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Ref.No. NFB/Prod/Bagging/40/2014-15 Dated: 29.10.2013

To,

__________________________

__________________________

__________________________

Sub:

Dear Sirs,

Sealed tenders are invited for the work as detailed below:

1. Name of Work: “ Internal Handling of Urea in Bagging Plant” for

the year 2014-15

2. Earnest Money ` 100,000/-

3. Tender Fee: ` 1000/-

4. Estimated Value of the work : ` 2,12,42,946.00

5. Time of Completion: one year ( 01.4.2014 to 31.3.2015)

6. Last date of issue of Tenders: 29.11.2013 up to 1230 hrs

7. Last date and time of Receipt of Tenders: 29.11.2013 up to 1500hrs

8. The date and time of Opening of Tenders: 29.11.2013 at 1530 hrs

9. Place of receipt and Opening of Tenders: Office of DGM(Production)

10. All request for interpretation, clarification & queries in connection with

tender shall be addressed in writing to Issuing Authority e.g.

Dy.General Manager(Production) at least 7 (SEVEN) days prior to the

closing date of the tender.

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11. The Tender shall be submitted duly super scribed (Name of the

work-INTERNAL HANDLING OF UREA IN BAGGING PLANT

FOR THE YEAR 2014-15)

12. The rate should be quoted in the Units given in the Schedule of Rates.

The rates should be quoted in words and figures. The rates quoted shall

remain valid for 120 days from date of opening of tenders for the

acceptance.

13. National Fertilizers Limited reserves the right to reject any or all

tenders without assigning any reason whatsoever and also does not bind

to accept the lowest tender. The tender can be splitted between two or

more contractors without assigning any reason thereof as per the

requirement on case to case basis.

14. Tender shall be submitted in THREE SEPARATE SEALED Envelopes

as under:

Envelope No.1:

Will be superscribed “EM” (Earnest Money) and shall contain earnest money

deposit of Rs 100000(one lac) and_Rs 1000 (one thousand) as Tender Fees in

the form of a crossed demand draft (separate for both amount) issued by any

scheduled bank except rural and cooperative bank in favour of National

Fertilizers Limited, Bathinda payable at Bathinda.

Envelope No.2:

Shall contain complete set of Tender Documents (super scribed ‘Tender Documents & Undertaking’) duly signed and stamped by the bidder along with all documents required under eligibility criteria at clause No.4.1 to 4.6.

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Price bid of only such tenderer will be opened who meets the Eligibility Criteria described at clause No.4.0

(DECLARATION FORM to be enclosed in this envelop)

Envelope 3:

Will be superscribed “PB” (Price Bid) and shall contain the rates and amount

quoted in the prescribed schedule of rates.

All the three sealed envelopes shall be submitted in a separate sealed envelope

superscribed”(Name of the job- INTERNAL HANDLING OF UREA IN

BAGGING PLANT FOR THE YEAR 2014-15)

15. Opening of Tenders

Envelope No.1:

Marked “EM” containing Earnest Money will be opened first, on the schedule

date of opening of tender in presence of those tenders who wish to be present

at the time of Tender Opening.

Envelope No.2:

Marked “TD” will then be opened and discussion will be carried on with the

respective tenderer for clarification, if any.

Envelope No.3:

Marked “PB” will be opened subsequently on the same day or at a later date,

which will be intimated to tenderer.

The following documents are to be submitted with the quotation in the

envelope no. 2, failing which the tender will be liable for rejection:

16.1 (in case the parties are pre- qualified);

a) Declaration Forms I & II

b). An Affidavit on Non-Judicial Stamp paper of min. Rs.10/-duly attested by

Notary, stating: -

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i) That party/their associates/sister concerns etc. has not been black listed or put

on holiday by any institutional agency/ Govt. Deptt. /Public Sector

Undertaking in the last two years for participating in the tender.

ii) No other firm/sister concerns/associates belonging to the same group is

participating/submitting tender for the job.

c) Other details are as under:

PAN (Permanent Account No.) issued by Income Tax Deptt.

Service Tax No., Code No./Accounting Code if applicable.

Declaration Forms I&II

ESI Registration No.

d) Power of Attorney in the Name of Person, who has signed the Tender

Document. (In case of Partnership Firm or otherwise as the case may be).

16.2 In case the parties are not pre-qualified, their offer will be considered as per

laid down pre-qualification criteria‟:

Tenderer shall submit along with the tenders full particulars of their capacity,

experience giving the list of similar jobs carried out by them during the last

seven years, the complete address of organization for which such works have

been executed and also substantiate their claims furnishing the copy of their

credentials as per NIT. In the absence of these documents tender will not be

considered.

17. The contractor shall quote single rate against each item and not the multiple

rates in the Schedule of Rates. Any tender with the multiple rates quoted will

be summarily rejected. Price should be quoted strictly as per the Performa

enclosed for Schedule of Price.

18. This letter shall form part of the contract document and shall be signed and

returned along with the tender documents.

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19 . All pages shall be initialed at the lower right hand corner and signed wherever

required in the tender papers by the tenderers or by a person holding power of

attorney authorizing him to sign on behalf of the tenderer before submission

of tender. All corrections and alterations in the entries of tender paper will be

signed in full by the tenderer with date. No eraser or overwriting is

permissible.

20. No condition or deviation should be mentioned by tenderer in Price Bid.

Offers where the party has mentioned any condition or deviation in Price Bid

shall be out rightly rejected..

21. While submitting the offer, bidders may ensure that tender document/offer has

been signed by authorized signatory of the company. Subsequent withdrawal

of offer / non-acceptance of orders placed based on the offer submitted by

them, will not be entertained on the ground that the offer was not signed by

the authorized person.

22. One person will be allowed to represent only one company during

discussion/negotiation with NFL. If same person is representing different

companies with authorization letter from more than one company, such person

will be allowed to represent only the first company called for negotiation.

23. The Tender shall be addressed to DGM(Production)

Thanking you,

Yours Sincerely,

for National Fertilizers Limited

(Jagmohan Singh) Dy.General Manager (Production)

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NATIONAL FERTILIZERS LIMITED (A Government of India Undertaking)

Sibian Road, Bathinda – 151003 Production Department

( Bagging Plant ) TENDER DOCUMENTS

FOR THE CONTRACT

“INTERNAL HANDLING OF UREA IN BAGGING PLANT 2014-15

NIT No: NFB/Prod/Bagging/40/2014-15

A. Last Date Of Issue: 29.11.2013 UP TO 1430 Hrs

B. Last Date Of Submission: 29.11.2013 UP TO 1500 Hrs

C. Date Of Opening Of Technical Bids: 29.11.2013 1530 Hrs

D. Venue Of Tender Submission Office of DGM (Prod.)

E. Cost Of Tender Documents ` 1000/- ( One Thousand Only)

F. Amount Of Earnest Money ` 100000 (One Lac Only)

G. Schedule Date of Start of contract 01.4.2014 Issued to: M/s _________________________________ Mailing Address: ______________________ _____________________________________ Phone No_____________________________

Dy.General Manager (Production)

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¶ãñÍã¶ãÊã ¹ãŠãä›ÃÊãフãÔãà ãäÊããä½ã›ñ¡

(¼ããÀ¦ã ÔãÀ‡ãŠãÀ ‡ãŠã „¹ã‡ãÆŠ½ã) NATIONAL FERTILIZERS LIMITED

(A Govt of India Undertaking) PRODUCTION DEPARTMENT

BAGGING PLANT BATHINDA 151003 (PB) Ph.No. PBX: 0164-2270261, 2760262 - Direct: 2270624/2760206, Fax: 2270463, 2760270

TENDER DOCUMENTS Ref. No. NFB /PROD/40/Bagging-/2014-15

To M/s. ________________ ______________________

Before submitting the tender, the tenderer should study terms & conditions of the contract carefully and should satisfy himself regarding nature and extent of job and any clarification required by him before submitting the quotation, the same can be obtained from the office of the undersigned. The tenderer shall sign all the pages of NIT and Annexures thereof & submit back the same to NFL as a token of acceptance.

1.0 GENERAL INTRODUCTION

National Fertilizers Limited, Bathinda an ISO 9001-2008 and ISO 14001 Company has a

production capacity of 1550 MT of urea/day with a Brand Name "Kisan Urea"& "Neem Lapit Kisan Urea". Plant runs round the clock in three shifts. Urea produced is filled and packed in 50 kg (Net) bags. Bagging Plant, at present consists of eight number semi automatic bagging/stitching machines which are operated as per the loading requirements. Stacking is also being done at Platform A & B, as per requirement. Product urea is dispatched in trucks as well as in empty wagons (Open/Closed) received from Railways. Tendrer should get himself familiarized with all the loading facilities/activities at site before quoting. National Fertilizers Limited, Bathinda is located at Sivian Road, Bathinda (Punjab). The work site is about 7 kms from Bathinda Railway Station.

2.0 DEFINITIONS & INTERPRETATIONS:

2.1. "The OWNER" means the NATIONAL FERTILIZERS LTD., incorporated in India, having its registered office at SCOPE COMPLEX, Core No-III, 7, Institutional Area, Lodhi Road, New Delhi-110003. 2.2 The "ENGINEER-IN-CHARGE" shall mean the person designated as such by NFL and shall include those who are expressly authorized by him to act for and on his behalf for operation of this contract.

