainty that a sample of invoices will contain no unsampled variations.

• SS = 0.25(1.645/0.10)2 = 68

• We need to sample 68 invoices to get the desired accuracy. Now suppose we know from experience that one in every ten

invoices varies from the norm. Based on this knowledge we can alter the above formula by replacing the heuristic .25 with p(1-p).

• SS = p(1-p) (1.645/0.10)2. Where p is the proportion of invoices with variances.

• SS = .10(1-.10) (1.645/0.10)2 = 25

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Document and File Sampling Techniques Selecting the Sample:

Two commonly used sampling techniques are randomization and stratification.

• Randomization is a sampling technique characterized as having no predetermined pattern or plan for selecting sample data.

– Therefore, we just randomly choose 25 invoices.

• Stratification is a systematic sampling technique that attempts to reduce the variance of the estimates by spreading out the sampling -- for example, choosing documents or records by formula -- and by avoiding very high or low estimates.

– For computerized files, stratification sampling can be executed by writing a sample program.

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Research and Site Visits

Introduction A second fact-finding technique is to thoroughly research the

application and problem. Computer trade journals and reference books are a good source

of information. Exploring the internet and world wide web (WWW) via your

personal computer can provide you with a immeasurable amounts of information.

• Internet is a global network of networks. Conceived in 1964 by the United States Department of Defense to create a national military communications network that would be imperious to attacks.

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Introduction A second fact-finding technique is to thoroughly research the

application and problem. Exploring the internet and world wide web (WWW) via your

personal computer can provide you with a immeasurable amounts of information. (continued)

• World Wide Web (WWW) was proposed in 1989 by a group of European physics researchers as a means for communicating research and ideas throughout the organization.

Corporations use the internet as an effective means of communicating with their employees.

• These corporate networks called intranets, function and provide the same assets of the WWW, but can restrict access from anyone outside the corporation.

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Introduction A similar type of research involves visiting other companies or

departments that have addressed similar problems. Memberships in professional societies such as Data Processing

Management Association (now known as AITP), or Association For Information Systems (AIS) among others can provide a network of useful contacts.

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Observation of the Work Environment

Introduction Observation is one of the most effective data-collection techniques

for obtaining an understanding of a system. Observation is a fact-finding technique wherein the systems

analyst either participates in or watches a person perform activities to learn about the system.

This technique is often used when the validity of data collected through other methods is in question or when the complexity of certain aspects of the system prevents a clear explanation by the end-users.

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Collecting Facts by Observing People at Work

The Railroad Paradox. About thirty miles from Gotham City lay the commuter community of Suburbantown. Each morning, thousands of Surburbanites took the Central Railroad to work in Gotham City. Each evening, Central Railroad returned them to their waiting spouses, children, and dogs.

Suburbantown was a wealthy suburb, and many of the spouses liked to leave the children and dogs and spend an evening in Gotham City with their mates. They preferred to precede their evening of dinner and theater with browsing among Gotham City’s lush markets. But there was a problem. To allow time for proper shopping, a Suburbanite would have to depart for Gotham City at 2:30 or 3:00 in the afternoon. At that hour, no Central Railroad train stopped in Suburbantown.

Some Suburbanites noted that a Central train did pass through their station at 2:30, but did not stop. They decided to petition the railroad, asking that the train be scheduled to stop at Suburbantown. They readily found supporters in their door-to-door canvass. When the petition was mailed, it contained 253 signatures. About three weeks later, the petition committee received the following letter from the Central Railroad:

Dear Committee

Thank you for your continuing interest in Central Railroad operations. We take seriously our commitment to providing responsive service to all the people living among our routes, and greatly appreciate feedback on all aspects of our business.In response to your petition, our customer service representative visited the Suburbantown station on three separate days, each time at 2:30 in the afternoon. Although he observed with great care, on none of the three occasions were there any passengers waiting for a southbound train.We can only conclude that there is no real demand for a southbound stop at 2:30, and must therefore regretfully decline your petition.

Yours sincerely,

Customer Service Agent

Central Railroad

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Collecting Facts by Observing People at Work Observation Advantages:

Data gathered by observation can be highly reliable. The systems analyst is able to see exactly what is being done. Observation is relatively inexpensive compared with other fact-

finding techniques. Observation allows the systems analyst to do work

measurements.

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Collecting Facts by Observing People at Work Observation Disadvantages:

Because people usually feel uncomfortable when being watched, they may unwittingly perform differently when being observed.

