1 florida standard assessment (fsa) and fcat 2.0 training florida standard assessment (fsa) and fcat...

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Florida Standard Florida Standard Assessment Assessment

(FSA) and FCAT (FSA) and FCAT 2.0 2.0

TrainingTrainingWriting and Reading & Writing and Reading &

Listening ELA, Mathematics, Listening ELA, Mathematics, EOC and Science AssessmentsEOC and Science Assessments

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Test Administration Test Administration ManualsManuals

While test security policies and procedures for FSA While test security policies and procedures for FSA administrations are very similar to those in place administrations are very similar to those in place for FCAT/FCAT 2.0/Next Generation Sunshine State for FCAT/FCAT 2.0/Next Generation Sunshine State Standards (NGSSS) End-of-Course (EOC) Standards (NGSSS) End-of-Course (EOC) assessments, assessments, it is imperative that district and it is imperative that district and school personnel involved in test school personnel involved in test administrations familiarize themselves administrations familiarize themselves thoroughly with all test administration and thoroughly with all test administration and security policies and procedures described in security policies and procedures described in these training materials and the FSA, EOC and these training materials and the FSA, EOC and FCAT 2.0 test administration manualsFCAT 2.0 test administration manuals..

School personnel should communicate any School personnel should communicate any questions or concerns prior to Student Assessment questions or concerns prior to Student Assessment and Researchand Research

..

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Two ContractorsTwo Contractors All NGSSS Aligned tests will be handled by All NGSSS Aligned tests will be handled by

Pearson. CBT administrations will be run Pearson. CBT administrations will be run through pearsonaccess.com/fl and TestNav 8.0through pearsonaccess.com/fl and TestNav 8.0

NGSSS aligned tests include FCAT Retakes, NGSSS aligned tests include FCAT Retakes, Algebra 1 Retakes, Civics, Biology and US Algebra 1 Retakes, Civics, Biology and US History EOCs and Grade 5 and 8 ScienceHistory EOCs and Grade 5 and 8 Science

All FSA Aligned tests will be handles by AIR and All FSA Aligned tests will be handles by AIR and run through fsassessments.org and TDS/TIDErun through fsassessments.org and TDS/TIDE

FSA Aligned tests are all the ELA Writing FSA Aligned tests are all the ELA Writing (grades 4-10) and Reading & Listening (grades 4-10) and Reading & Listening assessments (grades 3-10), Mathematics (Grades assessments (grades 3-10), Mathematics (Grades 3-8) and FSA aligned EOCs (Algebra 1 & 2 and 3-8) and FSA aligned EOCs (Algebra 1 & 2 and Geometry)Geometry)

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FSA Test Administration FSA Test Administration ManualManual

Scripts and instructions for Scripts and instructions for administering the administering the paper-based paper-based Grades 4–7 and computer-Grades 4–7 and computer-based Grades 8–10 Spring based Grades 8–10 Spring FSA English Language Arts FSA English Language Arts (ELA) Writing Component (ELA) Writing Component TestTest are included in this are included in this manual.manual.Scripts and instructions for Scripts and instructions for administering the administering the computer-computer-based Grades 5–10 FSA ELA based Grades 5–10 FSA ELA Reading; Grades 5 –8 FSA Reading; Grades 5 –8 FSA Mathematics; and FSA Mathematics; and FSA Algebra 1, Geometry, and Algebra 1, Geometry, and Algebra 2 End-of-Course Algebra 2 End-of-Course (EOC) assessments (EOC) assessments are are included in the Spring FSA CBT included in the Spring FSA CBT Manual.Manual.

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EOC and FCAT Test EOC and FCAT Test Administration ManualsAdministration Manuals

Scripts and instructions for Scripts and instructions for administering computer-based administering computer-based NGSSS EOC tests (CBT) are NGSSS EOC tests (CBT) are included in this manual. Those included in this manual. Those include Algebra 1 Retakes, include Algebra 1 Retakes, Civics, Biology and US History. Civics, Biology and US History. Scripts and instructions for Scripts and instructions for

administering NGSSS Grades administering NGSSS Grades 5 and 8 FCAT 2.0 Science 5 and 8 FCAT 2.0 Science assessments are included in assessments are included in this manual.this manual.

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District and school personnel should read and have access to the following materials, available in the FSA Portal only:

Grades 3 & 4 FSA TA Manual (for Test Administrators) Spring Scripts and Instructions for Administering Paper-

Based FSA Assessments (Grades 5-10 ELA Reading, Grades 5-8 Mathematics, and EOCs) (for School Assessment Coordinators and Test Administrators)

• Spring Scripts for Administering Computer-Based FSA Accommodations (for School Assessment Coordinators and Test Administrators)

• 2014– FSA Paper-Based Materials Returns Instructions (for District and School Assessment Coordinators)

• TIDE User Guide (for District and School Assessment Coordinators)

• Test Administrator User Guide (for School Assessment Coordinators , Test Administrators, and Technology Coordinators)

• ORS User Guide (District and School Assessment Coordinators)

FSA Test Resources only on the PortalFSA Test Resources only on the Portal

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FSA Writing Administration FSA Writing Administration ScheduleSchedule

DOE has allowed for 1, 120 minute session to be scheduled.

In Broward, the FSA ELA Writing Component Test will be administered in 120 minutes. Scripts will have to be

modified to allow for this and a short breakScript:

http://fsassessments.org/resources/?section=4-school-assessment-coordinators

Under the Writing Component Section

DatesFlorida Standards

AssessmentGrade Level

Session Length

March 4, ELA Writing Component 4 & 5* 120 min

March 3, ELA Writing Component

6 & 7* 120 min

March 2–13, ELA Writing Component 8–10 120 min

*Indicates a paper-based test.

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FSA Writing Make-Up DatesFSA Writing Make-Up Dates

DOE has allowed for 1, 120 minute session to be scheduled.

In Broward, the FSA ELA Writing Component Test will be administered in 120 minutes. Scripts will have to be modified

to allow for this and a short breakScript:

http://fsassessments.org/resources/?section=4-school-assessment-coordinators

Under the Writing Component Section

DatesFlorida Standards

AssessmentGrade Level

Session Length

April 6-9, ELA Writing Component Regular Reporting Makeup

4-10 120 min

May 4-8, ELA Writing Component Late Reporting Makeup

4-10120 min

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FSA ELA R/L and Math FSA ELA R/L and Math Paper Session SchedulePaper Session Schedule

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FSA Computer Session FSA Computer Session Schedule ElementarySchedule Elementary

Thursday, April 16 – Friday, May 8 *

Grade 5Grade 5 ELA and ELA and MathematicsMathematics

2 Separate 2 Separate Sessions over Sessions over 2 days, per 2 days, per subjectsubject

80 80 minutes minutes per per sessionsession

*Accommodated Paper Based Test must be assessed within the first week of the window

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FSA Session Schedule FSA Session Schedule ExampleExample

Grade 5 Group

APRIL 16,

APRIL 17,

Grade 5 Group

APRIL 20,

APRIL 21,

MAY 8,

5 ELA- Group 11st Period

ELA SESSION 1 of 280 minutes


5 Math- Group 31st Period

Math SESSION 1 of 280 minutes


Continued Through May 8

5 ELA- Group 22nd or 3rd Period



5 Math- Group 42nd or 3rd Period



Continued Through May 8

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Special GroupsSpecial GroupsEnglish Language Learners (ELLs)English Language Learners (ELLs)

ALL ELLs are expected to participate in FSA ELA ALL ELLs are expected to participate in FSA ELA Listening & Reading and Writing. Listening & Reading and Writing.

ALL ELLs are expected to participate in the FSA ALL ELLs are expected to participate in the FSA Mathematics and Science tests or enrolled EOC.Mathematics and Science tests or enrolled EOC.

Appropriate accommodations must be provided, see Appropriate accommodations must be provided, see Appendix A of the manual.Appendix A of the manual.

Student With Disabilities (SWDs)Student With Disabilities (SWDs) All students with disabilities participate in the statewide assessment All students with disabilities participate in the statewide assessment

program by taking one of the following: program by taking one of the following: FSA or EOC without accommodations,FSA or EOC without accommodations, FSA or EOC with accommodations, orFSA or EOC with accommodations, or Florida Alternate Assessment.Florida Alternate Assessment.

All determinations regarding participation in the statewide assessment All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.program must be documented in the student’s IEP or Section 504 plan.

See Appendix A of the manual for information regarding accommodations.See Appendix A of the manual for information regarding accommodations.

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Special GroupsSpecial Groups Home Education Program studentsHome Education Program students

MAY participate in the FSA administration MAY participate in the FSA administration appropriate for their grade-level or enrolled class appropriate for their grade-level or enrolled class (Grades 3–10)(Grades 3–10)

May NOT take the Retake testsMay NOT take the Retake tests McKay Scholarship Program studentsMcKay Scholarship Program students

In PRIVATE schools MAY participateIn PRIVATE schools MAY participate In PUBLIC schools MUST participateIn PUBLIC schools MUST participate May NOT take the Retake testMay NOT take the Retake test

Florida Tax Credit (FTC) Scholarship Program studentsFlorida Tax Credit (FTC) Scholarship Program students INDIVIDUAL students INDIVIDUAL students MAYMAY participate in the FCAT participate in the FCAT

appropriate for their grade-levelappropriate for their grade-level May NOT take the Retake testMay NOT take the Retake test

District’s Virtual Instruction Program StudentsDistrict’s Virtual Instruction Program Students All grades MUST participateAll grades MUST participate

FLVS Full Time and Florida Virtual Academy CharterFLVS Full Time and Florida Virtual Academy Charter ALL Grades (3–10) MUST participateALL Grades (3–10) MUST participate

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Special Groups*Special Groups* Home EducationHome Education: #9998: #9998 McKay ScholarshipMcKay Scholarship: #3518: #3518 Hospital/HomeboundHospital/Homebound: NO SPECIAL CODE FOR HH: NO SPECIAL CODE FOR HH Florida Virtual School(s)Florida Virtual School(s)

Florida Virtual School Full-Time: Packaged with Florida Virtual School Full-Time: Packaged with Separate Document Count Form: Separate Document Count Form: District #71; District #71; Elementary & Middle School #0300; High School Elementary & Middle School #0300; High School #0400#0400

Florida Virtual Academy: Packaged with Separate Florida Virtual Academy: Packaged with Separate Document Count Form : Document Count Form : District #50; School #7079District #50; School #7079

Florida Virtual Academy Charter: Florida Virtual Academy Charter: District #06; District #06; School #5059School #5059

*Scores not aggregated with district/school data*Scores not aggregated with district/school data

*Special packaging instructions for return*Special packaging instructions for return

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Special Groups Contact Special Groups Contact Information:Information:

Home EducationHome Education: : District Guidance at (754) 321-2586District Guidance at (754) 321-2586

McKay ScholarshipMcKay Scholarship: : at (754) 321-2553at (754) 321-2553

Hospital/HomeboundHospital/Homebound: : at (754) 321-3400at (754) 321-3400

Florida Virtual School Full Time Florida Virtual School Full Time and Florida Virtual Academy and Florida Virtual Academy : : Karl YeatsKarl Yeats (754) 321-4250 (754) 321-4250

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Make-up ProceduresMake-up Procedures● Make-up testers must test session 1 before testing Make-up testers must test session 1 before testing

session 2session 2● All Grade 3 & 4 testing must be completed by Friday All Grade 3 & 4 testing must be completed by Friday

April 10April 10● All Grades 3 & 4 Paper tests must be returned or hand All Grades 3 & 4 Paper tests must be returned or hand

delivered by April 10. delivered by April 10. ● All CBT administration must be completed by the end of All CBT administration must be completed by the end of

the corresponding window. Make sure to start early in the corresponding window. Make sure to start early in the window to leave time for makeups. the window to leave time for makeups.

