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HUMAN RESOURCES ACTION PROCESSOR (HRAP)HUMAN RESOURCES ACTION PROCESSOR (HRAP)

FOUNDATION LEVEL TRAININGFOUNDATION LEVEL TRAINING

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Roadmap To SuccessRoadmap To Success

Drive Your Own Learning

Travelers on today’s journey will discover

New Business Processes, how SAP

roles are changing and arrive at the rest stop where they can

make decisions about continuing their

journey on their Road To Success

ProcurementPlace

ProcurementPlace

HR Highway

HR Highway

BudgetBoulevard

BudgetBoulevard

ESS Expressway

ESS Expressway

MSSMallMSSMallPayroll

ParkwayPayroll

Parkway

e-LearningAcademy

e-LearningAcademy

Rest StopRest Stop

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AgendaAgenda

Human Resource Action Processor Responsibilities/Task Logging on to HRAP How to Navigate in HRAP Access Employee data Adobe Interactive Forms & HR Actions Key Improvements Next Steps Question & Answer Course Evaluation and Appraisal

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Role Responsibilities/TasksRole Responsibilities/Tasks

Create, execute and delimit HR activities/processes– Replaces current ZPAF process

Utilize the HR Administrative Services (HRAS) function to create, execute and delimit HR activities/processes

Complete Position Request Forms Generate Reports Create, View, and Manage employee’s data

– roles (i.e. inservice facilitator, benefit coordinator, etc.) and objects on loan

Manage worklist box Process Recruitment Activities

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Key TermsKey Terms

Adobe Interactive Form

An electronic form within SAP/ECC used to create/change employee master data. Becomes part of employee’s record. (Adobe Reader).

Manager Self Service

Workplace for administrators to approve personnel actions created/changed by HR processor.

Portal A point of access to information from a web site. Users will access the SAP system from the BRITE portal.

Business Intelligence (BI)

Repository of SAP information for the purpose of reporting.

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ACCESS TO SAPACCESS TO SAPBRITE WEB SITEBRITE WEB SITE

www.broward.k12.fl.us/erpwww.broward.k12.fl.us/erp

Click to Access SAP

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PORTAL SIGN-ONPORTAL SIGN-ON

Select “Get Support” to

Request a new password

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END-USER LOG-IN TO SAPEND-USER LOG-IN TO SAP

Will add screen shot later

HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor

Tabs Dependent Upon Your Role(s)

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HRAP Work OverviewHRAP Work Overview

Or completed taskOr completed taskOr completed taskOr completed task

Sort by any columnSort by any columnSort by any columnSort by any column

HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor

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HRAP PORTAL – 1HRAP PORTAL – 1stst half of screen half of screen

Personnel # or name searchPersonnel # or name searchPersonnel # or name searchPersonnel # or name search

HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor

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HRAP PORTAL – 2nd half of screenHRAP PORTAL – 2nd half of screen

Will show all org assignments heldWill show all org assignments held

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Detailed Navigation WindowDetailed Navigation Window

HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor

HR Action Processes •Supplements•Additional positions•One-time payments•Change in pay•Demotion•Reassignment•Return to work•Separation of Employment•Transfer•Working while on Leave•Delimit Certain Actions

HR Action Processes •Supplements•Additional positions•One-time payments•Change in pay•Demotion•Reassignment•Return to work•Separation of Employment•Transfer•Working while on Leave•Delimit Certain Actions

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HR Process using an Interactive Form HR Process using an Interactive Form

Road MapRoad MapRoad MapRoad Map

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Interactive FormInteractive FormAttachment

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HR ProcessesHR Processes•Locations will Create, Execute, and Delimit, if needed:

•Supplements•Additional positions*•One-time payments

•Actions will immediately be executed upon approval by administrator

•Locations will Create and Submit to administrator for approval:•Additional Position for Community School Teacher & Interim Substitute*•Change in pay•Demotion•Reassignment•Return from Leave•Transfer•Working while on Leave

•Actions will be executed by other departments

•Resignations will be initiated by employee•HRAP will execute•Administrator will receive notification

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REPORTSREPORTS

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Current State Future State

Access SAP Gui Access via the internet

Difficult to navigate Easy to read screens, Guided procedures with a “road map”

Electronic ZPAF HR Administrative Services using interactive Forms

Information stored in separate databases not related to any actions

Capture information in SAP – Objects on Loan– Corporate Functions– Duty Assignment

Relate to HR Actions (i.e. Resignation process will indicate the objects on loan the employee must return.)

Manual Process Highly Qualified manual process

Duty Assignment stored in TERMS

Automation of Processes Highly Qualified Status (2008-09) will be auto

calculated using TERMS & SAP data Duty Assignment Available in SAP

Key Improvements: HRASKey Improvements: HRAS

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Current State Future StateManual ProcessOut-of-field determined by location

Automation of ProcessesOut-of-field (2008-09) will be auto calculated using TERMS & SAP data

HRIS executes actions submitted by locations.Payments are delayed

Locations execute these actions directly into the system.

– Supplements– Additional Positions– One-time payments

Expedite Payments & Reduce Retro Payments

Employee submits hardcopy resignation Location creates stop payment, contacts Payroll, creates ZPAFManager Approves Staffing Department approves ZPAF once paperwork receivedHRIS executes ZPAF once paperwork received.

Employee initiates resignation via ESSManager receives notificationHRAP executes termination action

Reduce Overpayments

Key Improvements: HRASKey Improvements: HRAS

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Next StepsNext Steps

1. Principal/Supervisor decides who will be performing (and backing up) the HR Action Processor –HRAP (former PAF processor). (2 people per role)

2. Principal/Supervisor will register you for your role in the on-line database by 8/15/07

3. Employees being assigned an SAP role, must complete their elearning course prior to the instructor led course. • Registration begins after 9/1/07.

4. HR Training will occur December – January • Specific dates will be sent to you.

Key Dates• Time Entry begins the last two weeks of January

2008.• Blackout periods will occur. Details in future.

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Future TripsFuture Trips

Drive Your Own Role-Based TrainingDrive Your Own Role-Based Training

Instructor Lead Training

Instructor Lead Training

BlackboardBlackboard

Learning Learning

CommunitiesCommunities

Learning Learning

CommunitiesCommunitiesAtomic

LearningAtomic

LearningElluminateElluminate

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HELP DESK 754-321-8120

BRITE Website: web/erp- or - http://www.broward.k12.fl.us/erp/

e-Learning

Context Sensitive Help

CAB Conference

BRITE LITES

(By Role)

User Support OptionsUser Support Options

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Questions?Questions?

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As part of your Foundation Level Training follow-up activities, you are required to complete:

Business Event Appraisal in ESS@ http://web/hrms/ess.htm

Course Evaluation in QUIA@ http://www.quia.com/sv/120637.html

Your input will provide valuable feedback, ensure that your

attendance in today’s course is on your inservice record and that your points are awarded.

Thank you.

COURSE EVALUATIONCOURSE EVALUATION