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2.3. The "WORK" shall mean the works to be executed in accordance with the contract or part thereof as the case may be and shall include all extra, additional, altered or substituted works as required for purpose of the contract. 2.4. "CONSTRUCTION EQUIPMENT" means all appliances and equipment of whatsoever nature for the use in or for the execution, completion operation or maintenance of the work unless intended to form part of permanent work. 2.5. "SITE" means the areas in which the work is to be performed by the Contractor and shall include a part or portion of the site on which the permanent work is proposed to be constructed. 2.6. The "TENDER DOCUMENTS" shall consist of Short Tender Notice, General Instructions to the Tender, General Conditions of Contract, Special Conditions of Contract, Specifications, Drawings, Time Schedule Tender Form, Performa or Agreement Form Schedule of Rates,and Addendum/Addenda to Tender Documents. 2.7. "THE CONTRACTOR” means may person or persons or firm or company whose Tender has been accepted by NFL with the concurrence of the Owner, and the legal personal representatives, successors and permitted assigns of such person, persons firm or company. 2.8. The "CONTRACT" shall mean the Agreement between NFL and the Contractor for the execution of the works including therein all contract documents. 2.9. The "SPECIFICATIONS” shall mean the various Technical specifications attached and referred to in the Tender documents. It shall also include the latest addition of relevant Indian Standard Specifications published before entering into contract. 2.10. "The DRAWINGS” shall include Maps, Plans and Tracings OR Prints thereof with any modifications approved, in writing by the Engineer-in-charge and such other drawings as may, from time to time, be furnished or approved in writing by the Engineer-in-charge. 2.11. The "CONTRACT DOCUMENTS" shall consist of Agreement, Tender documents as defined in Clause 6, 7 & 8 above, Acceptance of Tender and further amendments. 2.12. The "ALTERATION ORDER" means an order given in writing by the Engineer -in- charge to affect additions to or deletion from and alterations in the works. 2.13. The "COMPLETION CERTIFICATE" shall mean the Certificate to be issued by the Engineer-in-charge when the works have been completed to his satisfaction. 2.14. The “FINAL CERTIFICATE” in relation to a work means the Certificate issued by the Owner after the period of liability is over.

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2.15. The "PERIOD OF LIABILITY” in relation to work means the specified period from the date of issue of Completion Certificate upto the date of issue of Final Certificate during which the Contractor stand responsible for rectifying all defects that may appear in the works. 2.16. „ZERO DATE‟ shall mean the date of issue of LETTER OF INTENT (LOI) or issue of WORK ORDER, which ever is earlier. 2.17. "GTC" means General Terms & Conditions of Contract. 2.18. Technical Terms and Conditions & Special Terms and conditions are succeeding to GTC. Any clause under different head shall be succeeded by clause in the succeeding head. 2.19 ‘Executive Director' /Chief General Manager/General Manager I/C shall mean the

Administrative In-charge of Bathinda Unit.

2.20 GM (O&M) shall mean the Manager in Executive charge of the work and shall include the senior most officer of the Production & Maintenance Department of NFL. 2.21 Dy. General Manager (Production) shall mean the Manager in Executive charge of the work and shall include the senior most officer of the Production Department of NFL. 2.22 Officer-in-Charge/Chief Manager (Prod)/ Sr.Manager shall mean the Manager in

Executive charge of the work and shall include the senior most officer of the Bagging Plant (Production).

2.23 Manager(Prod.)/Dy. Manager (Prod)/ Asst.Manager (Prod) shall mean the NFL’s officers working in Bagging Plant (Prod).

2.24 Shift-in-charge, would mean the NFL’s officer In charge of the Shift in Bagging Plant (Prod).

2.25 Tender Notice/Notice Inviting Tender (NIT) shall mean and include present NIT documents together with such supplement and addendum, which may be issued by NFL Bathinda from time to time.

2.26 Tenderer shall mean an individual or a firm or a Company who quotes in response to the NIT issued by NFL Bathinda Unit and shall include his/their/its legal representatives, successors and assigns.

2.27 Tender shall mean offer/proposal that the tenderer submits in the required and specified form in accordance with the provision of NIT duly signed by the tenderer/authorized signatory under the seal of firm/Company.

2.28 Letter Of Acceptance of Bid and/or Work Order, and/or Letter of Intent shall mean a letter in writing sent by NFL Bathinda Unit by registered post or delivered personally or otherwise proved to have been despatched and/or confirmed by a concurrent FAX or telecopy transmission to the last known private or business address of the registered office of the Contractor informing/notifying the Contractor that his Bid/Tender has been accepted, subject to the conditions as stated therein.

2.29 Supervisor shall mean any person so appointed by contractor to supervise execution of job/work under the contract and the contract labour engaged for execution of work.

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3.0 Mode of Tendering.

3.1 It is advised that all intending tenderers must study in detail this NIT document(s) including the scope of work carefully and visit the plant site (please take necessary permission from undersigned) and satisfy themselves about the local conditions, location, accessibility of the site, nature / extent and characteristics of the operation may obtain all clarifications, if any, before submitting the tender. Submission of tender will imply that the tenderer has familiarized themselves with the site, local conditions and obtained all the clarifications required for the purpose. Tenderer should put his signatures on all the pages of tender documents/NIT. No claim on ground of want of knowledge / information in any respect will be entertained. No claim for extra charges consequently will be entertained on any account whatsoever.

3.2 A tenderer shall quote the price strictly as per the proforma enclosed for Schedule of Rates (Annexure-III) both in figures as well as in words, then the amount of each item shall be worked out and the requisite totals given. The total amount shall also be written both in figures and words. In the event of a discrepancy in rates between description in words and figures quoted by the tenderer then description in words shall prevail. Tenders with differential rates for different quantities shall be rejected without any further reference.

3.3 Two bid system shall be followed and the tenderer should submit their bid in two parts. The bid shall consist of the following. Envelope-I: shall contain earnest money deposit (super scribed ‘EMD’) amounting to `.100,000/- (` One Lac only) and in the manner specified in Clause No. 6.0 The tender without the prescribed EMD shall be rejected outrightly price bid shall not be opened.

Envelope-II: shall contain complete set of Tender Documents (super scribed ‘Tender Documents & Undertaking’) duly signed and stamped by the bidder along with all documents required under eligibility criteria at clause No.4.1 to 4.6. Price bid of only such tenderer will be opened who meets the Eligibility Criteria described at clause No.4.0

Envelope-III will contain price bid/schedule of rates only. This envelope will be opened of such tenderer only who meet the Eligibility Criteria.

All the three envelopes, 1st envelope containing EMD, 2nd envelope containing tender

documents etc. and 3rd envelope containing Price bid/Schedule of Rates, duly sealed, shall be jointly placed and sealed in a bigger envelope duly marked “Tender No.NFB/Prod/Bagging/40/2014-15 due on 29.11.2013 under Two Bid System”.

3.4 Tenders received through Fax, E-mail, Telegram shall be rejected out rightly 3.5 National Fertilizers Ltd. reserves the right to reject any or all tenders without assigning

any reasons whatsoever or to award the work to one or more tenderer/tenderers. 3.6 No commercial terms and conditions shall be laid in the price bid. 3.7 The bid received after the stipulated date and time shall be rejected. 3.8 There should be no over-writing. All cuttings if any should be initialed. 3.9 The tender shall be valid for 120 days from the date of price bid opening.

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4.0 ELIGIBILITY CRITERIA 4.1 The tenderer shall have experience of having executed satisfactorily the work of material handling contracts during last 07 (seven) years as on 30.09.2013.The tenderer shall furnish an undertaking that he shall engage only experienced stitchers & fillers. 4.2 During the last 7 (seven) years the tenderer should have satisfactorily executed the contracts of minimum 12 months duration as follow:

a) One such work of similar nature of a value not less than ``` 106.00 (` ONE HUNDRED SIX Lac) (50% of th estimated value rounded off) or

b) Two such works each of value not less than .`` 85.00 lac (` Eighty five lac only) (40% of the estimated value rounded off) or

c) Three such works each of value not less than `` 64.00 lac ( ̀Sixty four lac only). (30% of the estimated value rounded off)

The tenderer shall furnish documentary evidence in support of his experience. Note -Work of similar nature means “Work executed by the contractor for handling of materials like loading/unloading of urea/fertilizers in the rail wagons, road trucks, handling of fertilizers in the silo and handling of coal, ash, cement, etc

4.3 The tenderer shall have minimum average annual financial turnover of `64.00 lac (Sixty four Lac only) for the last three years ending 31st March 2013. The tenderer shall submit documentary evidence in support of the aforesaid.

4.4 The Tenderer shall furnish following documents in addition to the above: a) The name & address of the firm/Company along with its constitution. e.g. sole

proprietorship/partnership/limited company. b) Permanent Account Number and copy of last Income Tax Return filed by the

Tenderer c) Copy of PF Registration No. d) Certificate regarding “No Relationship with any of the employees of NFL” is to be

given in the proforma attached as per Annexure-IV. In case, tenderer has any relationship with any employee of NFL, he will declare the names of his relative working in NFL with designation, department etc.

e) Copy of Service Tax registration No f) Declaration regarding De-listing of the firm (including partnership firms/sister

firms) in any company/organization during last three years w.e.f the date of submission of NIT.

g) "Undertaking shall be given by the contractor that after award of work, the contractor shall obtain labour license from the appropriate authority i.e. Central/State Government, as applicable time to time, under the Contract Labour (R&A)Act ,1970&Contract Labour(R&A) Central Rules,1971 and shall submit in NFL,Bhatinda before start of execution of contract work.

h) Bank Account No. RTGS/IFSC Code of Branch, Branch Code/Address along with Bank Name for e-payment.

4.5 The prospective tenderers having any common partners/Directors/Managing partners, etc. or having any other common criteria shall be considered as Sister/Group/Associates Company. In such cases, only one of them will be eligible for participating in the tender.

4.6 In case of concealment of any fact by any tenderer, if detected later on, such tenderer will be debarred from all future dealings with NFL.