● Make-up administrations must occur only Make-up administrations must occur only AFTERAFTER regular testingregular testing

● Distribute make-up materials on day of testingDistribute make-up materials on day of testing● Return materials immediately after each make-up Return materials immediately after each make-up

sessionsession● Maintain test security during make-upsMaintain test security during make-ups● You must provide make-ups during the ENTIRE testing You must provide make-ups during the ENTIRE testing

window.window.● CBT has make up days not available to paper testersCBT has make up days not available to paper testers

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Student Test MaterialsStudent Test Materials

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Test Materials Needed Test Materials Needed ElementaryElementary

Grade and Grade and SubjectSubject TA Manual(s)TA Manual(s) Test MaterialsTest Materials

4 & 5 FSA 4 & 5 FSA WritingWriting

-FSA Writing -FSA Writing Component Test Component Test Administration ManualAdministration Manual

FSA Writing Test & FSA Writing Test & Answer BookAnswer BookFSA Writing Planning FSA Writing Planning SheetSheet

3 & 4 FSA 3 & 4 FSA ELAELA

-Grades 3 & 4 FSA TA -Grades 3 & 4 FSA TA Manual Manual

FSA Reading Test and FSA Reading Test and Answer BookAnswer BookDirections for Directions for Completing the Grades 3 Completing the Grades 3 & 4 ELA Items& 4 ELA Items

3 & 4 FSA 3 & 4 FSA MathMath

-Grades 3 & 4 FSA TA -Grades 3 & 4 FSA TA Manual Manual

FSA Math Test and FSA Math Test and Answer BookAnswer BookDirections for Directions for Completing the Grades 3 Completing the Grades 3 & 4 Math Items& 4 Math Items

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Test Materials Needed Test Materials Needed ElementaryElementary

Grade and Grade and SubjectSubject TA Manual(s)TA Manual(s) Test MaterialsTest Materials

5 FSA ELA*5 FSA ELA*

Test Administrator User Test Administrator User Guide Guide FSA Computer Based FSA Computer Based TAMTAM

FSA WorksheetFSA WorksheetEarphones or EarbudsEarphones or EarbudsTest TicketsTest Tickets

5 FSA Math*5 FSA Math*

Test Administrator User Test Administrator User Guide Guide FSA Computer Based FSA Computer Based TAMTAM

FSA Math Work FolderFSA Math Work FolderFSA Reference sheet if FSA Reference sheet if school decides to provideschool decides to provide

5 FCAT 5 FCAT ScienceScience

Grades 5 & 8 Science Grades 5 & 8 Science TAMTAM

Science Test and Science Test and Answer Book Answer Book

*Paper based accommodations for this CBT require additional materials

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Test Materials WritingTest Materials WritingTest and Answer BooksGrades 4–7 students and Grades 8–10 students with regular print paper-based accommodations receive FSA ELA Writing Component Test and Answer Books.Writing Planning SheetsALL Grades 4–10 students receive Writing Planning Sheets that they may use to take notes and plan their responses. The planning sheet is a one-page, letter-sized sheet. The front of the sheet is lined. The Testing Rules Acknowledgment is printed on the back of the sheet.

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PBT Test Materials 3 & 4PBT Test Materials 3 & 4Grades 3 and 4 students participating in the Spring FSA ELA Reading and Mathematics administrations will receive the following test materials:Grade 3 ELA Reading Test and Answer BookGrade 3 Mathematics Test and Answer BookGrade 4 ELA Reading Test and Answer BookGrade 4 Mathematics Test and Answer BookDirections for Completing the Grades 3 & 4 FSA ELA Reading ItemsDirections for Completing the Grades 3 & 4 FSA Mathematics ItemsStudents taking Grades 3 and 4 Mathematics are not provided with stand alone references sheets, calculators, or rulers for this test administration. Students taking paper-based tests are not provided with CBT Worksheets, Work Folders, or scratch paper of any kind.

Test MaterialsTest MaterialsCBT Worksheets FSA and FCATCBT Worksheets FSA and FCATCBT Worksheets, provided for students taking the FSA ELA CBT Worksheets, provided for students taking the FSA ELA Reading Component. Students may use the front and back of the Reading Component. Students may use the front and back of the worksheet to take notes during each session of ELA Reading. The worksheet to take notes during each session of ELA Reading. The Testing Rules Acknowledgement is printed on the back of the FSA Testing Rules Acknowledgement is printed on the back of the FSA CBT Worksheet.CBT Worksheet.Civics, US History and Reading Retake students may also use CBT Civics, US History and Reading Retake students may also use CBT worksheets but they must be printed at the school for all students if worksheets but they must be printed at the school for all students if provided. These will not have the rules on the backprovided. These will not have the rules on the backCBT Worksheets are not provided for students testing with paper-CBT Worksheets are not provided for students testing with paper-based accommodations. These students may use the blank space in based accommodations. These students may use the blank space in their test and answer books to take notes.their test and answer books to take notes.Used worksheets are considered secure materials and must Used worksheets are considered secure materials and must be kept in locked storage and returned in the District be kept in locked storage and returned in the District Assessment Coordinator ONLY box.Assessment Coordinator ONLY box.

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Test MaterialsTest MaterialsWork Folders FSA and FCATWork Folders FSA and FCATFlorida Computer-Based Testing Work Folders, provided for Florida Computer-Based Testing Work Folders, provided for students taking FSA or FCAT Mathematics/EOCs, are four-page students taking FSA or FCAT Mathematics/EOCs, are four-page folders that students may use to work the mathematics problems. folders that students may use to work the mathematics problems. The Testing Rules Acknowledgment is printed on page two. The last The Testing Rules Acknowledgment is printed on page two. The last page of the folder (back cover) is printed with graph paper.page of the folder (back cover) is printed with graph paper.FCAT Math Retake, NGSSS Algebra 1 Retake and Biology students FCAT Math Retake, NGSSS Algebra 1 Retake and Biology students are also provided CBT work folders. These will not have the Testing are also provided CBT work folders. These will not have the Testing Rules Acknowledgment on the back.Rules Acknowledgment on the back.Work folders are not provided for students testing with paper-based Work folders are not provided for students testing with paper-based accommodations. These students may use the blank space in their accommodations. These students may use the blank space in their test and answer books to work the problems.test and answer books to work the problems.Used work folders are considered secure materials and must Used work folders are considered secure materials and must be kept in locked storage and returned in the District be kept in locked storage and returned in the District Assessment Coordinator ONLY box.Assessment Coordinator ONLY box.

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Test Materials FSATest Materials FSA

Headphones/EarbudsHeadphones/EarbudsGrades 5–10 students MUST have headphones or Grades 5–10 students MUST have headphones or earbuds for the CBT ELA Reading Component earbuds for the CBT ELA Reading Component assessment. assessment. FDOE does not provide headphones or earbuds. FDOE does not provide headphones or earbuds. Students may use their own. These should be Students may use their own. These should be checked to ensure they work with the computer or checked to ensure they work with the computer or device the students will use for the assessment prior device the students will use for the assessment prior to the first day of testing. to the first day of testing. A sound check is built in to the assessment, and A sound check is built in to the assessment, and students are asked to verify that headphones and students are asked to verify that headphones and earbuds are working prior to entering the test.earbuds are working prior to entering the test.

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Test Materials FCAT and Test Materials FCAT and FSAFSAReference Sheets and Periodic TablesReference Sheets and Periodic Tables

Reference sheets (5-8 math, Algebra 1, Algebra 2, Geometry, Algebra 1 Retakes, Math Reference sheets (5-8 math, Algebra 1, Algebra 2, Geometry, Algebra 1 Retakes, Math Retakes) and periodic tables (Biology) are provided in an online format only for testers; Retakes) and periodic tables (Biology) are provided in an online format only for testers; however, schools may provide hardcopy reference sheets or periodic tables to students. however, schools may provide hardcopy reference sheets or periodic tables to students.

Grade 8 Science students Grade 8 Science students mustmust be given paper periodic tables. These are included with be given paper periodic tables. These are included with Grade 8 Science materials. Grade 8 Science materials.

Any hardcopy reference sheets or periodic tables must be photocopies of the reference Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix D of the manual (also available at sheet and periodic table in Appendix D of the manual (also available at www.FLAssessments.com/Spring) or the Grade level appropriate FSA reference sheet ) or the Grade level appropriate FSA reference sheet from the from the FSA Mathematics Reference Sheets FSA Mathematics Reference Sheets PacketPacket posted to fsassessments.org posted to fsassessments.org

If your school will provide hardcopy reference sheets or periodic tables for CBT tests to If your school will provide hardcopy reference sheets or periodic tables for CBT tests to students, check each copy before distributing to students and follow the instructions in students, check each copy before distributing to students and follow the instructions in the administration scripts. the administration scripts.

Reference sheets and periodic tables for students with paper-based accommodations or Reference sheets and periodic tables for students with paper-based accommodations or administrations are packaged with test materials and should be distributed to students administrations are packaged with test materials and should be distributed to students as indicated in the administration scripts.as indicated in the administration scripts.

Once students complete the test session, the test administrator should collect all Once students complete the test session, the test administrator should collect all reference sheets and periodic tables.reference sheets and periodic tables.

Used reference sheets and periodic tables are secure materials.Used reference sheets and periodic tables are secure materials.

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Preidentified Student Preidentified Student LabelsLabelsThe preidentification information provided by districts is The preidentification information provided by districts is

used to print PreID Labels and rosters. School staff may used to print PreID Labels and rosters. School staff may verify and apply labels and/or complete grid sheets verify and apply labels and/or complete grid sheets no no sooner than one week prior to testingsooner than one week prior to testing. Preid labels will . Preid labels will be provided by DRC for Grades 4-7 ELA Writing, Grades 3 be provided by DRC for Grades 4-7 ELA Writing, Grades 3 & 4 ELA Reading and any FSA aligned CBT paper based & 4 ELA Reading and any FSA aligned CBT paper based accommodation. Grades 5 & 8 Science and any NGSSS CBT accommodation. Grades 5 & 8 Science and any NGSSS CBT paper accommodation will receive labels from Pearson. paper accommodation will receive labels from Pearson.