The work being observed may not involve the level of difficulty or volume normally experienced during that time period.

Some systems activities may take place at odd times, causing a scheduling inconvenience for the systems analyst.

The tasks being observed are subject to various types of interruptions.

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Collecting Facts by Observing People at Work Observation Disadvantages: (continued)

Some tasks may not always be performed in the manner in which they are observed by the systems analyst.

If people have been performing tasks in a manner that violates standard operating procedures, they may temporarily perform their jobs correctly while you are observing them.

• In other words, people may let you see what they want you to see.

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Guidelines for Observation Observation should first be conducted when the work load is

normal. Afterward, observations can be made during peak periods to

gather information for measuring the effects caused by the increased volume.

The systems analyst might also obtain samples of documents or forms that will be used by those being observed.

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Guidelines for Observation The sampling techniques discussed earlier are also useful for

observation. Work sampling is a fact-finding technique that involves a large

number of observations taken at random intervals.• This technique is less threatening to the people being observed

because the observation period is not continuous. • When using work sampling, you need to predefine the operations of

the job to be observed, then calculate a sample size as you did for document and file sampling.

• Make that many random observations, being careful to observe activities at different times of the day.

• By counting the number of occurrences of each operation during the observations, you will get a feel for how employees spend their days.

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Guidelines for Observation With proper planning completed, the actual observation can be

done. Effective observation is difficult to carry out however, the

following guidelines may help you develop your observation skills:

• Determine the who, what, where, when, why, and how of the observation.

• Obtain permission from appropriate supervisors or managers.

• Inform those who will be observed of the purpose of the observation.

• Keep a low profile.

• Take notes during or immediately following the observation.

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Guidelines for Observation Effective observation is difficult to carry out however, the

following guidelines may help you develop your observation skills: (continued)

• Review observation notes with appropriate individuals.

• Don't interrupt the individuals at work.

• Don't focus heavily on trivial activities.

• Don't make assumptions.

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Questionnaires

Introduction Questionnaires are special-purpose documents that allows the

analyst to collect information and opinions from respondents. The document can be mass produced and distributed to

respondents, who can then complete the questionnaire on their own time.

Questionnaires allow the analyst to collect facts from a large number of people while maintaining uniform responses. When dealing with the large audience, no other fact-finding

technique can tabulate the same facts as efficiently.

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Questionnaires

Collecting Facts by Using Questionnaires Advantages:

Most questionnaires can be answered quickly. • People can complete and return questionnaires at their

convenience. Questionnaires provide a relatively inexpensive means for

gathering data from a large number of individuals. Questionnaires allow individuals to maintain anonymity.

• Individuals are more likely to provide the real facts, rather than telling you what they think their boss would want them to.

Responses can be tabulated and analyzed quickly.

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Questionnaires

Collecting Facts by Using Questionnaires Disadvantages:

The number of respondents is often low. There's no guarantee that an individual will answer or expand on all of

the questions. Questionnaires tend to be inflexible.

• There's no opportunity for the systems analyst to obtain voluntary information from individuals or to reword questions that may have been misinterpreted.

It's not possible for the systems analyst to observe and analyze the respondent's body language.

There is no immediate opportunity to clarify a vague or incomplete answer to any question.

Good questionnaires are difficult to prepare.

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Questionnaires

Types of Questionnaires There are two formats for questionnaires, free-format and fixed-

format. Free-format questionnaires:

Free-format questionnaires offer the respondent greater latitude in the answer. A question is asked, and the respondent records the answer in the space provided after the question.

The analyst should phrase the questions in simple sentences and not use words -- such as good -- that can be interpreted differently by different respondents.

The analyst should ask questions that can be answered with three or fewer sentences.

• Otherwise, the questionnaire may take up more time than the respondent is willing to sacrifice.

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Questionnaires

Types of Questionnaires Fixed-format questionnaires:

Fixed-format questionnaires contain questions that require specific responses from individuals.

• Given any question, the respondent must choose from the available answers.

• This makes the results much easier to tabulate.

• On the other hand, the respondent cannot provide additional information that might prove valuable.

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Questionnaires


There are three types of fixed-format questions.1 Multiple-choice questions:

• For multiple-choice questions, the respondent is given several answers.

– The respondent should be told if more than one answer may be selected.

– Some multiple-choice questions allow for very brief free-format responses when none of the standard answers apply.

• An example of a multiple-choice, fixed-format question is:Is the current accounts receivable report that you

receive useful? YES NO

If no, please explain.