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EVALUATION CRITERIA 4.7 The technical bid of only such tenderer shall be opened who has deposited the EMD as per

NIT Clause No 6.0. 4.8 Price bid of the tenderer meeting the eligibility criteria shall only be opened. 4.9 The contract shall be awarded on Composite L-I basis. However in case it is found that L-1 tenderer has quoted non-workable rates for one or more items due to which they become L-1 NFL reserves the right to reject such tender. This condition shall be applicable on next, lowest tender(s)/offers also. 4.10 If the tenderer does not quote rate for any item/items, it may be noted that evaluation of bid

shall be based on the highest rate quoted by other tenderers for that particular item. However, order shall be placed for same item based on the lowest rate quoted by other tenderers.

4.11 Following tenders are liable to summary rejection: a) Tenders that do not fulfill all or any of the conditions in Eligibility Criteria or are

incomplete in any respect. b) Tenders which contain uncalled for remarks or any alternative/additional

conditions; c) Tenders submitted by tenderers who resort to canvassing. d) The tender with slab rates. e) Tenders where prices have not been quoted strictly as per enclosed Schedule of

Rates. 4.12 Once the tenders are opened, no correspondence offering rebates etc will be accepted by

the Company under any circumstances, unless asked for by NFL 4.13 The bidder must ensure that tender documents/offer has been signed by an

appropriate/authorized representative of the Company. Withdrawal of offer/ non-acceptance of orders placed based on offers submitted by bidders on their letter heads will not be allowed on the ground that offer was not signed by authorized person.

4.14 The bidder must have EPF Account (EPF code No.) in Bathinda jurisdiction, otherwise the Bidder will submit an undertaking that he/firm shall apply and obtain the EPF code/Sub code at Bathinda within 30 days of issue of Work Order and submit the same to NFL.

4.15 No commercial terms and conditions shall be laid in the price bid. Conditional tenders or tenders with any deviation shall be rejected. One person will be allowed to represent only one company during discussions/negotiations with NFL

5.0 DURATION& VALIDITYOF THE CONTRACT 5.1 The contract shall be awarded for a period of one year and in continuation of the same

contract can be extended for three months at the same rates and conditions or short closed at the sole discretion of NFL Management.

5.2 If the Tenderer withdraw their offer within the validity period of the bid or does not accept the LOI, or fails to commence the work after receiving the LOI on the scheduled

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date, EMD shall be forfeited by NFL and may also debar the contractor from all tendering process in NFL for a period of two years.

5.3 If the contractor refuses to accept extension of the contract as mentioned under Clause 5.1, then NFL reserves the right to get the job done at the Risk and Cost of the contractor plus 25% departmental charges by adjusting the expenditure incurred from the Security Deposit and other pending bills of the contractor. NFL may also debar the contractor from all tendering process in NFL for a period of two years.

5.4 The contractor shall start the work on the scheduled date as prescribed in the Document/NIT or as informed by the Officer In-charge and no separate mobilization period as such shall be allowed to the contractor for start of work.

5.5 If the contractor fails to complete the execution of the work to the satisfaction of NFL and/orfails to perform their obligation(s) under the contract, the EMD/ISD/SD is liable to be forfeited. In that event NFL may also terminate the contract giving 7 (seven) days

notice & reserves the right to get the leftover job done at the Risk & Cost of the contractor till the expiry of the period of the contract plus 25% departmental charges.

6.0 EARNEST MONEY AND SECURITY DEPOSIT: 6.1 Tenderers shall furnish a deposit of ` 100000 (` One Lac only) towards Earnest Money

payable by a crossed demand draft/Banker’s Cheque drawn in favour of ‘National Fertilizers Limited Bathinda payable at Bathinda. The earnest money shall not be accepted in any form other than specified above and the tenders not accompanied by earnest money, as above, will not be considered. No cheque will be accepted. The Earnest Money will be refunded to the unsuccessful tenderers after the award of work. No interest is payable on the Earnest Money deposit.

6.2 The earnest money deposited by successful tenderer will be retained towards Security deposit for due and faithful completion of the work.

6.3 Initial security deposit @ 2.5% of the awarded value of the contract including the amount of earnest money shall be deposited within ten days from the letter of acceptance of work. Total security deposit shall be 10% of the value of the contract. Balance SD shall be deducted from fortnightly bills @7.5% of value of work done. In lieu of security deposit including the initial SD, bank guarantee from any Nationalized Bank as per NFL Performa equal to 10% of the total contract value will also be acceptable. The Bank Guarantee shall be valid for a period of one year from the date of commencement of the contract with a further claim period of three months. In case of extension of contract, the Bank guarantee (10 % of contact value) or SD (10 % of contract value or executed value whichever is higher) will have to be extended further for the period of extension excluding the claim period of 3 months. However no fresh SD shall be deducted from the bills/ no fresh BG asked for the extension period. 6.4 The Contractor shall have no claim for any interest with respect to any delay in payment of his Interim or final bills or refund of security deposit or in respect of amounts that may be in NFL hands owing to any dispute between the NFL and the contractor..

7.0 DEFECT/ LIABILITY PERIOD 7.1 The security deposit/Bank Guarantee will be refunded to the contractor after three months

of satisfactory completion of the contract. No interest is payable on such deposits. Any

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dues outstanding against the contractor shall be recoverable out of the security deposit/Bank Guarantee.

8.0 SPECIAL TERMS & CONDITIONS OF THE CONTRACT 8.1 a) Normally, the contractor would be required to handle the entire production of urea 1550

Te / day i.e. 31,000 bags/day. However, it may increase/decrease at the sole discretion of NFL (e.g. go up to more than 72,000 bags per day) without giving any notice or reason whatsoever. Contractor would guarantee to carry out the work to the extent entrusted to them by NFL. All empty wagons placed in our siding shall have to be loaded by the contractor, depending upon the availability of material and machinery.

b) Loading operations will have to be synchronized with the working of Bagging Plant.

Each conveyor can deliver about 10~13 stitched bags per minute. Adequate number of stitching and filling machines are expected to be in operation. The contractor will, therefore, have to perform loading operations at a speed so that bags discharged from each stitching conveyor are loaded promptly into the wagons/trucks or stacked at specified place. It may be noted that stitching of filled urea bags at all the bagging stations are to be performed with double thread stitching machines.

c) Filled urea bag should weigh 50.130 kg with a tolerance of (+/-) 50 gm. The number of stitches per bag should be kept within a range of 70~80.

8.2 The quantities indicated in the Schedule of Rates regarding the Urea Fertilizer to be handled by the contractor are only approximate as the loading activity is a function of market demand, production and availability of wagons/trucks and is, therefore, variable. The NFL, therefore, does not guarantee for the continuous flow of workload or for the quantity indicated in Schedule of Rates. The contractor is expected to have adequate arrangement of labourers and supervisory staff to adjust with fluctuating workload. The fluctuations in the daily workload cannot be made a ground by the contractor for any claim or disputes in any manner and no such claim or disputes will be entertained by the company from the contractor in this regard.

8.3 a) These wagons and/or trucks will be stationed adjacent to the loading platforms. Use of hooks over the filled bags/empty bag bales is not permissible.

b) The No. & specified pattern of loading of Urea bags in trucks will be done as per instructions from the Shift-In-charge. However, the quantum of loading per station will be governed as per availability of trucks in the shift and Clause 8.1(b) and will be independent of the amount of loading per truck.

c) Loading of filled Urea bags in the wagons will be carried out in specified pattern as per the carrying capacity of the wagon stipulated/approved by the Railways from time to time. The approved loadings at present in different types of wagons are as under:

CLOSED WAGONS BCN, BCXN = 1216 bags 60.8 MT BCNA = 1276 bags 63.8 MT BCNAHS = 1276 bags 63.8 MT BCX, BCX-C/R/T = 1156 bags 57.8 MT

Open wagons BOXN = 836 bags 41.8 MT

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d) The contractor has to complete the filling of a closed rake of 40 to 42 wagons in 14 hours with the existing eight machines in operation. The contractor has to complete the filling of an open rake of 58 to 59 wagon in 17 hours with the existing eight machines in operation. For rakes with more number of wagons, the time allowed for loading shall be increased in case the number of placements (4.0 wagon per placement) exceed the standard number of placements, i.e. 11 placements for closed full size rakes, 5 placements for closed mini size rake or 15 placements for open full size rakes. The time that shall normally be allowed for one extra placement is 1 hr 15 mins.

e) NFL has built up infrastructure for stacking and lifting arrangement on platform B so as to reduce the loading time in rakes. The contractor will operate the new system as per guidelines of NFL. The contractor will re-organize its existing manpower and/ or arrange necessary additional manpower to carry out the stacking/loading operation & cleaning of the platform as per requirement.

f) This contract attaches utmost importance to the loading of correct number of filled urea bags in wagons / trucks. The contractor shall depute the required number of experienced loaders and supervisors on the loading platform so that wagons are accurately loaded in respect of quantity and quality of bags. The contractor shall also ensure that wagons to be loaded / under loading are individually supervised till its completion (till its door are closed) and also documented (for loaders, supervisors with each loaded wagon) for record. The decision of the Officer In charge / Shift In charge will be final in this respect.

g) The contractor will provide escort(s) as per single/double point rake with the open rakes from NFL site to destination. The escort(s) shall return the tarpaulins to NFL site in a transport vehicle provided by NFL.

8.4 As soon as wagons are placed on the loading line(s), contractor shall check the wagons & ensure: a) That the rejected/damaged wagons are segregated and uncleaned wagons are not

loaded. b) That doors of the wagon(s) are in operatable condition and there should be no problem

of closing the doors after loading. c) That there are no sharp edges on inside surface & any holes or cracks anywhere in the

wagons that can rupture the bags. d) The wagons are completely cleaned before they are brought to the loading platform.

Wagon-cleaning shall not be done at the loading platforms They shall arrange to clear/collect sweeping from the wagons around the track and remove them to a place as directed by Shift-in-charge.

e) Washing of floor between the two platforms is done after sweeping once the rake loading is over.