On-Demand PreID Labels- FSA ONLYOn-Demand PreID Labels- FSA ONLYDistricts and schools will receive blank labels to create On-Districts and schools will receive blank labels to create On-Demand PreID Labels in TIDE for students who need them. Demand PreID Labels in TIDE for students who need them. Additional blank labels may be ordered through TIDE, if Additional blank labels may be ordered through TIDE, if needed.needed.

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Preidentified Student Preidentified Student Labels FSALabels FSAAffix PreID LabelsAffix PreID Labels

Please adhere to the following policies when preparing student materials:Please adhere to the following policies when preparing student materials:Affix labels in the box on the student grid sheet that states “APPLY PREID LABEL OR Affix labels in the box on the student grid sheet that states “APPLY PREID LABEL OR DISTRICT/SCHOOL LABEL HERE.” Please note that this box contains a barcode used DISTRICT/SCHOOL LABEL HERE.” Please note that this box contains a barcode used for scanning unused documents which will be covered by the PreID Label on TO BE for scanning unused documents which will be covered by the PreID Label on TO BE SCORED documents. Place in the order they are packagedSCORED documents. Place in the order they are packagedOnly the Only the school assessment coordinatorschool assessment coordinator and other certified school personnel may and other certified school personnel may open the shrink-wrapped packages and affix labels. Sealed test and answer books open the shrink-wrapped packages and affix labels. Sealed test and answer books must not be opened. Do not use student labels from previous administrations.must not be opened. Do not use student labels from previous administrations.Students and non-certified school personnel are not permitted to assist in preparing Students and non-certified school personnel are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.secure materials before testing or in organizing and returning materials after testing.The The Test Materials Chain of Custody Form Test Materials Chain of Custody Form must be maintained at all times.must be maintained at all times.All secure materials must be returned to locked storage and remain there All secure materials must be returned to locked storage and remain there until testing.until testing.

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Preidentified Student Preidentified Student Labels FSALabels FSA

Affix PreID Labels (cont.)Affix PreID Labels (cont.)Follow these steps when verifying student information and affixing a Follow these steps when verifying student information and affixing a PreID Label to a student grid sheet:PreID Label to a student grid sheet:1.1.Verify that the student is still enrolled and that the student will be Verify that the student is still enrolled and that the student will be tested. Labels for students not testing should be destroyed in a secure tested. Labels for students not testing should be destroyed in a secure manner because they contain student information.manner because they contain student information.

2.2.Verify the information on the PreID roster against the school’s student Verify the information on the PreID roster against the school’s student information database. Because the complete Social Security Number is information database. Because the complete Social Security Number is not printed on the label, the PreID roster must be used to verify student not printed on the label, the PreID roster must be used to verify student information. It is not necessary to verify the labels against the roster information. It is not necessary to verify the labels against the roster because the same data file was used to create both. because the same data file was used to create both.

3.3.If any information other than the student ID number (Social Security If any information other than the student ID number (Social Security Number or Florida Student Number) is blank or incorrect on the PreID Number or Florida Student Number) is blank or incorrect on the PreID Label, the information should be entered in TIDE, but the label Label, the information should be entered in TIDE, but the label maymay still still be used. If the be used. If the student ID numberstudent ID number is INCORRECT, a new student record is INCORRECT, a new student record must be created in TIDE and an On-Demand PreID Label should be must be created in TIDE and an On-Demand PreID Label should be printed.printed.

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Affix PreID Labels (cont. for FSA)Affix PreID Labels (cont. for FSA)4.4.In order for a document to be scanned, carefully place the In order for a document to be scanned, carefully place the label in the box that states “APPLY PREID LABEL OR label in the box that states “APPLY PREID LABEL OR DISTRICT/SCHOOL LABEL HERE.” Ensure the label is not DISTRICT/SCHOOL LABEL HERE.” Ensure the label is not wrinkled or applied unevenly.wrinkled or applied unevenly.

5.5.Do not remove labels once they have been affixed; however, Do not remove labels once they have been affixed; however, if information on a label is incorrect, a new label may be if information on a label is incorrect, a new label may be printed and applied over the incorrect label. Note: if an On-printed and applied over the incorrect label. Note: if an On-Demand PreID Label cannot be used, apply a District/School Demand PreID Label cannot be used, apply a District/School Label in its place and hand-grid the student demographic Label in its place and hand-grid the student demographic information. That student’s information must be entered into information. That student’s information must be entered into TIDE to avoid delays in reporting.TIDE to avoid delays in reporting.

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Preidentified Student Preidentified Student Labels FSALabels FSADistrict/School LabelsDistrict/School Labels

Student grid sheets do not include fields for entering district and Student grid sheets do not include fields for entering district and school numbers. If a document is hand-gridded and an On-Demand school numbers. If a document is hand-gridded and an On-Demand PreID Label cannot be printed, then a District/School Label must be PreID Label cannot be printed, then a District/School Label must be applied to ensure the student’s results are reported to the correct applied to ensure the student’s results are reported to the correct district and school. district and school. However, PreID Labels should be used However, PreID Labels should be used whenever possible.whenever possible.Schools will receive District/School Labels with their test materials. Schools will receive District/School Labels with their test materials. Each District/School Label includes a barcode identifying the district, Each District/School Label includes a barcode identifying the district, school, and administration.school, and administration.The District/School Label should be applied to hand-gridded student The District/School Label should be applied to hand-gridded student grid sheets in the box directly below the test “APPLY PREID LABEL OR grid sheets in the box directly below the test “APPLY PREID LABEL OR DISTRICT/SCHOOL LABEL HERE.”DISTRICT/SCHOOL LABEL HERE.”District/School Labels for the Spring FSA ELA Reading, District/School Labels for the Spring FSA ELA Reading, Mathematics, and EOC test administrations may not be used for other Mathematics, and EOC test administrations may not be used for other FSA test administrations.FSA test administrations.

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DO NOT PROCESS LabelsDO NOT PROCESS LabelsDistrict and schools will receive DO NOT PROCESS Labels. District and schools will receive DO NOT PROCESS Labels. The DO NOT PROCESS Label must be applied to any The DO NOT PROCESS Label must be applied to any usedused NOT TO BE SCORED test and answer book that should NOT NOT TO BE SCORED test and answer book that should NOT be scanned or counted for participation (i.e., responses were be scanned or counted for participation (i.e., responses were transcribed into another test and answer book). The DO transcribed into another test and answer book). The DO NOT PROCESS Label should be applied in the same location NOT PROCESS Label should be applied in the same location as the PreID or District/School Label and should cover the as the PreID or District/School Label and should cover the label currently on the test and answer book.label currently on the test and answer book.Test and answer books with DO NOT PROCESS Labels Test and answer books with DO NOT PROCESS Labels should be returned with other NOT TO BE SCORED should be returned with other NOT TO BE SCORED materials.materials.DO NOT PROCESS Labels should not be applied to unused DO NOT PROCESS Labels should not be applied to unused or blank NOT TO BE SCORED materials.or blank NOT TO BE SCORED materials.

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Sample Student LabelsSample Student Labels

3 types of labels for FSA- Preid, DNS and District/School

For FSA all must match TIDE. DNS used for TBS materials. District School for handgridded materials

1 label for FCAT

FSA Label(s) FCAT Label

Differences for FCAT Differences for FCAT LabelsLabels

FCAT does not have on/demand label printing. FCAT does not have on/demand label printing. Document information does not need to match Document information does not need to match

student information in Pearson Access. student information in Pearson Access. No need to use District/School labels on hand No need to use District/School labels on hand

gridded documents for FCATgridded documents for FCAT You may not place a label over another labelYou may not place a label over another label FIVE elements MUST be correct on an FCAT student FIVE elements MUST be correct on an FCAT student

PreID label:PreID label: Student name, Student ID number, District Student name, Student ID number, District

number, School number, Grade levelnumber, School number, Grade level Labels are placed on the “Place Student Label Here” Labels are placed on the “Place Student Label Here”

portion of an answer documentportion of an answer document

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Inventory Your Inventory Your Materials ImmediatelyMaterials Immediately

Receive Materials/Maintain SecurityReceive Materials/Maintain Security Box contents are listed in the corresponding manual for Box contents are listed in the corresponding manual for

the test you are givingthe test you are giving All secure materials include a detailed list of test All secure materials include a detailed list of test

materials that should be receivedmaterials that should be received Inventory those materials against the packing lists within Inventory those materials against the packing lists within

24 hours of receipt24 hours of receipt Save the original boxes for returning special document Save the original boxes for returning special document

materials. materials. If you need additional materials or if you have questions, If you need additional materials or if you have questions,

contact Student Assessment and Research via the contact Student Assessment and Research via the Assessment Materials ordering conference: Assessment Materials ordering conference:

[email protected]@browardschools.com

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Test SecurityTest Security

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Test SecurityTest SecurityExamples of prohibited activities include the Examples of prohibited activities include the following:following:Reading or viewing the passages or test items Reading or viewing the passages or test items before, during, or after testingbefore, during, or after testingRevealing the passages or test itemsRevealing the passages or test itemsCopying the passages or test itemsCopying the passages or test itemsExplaining the passages or test items for studentsExplaining the passages or test items for studentsChanging or otherwise interfering with student Changing or otherwise interfering with student responses to test itemsresponses to test itemsCopying or reading student responsesCopying or reading student responsesCausing achievement of schools to be Causing achievement of schools to be inaccurately measured or reportedinaccurately measured or reported

*Per Florida statute, if any staff involved in the test participate in the *Per Florida statute, if any staff involved in the test participate in the activities above either intentionally or unintentionally, they may be activities above either intentionally or unintentionally, they may be subject subject to reprimand, criminal punishment and/or loss of teaching to reprimand, criminal punishment and/or loss of teaching certification.certification.

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TEST SECURITYTEST SECURITY Test Security Documentation:Test Security Documentation:

Every staff member (including school administrators) involved in Every staff member (including school administrators) involved in testing must receive live training from the School Assessment testing must receive live training from the School Assessment Coordinator. Coordinator.

Every staff member involved in testing must sign a Every staff member involved in testing must sign a Test Test Administration and Security AgreementAdministration and Security Agreement. Keep on file at the . Keep on file at the schoolschool

Every Test Administrator must sign the Every Test Administrator must sign the Test Administrator Test Administrator Prohibited Activities AgreementProhibited Activities Agreement. Keep this on file at the . Keep this on file at the school.school.

Anyone administering the test must put their Florida Educator Anyone administering the test must put their Florida Educator certification number on the Prohibited Activities Agreement.certification number on the Prohibited Activities Agreement.

Seating ChartsSeating Charts are are mandatormandatory. If a student moves during y. If a student moves during testing, it must be noted on the Seating Chart. The front and back testing, it must be noted on the Seating Chart. The front and back of the room must also be noted.of the room must also be noted.