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Questionnaires


2 Rating questions:• For rating questions, the respondent is given a statement and

asked to use supplied responses to state an opinion.

• To prevent built-in bias, there should be an equal number of positive and negative ratings.

• The following is an example of a rating fixed-format question:The implementation of quantity discounts

would cause an increase in customer orders. Strongly agree Agree

No opinion Disagree Strongly disagree

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Questionnaires


3 Ranking questions:• For ranking questions, the respondent is given several possible

answers, which are to be ranked in order of preference or experience.

• An example of a ranking fixed-format question is:Rank the following transactions according to

the amount of time you spend processing them:__________ % new customer orders__________ % order cancellations__________ % order modifications__________ % payments

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Questionnaires

Developing a Questionnaire Good questionnaires are designed.

If you write your questionnaires without designing them first, your chances of success are limited.

The following procedure is effective:1 Determine what facts and opinions must be collected and from

whom you should get them.

– If the number of people is large, consider using a smaller, randomly selected group of respondents.

2 Based on the needed facts and opinions, determine whether free- or fixed-format questions will produce the best answers.

– A combination format that permits optional free-format clarification of fixed-format responses is often used.

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Questionnaires

Developing a Questionnaire Good questionnaires are designed.

The following procedure is effective: (continued)3 Write the questions.

– Examine them for construction errors and possible misinterpretations.

– Make sure that the questions don't offer your personal bias or opinions.

– Edit the questions.

4 Test the questions on a small sample of respondents.

– If your respondents had problems with them or if the answers were not useful, edit the questions.

5 Duplicate and distribute the questionnaire.

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Interviews

Introduction The personal interview is generally recognized as the most

important and most often used fact-finding technique. Interviews are a fact-finding technique whereby the systems

analysts collects information from individuals face to face. There are two roles assumed in an interview.

1 The systems analyst is the interviewer, responsible for organizing and conducting the interview.

2 The system user, system owner, or adviser is the interviewee, who is asked to respond to a series of questions.

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Interviews

Collecting Facts by Interviewing People Advantages:

Interviews give the analyst an opportunity to motivate the interviewee to respond freely and openly to questions.

Interviews allow the systems analyst to probe for more feedback from the interviewee.

Interviews permit the systems analyst to adapt or reword questions for each individual.

Interviews give the analyst an opportunity to observe the interviewee's nonverbal communication.

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Interviews

Collecting Facts by Interviewing People Disadvantages:

Interviewing is a very time-consuming, and therefore costly, fact-finding approach.

Success of interviews is highly dependent on the systems analyst's human relations skills.

Interviewing may be impractical due to the location of interviewees.

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Interviews

Interview Types and Techniques There are two types of interviews, unstructured and structured.

1 Unstructured interviews:• Unstructured interviews are conducted with only a general goal

or subject in mind and with few, if any, specific questions. The interviewer counts on the interviewee to provide a framework and direct the conversation.

• This type of interview frequently gets off track, and the analyst must be prepared to redirect the interview back to the main goal or subject.

– For this reason, unstructured interviews don't usually work well for systems analysis and design.

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Interviews

Interview Types and Techniques There are two types of interviews, unstructured and structured.

2 Structured interviews:• In structured interviews the interviewer has a specific set of

questions to ask of the interviewee.

– Depending on the interviewee's responses, the interviewer will direct additional questions to obtain clarification or amplification.

– Some of these questions may be planned and others spontaneous.

– Open-ended questions allow the interviewee to respond in any way that seems appropriate.

– Closed-ended questions restrict answers to either specific choices or short, direct responses.

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Interviews

How to Conduct an Interview Select Interviewees:

You should interview the end-users of the information system you are studying.

• A formal organizational chart will help you identify these individuals and their responsibilities.

• You should attempt to learn as much as possible about each individual prior to the interview.

• Attempt to learn what their strengths, fears, biases, and motivations might be.

• The interview can then be geared to take the characteristics of the individual into account.

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Interviews

How to Conduct an Interview Select Interviewees:

Always make an appointment with the interviewee. • Never just drop in.

• Limit the appointment to somewhere between a half hour and an hour.

• The higher the management level of the interviewee, the less time you should schedule.

• If the interviewee is a clerical, service, or blue-collar worker, get their supervisor's permission before scheduling the interview.

• Be certain that the location you want for the interview will be available during the time the interview is scheduled.

• Never conduct an interview in the presence of your officemates or the interviewee's peers.