8.5 The first job of contractor will be to find the number/types of bags to be loaded into the wagons or trucks as per the list before start of loading. The contractor’s supervisor must write neatly the number of bags to be loaded on both the doors of wagons. Loading & stacking would be done in correct number & in a manner that the counting by the supervisor/officials is possible without any difficulty.

8.6 Final decision about the rejection/acceptance of wagons will be given by the Shift-in- Charge.

8.7 Normally, locomotive will be provided for placement/positioning of wagons. However, in case non-availability of Loco, the contractor will arrange to position the wagons with the help of winch machine without any loss of time as per the loading requirement.

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8.8 In case the contractor loads rejected / unfit wagons, he will be responsible to unload, re- clean and re-load in the accepted wagons at their risk & cost. In such event(s), the demurrage charged by the Railways will be on contractor’s account.

8.9 a) The contractor shall ensure that torn bags/bags with mouths not properly closed, are not loaded in wagons or trucks. The contractor shall report, the number of bags used / returned and no. of bags ruptured, to the Shift-in-Charge, in writing on daily basis.

b) The contractor shall shift dirty bags which are not fit for loading to silo, reclaim the urea and tie them in a bundle of 100 bags and stack at a place shown by Shift In –Charge

8.10 Contractor shall collect all the torn / ruptured & ‘bags with open mouth’ from various locations of Bagging Plant, conveyor galleries and silo, tie them in the bales of 100 bags each and deposit them at a place earmarked for keeping such bags as instructed by the Shift-in-Charge . Contractor will segregate sound bags, which will be re-used for filling/stitching.

8.11 The contractor will make an arrangement for carrying out a regular check on weighment and proper stitching of filled bags for all the machines in operation at an interval decided by Shift In charge. If any of the machines gives erratic weight and/or improper stitching the frequency of check weighment will be increased till the machine again starts functioning normally. The contractor will keep the record for check weighment and no. of stitches per bag in a register, which will be handed over to Shift-in-Charge on completion. Any deviation observed during surprise check will be subject to penalty as per Clause 11.3.

8.12 NFL will provide empty bags regularly as per loading requirements. The contractor will make necessary arrangement for lifting the empty bags bales from the Empty Bags Storage and bring to the stands placed at various loading stations in operation & ensure that the loading operations are not hampered due to non-availability of the bags. Unnecessary accumulation of the wrappers will not be allowed. The contractor will be responsible for their safe custody, proper use & accounting of bags. He will also ensure that empty bags are not taken away for any other use except loading of Urea without the permission of shift in charge.

8.13 At the time of supplying the bags to the loading stations, contractor shall segregate from each bale damaged/torn/cut /short-size bags and bags which cannot be opened. All such bags collected should be stacked neatly at a place shown by Shift In charge.

8.14 Contractor shall ensure that grills and its surrounding areas are maintained clean during all reclamation periods to maintain free flow of material The contractor shall deploy adequate manpower/services for shifting of Tripper in Silo as and when required, removing/breaking of lumps from the grills placed above vibro-feeders while reclaiming material from silo and lifting/repositioning the displaced grills. The number of persons required will have to be increased, in case, it is felt necessary and decision of the Shift In-Charge will be final and binding on the contractor.

8.15 The contractor will supply one or two helpers as decided by the Shift In-Charge during the loading for rendering help in pay loader operation.

8.16 After loading the bags, the contractor shall give challan for each truck or wagon, wherein he shall indicate the following:

1) Number of urea bags loaded. 2) Truck No or Wagon No. & Machine No. 3) Time of start of work. 4) Time of completion of work.

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5) Loading order/challan No. 6) Any other detail required by the Shift-in-Charge

Three copies of challan will be given to the Shift- In-charge just after completing the loading. As a proof of completing the job, the company’s representative not below the rank of Shift In charge will sign on the challan. The contractor shall submit copies of these challans along with their RA bills. The contractor will maintain a register of loading details.

8.17 As and when required by the Company, the contractor shall supplement labour force to

clear any backlog of loading operations, cleaning of the area under their charge and other related jobs.

8.18 It is for the information of tenderers that all the eight bagging machines will be available for loading urea bags in wagons/trucks. The deployment of labourers will be suitably adjusted by the contractor depending upon the kind of rake available or trucks so as to maintain the required rate of loading. The tenderers may keep this aspect in view while quoting.

8.19 The contractor shall close doors of the wagons, paste poster, label and seal the wagons properly. The contractor shall be responsible to complete all formalities necessary for obtaining clear RR from Railways and deliver the same to In-charge Marketing Area Office at destination/station. The contractor will also be required to cover the open wagons loaded with urea bags with tarpaulins (NFL shall supply Tarpaulins) in layers tied with the help of rope as required by the Shift In charge without any extra cost.

9.0 TERMS & CONDITIONS OF PAYMENT 9.1(a) The rates quoted shall remain firm during the entire period of contract including the

extended period, if any. (b) The contractor shall ensure payment of minimum rates of wages to his contract workers

as fixed and revised from time to time by the appropriate authority i.e. Central Government/State Government, as applicable from time to time under the Minimum Wages Act, 1948.

(c) In case of increase in minimum wages of labor by appropriate authority i.e. Central Government/State Government, the contractor shall be compensated by NFL as per the formula indicated below:

Billed amount x 0.85 (B – A)

C = A

Where, A - Minimum wage of Unskilled labour as on date of Technical bid

opening.

B - Escalated minimum wages of Unskilled labour ..

C - Compensation to be paid by NFL in lieu of increase in minimum wage.

(d) The reimbursement of escalation in minimum wages shall become due from the date the hike is effective irrespective of the date of notification of the hike by the appropriate Govt(. In case, minimum wages, as on date of technical bid opening are revised

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subsequently, the un-revised wages on the date of technical bid opening shall be considered for calculation of escalation.

(e) The minimum wages are to be paid by 7th of every month. (f) The contractor will have to comply with the statutory provisions like PF, ESI etc in case

of all his labour. 9.2 TAXES & DUTIES: a) The contractor shall quote the rates inclusive of all taxes and duties applicable on the

date of technical bid opening excluding service tax, the contractor shall claim service tax( if applicable) in the bills separately and must ensure the compliance of service tax Rules.

b) “Service Tax, if applicable for the work under the present Contract, shall be paid by NFL as per service tax rule. The contractor is to provide documentary evidence for registration under service tax for the said contractual work/services.

(c) All statutory laws, taxes etc. in vogue regarding this contract, from District / State /

Central Authorities and Govt., on the date of submission of bid will be treated as the responsibility of Bidder and will be deemed to have been taken care in the bid submitted by the Bidder.

(d) Addition /deletion of taxes imposed the State Governments/Central Government after submission of tender documents and during the contractual period shall be to NFL ‘s account.

9.3 The contractor shall prepare his bills in triplicate, supported by one copy of each challan duly signed by the authorized representative of Dy General Manager (Prod.) at the end of each fortnight to be submitted to Officer In-charge who will process the same within a week’s time for forwarding to F&A Deptt. and they also requires minimum seven(7) days time for release of payment to the contractor. The contractor will raise a total of 24 bills only during the 12 months contract period. The 24 th Bill must be the final bill for the twelve months contract period.

9.4 No interest will be payable by NFL in the event of delay in payment of the bill. 9.5 Payment shall be released after making necessary recovery like S.D, T.D.S., etc. 9.6 Ist bill shall be cleared only after submission of Contract Agreement, ISD and completion

of other statutory requirements. 9.7 Income Tax as applicable under the current I.T. Regulations shall be deducted from the

billed amount. 9.8 Hire charges of any machinery, equipments, vehicles etc. will be recovered from the

contractor’s bills at the rates fixed by the management. 10.0 INCENTIVE/ BONUS 10.1 Incentive shall be paid to the contractor for loading of rakes in less than the stipulated

time, mentioned under clause No.11.1(a) as follows: (a) An incentive of `. 0.60 per MT/hr for reduction in loading time by one hour. (b) An incentive of `. 1.20 per MT/hr for reduction in loading time by two hour. (c) An incentive of `. 1.50 per MT/hr for reduction in loading time by three hours or

more. In case such time reduction is in fraction of an hour, incentive payment shall be on pro rata basis. For rakes received on back loading basis, calculation of incentive shall be reckoned from the actual time of placement of wagons on the platform, and time allowed in Clause No.11.1 (a) The decision of the Officer In-charge will be final in this respect.

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11.0 PENALITIES 11.1 Mode of calculations for Penalty a) Time allowed for loading in rakes: i) For Open full size Rake of 58 to 59 wagons = 17 hrs. ii) For Closed full size Rake of 40 to 42 wagons =14 hrs iii) For closed mini size rakes of 20 wagons = 8 hrs. * However, for rakes with more number of wagons, the time allowed for loading shall be

increased in case the number of placements (4.0 wagon per placement) exceed the standard number of placements, i.e. 11 placements for closed full size rakes, 5 placements for closed mini size rake or 15 placements for open full size rakes. This increase in time shall not be allowed if the increase in number of placements is attributable to the contractor. The time that shall normally be allowed for an extra placement is 1 hr 15 minutes.

b) Penalty Rate per 8 wheel wagons per hour beyond permitted time for delay attributable to contractor = Rs. 150.00 (Rupee One hundred & fifty only) per wagon per hour. ( Any changes in demurrage calculation is made by Railway Authorities it will be applicable in above case)

c) In case a rake is loaded in time in excess of the permitted time, any major down-time attributable to NFL will be proportionately reduced from the rake loading time limited to the permitted loading time, as given above. Any major breakdown leading to increase in number of placements, 1hr 15 minutes per placement will be deducted from the total loading for calculation of penalty. The penalty shall be calculated on the full rake (all the wagons) for exceeding the permitted time.

d) The placement and completion time of rake loading will be taken from the Production Department’s logbook. The decision of the Officer In charge will be final in this respect.

