No. CE(HO)/ ;}1 :lJ/of 2012,Office of the Chief Engineer(HO),MIDC, Andheri (E), Mumbai-93.Date :- ~ 7 NOV oJllJTo,

1. The Chief Engineer,MIDC, Nanded Zone,Nanded.

2. The Chief Engineer,MIDC, Pune Zone.Pune.

3. The Addl. Chkf Engineer.MIDC. Nagpur Zone,Nagpur.

Sub :- Implementation of Video Conferencing Systemin various MIDC offices across Maharashtra ...

Ref:- CFO & FA (IT Head), MIDC's office Note No.542.

Dated 15/10/20 12.

MIDC has decided to implement Video Conferencing System in

various MIDC offices across Maharashtra. Accordingly vide above referred order,

the work order is placed to Mis Tulip Telecom Ltd. for the work of procurement,

installation, configuration, testing and commissioning of Video Conferencing

System in various MIDC offices across Maharashtra.

As instructed by CEO, MIDC, the key MIDC offices are to be

connected via Video Conferencing in phased manner as per availability of required

connectivity and site readiness. Also the space for Video Conference room will

have to be made available or selected by concern office incharge from their office

space.

In this regard. please find encloseed herewith the copy of above

referred office note for further action. In the note details of technical as well as

other requirements for proposed Video Conference room are mentioned. The list of

locations where Video Conferencing is proposed in two phases, details of which are

enclosed alongwith copy of work order to M/s.Tulip Telecom Ltd.

Concerned EE and SE may be directed to ensure that all required

infrastructure mentioned in the enclosed note is made available, in the existing

offices with minimum expenditure.

GM (IT) may be contracted for any clarification required in this

regard.

DA As o...bCN~ .

if;c.~"Chief Engineer (HQ)MIDC, Mumbai -93

U '.Decpika\HacktJp\Karavade\Contd doc.

• Copy fwcs for information please.Jt. CEO (Admin), MIDC, Mumbai -93Jt. CEO (IT), MIDC, Mumbai -93CAO, MIDC, Mumbai -93OM (IT), MIDC, Mumbai -93All Dy.CEO, MIDC, Mumbai -93

• Copy to All SEs, MIDC for information and necessary action.• Copy to All EEs, MIDC for information and necessary action.• Copy to All ROs, MIDC for information and necessary action.

J

I Office Note M\DC/ \T Ce\\/5t..,<t-rof 20'\2Date:'":2-~ t c-:; J ~ \<J.---

Sub: Implementation of Video Conferencing System in various M\DC offices

across Maharashtra ...

Ref: This office Work order No. MIDC IT cell/463 Idated 21/08/2012.

With reference to the above, this is to inform you that Maharashtra Industrial

Development Corporation (MIDC) has placed the work order to MIs. Tulip for the work

procurement and installation, configuration, testing and commissioning of Video

Conferencing System Equipments in various MIDC offices across Maharashtra.

It is instructed by CEO MIDC that key MIDC offices will be connected via Video

Conferencing in phased manner as per the availability of required connectivity and site

readiness. Also the space for Video Conference Room will be made available or

selected by concern office-in-charge from their office space such as existing LAC

meeting or discussion room. The minimum technical requirements for proposed

Video Conference Room are as follows:-

1. Availability of Video Conference Room in the existing office.

2. Availability of Power supply inside VC Room

a. Near to LCD and Codec (Desktop CPU like hardware)

b. 5 Amp & 15 Amp Power Socket (2nos.)

3. One LAN port in VC Room.

4. Space Availability for LCD 40" installation. The wall where LCD to be installed

or mounted should be having sufficient strength to hold thef inches Drilling.

S. Installation VC Codec, VC Camera and other allied accessories needs one

simple flat table or cabinet having lock and key if any.

6. Electrical Earthing inside VC Room.

It is instructed by CEO MIDC that the space for Video Conference Room

will be made available or selected by concern office-in-charge from their existing

room/cabin in the office. If there are two of more offices in premises or nearby

then convenient location which fulfils or readiness of VC shall be selected. The list

of Video Conferencing locations with current available leased line connectivity is

enclosed as per Annexure-A

1

d

The other requirements for proposed Video Conference Room are as follows:-

Following are the some points need to be considering especially while

providing new Video Conferencing Room.