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Interviews

How to Conduct an Interview Prepare for the Interview:

Preparation is the key to a successful interview. To ensure that all pertinent aspects of the subject are covered,

the analyst should prepare an interview guide.• An interview guide is a checklist of specific questions the

interviewer will ask the interviewee. The interview guide may also contain follow-up questions that

will only be asked if the answers to other questions warrant the additional answers.

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INTERVIEWEE:

Jeff Bentley, Accounts Receivable Manager

DATE:

Tuesday, March 23, 1993

TIME:

1:30 P.M.

PLACE:

Room 223, Admin. Bldg.

SUBJECT:

Current Credit-Checking Policy

1 to 2 min.

Open the interview.

Introduce ourselves.

Thank Mr. Bentley for his valuable time.

State the purpose of the interview -- to obtain an understanding of the existing credit-checkingpolicies.

5 min.

What conditions determine whether a customer's order is approved for credit?

5 min.

What are the possible decisions or actions that might be taken once these conditions have beenevaluated?

3 min.

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How are customers notified when credit is not approved for their order?

1 min.

After a new order is approved for credit and placed in the file containing orders that can be filled,a customer might request that a modification be made to the order. Would the order have to gothrough credit approval again if the new total order cost exceeds the original cost?

1 min.

Who are the individuals that perform the credit checks?

1 to 3 min.

May I have permission to talk to those individuals to learn specifically how they carry out thecredit-checking process?

If so:

When would be an appropriate time to meet with each of them?

1 min.

Conclude the interview:

Thank Mr. Bentley for his cooperation and assure him that he will be receiving a copy of whattranspired during the interview.

21 minutes

+9 minutes for follow-up questions and redirection

30 minutes allotted for interview (1:30 p.m. - 2:00 p.m.)

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Interviews


Avoid the following types of questions:• Loaded questions, such as ``Do we have to have both of these

columns on the report?'' The question conveys the interviewee's personal opinion on the issue.

• Leading questions, such as ``You're not going to use this OPERATOR CODE, are you?'' The question leads the interviewee to respond, ``No, of course not,'' regardless of actual opinion.

• Biased questions, such as ``How many codes do we need for FOOD-CLASSIFICATION in the INVENTORY FILE? I think 20 ought to cover it.'' Why bias the interviewee's answer with your own?

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Interviews


You should especially avoid threatening or critical questions. The purpose of the interview is to investigate, not to evaluate

or criticize. Additional guidelines for questions are provided below:

• Use clear and concise language.

• Don't include your opinion as part of a question.

• Avoid long or complex questions.

• Avoid threatening questions.

• Don't use ``you'' when you mean a group of people.

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Interviews

How to Conduct an Interview Conduct the Interview:

The actual interview can be characterized as consisting of three phases: the opening, body, and conclusion.

The interview opening: • The interview opening is intended to influence or motivate the

interviewee to participate and communicate by establishing an ideal environment.

• You should identify the purpose and length of the interview and explain how the gathered data will be used.

• Here are three ways to effectively begin an interview:– Summarize the apparent problem, and explain how the problem was

discovered.– Offer an incentive or reward for participation.– Ask the interviewee for advice or assistance.

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Interviews


The interview body:• The interview body represents the most time-consuming phase.

– During this phase, you obtain the interviewee's responses to your list of questions.

– Take notes concerning both verbal and nonverbal responses from the interviewee.

– It's very important for you to keep the interview on track.

– Anticipate the need to adapt the interview to the interviewee.

– Probe for more facts when necessary.

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Interviews


The interview conclusion:• During the interview conclusion, you should express your

appreciation and provide answers to any questions posed by the interviewee.

– The conclusion is very important for maintaining rapport and trust with the interviewee.

The importance of human relations skills in interviewing cannot be overemphasized.

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Interviews


Below is a set of rules that should be followed during an interview.

• DO:

– Be courteous.

– Listen carefully.

– Maintain control.

– Probe.

– Observe mannerisms and nonverbal communication.

– Be patient.

– Keep interviewee at ease.

– Maintain self-control.

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Interviews


Below is a set of rules that should be followed during an interview.

• AVOID

– Continuing an interview unnecessarily.

– Assuming an answer is finished or leading nowhere.

– Revealing verbal and nonverbal clues.

– Using jargon.

– Revealing your personal biases.

– Talking instead of listening.

– Assuming anything about the topic and the interviewee.

– Tape recording -- a sign of poor listening skills.