Required Administration Information is required. Security Numbers Required Administration Information is required. Security Numbers must be tracked.must be tracked.

Test Security Logs must be completed for every testing roomTest Security Logs must be completed for every testing room

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Security Agreement FormsSecurity Agreement Forms

Test administrators and proctors must sign Test administrators and proctors must sign and return a and return a Test Administration and Security Test Administration and Security Agreement Agreement, which indicates that they:, which indicates that they:

− Have received trainingHave received training− Have read the Test Security Statute and State Board Have read the Test Security Statute and State Board

RuleRule− Have read all applicable portions of the test Have read all applicable portions of the test

administration manualadministration manual− Understand and agree to adhere to all test security Understand and agree to adhere to all test security

and administration policies and proceduresand administration policies and procedures Test administrators are required to sign a Test administrators are required to sign a Test Test

Administrator Prohibited Activities Agreement Administrator Prohibited Activities Agreement in in addition to a Security Agreement. Test addition to a Security Agreement. Test administrators must record their certification administrators must record their certification numbers on this document.numbers on this document.

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ProctorsProctors• When testing a large group of students, proctors must be

assigned to the room. Refer to the table below for the required number of proctors.

Paper CBT

• It is strongly recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible

• CBT Testing requires proctors for 25 or more students.• “Administrative Assistants” used as a second set of eyes.• Use Proctor Training BECON

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Test SecurityTest Security● NEVERNEVER leave materials unsecured leave materials unsecured● Count materials each time they Count materials each time they

change handschange hands● Use the Use the Test Material Chain of Custody Test Material Chain of Custody form form

to track who is in contact with materialsto track who is in contact with materials● Collect materials dailyCollect materials daily● Place materials in locked storage Place materials in locked storage ● Record security numbers Record security numbers ● Do not allow staff or students access to Do not allow staff or students access to

materials except during testing.materials except during testing.

What Are Secure Materials? Test Books with Items in them

Writing Test and Answer books Test and Answer books with Items in them Work Folders, Work Sheets or Planning Sheets

(writing) with student’s work that could be used to infer test content

Reading or Writing Passage booklets (accom) Any material that could potentially give

unsupervised access to a test i.e. and Authorization or Test Ticket

Any materials with a security number on it

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CHAIN OF CUSTODYCHAIN OF CUSTODYTest Materials Chain of Custody FormTest Materials Chain of Custody Form

Schools are required to maintain a Schools are required to maintain a Test Materials Test Materials Chain of Custody FormChain of Custody Form (available at (available at fsassessments.org or in the Test Administration fsassessments.org or in the Test Administration Manuals).Manuals).

Record accurate information Record accurate information on the form, including on the form, including the dates activities are completed, the names of the the dates activities are completed, the names of the persons performing activities involving the materials, persons performing activities involving the materials, and information about the locked storage room. ONLY and information about the locked storage room. ONLY THREE PEOPLE SHOULD HAVE ACCESS TO THE THREE PEOPLE SHOULD HAVE ACCESS TO THE LOCKED STORAGE ROOM.LOCKED STORAGE ROOM.

Retain electronic or hard copies of completed Retain electronic or hard copies of completed forms forms after materials are packaged for pickup, and after materials are packaged for pickup, and email or return the originals to the district assessment email or return the originals to the district assessment coordinator.coordinator.

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Placement of Security Placement of Security NumbersNumbers

All regular test books must be protected from loss, theft, and reproduction in any medium.

FOR FSA- A unique identification number and a bar code are printed on the front cover of all secure documents. The eight digit security number is located under the barcode on the right

FOR FCAT- A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books).

A range sheet will be included with your materials. Written documentation of the number ranges must be

maintained at all times during distribution and return of materials.

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Security NumbersSecurity Numbers● Track materials using security numbersTrack materials using security numbers● Distribute materials sequentiallyDistribute materials sequentially● Maintain complete list and verify Maintain complete list and verify each each

documentdocument is returned is returned● Document number ranges Document number ranges each timeeach time the the

materials are distributed and collectedmaterials are distributed and collected● Note unused materials Note unused materials ● Record information on the Record information on the

Administration Record/Security Administration Record/Security ChecklistChecklist

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Security LogSecurity Log

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Administration Record/Security Administration Record/Security ChecklistChecklist

As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers, accommodations and attendance.

Located in Appendix D of the FSA manual or in the back of other TAMs

Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

Security numbers of secure materials not already listed on the pre-populated checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

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Seating ChartSeating Chart

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Testing Location Testing Location ConsiderationsConsiderations

Use classrooms whenever possible.Use classrooms whenever possible. Make sure that each room is free of distractions and Make sure that each room is free of distractions and

hashas Comfortable seatingComfortable seating Good lightingGood lighting Sufficient workspaceSufficient workspace Adequate ventilation Adequate ventilation

Avoid testing in a cafeteria, gymnasium, auditorium, or Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.library whenever possible.

Make sure that:Make sure that: students are not facing each other when seated at tables.students are not facing each other when seated at tables. students are not in seating (stadium or staggered) that students are not in seating (stadium or staggered) that

allows them to easily view other students’ documents or allows them to easily view other students’ documents or computer monitorcomputer monitor

there is at least three feet between students there is at least three feet between students and privacy and privacy screens are used for CBTscreens are used for CBT

Remove or cover all visual aids on student desks or Remove or cover all visual aids on student desks or displayed in the room, such as posters showing displayed in the room, such as posters showing mathematical and scientific concepts, organizational mathematical and scientific concepts, organizational strategies, etc.strategies, etc.

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Emphasis on Active Emphasis on Active Administering and ProctoringAdministering and Proctoring

Test Administrators and proctors must be actively Test Administrators and proctors must be actively monitoring studentsmonitoring students

**This means that for the entire test session, the **This means that for the entire test session, the adults in the room are actively walking around, adults in the room are actively walking around, observing students, and proactively addressing the observing students, and proactively addressing the class as to any potential issues.**class as to any potential issues.**

Ensure that there is adequate space (3 feet) between Ensure that there is adequate space (3 feet) between students that are testing and that privacy boards are used.students that are testing and that privacy boards are used.

Make sure that students are working independently and Make sure that students are working independently and cannot view other students’ testscannot view other students’ tests

Ensure the security of the test materials Ensure the security of the test materials Ensure all electronic devices are not in students’ possession.Ensure all electronic devices are not in students’ possession.

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Invalidations Matrix Invalidations Matrix Student ImplicationsStudent Implications

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Invalidations Matrix Staff Invalidations Matrix Staff ImplicationsImplications

NR8 Invalidations Students flagged with a high degree of

similarity Test Administrators must actively proctor

their testing rooms to reduce the number of NR8 invalidations.

Certain grade levels (8th science, retakes), subjects or test arrangements appear to be conducive to answer sharing. Quality proctoring.

Large numbers of NR8s may result in an investigation and affect your school grade.

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Missing Materials/Security Missing Materials/Security BreachBreach

Test administrators should report any test irregularities (e.g., whole classrooms of disruptive students), possible security breaches and ANY report of missing materials to the school assessment coordinator immediately.

The school assessment coordinator MUST

communicate with Student Assessment and Research regarding possible test invalidations IMMEDIATELY AFTER (Same Day) they occur. Student assessment can be reached at 754-321-4250.

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Letter of explanation Letter of explanation documents:documents:

Within 2 calendar days of the incident, a written report must be submitted to Dr. Desmond Blackburn Chief School Performance and Accountability Officer , cc Richard Baum Director of Student Assessment & Research

The report must include: The nature of the situation The time and place of the occurrence The names of the persons involved A description of the communication between the district

assessment coordinator’s office and school personnel How the incident was resolved What steps are being taken to avoid future test

irregularities or security breaches

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Test InvalidationTest Invalidation

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Test InvalidationTest Invalidation Remember that the main purpose of invalidation is Remember that the main purpose of invalidation is

to identify when the validity of test results has been to identify when the validity of test results has been compromised.compromised.

A test administrator should discuss any situation A test administrator should discuss any situation involving possible invalidation with the school involving possible invalidation with the school assessment coordinator, and the situation should assessment coordinator, and the situation should be investigated immediately.be investigated immediately.

If a situation described in the Test Invalidation/ If a situation described in the Test Invalidation/ Defective Materials Policies and Procedures section Defective Materials Policies and Procedures section of the manual occurs, test administrators should of the manual occurs, test administrators should discuss the situation with the school assessment discuss the situation with the school assessment coordinator, and the situation should be coordinator, and the situation should be investigated immediately. investigated immediately.

If a misadministration results in invalidation due to If a misadministration results in invalidation due to staff misconduct or mistakestaff misconduct or mistake, BCPS may , BCPS may recommend a recommend a formal reprimand. formal reprimand.

In extreme cases this may lead to In extreme cases this may lead to loss of teaching loss of teaching certification certification or or criminal chargescriminal charges as per the as per the FLDOE’s recommendationFLDOE’s recommendation. .

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Test InvalidationTest InvalidationPlease follow the test specific instructions for Please follow the test specific instructions for

invalidation in the corresponding test invalidation in the corresponding test administration manual.administration manual.

A test A test MUSTMUST be invalidated if any of the be invalidated if any of the following circumstances occur:following circumstances occur:

1.1. A student has an electronic device during A student has an electronic device during testing or break in testing.testing or break in testing.

2.2. A student is cheating during testing.A student is cheating during testing.Situations involving possession of electronic devices or possible cheating, should Situations involving possession of electronic devices or possible cheating, should be investigated and discussed with the school assessment coordinator and site be investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is madeadministrator before a final invalidation decision is made

Return ALL invalidated tests with DNS indicated with all Return ALL invalidated tests with DNS indicated with all other TO BE SCORED materials.other TO BE SCORED materials.

This will ensure that the student’s record is This will ensure that the student’s record is on the electronic file, but the student will not on the electronic file, but the student will not receive a score.receive a score.

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Possible Test InvalidationPossible Test InvalidationA test A test MAYMAY be invalidated if any of the following circumstances be invalidated if any of the following circumstances occur:occur:

A student becomes ill and is unable to finish, OR a A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time.student is not allowed the correct amount of time.

A an error occurs in the administration of an A an error occurs in the administration of an accommodation.accommodation.

An error occurs in test administration or procedures An error occurs in test administration or procedures that could compromise the validity of the test that could compromise the validity of the test results (e.g., students had access to an unauthorized results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage, or the visual aid that gave an unfair advantage, or the wrong reference sheet or calculator was provided).wrong reference sheet or calculator was provided).