1) Space for VC Room: The VC room shall be accommodating minimum 8-10

officials during VC.

2) VC Room Wall Finish: The room shall be furnished with following

requirements.

• Painted walls are best in a flat or semi-flat finish.

• For VC rooms recommended to have plain walls of neutral colour.

• Avoid gloss or enamel finishes as they reflect light.

• Avoid white walls as they can introduce an effect-like backlight a white wall

increases the illumination behind the person.

• Avoid glass walls, as well as patterns and textures on the walls as they may

cause disturbances to visual effects.

• Also, in order to avoid reverberations, it is recommended to have heavy

curtains of neutral colour and carpets.

• As with paint finishes, shiny wall coverings are also problematic because they

reflect light.

3) Furnishing: Furniture and decorating accessories must be kept bare

minimum. Materials such as mirrors or glass fronted framed prints reflect light

and may cause the camera to overcompensate the brightness in the room.

This also holds true for credenzas with glass or mirror and glass-topped tables.

Keep the accessories in the room at a minimum because they can be

distracting; and in some cases, system could use more bandwidth (due light

changes).

4) Room Table Design: It should be kept in mind the functionality of each piece

of furniture. If the conference room is only used for video conferencing, the

tables and chairs must be set in a horseshoe configuration. In such a design,

all the participants can view the screen. An alternate arrangement would be

the rowed design. This makes it appropriate for trainings, discussions and

presentations as well.

5) Windows and Window Treatments: Sunlight can disrupt the camera's quality

to capture a good image. Hence it better to take interior rooms that do not have

2

5"

windows. Rooms with windows, vertical blinds or drapes should contain a

solar- blocking or blackout to prevent glare.

6) lighting & other set up:

• The conference room should be preferably air-conditioned and kept at a

cool temperature to avoid the Codec Unit switching on its fan.

• The conference room should be well and uniformly light with minimal

shadowing, avoiding a mixture of natural and artificial light.

• Light should come from the top of the conference table, the front and the

rear.

• If only ceiling light is available, it should contribute to maintain a pleasant

environment and generate as less heat as possible.

• There should be no direct lighting aimed at the camera. Fluorescent

fixtures with dimmers work well in video conferencing rooms.

These are some basic requirements to be followed in proposed video

conferencing room to achieve effective video conferencing.

Submitted for further needful please. 9JtW)~As~r.(I~ Cell)

G"~ell) ". A- ~~V\£I\- / p~tD c:J"Y\-lke.- \.::>~.d:..~~'45 u.se~~C.i£ .

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CFO &fA (It Head)

'·oLD.C. lllQ) / IFlvlSE &. Ivl D / L)~·L

DATE: 1<;11°/,.2-.

Annexure-A

List of locations for Video Conferencing

For Phase -I: (Having Leased line connectivity)

Sr. No. Office Locations Address

1. MIDC (HQ), Andheri, Mumbai- 93Udyog Sarathi, Mahakali Caves Road,

Andheri (E), Mumbai-93.

2. MIDC, WTC Office, Mumbai4, 4(A), 12th Floor, World Trade Centre,

Complex-1, Cuffe Parade, Mumbai-5.

3.R.O., Aurangabad & MIDC Industrial Area, Near Railway Station,

[SE/EE & EE (E&M) Aurangabad] Aurangabad-431005.

4. RO., Latur & EE Latur CFC, MIDC Industrial Area, Latur- 413512.

5. C.E., Pune [RO., Pune (I & II)]Jog Centre, 2nd Floor, Pune -Mumbai Road

Wakdewadi, Pune- 411003

6. Add\. C.E.I MIDC, RO. NagpurUdyog Bhavan, 4th Floor, Civil Lines,

Nagpur -440001.