11.2 Wagons/trucks loaded by the contractor shall be subject to surprise check for loading correct number of bags as mentioned in the challan. A penalty @ `300/- per bag (Rupees three hundred only) shall be charged from the contractor for short / excess loading. No payment shall be admissible to the contractor for unloading/reloading of bags in such cases. However, if no deviation (short / excess loading of bags with respect to challan) is observed during surprise check, the contractor will be paid at the rate quoted under item No. 1 of schedule of rates for unloading operation and same rate for reloading operation of bags. Contractor shall be expected to fully co-operate in unloading of the bags, count the same and re-load as directed by Engineer-in-charge.

11.3 If check weighment or counting of number of stitches on filled bags from all machines /is not carried out as per clause 8.11 and / or if bags with weight variation / variation in number of stitches 8.1(c) are loaded in trucks / wagons, a penalty of Rs. 100 per incidence (Rupee one hundred only) will be imposed on the contractor.

11.4 In case, bags are found scattered and the same are not properly stored/lifted by the contractor as per Clause No. 8.10, a notice shall be given to rectify the same within two days failing which a lump sum penalty of ` 200/-(Rupees two hundred only) per day shall be imposed.

11.5 In case cleaning activities in the plant as mentioned in Scope Of Work (Annex. I) Clause 2&3 are found unsatisfactory, a penalty of ` 500 per day may be imposed on the contractor after giving a 24 hour notice to the contractor.

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11.6 The contractor shall be responsible to provide escort with open loaded rakes to bring back all the tarpaulins as per clause 8.3(g) Cost of missing tarpaulins (as verified by marketing Deptt. at destination) shall be recovered from the running bill of the contractor. In case the contractor fails in making necessary arrangement for escort with open rakes, NFL reserves the right to get the same done by making an alternative arrangement for which the cost of this alternative arrangement Plus 25% departmental charges will be charged from the contractor.

11.7 The contractor will carry out cleaning of wagon/s before loading as per "Scope Of Work " (Annex. -I) Clause 1.1,&NIT Clause no 8.4. In case of improper cleaning of wagon/s or cleaning of wagon/s not up to the entire satisfaction of Shift In-charge (P), penalty Rs. 200 per wagon will be imposed.

11.8. Urea filled bags to be stacked, either on loading platform or at any other place as directed Engineer-in-charge, should be covered properly by the contractor. All defective filled by urea bags unfit for loading will be dumped in the trolleys provided for the same and recycled back through the bucket elevator or sent back to silo as per its quality. Any spillage of urea on the platform must be avoided. In case urea filled bags are found scattered on the platform a penalty of ` 300/- (Three hundred only) per day will be imposed on the contractor.

11.9 Penalties as described above at 11.1 to 11.8 shall be imposed at the sole discretion of Engineer-in- charge. 12.0 GENERAL CONDITIONS/ INSTRUCTIONS TO THE CONTRACTOR AND HIS

OBLIGATIONS/RESPONSIBILITIES: 12.1 The contractor shall keep adequate trained manpower to keep running sufficient stitching

and filling machines in all the three shifts. Generally, the work involved will be in all the three Shifts viz. from 0600 hrs to 1400 hrs, from 1400 hrs to 2200 hrs and 2200 hours to 0600 hours. However, for completing certain critical work urgently, Chief Manager (P) / Sr.Manager (Prod) Bagging/Shift- in-charge will ask the contractor to continue to work over and above the normal working hours and the contractor will have to comply with the instructions issued to him or his representative by the above officers. No compensation or extra rate shall be payable for working beyond the normal hours. The workers of the contractor should properly relieve the workers of the earlier shift at the work spot. The contractor should stick to the factory timings i.e.0600 hours to 1400 hour (Morning Shift), 1400 hours to 2200 hours (Evening Shift) and 2200 hours to 0600 hours (Night Shift). General Shift timings will be as followed by the Company from time to time.

12.2 The Contractor in consultation with Shift Incharge will provide minimum number of labour during ATA and other planned shutdowns. 12.3 If any of the contractor’s supervisor/labourers is found tampering with the fire hydrants,

water taps or any other fittings inside the factory premises, strict action will be taken against him and if found necessary, entry of such person(s) will be prohibited. Contractors may be required to remove him forthwith.

12.4 Contractor’s labourers and supervisors will have to normally observe factory timings in General shift and shifts and for an off hour, contractor/his supervisor shall take written permission.

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12.5 The contractor shall on instructions of the DGM (P)/Chief Mgr (P)/Sr. Mgr (P) Bagging immediately remove from the works any person employed thereon who in their opinion is not a fit person to be retained on the work and such person/s shall not be allowed to work without the prior permission of DGM (P)/Chief Manager (P) /Sr. Mgr (P) Bagging.

12.6 DGM (Prod.)/Chief Manager (Prod)/Sr.Manager (Prod) will have the authority to stop the work in case it is not being executed as per Terms & Conditions/instructions/safe practices and/or due to disobedience by the contractor/their supervisor/staff and/or sitting of their labour idle etc. For such sudden stoppage of work, NFL will not pay any compensation to the contractor.

12.7 The contractor shall execute the job with utmost care, speed and follow all the instructions, directions, and formalities for the execution of this work. If NFL suffers loss of material/property etc. due to negligence on the part of the contractor and/or their employees, the same will be made good by effecting recoveries from the bills/security deposit of the contractor. The decision of NFL in this regard will be final and binding on the contractor and the contractor and his employees will carry out all the instructions/directions given by the NFL’ s authorities for the proper execution of the work.

12.8 All civil and/or criminal liabilities arising out of infringement of law enforceable in the State Laws which may be enforced by the Government during the period of the contract arising out of employment of his workers in this factory and/or injuries sustained by his worker during the performance of work by the contractor’s employees in the factory premises will be the sole responsibility of the contractor. Any expenditure incurred by the NFL in facing or defending any situations, litigations arising out of the negligence of the contractor’s supervisor or his worker will be debited to the account of the contractor and will be recovered from his dues.

12.9 The contractor will have to make his own arrangement for tools and equipments (e.g. Kasi, Belcha, Bari, and Chisel etc required for the work, whatever tools and tackles they will need for the work will be allowed to be taken inside the factory only when the contractor makes a triplicate list of all such tools and tackles and deposit a copy at the gate and gives the duplicate copy signed by the CISF Commandant to the Chief Manager (P) / Sr.Manager (Prod) Bagging Plant. The contractor for checking will retain the duplicate copy.

12.10 Whenever the contractor desires to take out these tools and tackles, the duplicate copy will be attached along with the gate pass and the CISF Commandant will scrutinize this list along with his original list and note the number and quantity required. Any attempt to take out excessive quantity than what has been brought in. will be seriously dealt with and the matter may be reported to the police for attempted theft.

12.11 For the vehicle brought into the factory by the contractor, the tools and equipment etc. in motor vehicle should be declared at the gate and CISF Commandant will have all power to check vehicle when it is being passed out of the gate. If the contractor fails to declare the contents, these will not be permitted to be passed out.

12.12 To ensure availability of the contractor’s staff to meet the exigencies of the Plant, the contractor will be allotted one A type quarter (2 room set) on nominal rent, which is at present Rs. 67 per month + water charges + electricity charges. However, electricity charges will be as per domestic electricity rate in accordance with Powercom tariff applicable. After completion of the contract, the contractor will be allowed to retain the accommodation for 15 days to complete the contractual obligations and to vacate and

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handover the possession of the quarter. In case, the quarter is not vacated and handed over within the allowed period, market rent will be charged. The Security Deposit and final bill will be released only after vacation of the quarter. In case, the contractor wants more than one A type quarter in the township, the same will be allotted, subject to availability, on fair rental value “ @ Rs 7.00 per sq. feet and as” may be approved from time to time by the company + water and electric power consumption shall be charged as per Co’s rules.

12.13 The contractor shall be liable to NFL for any act of commission or omission on their part or on the part of their employee,thereby causing any loss, damage or inconvenience to NFL.

12.14 It will be the responsibility of the contractor or their supervisor to ensure prompt medical attention at factory’s First Aid Post in case of any of his employees gets injured on work. Further, treatment of the injured at the Hospital, carrying the injured to the Hospital or his residence and all other incidental work thereafter will be the responsibility of the contractor at their cost. If, however, NFL, incurs any expenditure in providing medical treatment and other incidental facilities to such injured employees, the contractor shall be liable to make good all such expenses as may be determined by NFL at its sole discretion and NFL shall have the right to recover such expenses from the dues payable by NFL to the contractor and from the security deposit of the contactor with NFL. Every injury must be brought promptly to the notice of NFL Supervisor under whom the contractor is functioning and the contractor’s supervisor will give all the required number of copies of preliminary accident form and arrange to send these forms immediately thereafter. The contractor has to inform NFL’s Supervisor the date of resumption of duty of the injured workers.

12.15 The contractor shall have to insure his workers against injury in employment and all types of accidents i.e. fatal, major or minor and will keep indemnified NFL from all such risks and liabilities.The necessary records required under Factories Act shall be properly maintained and other applicable statutory requirements under the Law will be strictly observed and complied with by the contractor.

12.17 The contractor shall furnish to the DGM (Prod) the name, designation and address of their authorized agent and all complaint, notices, communication(s) and references shall be deemed to have been so given, in the case of posting of the day on which they would have reached such address in the ordinary course of post, on the day on which they were so delivered or left. In the case of the contract by partners, any change in the constitution of the firm shall be forthwith notified by the contractor to the DGM (Prod)

12.18 In every case in which by virtue of the provisions of Section-12, Sub-section (1) of the Workmen’s Compensation Act, 1923 or any other Law for the time being in force, NFL is obliged to pay compensation to workmen employed by the contractor in executing the work, NFL will recover from the contractor the amount of the compensation.