A student is disruptive during testingA student is disruptive during testing A student works in the wrong sessionA student works in the wrong session A disruption occurs during testingA disruption occurs during testing

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Avoidable Test Avoidable Test Invalidation ScenariosInvalidation Scenarios

The Most Avoidable Test Invalidation Scenarios include The Most Avoidable Test Invalidation Scenarios include mistakes made in one of the following areas: mistakes made in one of the following areas:

Test Timing- Test Timing- The wrong amount of time was given in a The wrong amount of time was given in a test sessiontest session

Test Scheduling- Test Scheduling- The test was not provided to a student The test was not provided to a student in the prescribed session format (i.e. 2 sessions over 2 in the prescribed session format (i.e. 2 sessions over 2 days) days)

Materials Provided Incorrectly- Materials Provided Incorrectly- Wrong Reference Wrong Reference sheet, calculator models or ELL dictionaries were sheet, calculator models or ELL dictionaries were provided (must be direct translation only). provided (must be direct translation only).

Accommodations provided incorrectly- Accommodations provided incorrectly- Not enough Not enough time, or accommodation administered incorrectly. time, or accommodation administered incorrectly.

You should do all in your power as a School You should do all in your power as a School Assessment Coordinator to avoid mistakes to these Assessment Coordinator to avoid mistakes to these areas. areas.

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Do NOT InvalidateDo NOT Invalidate1.1. Student withdrew before starting a testStudent withdrew before starting a test2.2. Student absent for a session or the Student absent for a session or the

entire testing windowentire testing window3.3. UnusedUnused defective answer document defective answer document4.4. UnusedUnused incorrect preidentified incorrect preidentified

informationinformation

Package for return with NOT TO BE SCORED Package for return with NOT TO BE SCORED materials and place a do not process label materials and place a do not process label on any book with student information.on any book with student information.

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FSA Do NOT Process Vs. FSA Do NOT Process Vs. DNSDNS

1.1. The DNS bubble should be used for The DNS bubble should be used for materials that are not valid but will be materials that are not valid but will be returned with the To Be Scored materials returned with the To Be Scored materials to get participation (i.e. cheaters, admin to get participation (i.e. cheaters, admin errors etc.)errors etc.)

2.2. The Do Not Process label is to be used The Do Not Process label is to be used when a book is to be returned in the Not To when a book is to be returned in the Not To Be Scored materials but is USED. This Be Scored materials but is USED. This includes blank test and answer books with includes blank test and answer books with a pried label on them.a pried label on them.

3.3. Do Not Process Labels do not apply to Do Not Process Labels do not apply to FCAT assessmentsFCAT assessments

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Test Administrator Test Administrator ResponsibilitiesResponsibilities

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Before testingBefore testing::Read all applicable manuals for the grade Read all applicable manuals for the grade levels you will be administeringlevels you will be administering

Attend the school based training given by the Attend the school based training given by the school assessment coordinatorschool assessment coordinator

If you are giving accommodations, know how If you are giving accommodations, know how to implement the correctlyto implement the correctly

Prepare room for testing Prepare room for testing Remove or cover all visual aidsRemove or cover all visual aidsEnsure space between students and enough room Ensure space between students and enough room to workto work

Post DO NOT DISTURB and Electronic Devices Post DO NOT DISTURB and Electronic Devices signssigns

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Before Testing-Before Testing-Prepare room for CBT testing Prepare room for CBT testing During the practice test, check the During the practice test, check the

configuration of your testing room to make configuration of your testing room to make sure you will be able to provide a secure sure you will be able to provide a secure environment during testing. environment during testing.

Students must not be able to easily view Students must not be able to easily view other students’ computer screens or test other students’ computer screens or test materials. Check the configuration of your materials. Check the configuration of your testing room and make adjustments prior to testing room and make adjustments prior to test administration. Use visual blocks (file test administration. Use visual blocks (file folders taped to the sides of the computer folders taped to the sides of the computer screens, computers placed back to back, screens, computers placed back to back, etc). Privacy Boards should be used but not etc). Privacy Boards should be used but not as a replacement for active monitoring as a replacement for active monitoring during testing.during testing.

Before Computer Based Before Computer Based TestingTesting

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Before testingBefore testing::Sign and return a Sign and return a Test Administration and Test Administration and Security AgreementSecurity Agreement, which indicates that the test , which indicates that the test administrator:administrator: Has received trainingHas received training Has read the Test Security Statute and State Board Has read the Test Security Statute and State Board

RuleRule Has read all applicable portions of the Test Has read all applicable portions of the Test

Administration ManualAdministration Manual Understands and agrees to adhere to all test security Understands and agrees to adhere to all test security

and administration policies and proceduresand administration policies and proceduresSign and return aSign and return a Test Administrator Prohibited Test Administrator Prohibited Activities Agreement Activities Agreement (certification numbers must (certification numbers must be recorded on this form). You must be certifiedbe recorded on this form). You must be certified

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Communicate Testing Policies to Parents and StudentsCommunicate Testing Policies to Parents and Students Electronic Devices PolicyElectronic Devices Policy—If students are found with —If students are found with

ANY electronic devices during testing or breaks their ANY electronic devices during testing or breaks their tests will be invalidated. The best practice would be for tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on students to leave devices at home or in their lockers on the day of testing.the day of testing.

Leaving CampusLeaving Campus—If students leave campus before —If students leave campus before completing the test (for lunch, an appointment, or illness, completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. etc.), they WILL NOT be allowed to complete the test.

Test Rules AcknowledgementTest Rules Acknowledgement—Students will be asked —Students will be asked to read and sign prior to testing indicating that they will to read and sign prior to testing indicating that they will not give or receive unauthorized help during the test or not give or receive unauthorized help during the test or share test information on social media. If students are share test information on social media. If students are caught cheating or irregular answer patterns are detected caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidatedduring scoring, their tests will be invalidated

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Before Testing-Before Testing- Ensure that each student taking a CBT has Ensure that each student taking a CBT has

taken the Training Test (FSA) or Epat (FCAT taken the Training Test (FSA) or Epat (FCAT 2.0)2.0)

FOR FSA- Understand how to create, monitor FOR FSA- Understand how to create, monitor and close test sessions in the Test and close test sessions in the Test Administrator Interface. Administrator Interface.

FOR FSA: View the Test Administrator FOR FSA: View the Test Administrator Interface Tutorial posted to BECON and Interface Tutorial posted to BECON and complete DOE TA certification.complete DOE TA certification.

FOR FCAT 2.0- Ensure that your School FOR FCAT 2.0- Ensure that your School Testing Coordinator has set up your sessions Testing Coordinator has set up your sessions in PearsonAccess & has started each session.in PearsonAccess & has started each session.

FOR BOTH- Ensure you have Test Tickets FOR BOTH- Ensure you have Test Tickets (FSA) or Authorization Tickets (NGSSS) to (FSA) or Authorization Tickets (NGSSS) to provide to students. provide to students.


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Before testingBefore testing::Assemble MaterialsAssemble Materials

Test Administration ManualTest Administration Manual is needed on the day is needed on the day of testing to read scripts to students, to ensure of testing to read scripts to students, to ensure accurate timing for test sessions, and as a reference accurate timing for test sessions, and as a reference to avoid testing irregularities.to avoid testing irregularities.

Test Group Codes (unique four digit code) Test Group Codes (unique four digit code) will be will be provided by your School Test Coordinator for FSA provided by your School Test Coordinator for FSA PBT or NGSSS CBT. For FSA CBT, you will used PBT or NGSSS CBT. For FSA CBT, you will used Session IDs insteadSession IDs instead

Test Administrator ChecklistTest Administrator Checklist (located in Appendix (located in Appendix C)C)

Test Administrator Interface Username and PasswordTest Administrator Interface Username and Password

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Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

SignsSigns (located in Appendix D) (located in Appendix D) Do Not Disturb (posted on entrances to the testing room)Do Not Disturb (posted on entrances to the testing room) Session (displayed for students)Session (displayed for students) Electronic Devices (displayed for students)Electronic Devices (displayed for students)

Security Log Security Log (located in Appendix D)(located in Appendix D) Seating ChartSeating Chart for each test session for each test session Record of Required Administration Information Record of Required Administration Information (or (or

session roster)session roster) Pencils Pencils for students, if neededfor students, if needed Seal CodesSeal Codes for 2 session FCAT Reading Retake for 2 session FCAT Reading Retake Watch or Clock Watch or Clock to keep accurate time during testingto keep accurate time during testing

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Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

Calculators Calculators as they apply to the test you are as they apply to the test you are administeringadministering

Planning Sheets for WritingPlanning Sheets for Writing FOR FCAT- Reference sheets or periodic tables as FOR FCAT- Reference sheets or periodic tables as

they apply to the test you are givingthey apply to the test you are giving Directions for completing the Grades 3 & 4 FSA ELA Directions for completing the Grades 3 & 4 FSA ELA

Reading ItemsReading Items Directions for Completing the Grades 3 & 4 FSA Directions for Completing the Grades 3 & 4 FSA

Math ItemsMath Items Test MaterialsTest Materials will be distributed on the day of will be distributed on the day of

testing testing

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Before testingBefore testing::● Assemble materials needed for testingAssemble materials needed for testing● Receive appropriate test materials needed Receive appropriate test materials needed

(Day of the test)(Day of the test)● Receive and prepare additional materials Receive and prepare additional materials

(Day of the test)(Day of the test)● Receive test group codes (PBT)Receive test group codes (PBT)● Receive Seal Codes (2Receive Seal Codes (2ndnd session of FCAT session of FCAT

Retakes only) & Authorization or Test Retakes only) & Authorization or Test Tickets (Day of the test)Tickets (Day of the test)

● Prepare Seating ChartPrepare Seating Chart

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Before Testing-Before Testing- Ensure that your School Testing Coordinator Ensure that your School Testing Coordinator

has provided you with Work has provided you with Work Folders/Worksheets, and Student Folders/Worksheets, and Student Authorization or Test Tickets to provide to the Authorization or Test Tickets to provide to the students.students.

Remind students how to submit and or pause Remind students how to submit and or pause tests. tests.

When you arrive on the day of testing, open When you arrive on the day of testing, open each student workstation in the testing room each student workstation in the testing room to the student login screen as indicated in the to the student login screen as indicated in the script, but do not log in for students. script, but do not log in for students.

Ensure that you have a way to contact the Ensure that you have a way to contact the technology coordinator or the school technology coordinator or the school assessment coordinator without leaving the assessment coordinator without leaving the room unattended.room unattended.


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If you are administering a computer based If you are administering a computer based FSA test: FSA test:

Create, Start, and Monitor the Test Create, Start, and Monitor the Test session by going to the fsassessments.org session by going to the fsassessments.org and clicking the Test Administrator and and clicking the Test Administrator and then Test Administration Icons.then Test Administration Icons.

Login using your username and passwordLogin using your username and password Start the session Start the session Record the Session ID on Security Record the Session ID on Security

ChecklistChecklist

Before FSA Computer Based Before FSA Computer Based TestingTesting

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If you are administering a computer based If you are administering a computer based test (cont’d): test (cont’d):

Students will use their ticket information Students will use their ticket information with the session ID to log in. with the session ID to log in.