7.E.E., Nagpur (Civil & E&M) Plot No. X-50 Hingna Indl. Area, Hingna,

[Hingana] Nagpur441110

4

7

For Phase -II: (Having Broadband connectivity)

Sr. Office Locations AddressNo.1. RO., Thane-I & II Office Complex Building, Opp. Modella Mill

2. RO., MahapeThane-Belapur Road Near DAKC Mahape

Navi Mumbai -400710

MIDC-Panvel, opp. Khanda Colony, Near3. RO., Panvel & (SE -Konkan)

Flyover Bridge, Panvel, Dist-Raigad. 410206

4. RO., Ratnagiri & EE RatnagiriMIDC Mirjole Indl. Area, Near J.K. Files

Ratnagiri-415639

5. RO., Kolhapur & EE KolhapurUdyog Bhavan, Nagala Park, Near Collector

Office, Kolhapur, 416003

6. RO., Sangli & EE SangliUdyog Bhavan,300/2,Vishram Baug Nr.Tata

Petrol Pump Sangli , 416415

7. RO., Nashik & EE NashikUdyog Bhavan, Near I.T.I., Trimbak Road,

Satpur, Nashik 422007

MIDC lndl. Area, C.F.C. Building, Audhan-8. RO., Dhule & EE Dhule

Malegaon Rd. Dhule 424001

MIDC Indl. Area Badnera Road, Amravati-9. RO., Amravati & SE (Amravati)

444601

10. C.E./ RO., MIDC, Nanded MIDC Indl. Area ,Post -Tuppa Nanded 431601

11.SE (MMR) , Dombivli & EE MIDC Office, Near Pendharkar college,

Dombivli Dombivli (E),Dombivli - 421203

12.SE (Pune) & EE, Chinchwad MIDC, Pune Division Near Chinchwad Railway

On., Pune Station Chinchwad Pune 411019

13. E.E., Akola Phase-II C.F.C. Bldg. Akola 444001

14. E.E., BaramatiMIDC Indl. Area, C.F.C. Building, Bhigwan

Road, Baramati 413102

15. E.E., Thane Division (I & II)Near Bank of Maharashtra, Wagle Estate,

Thane 400604

16. E.E., Ambernath (Civil & E&M)Anand Nagar, Addl. Ambernath Indl. Area

Ambernath-421501

17. E.E., AlibaugRewas Alibag Road Chendhari Village Alibag

402201

MIDC Mahad Indl. Area Tal-Mahad18. E.E., Mahad (Civil & E&M)

Dist-Raigad Mahad 402301

5

Planning the Conference Room Setup

Following equipments includes in the for proposed video conference Set up

1. HD Videoconferencing system (Polycom HDX7002XL) inclusive of Codec HDX 7002 , VCCamera Microphones ,Interface Cables, Power Cables etc.

2. 40" HD LCD (LG 42LD461C) ... One Display Unit at each location

" The position of the Codec Unit in the conference room is not important for

receiving the signal from the Remote Control Unit. But it is important to connect

the main camera correctly to the Codec Unit.

y Place the Codec Unit anywhere within 5 meter reach of the camera cables.

Leave enough space for air circulation and for connecting cables easily.

y Place the camera(s) in a position to ensure eye contact between local and

remote participants. Recommended position is either directly below or directly

above the Display Unit, in central position, at a distance which enables capture of

the entire table.

;... Place the Microphone Pod at the centre of the table. To help with echo

cancellation, we recommend positioning the Microphones far as possible from

loudspeakers and other noise sources.

Figure Suggested Sample Room Setup

II

•••••tlilvL~:Nir<.l

Note: 1. Codec ( Desktop CPU like hardware) preferably placedinside cabinet.

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MAHARASHTRA INDUSTRIAL DEVELOPMENT CORPORATION (\~:\~ )j)(A Government of Maharashtra Undertaking) \'';:::::::/?Y

MIDC/IT Cell/463/'of 2~~~'Date' 211 08 1 2012 II <ro..,., .••"''' "'"jfC,· II

To . ~J~MIs. Tulip Telecom Limited,Tulip House, Plot No. 32,Central Road, MIDC,Andheri (East),Mumbai- 400 093.

Sub: Procurement and Installation, Configuration, Testing and Commissioning of

Video Conferencing System in various MIDC offices across Maharashtra.

Ref: Rate Contract of National Informatics Centre Service Incorporated (NICSI) No 10

(25) 12009-NICSI, dated- 23/08/2010 & 16/09/2010.

