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IT Tools

OEETOnline Expert Evaluation Tool

Introduction

OEET (Assessment Tool) will be used

• To evaluate the accreditation requests

• To evaluate the quality of the applications

• To evaluate interim and final reports

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PROJECT ASSESSMENT LIFECYCLE

OEET

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EPlusLink

Project Assessment Lifecycle

After Nina has positively checked the Eligibility criteria, the data will be sent to OEET where Bert the expert will assess the project:

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OEET

Project Assessment Lifecycle

It's Bert's first time to use OEET.

After Nina creates his account, an email is

generated and sent to Bert's email address.

• Bert must

• Create his ECAS account

• Validate his OEET account

• Log in to OEET assessment

• Submit the evaluation

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ACCOUNT VALIDATION

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OEET

Account Validation

Nina creates Bert's account in OEET.

OEET sends an email to Bert informing him how to

login via ECAS and Validate the OEET account.

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OEET

OEET

Account Validation

• Bert follows the link in the email received from EACEA Helpdesk

• Logs into ECAS • Bert validates his OEET account

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OEET

Account Validation

• Already have an ECAS, follow link to validate account

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Validate your OEET account

Account Validation

• Validate the association of ECAS email credentials with OEET user profile

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ASSESSMENT BY EXPERTOEET

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Assessment by Expert

Tips for the Expert…

• Write commentary OFFLINE using a word

processor package

• SAVE data frequently, particularly if the expert is

writing commentary directly into a text box

• Submit assessments as each one is finished

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Assessment by Expert

• OEET Expert Assessment• https://eacea.ec.europa.eu/assessment/

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Assessment by Expert

• This is an overview of all the Rounds per agency / programme which the expert has access to

• Click on the Assessment List button to open the list of projects for that Round / Agency / Programme

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Assessment by Expert

• This is a list of all projects assigned to the expert• Click on the Assess button• This opens the assessment on the General

section

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Assessment by Expert: start screen

Assessment by Expert: start screen

• General: Overview of project details and evaluation. Final decision and comments entered on this screen

• Application & Annexes: can be downloaded• Award criteria: comments & score for each• Overall comments to Applicant• General comments to NA• Budget comments to NA• Typology questions: mainly to gather statistical

data• Assessment validation• Project list

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Assessment by Expert

• Save regularly!• Click in the menu to go to another menu item• Click on Next/Previous to go to another menu

item• Clicking on the Project List return to the list of

projects assigned to the expert• Do not use and in browser!

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APPLICATION AND ANNEXES

• PDF version of the project application and all documents

submitted with the application form

• All can be downloaded

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AWARD CRITERIA

• contains the award criteria to be evaluated• Each criterion has to be given a score and a

supporting comment

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Assessment by Expert

• Overall comments to Applicant• Summary of comments per criterion• the only comments which will be sent out =>

have to be complete!• Clear, final, “ready to send”

• General comments to NA• “off the record” clarifications for the NA

• Budget comments to NA• Comments on budget reduction to the

National Agency

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TYPOLOGY QUESTIONS

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Assessment by Expert

• Before validation, the Expert Decision drop down menu should be completed and the final score checked. (no need to give comments)

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ASSESSMENT VALIDATION• = submit assessment when all scores & mandatory

comments have been recorded & saved• On clicking on submit, the experts declares to a non-conflict

of interest…

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"I hereby declare to the best of my knowledge that I have no conflict of interest (including family, emotional life, political affinity, economic interest or any other shared interest) with the organisation(s) or any of the persons having submitted this grant application. Furthermore, I confirm that I will not communicate to any third party any information that may be disclosed to me in the context of my work as expert."

ASSESSMENT VALIDATION

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Assessment by Expert

• After clicking on Submit, the submission date and the decision are added on the project list

• After submission, an assessment becomes read-only and cannot be modified (but you can contact the NA & ask to make a new assessment)

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Assess another project

• All information under all tabs can be viewed but no changes can be done

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Click here to return to project list

MONITORING (BY THE NA)

OEET

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Monitoring

• Monitoring dashboard

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Expert 1Assessment data block

Expert 2Assessment data block

ConsolidationAssessment data block

Assessment Files

CONSOLIDATIONOEET

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Consolidation• “Lead expert” receives email from NA with contact details of the

other expert• Projects that are assigned to the expert for consolidation bear

the code 'CONS‘• Lead expert contacts other expert & sends comments by email• Clicks on an Assess button to begin the consolidation

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Consolidation

• Consolidation screen

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Consolidation

• The lead expert can review the previous

assessments and edit the consolidated

assessment

• The lead experts sends PDF with consolidated

assessment to other expert

• Other expert prints, signs, scans & emails back

consolidated assessment

• Lead expert prints, signs too, scans & emails

consolidated assessment to NA33

MORE INFORMATION?

1. http://www.epos-vlaanderen.be/?CategoryID=662&ArticleID=1709&sng=1 for “OEET Connection Guide” (incl. info on ECAS) and “OEET expert user manual”

2. ERROR? try again!3. Repeated ERROR(s)? make screenshot of error

message & send it to NA by email

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