Approve students as they log inApprove students as they log in Monitor the session in the TA interface Monitor the session in the TA interface

(do not log out) and close when students (do not log out) and close when students complete.complete.

If students leave for a short break cover If students leave for a short break cover their computer monitortheir computer monitor

For a longer break, have the student For a longer break, have the student pause their test. If they do not do it on pause their test. If they do not do it on their own you must pause it for them their own you must pause it for them from within the Test Administrator from within the Test Administrator InterfaceInterface

Before FSA Computer Based Before FSA Computer Based TestingTesting

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If you are administering a computer based If you are administering a computer based test (cont’d):test (cont’d):

If a student’s computer is disconnected If a student’s computer is disconnected

from the test, contact the technology from the test, contact the technology coordinator to help diagnose any coordinator to help diagnose any technical issues or resume the student’s technical issues or resume the student’s test in TA Interface. Then assist the test in TA Interface. Then assist the student with logging in again. Once a student with logging in again. Once a student logs back in to his or her test, student logs back in to his or her test, you will need to approve the student you will need to approve the student again in TA Interface. If a student still again in TA Interface. If a student still has difficulty logging in or gets kicked has difficulty logging in or gets kicked out of his or her test more than once, the out of his or her test more than once, the student should not continue to attempt to student should not continue to attempt to log in until the issue is diagnosed and log in until the issue is diagnosed and resolved. Additional troubleshooting resolved. Additional troubleshooting information is available at information is available at fsassessments.org or fsassessments.org or Pearsonaccess.com/flPearsonaccess.com/fl

During Computer Based During Computer Based TestingTesting

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During testing DODuring testing DO::● Use #2 pencils ONLY Use #2 pencils ONLY ● Have students clear their desk of all scratch paper, Have students clear their desk of all scratch paper,

books, notes. Students should not be in possession of books, notes. Students should not be in possession of any electronic devices.any electronic devices.

● Distribute the correct test materials (calculators, ref Distribute the correct test materials (calculators, ref sheets, worksheets/folder etc) per the test being sheets, worksheets/folder etc) per the test being given.given.

● Distribute test and answer books, pre-identified & Distribute test and answer books, pre-identified & blankblank

● Read appropriate scripts Read appropriate scripts VERBATIMVERBATIM ● Make sure students:Make sure students:

● have read and signed the Testing Rules Acknowledgment have read and signed the Testing Rules Acknowledgment ● are working in the correct session/area of the testare working in the correct session/area of the test● are working independently and are not talking or disturbing are working independently and are not talking or disturbing

other studentsother students

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During testing DODuring testing DO::● Keep time accurately per the Test Administration ManualKeep time accurately per the Test Administration Manual● Complete the Test Administration Security Log, Required Complete the Test Administration Security Log, Required

Administration Information and Seating ChartAdministration Information and Seating Chart● Maintain test security during testing. Walk around the Maintain test security during testing. Walk around the

room and actively monitor the students while they are room and actively monitor the students while they are testing.testing.

● Encourage the class to continue working, however, Encourage the class to continue working, however, you you may not may not talk with them about test items or help them talk with them about test items or help them with their answers. It is appropriate to address the entire with their answers. It is appropriate to address the entire class when doing this.class when doing this.

● Encourage the class to go back and check their work, if Encourage the class to go back and check their work, if they finish early. It is appropriate to address the entire they finish early. It is appropriate to address the entire class when doing this.class when doing this.

● Ensure students are working in the correct test sessionEnsure students are working in the correct test session

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During testing DO NOTDuring testing DO NOT::

● Talk with students about test items.Talk with students about test items.● Help students with their answers.Help students with their answers.● Use non-verbal queues in any way.Use non-verbal queues in any way.● Check through test books. Check through test books. ● Discuss test items or answers with students even after all Discuss test items or answers with students even after all

test materials have been returned and testing has been test materials have been returned and testing has been completed.completed.

● Talk on your cell phone, grade papers, work on the Talk on your cell phone, grade papers, work on the computer etc. You must be actively supervising the test computer etc. You must be actively supervising the test administration.administration.

● Return test materials to students once they have finished Return test materials to students once they have finished and submitted their assessment to you.and submitted their assessment to you.

● Allow students to go into session 2 before it starts. DO Allow students to go into session 2 before it starts. DO NOT give out seal code or approve a student to work in a NOT give out seal code or approve a student to work in a incorrect session. incorrect session.

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During CBT Testing, in addition to what is During CBT Testing, in addition to what is required for Paper based testing, you required for Paper based testing, you must: must:

Ensure that no student is looking at Ensure that no student is looking at another student’s computer monitoranother student’s computer monitor

Note the accommodations provided and Note the accommodations provided and used on the Administration Record and used on the Administration Record and Security Checklist or Session RosterSecurity Checklist or Session Roster

If a student logs out (NGSSS) or pauses If a student logs out (NGSSS) or pauses (FSA) out for any reason (lunch, break, (FSA) out for any reason (lunch, break, etc...) a staff member must resume etc...) a staff member must resume (NGSSS) or approve (FSA). Then the (NGSSS) or approve (FSA). Then the student may resume testing.student may resume testing.

During Computer Based During Computer Based TestingTesting

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Warning DO NOT approve for the wrong FSA test sessionWarning DO NOT approve for the wrong FSA test session

• All Test Administrators will need to approve students to access the test once they log in via the Student Test Interface.

• Test Administrators should be very careful to only approve students that are logging in at the beginning of a session or need back in because of a break.

• Accidentally approving a student who has completed session 1, will provide them with access to the 2nd session

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Test Administrator Test Administrator Responsibilities After Responsibilities After

TestingTesting● Collect allCollect all test and answer books from the studentstest and answer books from the students● For CBT collect Math work folders, CBT Worksheets, Session For CBT collect Math work folders, CBT Worksheets, Session

Rosters and Student Authorization or Test TicketsRosters and Student Authorization or Test Tickets● For Writing collect Planning SheetsFor Writing collect Planning Sheets● Collect Directions for Completing Grades 3 & 4 ELA and Collect Directions for Completing Grades 3 & 4 ELA and

Math ItemsMath Items● Notify School Test Coordinator of any missing materialsNotify School Test Coordinator of any missing materials● Check DNS and UNDO bubbles, Pre-id info, student Check DNS and UNDO bubbles, Pre-id info, student

signature, signature, ● Complete the:Complete the:

Security LogSecurity Log Seating Chart Seating Chart Administration Record/Security ChecklistsAdministration Record/Security Checklists Comment Form for the test you are givingComment Form for the test you are giving

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9393

After Testing-After Testing-● Collect and return:Collect and return:

1.1. Test Administration Security Log Test Administration Security Log 2.2. Completed Administration Record/Security Completed Administration Record/Security

Checklist or session roster and FCAT Seating Checklist or session roster and FCAT Seating ChartChart

3.3. Writing Planning sheetsWriting Planning sheets4.4. CBT Worksheets or Passage Books, Paper CBT Worksheets or Passage Books, Paper

Reference Sheets, Math work folders, Session Reference Sheets, Math work folders, Session Rosters and Student Authorization or Test Rosters and Student Authorization or Test TicketsTickets

After Computer Based After Computer Based TestingTesting

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Test Administrator Test Administrator Material ReturnMaterial ReturnStack materials:Stack materials:

1.1. Absent students’ materialsAbsent students’ materials2.2. Students’ TO BE SCORED materialsStudents’ TO BE SCORED materials3.3. Home Education, McKay, FTC Scholarship, and Home Education, McKay, FTC Scholarship, and

District then Florida K-8 Virtual School TO BE District then Florida K-8 Virtual School TO BE SCORED SCORED

4.4. NOT TO BE SCORED materials NOT TO BE SCORED materials 5.5. Test Administration Manual/ManualsTest Administration Manual/Manuals6.6. Test Administration Security LogTest Administration Security Log7.7. Administration Record/Security Checklist/Administration Record/Security Checklist/Session Session

RosterRoster 8.8. FCAT Reference SheetsFCAT Reference Sheets9.9. CalculatorsCalculators10.10. FCAT Seating ChartFCAT Seating Chart

Return the above items to your School Test Coordinator soon after Return the above items to your School Test Coordinator soon after testing is overtesting is over

each day. Test Administrators must not keep any secure test materials each day. Test Administrators must not keep any secure test materials in theirin their

classroom.classroom.

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School Coordinator School Coordinator ResponsibilitiesResponsibilities

9696


Before testingBefore testing::● Carefully read the Spring FSA CBT Manual, the Test Carefully read the Spring FSA CBT Manual, the Test

Administrator User Guide, and the TIDE User Guide (all Administrator User Guide, and the TIDE User Guide (all located in the FSA Portal), as well as any local directions located in the FSA Portal), as well as any local directions you have been given. Resolve any questions you might you have been given. Resolve any questions you might have with your Student Assessment and Researchhave with your Student Assessment and Research

● Carefully read NGSSS EOC or FCAT manuals as they Carefully read NGSSS EOC or FCAT manuals as they pertain to your school’s test administrations.pertain to your school’s test administrations.

● Read the Test Administrator Policies and Procedures and Read the Test Administrator Policies and Procedures and Appendix C of the Test Administration Manual then sign Appendix C of the Test Administration Manual then sign the Test Administration and Security Agreement (located the Test Administration and Security Agreement (located in Appendix D or the back of any of the manuals).in Appendix D or the back of any of the manuals).

● Train your test administrators and proctors and ensure Train your test administrators and proctors and ensure that they, as well as school administrators and that they, as well as school administrators and technology coordinators, sign a Test Administrator and technology coordinators, sign a Test Administrator and Security Agreement.Security Agreement.

● Ensure that test administrators sign a Test Ensure that test administrators sign a Test Administrator Prohibited Activities Agreement (located Administrator Prohibited Activities Agreement (located in Appendix D of any FSA or NGSSS or EOC Manual).in Appendix D of any FSA or NGSSS or EOC Manual).

9797


Before testingBefore testing::FOR FSA:FOR FSA:● Your students need to be verified and matched to what is in Your students need to be verified and matched to what is in

TIDE:TIDE:● Any student not in TIDE (PBT or CBT) will not receive a score Any student not in TIDE (PBT or CBT) will not receive a score

until late reporting closes.until late reporting closes.● View the View the TIDE Online training module. Or Managing students in TIDE Online training module. Or Managing students in

TIDE presentation for specific information. TIDE presentation for specific information.

● Additionally, matching TIDE to your student population will Additionally, matching TIDE to your student population will provide you the following advantages: provide you the following advantages:

● The ability to sort, filter and view student informationThe ability to sort, filter and view student information● The ability to export student lists for use in creating test documentationThe ability to export student lists for use in creating test documentation● The ability to print test tickets and labels for all students.The ability to print test tickets and labels for all students.