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Interviews

How to Conduct an Interview Follow Up on the Interview:

To help maintain good rapport and trust with interviewees, you should send them a memo that summarizes the interview.

• This memo should remind the interviewees of their contributions to the systems project and allow them the opportunity to clarify any misinterpretations that you may have derived during the interview.

• The interviewees should be given the opportunity to offer additional information they may have failed to bring out during the interview.

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Rapid Application Development (RAD)

RAD Rapid Application Development is gaining popularity as a fact-

finding technique for discovering user requirements. This technique allows analysts to quickly create mock forms and

tables to simulate the implemented system. Users can suggest changes to the prototype real-time and in most

cases watch as the analyst tweaks the software to produce the desired look and feel.

This process may take several iterations to correctly capture the functions necessary to automate the required business processes.

Once the prototype is completed, you have the basis for a users manual, a requirements specification, and a template for a test plan.

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Fact-Finding Ethics

Introduction More often than not during your fact finding exercises you may

come across or be analyzing information which is sensitive in nature.

The analyst must take great care to protect the data they have been entrusted with.

Most computer professional societies such as DPMA have a code of conduct and code of ethics their members must adhere to and abide by in the way to conduct business.

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Fact-Finding Ethics

Introduction The following paragraphs are a fragment of DPMA’s Code of

Ethics relating to the protection of information:

Code of Ethics

I acknowledge:

...............Further, I shall not use knowledge of a confidential nature to further my personal interest, nor shall I violate the privacy and confidentiality of information entrusted to me or to which I may gain access.

That I have an obligation to my employer whose trust I hold, therefore, I shall endeavor to discharge this obligation to the best of my ability, to guard my employer's interest, and to advise him or her wisely and honestly.

That I have an obligation to my country, therefore, in my personal, business, and social contacts, I shall uphold my nation and shall honor the chosen way of life of my fellow citizens.

I accept these obligations as a personal responsibility and as a member of this Association, I shall actively discharge these obligations and I dedicate myself to that end.

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Fact-Finding Ethics

Introduction Washington, D.C. is the home of the Computer Ethics Institute, a

nonprofit research, education and policy study organization. It strives to make people more aware of computer ethics and to

use computers more responsibly. One of their primary goals is to make computer ethics part of

the standard school curriculum and to promote more awareness they have published The Ten Commandments of Computer Ethics.

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1. Thou shalt not use a computer to harm other people.

2. Thou shalt not interfere with other people's computer work.

3. Thou shalt not snoop around in other people's computer files.

4. Thou shalt not use a computer to steal.

5. Thou shalt not use a computer to bear false witness.

6. Thou shalt not copy or use proprietary software for which you havenot paid.

7. Thou shalt not use other people's computer resorces withoutauthorization or proper compensation.

8. Thou shalt not appropriate other people's intellectual output.

9. Thou shalt think about the social consequences of the program youare writing or the system you are designing.

10. Thou shalt always use a computer in ways that insure considerationand respect for your fellow humans.

Computer Ethics Institute

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A Fact-Finding Strategy

Introduction To waste your end-users' time is to waste your company's money.

To make the most of the time that you spend with end-users, don't jump right into interviews.

First collect all the facts you can by using other methods. Consider the following step-by-step strategy:

• Learn all you can from existing documents, forms, reports, and files.

• If appropriate, observe the system in action.

• Given all the facts that you've already collected, design and distribute questionnaires to clear up things you don't fully understand.

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A Fact-Finding Strategy

Introduction Consider the following step-by-step strategy: (continued)

• Conduct your interviews (or group work sessions, such as JAD or RAD).

• Follow up. The strategy is not sacred.

• A fact-finding strategy should be developed for every pertinent phase of systems development, every project is unique.

– Sometimes observation and questionnaires may be inappropriate.

• But the idea should always be to collect as many facts as possible before using interviews.

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Summary

Introduction What is Fact-Finding? What Facts Does the Systems Analyst

Need to Collect and When? What Fact-Finding Methods are

Available? Sampling of Existing Documentation,

Forms, and Files Research and Site Visits Observation of the Work Environment

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Summary

Questionnaires Interviews Rapid Application Development (RAD) Fact-Finding Ethics A Fact-Finding Strategy

1 fact-finding and information gathering introduction the chapter will address the following...

Documents

process of factfinding

introduction factfinding

factfinding methods

factfinding strategy

factfinding skills

common factfinding techniques

information system

document facts