12.19 The contractor may employ such employees/labours as he may think fit and the employees so employed should be employees of contractor for all purposes whatsoever. The contractor shall not be deemed to be in the employment of NFL for any purpose whatsoever. The contractor shall abide by all rules, laws and regulations that may be in force from time to time regarding the employment or conditions of service of the employees. If under any circumstances, whatsoever, NFL is held responsible in any manner whatsoever for the default or omission on the part of the contractor in abiding by the aforesaid rules, regulations and laws or held liable or responsible to the make

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payments on that account, NFL shall be reimbursed by the contractor for the same as also any other expenses costs and charges incurred by NFL in any proceeding or litigation arising out of any claim, demand or compensation from the contactor in that event. NFL shall also be entitled to recover the aforesaid amount from the contractor that may become due and payable to contractor.

12.20 The contractor shall be solely responsible for the manner and method of executing the work. The work shall be subject to the approval of Chief Manager (Prod) / Sr. Manager (P) Urea& Bagging from time to time for the purpose of determination on the question whether the work is executed by the contractor in accordance with the contract.

12.21 For the vehicle, if any, brought into the factory by the contractor, the tools and equipment etc., in motor vehicle should be declared at the gate and the CISF Commandant will have all power to check the vehicle when it is being passed out of the gate. If the contractor fails to declare the contents, these will not be permitted to be passed out.

12.22 The contractor shall arrange as per NFL rules, Gate Passes/Tokens for his supervisor/ labourers. He will have to submit an application for the number of gate passes/tokens required and after getting the same forwarded, contractor will have to take the permission of the CISF, Deputy Commandant. The gate passes/tokens are issued for contractor’s workers to work in the areas indicated in the scope of work above. It will be the sole responsibility of the contractor not to misuse the gate passes/tokens.

12.23 It shall be the responsibility of the contractor to ensure that all the Pay loader and tractor trolley operators / helpers hold valid driving license.

12.24 On expiry of contract the contractor shall be required to submit the following Certificates

along with the final Bill. “Certified that I/we have made all payments towards wages as defined under Payment Of Wages Act 1936 and Contract Labour (Regulation/Abolition) Act 1970 in respect of manpower engaged/employed for execution of the above work awarded by M/s NFL Bathinda vide work Order no. -------------------------------------- dated-----------------. It is further certified that in case any dispute arises on account of the above for the execution of the above referred work order, we undertake to discharge our statutory obligations, if any, and hereby indemnify M/s NFL from any such responsibilities/payment.

I/We further indemnify M/s NFL from any type of loss/damage/theft caused by any of the staff deployed by us.

Date------------------------ Signature of Deponent 12.25 Any damage or loss caused to plant Equipment etc. during execution of this contract will

be made good by the contractor at his own cost and risk. 12.26 The contractor shall ensure that all formalities /permissions/licenses required be

completing/ complying under the existing laws of the India and amendments thereof time to time and in connection with this contract including engagement/employment of laborers.

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13.0 STATEMENT OF COMPANY OBLIGATIONS: 13.1 NFL reserves the right to accept the lowest or any other tender in part or in full, award

parallel contracts or reject all or any of the tender without assigning any reason. The decision of National Fertilizers Limited, Bathinda Unit in this regard shall be final and binding on the tenderers.

13.2 NFL shall be at liberty in its discretion to exclude certain works from contractor’s scope of work at any moment without payment of any compensation to the contractor. NFL shall also be at liberty to award a parallel contract as deemed fit and at time during the tenancy of the contract.

13.3 NFL will not be responsible for any injury sustained by the workers of the contractors during the performance of the above contract, for any damage or compensation due to any dispute between the contractor and his workers. All liabilities arising out of any provisions of Labour Acts/Enactments hereto in force shall be the responsibilities of the contract. Any other expenditure incurred by NFL to face the situation arising out of the negligence of the contractor shall be recovered from his dues and running account bills.

13.4 The contractor shall refer to NFL all disputes or differences arising out of the contract and NFL shall within a reasonable time, after its receipt , make and notify decisions thereon, in writing. The decisions, directions and certificates with respect to any matters, decisions in which specially provided for by these conditions given and made

by NFL or by the DGM (Prod) on behalf of NFL which matters are referred to hereinafter as accepted matters shall be final and binding upon the contractor and shall not be set aside or attempted to be set aside on account of any informality, omission, delay or error in proceedings in or about the same in any other reason and shall be without any appeal.

14.0 ARBITRATION 14.1 “Except where otherwise provided in the contract all matters, questions, disputes or

differences whatsoever, which shall at any time arise between the parties hereto, touching the construction, meaning, operation or effect of the contract, or out of the matters relating to the contract or breach thereof, or the respective rights or liabilities of the parties, whether during or after completion of works or whether before or after termination shall after written notice by either party to the contract be referred to the arbitration of Chairman & Managing Director, National Fertilizers Limited OR his/her nominee.

The Arbitration & Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made there under shall govern the Arbitration proceedings. The contractor hereby agrees that he shall have no objection if the arbitrator so appointed is an employee of NFL and he had to deal with the matter to which the contract relates and that in the course of his duties as such he has expressed his views on all or any of the matters or differences . If the arbitrator to whom matter is referred, vacates his/her office by any reason whatsoever than the next arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor left or at any such stage he may deem fit.”

14.2 It is agreed by and between the parties that in case of reference is made to the Arbitrator

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or the Arbitral Tribunal for the purpose of resolving the disputes/ differences arising out of the contract by and between the parties hereto, the arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate SBI PLR/Base Rate as applicable to NFL on the date of award of Contract.

15.0 FORCE MAJEURE

The terms and conditions agreed upon under the contract shall be subject to Force Majeure. Neither the contractor nor the NFL shall be considered in default in the performance of their obligation contained therein, if such performance is prevented or delayed or restricted or interfered with by of war, hostilities, Revolutions, civil commotion, Strike, Epidemics, Accidents, fires, Flood, Earthquake, regulation or ordinance or requirement of any Government or any sub-division thereof, or authority or representative of any such Government and/or due to technical snag/reasons or any other Act whatsoever, whether similar or dissimilar to those enumerated beyond the reasonable control of the parties hereto or because of any act of God. The party so affected, upon giving prompt notice to the other party shall be excused from such performance to the extent of such prevention, delay, restriction or interference for the period it persists provided that the party so affected shall use its best efforts to avoid or remove such causes of non performance if possible and shall continue performance or both parties be prevented from fulfilling their contractual obligations by the state of Force Majeure lasting continuously for a period of one week, the two parties to the contract shall meet and decide about the future course of action for implementation of the contract.

16.0 EXECUTION OF AGREEMENT 16.1 The successful tenderer shall be required to execute an agreement on judicial stamp paper

of ` 50/--(` Fifty only) in the prescribed Performa within fifteen days from the date of acceptance of LOI by him for carrying out the work according to NIT. The agreement to be executed will be in Agreement Form specified by NFL. The cost of the stamp papers etc. will be borne by the contractor.

17.0 SPLITTING/SUB-LETTING OF CONTRACT 17.1 It would be at the discretion of NFL to award complete or only part of the contract to any

individual contractor. NFL may also cancel the tender at its discretion. Decision of NFL in this regard would be final.

17.2 The contractor will not be permitted to assign or give a sub contract of the work awarded to him for any reason whatsoever.

18.0 PROVISIONS MADE AND COMPLIANCE BY THE CONTRACTOR UNDER

VARIOUS LABOUR LAWS. 18.1 The contractor is required to discharge all statutory obligations relating to his workers

under the various labour laws enacted & amended from time to time, including contract labour (R&A) Act 1970, payment of Wages Act 1936, Minimum Wages Act 1948, Factories Act 1948, Employees Provident Fund (Misc. Provisions) Act 1952, Industrial Disputes Act 1947, Employees State Insurance Act 1948. The Workmen’s Compensation Act 1923 (in the absence of coverage under Employees State Insurance Act, 1948), Punjab Labour Welfare Fund Act 1965 etc. The contractor shall be responsible to comply with all

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statutory obligations and provisions of various labour laws enacted and amended by State/Central Govt. from time to time during the period of execution of the contract.

a) The contractor shall observe all Rules & Regulations, Statutory requirements in respect of employment of his labour. The Contractor shall ensure payment of minimum rates of wages to his contract workers as fixed and revised from time to time by the Appropriate Authority i.e. Central Government/State Government as applicable from time to time under the Minimum Wages Act, 1948". Minors below the age of 18 years shall not be employed. The contractor shall ensure that the payments of wages to the workers employed by them are made in the presence of a duly authorized representative of DGM(P).

b) The contractor shall observe the requirement of Employees Provident Fund & Misc. Provisions Act, 1952. Contractor is required to deduct the employees’ contribution of PF & EPF from the wages of eligible employees and deposit the same in his own PF Account No and complete requisite form No. 3A in respect of every workman. The contractor will also submit a monthly return in Form 12A and annual return in Form3A& 6A to respective RPFC.

18.2 The contractor is required to deposit Provident Fund Contributions in respect of all the labours employed for execution of job in NFL Bathinda, in his own establishment Code number issued by the Provident Fund authorities. The Contractor who is having PF Establishment Code number at a place/city other than Bathinda shall apply after award of work for obtaining Sub Code at Bathinda for compliance of provident Fund liabilities of his labour.