FOR EOC and RETAKES: FOR EOC and RETAKES: Refer to page 106-129 of the CBT End of Course and Retakes Refer to page 106-129 of the CBT End of Course and Retakes

Test Administration Manual for how to set up sessions in Test Administration Manual for how to set up sessions in Pearson AccessPearson Access

9898


Before testingBefore testing::

● Receive and inventory test materials. Use the enclosed Receive and inventory test materials. Use the enclosed Packing Lists to inventory your materials soon after they Packing Lists to inventory your materials soon after they arrive to your school.arrive to your school.

● Keep test materials secure at all times in locked storage with Keep test materials secure at all times in locked storage with limited access (no more than 3 people). limited access (no more than 3 people).

● Use Chain of Custody form to keep track of test materials Use Chain of Custody form to keep track of test materials every time they are in and out of locked storage and to list every time they are in and out of locked storage and to list authorized school personnel who come in contact with the authorized school personnel who come in contact with the test materials. test materials.

● Track security numbers.Track security numbers.● Do not open shrink-wrapped materials or begin preparing Do not open shrink-wrapped materials or begin preparing

(applying student labels) more than one week prior to (applying student labels) more than one week prior to testing.testing.

● Save the original boxes for returning special document Save the original boxes for returning special document materials. materials.

● If you need additional materials email If you need additional materials email [email protected]. Inventory your . Inventory your materials early – Order additional test materials needed early. materials early – Order additional test materials needed early.

99

For computer based tests: For computer based tests: ●FOR CBT ALL TESTS- FOR CBT ALL TESTS-

● Ensure the secure browser (FSA) or TestNav 8 (NGSSS Ensure the secure browser (FSA) or TestNav 8 (NGSSS tests) have been installed on the computers to be used tests) have been installed on the computers to be used for testing.for testing.

● Print Test or Authorization TicketsPrint Test or Authorization Tickets● Make sure students have taken the Epat (NGSSS) or Make sure students have taken the Epat (NGSSS) or

Training Test (FSA) that corresponds to their Training Test (FSA) that corresponds to their assessment(s)assessment(s)

●FOR FSA- FOR FSA- ● Assign and communicate accounts in FSA and how to Assign and communicate accounts in FSA and how to

create, manage and stop a CBT session. create, manage and stop a CBT session. ● Warn Test Administrators to not approve sessions on Warn Test Administrators to not approve sessions on

the wrong day for FSA. the wrong day for FSA. ● Ensure Test Administrators know how to monitor the Ensure Test Administrators know how to monitor the

session in the TA interface (do not log out), approve session in the TA interface (do not log out), approve students correctly and close when students complete.students correctly and close when students complete.

●FOR NGSSS assessments- FOR NGSSS assessments- ● Create Sessions in Pearson AccessCreate Sessions in Pearson Access● Distribute Seal Codes (CBT second session only for Distribute Seal Codes (CBT second session only for

FCAT RETAKS). DO NOT GIVE SEAL CODES OUT FCAT RETAKS). DO NOT GIVE SEAL CODES OUT UNTIL DAY UNTIL DAY 22

School Coordinator School Coordinator Responsibilities Before CBTResponsibilities Before CBT

100100


Before testing:Before testing: Train Test Administrators and ProctorsTrain Test Administrators and Proctors

Distribute Test Administration Manuals and instruct Test Administrators Distribute Test Administration Manuals and instruct Test Administrators to read all appropriate sections. to read all appropriate sections.

Make sure Test Administrators know what test will be administered Make sure Test Administrators know what test will be administered each day and what script to read from the manual on each day of each day and what script to read from the manual on each day of testing.testing.

Make sure Test Administrators receive and provide Worksheets and Make sure Test Administrators receive and provide Worksheets and Workfolders per the test subject they will be taking.Workfolders per the test subject they will be taking.

Ensure all Test Administrators maintain the following according to the Ensure all Test Administrators maintain the following according to the requirements in the manual:requirements in the manual:

Records of Required Administration Information & Records of Required Administration Information & or Session or Session RostersRosters

Seating ChartsSeating Charts Security Logs (The Test Administrator’s name must be the first name Security Logs (The Test Administrator’s name must be the first name

on the Security Log)on the Security Log) Review test security policy and procedures and collect the following:Review test security policy and procedures and collect the following:

Signed Test Security AgreementsSigned Test Security Agreements Signed Test Administrator Prohibited Activities Agreement (with Signed Test Administrator Prohibited Activities Agreement (with

certification numbers)certification numbers)

101101


Before testingBefore testing::● Make arrangements for accommodationsMake arrangements for accommodations● Ensure Test Administrators are aware of which Ensure Test Administrators are aware of which

option will be used to collect materialsoption will be used to collect materials● Provide appropriate test settingsProvide appropriate test settings

● Ensure visual aids are covered or removedEnsure visual aids are covered or removed● There must be at least 3 feet between studentsThere must be at least 3 feet between students● Test in classrooms whenever possibleTest in classrooms whenever possible

● Ensure Test Administrators have the correct Ensure Test Administrators have the correct materials for the subject and grade they are materials for the subject and grade they are administering (reference sheets, calculators, etc)administering (reference sheets, calculators, etc)

● Distribute Test Group Codes (PBT onlyDistribute Test Group Codes (PBT only) )

102102


Before testingBefore testing::● Assign Proctors to test sessionsAssign Proctors to test sessions

● Proctors are required for rooms where 30 or Proctors are required for rooms where 30 or more students are tested more students are tested or for CBT for rooms or for CBT for rooms where 25 or more students are testedwhere 25 or more students are tested

● It is strongly encouraged to assign proctors to It is strongly encouraged to assign proctors to rooms where fewer than 30 rooms where fewer than 30 (25 for CBT)(25 for CBT) students are testedstudents are tested

● Make arrangements to test special program Make arrangements to test special program students not enrolled in your school, if anystudents not enrolled in your school, if any

● On test day distribute all materials necessary for On test day distribute all materials necessary for testing.testing.

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During TestingDuring Testing::● Provide test administrators with additional Provide test administrators with additional

materials during testing, as necessary.materials during testing, as necessary.● Monitor each testing room to ensure that Monitor each testing room to ensure that

test administration and test security test administration and test security policies and procedures are being followed. policies and procedures are being followed.

● Be available during testing to answer Be available during testing to answer questions from test administrators.questions from test administrators.

● Make sure that Security Logs, Seating Make sure that Security Logs, Seating Charts, and Administration Charts, and Administration Records/Security Checklists are being Records/Security Checklists are being maintained in each testing room.maintained in each testing room.

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Maintain SecurityMaintain Security● After ANY administration, initial OR make-up, After ANY administration, initial OR make-up,

materials must be returned to you immediately. materials must be returned to you immediately. ● Materials must be placed in locked storage Materials must be placed in locked storage

between test sessions and noted on the Chain between test sessions and noted on the Chain of Custody.of Custody.

● Secure materials should never remain in Secure materials should never remain in classrooms or be taken from the schoolclassrooms or be taken from the school’’s s campus overnight.campus overnight.

● Report any testing irregularities or test Report any testing irregularities or test security breaches to the Student Assessment & security breaches to the Student Assessment & Research Department immediately.Research Department immediately.

● Use the Chain of Custody form to record all Use the Chain of Custody form to record all contact with test materialscontact with test materials

105105

School Coordinator School Coordinator Responsibilities After Responsibilities After

TestingTesting•Verify Test Administrators have returned all test materials to you.Verify Test Administrators have returned all test materials to you.•Notify Student Assessment and Research of any missing materialsNotify Student Assessment and Research of any missing materials•Photocopy and file for your records:Photocopy and file for your records:• Administration Record/Security Checklists Administration Record/Security Checklists and/or Session Rostersand/or Session Rosters• Seating ChartsSeating Charts• Test Administration Security Logs Test Administration Security Logs • Chain of Custody FormChain of Custody Form

The original documents of the forms listed above are to be returned The original documents of the forms listed above are to be returned inin

District Coordinator Only Box.District Coordinator Only Box.•Keep Student Authorization or Test Tickets until scores are reported Keep Student Authorization or Test Tickets until scores are reported (CBT) (CBT) •Used Planning Sheets, Work Folders, and CBT Worksheets come Used Planning Sheets, Work Folders, and CBT Worksheets come back with the DCO boxback with the DCO box•Complete Comment FormsComplete Comment Forms

106

Materials ReturnMaterials Return

107

School Coordinator School Coordinator Material ReturnMaterial Return

FSA or FCAT = Different Return InstructionsFSA or FCAT = Different Return Instructions

For FSA read and follow the instructions in the For FSA read and follow the instructions in the 2014- FSA Paper Based Materials Return 2014- FSA Paper Based Materials Return Instructions documentInstructions document

For FCAT 2.0 or NGSSS EOC read and follow For FCAT 2.0 or NGSSS EOC read and follow the instructions in the corresponding Grades 5 the instructions in the corresponding Grades 5 and 8 Science or EOC Test Administration and 8 Science or EOC Test Administration Manual Manual

School Assessment School Assessment CoordinatorCoordinator

FSA Material Return FSA Material Return Overview of Materials Return ProcessOverview of Materials Return ProcessThe descriptions and steps below and on the following slides provide The descriptions and steps below and on the following slides provide a general overview of the materials return process. Detailed a general overview of the materials return process. Detailed instructions are included in the instructions are included in the 2014– FSA Paper-Based Materials 2014– FSA Paper-Based Materials Return InstructionsReturn Instructions..

School assessment coordinators will complete the following steps School assessment coordinators will complete the following steps before returning materials to district assessment coordinators:before returning materials to district assessment coordinators:

1.1.Receive all secure materials from test administrators.Receive all secure materials from test administrators.

2.2.Ensure all test and answer books have the appropriate labels Ensure all test and answer books have the appropriate labels applied:applied:PreID Labels should be used on TO BE SCORED test materials PreID Labels should be used on TO BE SCORED test materials whenever possible. On-Demand PreID Labels may be printed for any whenever possible. On-Demand PreID Labels may be printed for any students for whom PreID Labels were not included in the shipment students for whom PreID Labels were not included in the shipment of test materials (e.g., students who enrolled after the PreID of test materials (e.g., students who enrolled after the PreID upload.)upload.)

108


FSA Material ReturnFSA Material ReturnOverview of Materials Return Process (cont.)District/School Labels should be used on TO BE SCORED test materials if PreID Labels are not available and cannot be printed. Student demographic information must also be gridded on documents with District/School Labels applied, and student information must be entered in TIDE.DO NOT PROCESS Labels should be applied to all used NOT TO BE SCORED materials, including used defective documents and documents from which student responses have been transcribed into another test and answer book.3.Separate TO BE SCORED and NOT TO BE SCORED materials.

109


FSA Material ReturnFSA Material ReturnOverview of Materials Return Process (cont.)Overview of Materials Return Process (cont.)4.4.Place Place all all TO BE SCORED materials in the plastic return TO BE SCORED materials in the plastic return bags included in your test materials.bags included in your test materials.Separate TO BE SCORED regular print materials from TO Separate TO BE SCORED regular print materials from TO BE SCORED special documents (large print, braille, one-BE SCORED special documents (large print, braille, one-item-per-page).item-per-page).It is not necessary to separate materials by grade level, It is not necessary to separate materials by grade level, subject, special program, etc.; however, if your district subject, special program, etc.; however, if your district assessment coordinator provides instructions for sorting assessment coordinator provides instructions for sorting materials, please follow those directions.materials, please follow those directions.Document Count Forms are NOT provided, and therefore Document Count Forms are NOT provided, and therefore are not required for processing FSA TO BE SCORED are not required for processing FSA TO BE SCORED materialsmaterials..

110


FSA Material ReturnFSA Material ReturnOverview of Materials Return Process (cont.)Overview of Materials Return Process (cont.)5.5.Place filled return bags in boxes, and apply the appropriate Place filled return bags in boxes, and apply the appropriate TO BE SCORED return labels to the boxes.TO BE SCORED return labels to the boxes.

Note: You will receive zip ties with your shipment of test Note: You will receive zip ties with your shipment of test materials. Use the zip ties to close the return bags prior to materials. Use the zip ties to close the return bags prior to placing them in boxes.placing them in boxes.

111


FSA Material ReturnFSA Material ReturnOverview of Materials Return Process Overview of Materials Return Process (cont.)(cont.)Use the following chart, found on page 7 of the Use the following chart, found on page 7 of the Materials Return InstructionsMaterials Return Instructions to ensure you apply the to ensure you apply the appropriate color label to each box:appropriate color label to each box:**Schools that receive blue labels will Schools that receive blue labels will notnot receive green (ELA receive green (ELA Writing) or orange (ELA Reading and Mathematics) return labels. Writing) or orange (ELA Reading and Mathematics) return labels. Blue return labels should be applied to TO BE SCORED materials, Blue return labels should be applied to TO BE SCORED materials, and materials should be returned as instructed in the and materials should be returned as instructed in the 2014– FSA 2014– FSA Paper-Based Materials Return InstructionsPaper-Based Materials Return Instructions. .

112


FSA Material ReturnFSA Material ReturnOverview of Materials Return Process (cont.)6.Package all NOT TO BE SCORED materials, including NOT TO BE SCORED special documents, passage booklets, and used defective documents with the DO NOT PROCESS Label applied, in boxes. Apply yellow NOT TO BE SCORED return labels.7.Return all boxes to your district assessment coordinator.8.Ensure that materials are packaged in your District Assessment Coordinator ONLY Box according to the instructions on page 14 of the Materials Return Instructions. Follow your district assessment coordinator’s instructions for including any other materials and for securely storing or returning this box.

113

114

Package FSA Materials for Package FSA Materials for ReturnReturnPlace TO BE SCORED FSA materials in the boxes Place TO BE SCORED FSA materials in the boxes

according to the manualaccording to the manual Refer to the Material Return Instructions Refer to the Material Return Instructions

Documents for FSA material returnDocuments for FSA material return Place the appropriate color To-Be-Scored Place the appropriate color To-Be-Scored

returnreturn label on the top of each box:label on the top of each box: FSA Writing FSA Writing Green Label Grade 3 Early ALL FSAGrade 3 Early ALL FSA Blue LabelBlue Label All FSA R/M/EOCAll FSA R/M/EOC Orange LabelOrange Label Large PrintLarge Print White LabelWhite Label BrailleBraille Pink LabelPink Label

Labels may be placed over any existing Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). shipping labels (e.g., vendor or carrier labels). Do not copy labels. Do not copy labels.

Email Assessment Materials to order Email Assessment Materials to order additional return labels. additional return labels.

115

Package NGSSS Package NGSSS FCAT/EOC Materials for FCAT/EOC Materials for

ReturnReturnPlace TO BE SCORED FCAT Science in the boxes Place TO BE SCORED FCAT Science in the boxes according to pages 72-77 of the Spring Science according to pages 72-77 of the Spring Science Manual.Manual.

Place TO BE SCORED EOC or RETAKEs in the boxes Place TO BE SCORED EOC or RETAKEs in the boxes according to pages 152–153 of the Spring CBT according to pages 152–153 of the Spring CBT Manual for guidance. Manual for guidance.

You may place materials for more than one grade level You may place materials for more than one grade level in the same a box. in the same a box.

Place the appropriate color To-Be-Scored returnPlace the appropriate color To-Be-Scored return label label on the top of each box:on the top of each box:

FCAT 5/8 Science or RetakesFCAT 5/8 Science or Retakes Red LabelRed Label EOC Civics/Bio/HistoryEOC Civics/Bio/History Brown LabelBrown Label Large PrintLarge Print White LabelWhite Label BrailleBraille Pink LabelPink Label

Labels may be placed over any existing shipping labels Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels. (e.g., vendor or carrier labels). Do not copy labels.

Email Assessment Materials to order additional return Email Assessment Materials to order additional return labels. labels.

116

Grade 4-7 FSA Writing To-Be-Scored Grade 4-7 FSA Writing To-Be-Scored and Not to Be Score Materials Pick-Up and Not to Be Score Materials Pick-Up

• Grade 4-7 Writing To-Be-Scored early process (Grade 4-7 Writing To-Be-Scored early process (Blue Label))• Grade 4-7 Writing To-Be-Scored (Grade 4-7 Writing To-Be-Scored (Green Label))• Grade 4-7 Writing To-Be-Scored Braille (Grade 4-7 Writing To-Be-Scored Braille (Pink labelPink label))• Grade 4-7 Writing To-Be-Scored Large Print (White label)Grade 4-7 Writing To-Be-Scored Large Print (White label)• Grade 4-7 Writing Not-To-Be-Scored (Grade 4-7 Writing Not-To-Be-Scored (Yellow labelYellow label))

Pony staff will begin to pick-up Grade 4-7 To-Be-Scored Pony staff will begin to pick-up Grade 4-7 To-Be-Scored ((Green) and To-Be-Scored Braille () and To-Be-Scored Braille (Pink Pink & White) and 4-7 & White) and 4-7 Not to Be Scored (Not to Be Scored (YellowYellow) from traditional public schools ) from traditional public schools

onon

Monday,Monday,Friday March 13Friday March 13thth, 2015 , 2015

Charter schools must hand deliver by Charter schools must hand deliver by Or traditional school may hand deliver byOr traditional school may hand deliver by

Monday, March 17Monday, March 17thth, 2015, 2015

117

Grade 3 & 4 FSA To-Be-ScoredGrade 3 & 4 FSA To-Be-Scored Materials Pick-Up Materials Pick-Up

• Grade 3 & 4 Reading/Math To-Be-Scored Process Early Grade 3 & 4 Reading/Math To-Be-Scored Process Early ((Blue labelBlue label))

• Grades 3 & 4 Reading/Math To-Be-Scored (Grades 3 & 4 Reading/Math To-Be-Scored (Orange LabelOrange Label))• Grade 3 & 4 To-Be-Scored Braille (Grade 3 & 4 To-Be-Scored Braille (Pink labelPink label))• Grade 3 & 4 To-Be-Scored Large Print (White label)Grade 3 & 4 To-Be-Scored Large Print (White label)

Pony staff will pick-up Grade 3 & 4 To-Be-Scored Early Pony staff will pick-up Grade 3 & 4 To-Be-Scored Early ((BlueBlue) or Grade 3 & 4 () or Grade 3 & 4 (OrangeOrange) and To-Be-Scored Braille ) and To-Be-Scored Braille

((Pink Pink & White) on& White) onMonday, April 13Monday, April 13thth

Charter schools must hand deliver by Charter schools must hand deliver by Monday, April 13Monday, April 13thth

118

Grades 5-10 FSA ELA and Math To-Be-Grades 5-10 FSA ELA and Math To-Be-ScoredScored

Materials Pick Up:Materials Pick Up:• Grades 5 - 10 ELA and Math To-Be-Scored including All Grades 5 - 10 ELA and Math To-Be-Scored including All

paper based accommodations for CBT (paper based accommodations for CBT (Orange Label Orange Label oror Blue Early Process LabelBlue Early Process Label))

• Grades 5 – 10 Braille (Grades 5 – 10 Braille (Pink labelPink label))• Grades 5 – 10 Large Print (White label)Grades 5 – 10 Large Print (White label)

Pony staff will pick-up Grades 5 - 10 (Pony staff will pick-up Grades 5 - 10 (Orange LabelOrange Label) and 5-) and 5-10 (10 (Pink Pink & White) on & White) on

Wednesday, April 22ndWednesday, April 22nd

Charter schools must hand deliver by Charter schools must hand deliver by

Wednesday, April 22ndWednesday, April 22nd

119

Grades 5 & 8 Science To-Be-ScoredGrades 5 & 8 Science To-Be-ScoredMaterials Pick Up:Materials Pick Up:

• Grades Grades 5 & 8 Science and Retakes 5 & 8 Science and Retakes To-Be-Scored including To-Be-Scored including All paper based accommodations for CBT (All paper based accommodations for CBT (Red LabelRed Label))

• Grades Grades 5 & 8 Science and Retakes 5 & 8 Science and Retakes Braille (Braille (Pink labelPink label))• Grades Grades 5 & 8 Science and Retakes 5 & 8 Science and Retakes Large Print (White Large Print (White

label)label)

Pony staff will pick-up Grades Pony staff will pick-up Grades 5 & 8 Science and Retakes 5 & 8 Science and Retakes ((Red LabelRed Label) and ) and 5 & 8 Science and Retakes5 & 8 Science and Retakes ( (Pink Pink & White) & White)

on Wednesday, May 6thon Wednesday, May 6th

Charter schools must hand deliver by Charter schools must hand deliver by Wednesday, May 6thWednesday, May 6th

123

Not-To-Be-ScoredNot-To-Be-Scored materials pick up for materials pick up for the following:the following:

• FSA Reading and Math 3 & 4 – April 15FSA Reading and Math 3 & 4 – April 15thth

• FSA Reading and Math 5-10 – April 29FSA Reading and Math 5-10 – April 29thth

• NGSSS Retakes and 5 & 8 Science – May NGSSS Retakes and 5 & 8 Science – May 1515thth

• FSA Aligned EOC – May 6FSA Aligned EOC – May 6thth

• NGSSS EOCs – May 12NGSSS EOCs – May 12thth

• Not-To-Be-Scored documents include: unused Not-To-Be-Scored documents include: unused test books, unused non-preidentified and pre-test books, unused non-preidentified and pre-identified documents, used and unused identified documents, used and unused Reading Passage Booklets, defective Reading Passage Booklets, defective documents, unused large print, unused Braille.documents, unused large print, unused Braille.

• District Coordinator Only BoxDistrict Coordinator Only Box

Contact Information

Student Assessment and Research Phone – 754-321-4250 or 754-321-2500 Email for additional materials –

[email protected]

Karl Yeats or Adrienne C. Reynolds, Testing Specialists available at:

[email protected] [email protected]

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