18.3(a) The contractor shall ensure deposit of PF contribution in respect of contract labour employed by him with the concerned PF authorities by 15th of the following month and shall submit a statement signed by him showing the names of the contract labour, amount of PF deposited on their behalf, challan no. etc. on monthly basis & attach the same with each bill along with copy of the relevant PF deposit challan by the contractor.

b)The contractor shall issue PF statements to its labour at the end of the financial year after obtaining the same from PF office where the Contribution is being deposited and shall submit a certificate to this effect to NFL. Before getting the security deposit released the contractor shall have to submit a certificate to this effect. In order to have proper check the contractor is required to prepare form No.3A in respect of each workman and maintain the entries on monthly basis. The contractor shall keep all forms in a file for verification by the workmen, if they so desire. At the time of submission of final bill the contractor shall issue a photocopy of the said form No.3A to the concerned workmen and obtain a receipt of the same. The contractor shall be required to submit a certificate in this respect.

c) Immediately on completion of the job by the contractor the labour employed by him have to submit the duly filled in Form 13 with the PF authorities, for transfer of PF/Pension contribution from the existing account to the new account. The contractor shall obtain a receipt from its workmen regarding issue of form No.13. The contractor shall be required to submit a certificate to this effect.

In addition to the above, as per the provisions made under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, the contractor shall be required to fill, issue or submit the following formats:

d) Form No.2: Nomination and Declaration Form at the time of joining of every new workman.

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e) Form No.5, Return of employees, to be filled at the time of joining, qualifying for membership of the Employees Provident Fund, Employees Pension Fund & Employees Deposit Linked Insurance Fund. This form is to be sent with Form No.2. At the end of the contract the contractor shall furnish the information.

f) Form No.3A&6-A: Annual Statement(Return) of Contribution for the currency period. g) Form No.9(under the Employees Pension Scheme): The contractor shall fill Form No.9

under the Employees Pension scheme, 1995 in respect of all the workers during the first month of their employment and shall submit the Provident Fund Office as per Rules and obtain a receipt of the same. The contractor shall issue a certificate, in respect of submission of Form No 9.

h) Contribution in respect of workmen only shall be deducted out of the wages. 18.4 The Employees State Insurance Act, 1948 is applicable at NFL Bathinda hence the

provision of this act shall also be applicable on successful tenderer and their workers. For the workers / employees who will not have coverage as per provisions made in the said act the successful tenderer shall obtain insurance policy under the workmen’s compensation act, 1923 before start of work.

The following clauses under Employees State Insurance Act shall be agreed upon by the contractor: a) The contractor agrees to show separately in the bills presented for payment the total

wages paid to workers and included in the claims on which employer’s special contribution to the Employees’ State Insurance Corporation will be payable.

b) That in accordance with Section-41 of the Employees’ State Insurance Act, 1948, Company reserves the right to recover from contractor’s bills passed for payment the amount of employer’s special contribution at such rate as may be prescribed by the Govt. from time to time for payment to the ESI Corporation.

c) That it will be the responsibility of the contractor to maintain all the relevant records relating to labour employed, wages paid etc., submit the returns prescribed by the Competent Authority under the Employees’ State Insurance Corporation and the Management of the Company as and when required.

d) Contractor shall meet the requirements of ESI as prescribed from time to time. 18.5 The contractor shall abide by all the Rules, Laws and Regulations that may be in force

from time to time regarding the employment or conditions of service of the employees. If under any circumstances whatsoever or the default or omission on the part of the contractor in abiding by the aforesaid rules, laws and Regulations, or is held responsible in respect of any matter whatsoever, NFL shall be reimbursed by the contractor for the same as also any other expenses or cost incurred by NFL on any proceedings or litigations as a result of any claim, demand or act on the part of the employees of the contractor, NFL shall be entitled to claim damages or compensation from the contractor in the event.

18.6 Contractors who are awarded the jobs should have their own P.F. Account Number, Permanent Account No. All deposition of P.F. accumulation in respect of contract labour should be in his own P.F. Account, and the records/register may be produced on demand by NFL/statutory authority.

18.7 Contractor will obtain a license under Contract Labour (Regulation & Abolition Act, 1970) from the appropriate authority i.e. Central or Punjab state ,as applicable from time to time.

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a) Under Rule-63, every contractor is expected to fix wage period and comply with the provisions of the Payment of Wages Act. Workers are to be paid wages within 7 days of the month under

b) Under Rule-67, all payments are to be made on working day at the work premises and during the presence of the representatives of the Principal Employer.

c) Under Rule-75, every contractor is supposed to give employment card in Form-XIV . d) Under Rule-76.all the contractors are expected to maintain Muster Roll Wages Register,

Deduction Register and Overtime Register in Form XVI, XVII, and XVIII respectively 18.8 a) On expiry of contract the contractor shall be required to give a certificate along with

final bill that he has made all payments towards wages as defined under the Payment of Wages Act, 1936 and Contract Labour Regulation & Abolition Act, 1970 in respect of manpower engaged/employed for the execution of work awarded by NFL, Bathinda.

b) The contractor is further required to give an undertaking that in case any dispute arises on account of the execution of the above referred work order, contractor has to discharge statutory obligations, if any, and hereby indemnify M/s. NFL from any such responsibilities/payments.

19.0 SAFETY REGULATIONS: 19. 1 Contractor will provide the staff with required tested/inspected tools, tackles and safety

equipments as per Factories Act 1948 Rule-29 and Punjab Factories Rules 1952-Rule 60-A duly tested and certified by Competent Person and record of the same will be maintained in a register, and compliance of all the provisions in above rules will be contractor’s responsibility.

19. 2 Contractor shall provide to his staff personal protective equipments like safety helmet,

safety shoes, full body harness safety belts, goggles and hand gloves etc. for their staff of standard make/ ISI marked.

19. 3 Contractor will ensure that all his staff deputed in the plant area has been issued the Safety Instruction Sheet and all concerned have been explained about the safety hazards involved in the plant area and the job site, safe assembly points& safety precautions to be taken.

19. 4 No contractor/staff is allowed to go and work in the plant area without proper written Clearance from the Area Incharge/SWP and with all required safety gadgets/precautions.

19. 5 Work should be carried out in the presence of competent and authorized supervisor only. 19. 6 Contractor and his staff should acquaint themselves with the Normal/Fire/Emergency

siren sounds. 19. 7 For any clarification/assistance with regard to any safety related aspect, safety deptt. of

NFL may be contacted. 19.8 The contractor shall have to arrange his own tools, tackles, dust masks transport vehicles,

cotton waste, any type of oil, waste cloth, hand gloves, gum boots and other safety equipments etc. and handling materials for cleaning operations. Arrangement for safe keeping of other material and personnel effect of labours employed by the contractor shall be made by the contractor at the allotted space at his own cost.

19.9 The contractor must clearly understand that he is bound by his contract to rigidly enforce all safety regulations of NFL and to ensure proper use by his workers of all the safety and personnel protective equipments. In case of any accident which in the opinion of NFL can be termed as serious violations of NFL Safety Regulations and/or infringement of

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any enforcement, statutory provision, on the part of the contractor or his supervisors this will be considered as a serious violation of the main contract terms and will be dealt with by NFL in the manner as laid down for serious violation of such terms and will be opened for NFL management to terminate all future contracts with any contractor who has been violating this safety clause three times in a year.

19.10 Contractor must ensure strict adherence to all safety regulations of the Company and

should execute every job with due care and caution and strictly observe all the recognized safe practices in doing the jobs. Safety equipments, whatever and whenever necessary, will be provided by the contractor.

19.11 Overtaking, rash and negligent driving inside the factory area are strictly prohibited. Speed regulations for driving inside the factory must be observed. Washing of tractors/vehicles inside the factory premises is prohibited.

19.12 Consumption of drugs and alcoholic drink inside the factory premises will be considered a serious offence. No person shall enter the factory premises under the influence of alcohol.

19.13 The entire factory area is declared as ‘No Smoking Area’. The contractor will ensure to observe the caution carefully. Spitting inside the plant, Urea Silo or in any working area is strictly prohibited. If contractor’s employee is found smoking in the ‘No Smoking Area’ or spitting in the plant, he will not be allowed to enter the factory and may be fined.

19.14 The contractor shall instruct his workers not to sit, lie or sleep on the railway tracks or inside wagons. They shall keep away from the moving wagons. They shall not cross under the wagons whether stationary or moving. The contractor must ensure that his labour should not open the doors from the wagons are moving and the door should only be opened when the placement is complete and loco has been removed.

19.15 While opening the doors of the wagons they shall stand away from the approach of door and the door should be opened by using crowbars.

19.16 Contractor’s labour shall not touch conveyor belt/machinery for any reason when it is working. They shall not climb the conveyor belt or conveyor frame for any reasons.

19.17 Contractor shall submit half monthly statement of injuries/accident. 19.18 It shall be the responsibility of the contractor to ensure that all the Pay loader and tractor

trolley operators / helpers hold valid driving license.. 19.19 Tractor trolleys will be operated at low speed in the plant area and on routes as instructed

by concerned engineer Incharge. 19.20 Scaffolding etc. if required will be standard metallic scaffolding. 19.21 The contractor should educate his employees about the hazards involved while working

on running conveyor, machineries and loading wagons/trucks. They shall observe all pre-cautions while working on any machinery or moving on platform or near railway track.

19.22 Contractor will follow all other directions given by the Chief Manager (P) / Manager (P) Bagging from time to time regarding procedure to be followed for loading/stacking/dispatch and cleaning of the spillage etc Contractor must ensure strict adherence to all the safety regulations of NFL and should execute every job with due care and caution and strictly observe all the recognized safe practices in doing the jobs. Safety equipments, whatever and whenever necessary will be provided by the contractor to their labourers (e.g. hunter shoes, safety goggles, gloves and dust respirators etc.)

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19.23 The contractor or his men shall not do any hot work or use naked flame in the ‘NoSmoking Area’ of the Plant. Any violation of the rule may lead to termination of the contract.

19.24 Contractor should provide and ensure that the labourers deputed by them for loading and other operations wear suitable non-slippery shoes and protective equipments to avoid accident

19.25 The contractor shall be responsible for their employees observing all the security and Safety Regulations and instructions as may be issued by NFL from time to time. In case, NFL suffers any loss etc. of whatever nature on account of contractor’s employees not following the security/safety regulations/instructions, the contractor shall be liable to make good all such losses as may be determined by NFL at its sole discretion and NFL shall have the right to recover all such losses etc. from the dues payable by NFL to the contractor and from the security deposits of the contractor with NFL.

20.0 JURISDICTION Notwithstanding any other Court or Courts having jurisdiction to decide the question(s) forming subject matter of a suit ,any and all actions and proceedings arising out of or relating to the contract(including any arbitration in terms thereof) shall lie only in the court of a competent civil jurisdiction in this behalf at Bhatinda ( where this contract has been signed of behalf of the owner) and only the said Court(s) shall have jurisdiction to entertain and try such action(s) and/or proceeding(s) to the exclusion of all other courts.

Note: The following form part of this tender document. 1) Tender Notice 2) Annexure No. I (Scope of Work) 3) Annexure No. II (Schedule of rate 4) Annexure No. III Declaration form-I 5) Annexture IV Declaration form –II ( Jagmohan Singh)

Dy. General Manager (Prod)

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ANNEXURE-I

SCOPE OF WORK.

1.0 The work involved under this Item is described hereunder: 1.1 FILLING, STITCHING & LOADING OF FILLED UREA BAGS IN

WAGONS/TRUCKS(REFER ITEM NO.1.0 OF SCHEDULE OF RATES) Filling, stitching, loading, and stacking of filled urea bags of 50.00 kg (net weight) into rail wagons (Open or closed) and trucks in a countable position. The scope under Item No.1.0 of Schedule of Rates includes: a) Cleaning of wagons i.e. cleaning of floor and all the four side walls to the satisfaction

of Shift In charge, and spreading of LDPE sheets and/or poly wrappers on wagon(s) floor and also the sides (in case of open wagons) before start of loading activities.

b) Reclamation of spilled urea from the platform A&B and adjoining areas either through bucket elevator (if available) or through tractor trolleys to silo/to a place as directed by Shift In-Charge.

c) Sweeping of dust urea from the platform A&B and transportation of the same to the specified place in the silo.

d) Keeping the platforms and area around platforms thoroughly cleaned by removing the spillage on continuous basis up to the satisfaction of the Officer In-Charge.

As general guidance to the contractor, the total spillage likely to be removed during the loading operations is approximately 2% of the total loading. However, this quantity can vary and will not have any bearing on the billing.

1..2 FILLING, STITCHING, STACKING & RE-LOADING OF FILLED UREA BAGS ( NOT INCLUDED IN SCHEDULE OF RATES ) a) Filling, Stitching, stacking and/or transport Filled urea bags (50.00 kg net weight) in

countable position in Filled Bags Storage, on the platform(s) or any other surrounding place as per the instructions of Engineer-in-Charge and reloading of the staked bags in trucks/wagons. Contractor may stack the bags manually or by deploying trolleys (Animal Drawn Carts are strictly prohibited). The contractor shall cover the stacked Urea bags properly with the tarpaulin, which will be supplied by NFL.

b) The quantity of stacking/re-loading would be as per requirement of NFL. The contractor shall deploy extra manpower for loading of stacked material in trucks/wagons. Stacking and lifting of stacks into wagons may be required to be done from Platform-A & B as per requirement of NFL, which shall be intimated in advance for required deployment of additional labour. Urea Filled bags are to be shifted from platform A to B through newly installed cross over conveyor system and stacking ,reloading in wagons/ Trucks to be done at Platform B..

c) In case Filling, Stitching, Stacking & Re-Loading of Filled Urea Bags in trucks/wagons (closed/ open) is done on either platform ‘A’ or platform ‘B’, the rates payable shall be 100% more than the rates quoted in item No. 1 in ‘Schedule of Rates’. For example, if the rate quoted in item No. 1 is ‘X’ then the rate payable for the above jobs, if executed, will be ‘2X’. The breakup of payment for stacking and lifting/loading of stacks shall be “X” for stacking and “X” for lifting/ loading of material from the stack.

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2.0 CLEANING AND RECLAMATION OF GOOD UREA AND OFF GRADE UREA FROM

STORAGE SYSTEM. (REFER ITEM NO.2.0 OF SCHEDULE OF RATES) a) Collection of spilled urea near conveyor belts PJD-101, 102 and 103 drive pulley,

transfer towers, galleries and transferring the same to silo as directed by engineer-in-charge round the clock.

b) Cleaning of gearboxes and providing assistance for lubrication of machines during plant operation

c) Contractor will deploy minimum one labour per shift and one labour in General Shift.

3.0 CLEANING AND RECLAMATION OF GOOD UREA AND OFF GRADE UREA FROM RECLAMATION SYSTEM. (REFER ITEM NO.3.0 OF SCHEDULE OF RATES)

a) Collection of spilled urea near conveyor belts PJD-106, 107, 109 & 109A,

drive pulley, transfer towers, vibro-feeders and related galleries etc. and transferring the same to silo as directed by engineer-in-charge round the clock.

b) Cleaning of bunker floor, filled bags area(s), and empty bags area(s) c) Contractor will deploy two laborers per shift and one labourer in General

Shift.

4.0 SCRAPPING OF ‘OFF GRADE UREA’ FROM SILO FLOOR AND ITS COLLECTION/ REMOVAL. (REFER ITEM NO. 4.0 OF THE SCHEDULE OF RATES) Scrapping the material from Urea Silo floor as per requirement and store it inside the silo as directed by Shift-in-Charge. Scrapped quantity of urea can vary and will depend upon the silo stock and deposition of urea on silo floor. NFL will provide Pneumatic chipper, if required for the job.

5.0 HANDLING OF ‘OFF GRADE UREA’ AND DISSOLVING THE SAME IN UREA PLANT (REFER ITEM NO. 5.0 OF SCHEDULE OF RATES)

Transferring the off grade urea from Urea Silo to Urea Plant Dissolving Tank and dissolving the same as per the direction of plant authorities.

6.0 ASSISTANCE IN COMPLETE SAMPLING OF SAMPLED BALES (REFER ITEM NO.6.0

OF SCHEDULE OF RATES)

Approx. 150 trucks of empty bags are received during the year. The contractor as per requirement shall provide assistance in sampling, counting and weighing of sample-bales unloaded from trucks as directed by the Bag Testing Committee. Rate is to be quoted on per truck basis.

(SIGNATURE OF CONTRACTOR) Name of party __________________________

Address______________________________

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Annexure-III

DECLARARTION-FORM-I

Ref. No; Dated :

To,

Issuing Authority

National Fertilizers Ltd.

BhatindaUnit

I/We _________________________________________have read the conditions

of tender attached hereto and agree to abide by such conditions. I/We offer to do

the job of_____________________________________________________

_______________________________ work at the rates quoted in the attached

Schedule of Rates and in accordance with the specifications, standards and

instructions in writing of the Engineer-in-charge of M/s. National Fertilizers

Limited and hereby bind myself/ourselves to complete the work schedule and

progress of work.

I/We further agree to abide by the conditions of contract and to carry out all work

within the specified time in accordance with specifications of materials and

workmanship and instructions referred to in the Notice Inviting Tenders.

In case of acceptance of the tender by National Fertilizers Limited, I/We bind

myself/ourselves to execute the contract as per the conditions mentioned in the

tender documents, failing which, I/We shall have no objection to the forfeiture of

the Earnest Money lodged with National Fertilizers Limited………..(Unit/CO).

Thanking you

Yours faithfully

For M/s ____________________________

(Signature of Contractor/Tenderer with SEAL)

Address : _____________________________

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Annexure-IV DECLARATION FORM-II

The following declaration to be signed by Contractor and to be submitted along with required documents which would be duly self certified: Sr.

No.

DESCRIPTION YES / NO

(If Yes, give the

following details)

1 If a Tenderer has

relations whether by

blood or otherwise with

any of employees of

NFL (Owner), the

Tenderer must disclose

the relation at the time

of submission of

Tender, failing which,

NFL shall reserves the

right to reject the Tender

or rescind the Contract.

Name and

Designation of the

Employee

Place

of

Posting

Relation with the

Employee

2. P.F. Registration No of the Contractor to be intimated

along with Documentary proof thereof.

P.F. Registration

Number

3 PAN No of the Contractor to be intimated along with

Documentary Proof thereof.

PAN No

4 Service Tax Registration No. with Documentary

Proof. Accounting Code No.

S.T.Code No.

……………………

……………………

……………………

5 ESI Registration No. Along with documentary proof

thereof.

ESI Regd. No.

35

6 The bidder shall submit the name and address of the firm/company along with

its constitution giving status of the same such as sole proprietorship/partnership

or limited/private firm etc. Along with its copies duly attested by Notary Public

as evidence.

7 The minimum monthly wages of labour at the time of opening of Technical Bid shall be applicable to rate quoted by me/us. NFL will compensate increase in the minimum wages as per formula given in clause No-9.1 and we shall pay minimum wages under the Minimum wages act 1948, as per the Statutory Provisions of appropriate Authority i.e. (Central Govt/State Govt).

8 I/We will submit labour license from the appropriate authority i.e. Central or Punjab state ,as applicable from time to time before start of execution of contract work.

9 I/We shall engage experienced stitchers & fillers only.

10 It is further confirmed that single rate has been quoted against each item and I/We will furnish break up of rates quoted, if required. I also understand that multiple/slab rates would not be acceptable to NFL.

11 No other firm/sister concern/ associate belonging to the same group is participating/ submitting this tender

12 The bidders, their associates, sister concern etc. had not been de listed/ black listed by any institutional agency/Government department/Public Sector Undertaking in the last three years

Signature of the Contractor/ Tenderer with SEAL

PLACE : ______________ Dated