Sir,

With reference to the above rate contract. this is to inform you that Maharashtra

Industrial Development Corporation (MIDC) is pleased to release the work order for the work

procurement and installation, configuration, testing and commissioning of Video Conferencing

System Equipments in various MIDC offices across Maharashtra.

You are therefore requested to supply. install and commission the Video Conferencmq

System Equipments in two phases as per following details subject to the specifications pnce

terms and conditions of the Rate Contract mentioned under reference

A) Supply, Installation & Commissioning of HD Video Conferencing System

Item I .--- --I -. .- . INo. Item Description Qty I Unit I Rate (Rs.) I Amount (Rs.)

I----+- ---------------t-----l - -I .. - - .. - --- -----''--------i1. HD Videoconferencing system 25 ; Nos. I 1.45.453/-' 36.36.325/-

,(Po/yeom HDX7002XL) i :

1--.,---+----,, ~~~ ~-~------+----4-_._--+ - _..2. 40" HD LCD (LG 42LD461C) 25 i Nos. i 49.725/-; 12.43.125/-

1-- -+- =--__--=--= __ --:-- ------+----1 ------t- -- -3. 15 Port High Definition MCU 2 : Nos .. 16.70.019/- 3340038/-

(Po/yeom RMX2000) j i1--~------------_I_______4- '--..- ...-t------1Additional Hardware/Software required to 1 No. I 2.28.0801-! 2.28.0801-

make MCU to connect 2 Nos of ISDN PRI !lines to bring ISDN VC endpoints (PR/

module for RMX 2000)

4.

I1----+-----------------+----'----- ..-j I 84.47,568'.001,

..L ..

Tel.. (022) 2687 0027/52/54/73 Fa~ (022) 2687 1587HEAD OFFICE: 'Udyog Sarthi". Mahakali Caves Road. Andherl (El. Mumbal' ~o 093 . 01 Tel.: (022) 22616547 Fax (022) 22616548FORT BRANCH: Orient House. 5th Floor. Adi Marjaban Sireel. Bellard Estate. on, Mumbal- .

,!;!

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B) Location Details: Attached separately as annexure-A.

C) Price: The total contract price shall be Rs. 84,47,568/- (Rupees Eighty Four Lacs Forty

Seven Thousand Five Hundred Sixty Eight Only) The price mentioned are inclusive of all

taxes except for Octroi I Entry Tax, if applicable.

D) Delivery & Installation: In two phases within 6-8 weeks from the receipt of the work order

Delivery will be deemed to be completed on signing of the Delivery Challan by the office

Staff of the above office. Octroi / Entry tax shall be paid as applicable for the delivery of the

above items. The receipt of the Octroi / Entry tax shall be submitted in original to the office

of the undersigned. The vendor shall be responsible for installation of the equipments

ordered and for making it operational at the site. Delivery at Phase-I locations to be made

on priority basis.

E) Warranty: Onsite warranty for all the above products shall be five years from the date of

installation.

F) Operations & Maintenance: 5 Years from the date of installation. Training shall be

imparted to the concerned officers of MIDC at MIDC Office.

G) Bank Guarantee: Bank Guarantee shall be furnished to this office @ 5% of the order value

for five years before raising the bills of payment.

H) Agreement: You will have to execute separate agreement for the above work on Rs 1001-

non judicial stamp paper I franking with the CFO & FA (IT Head). MIDC

I) You will have to submit certified copy of latest Income Tax Clearance Certificate. Sales Taxi

VAT Clearance Certificate to MIDC.

J) Terms of Payment:

• Payments shall be released as per the terms & conditions of the Rate Contract under

reference subject to the supply, installation and commissioning of Video Conferencmq

equipments at the above locations, submission of Bank Guarantee, execution of

agreement, submission of Octroi paid receipts, Installation & commissioning report to

CFO & FA (IT Head), MIDC(HQ), Andheri-93.

• Copies of all the delivery challans, installation & commissioning reports duly signed by

the concern officers of MIDC shall be furnished to this office before submission of bill for

payment.

K) You have to carry out the work to the satisfaction of CFO & FA (IT Head), MIDC or rus

representative.

All other terms and conditions will be as per NICSI Rate Contract referred above.

2

11

You are requested to start the work immediately However. the payment will be made

only after the execution of the Agreement

Please acknowledge the acceptance of the work order.

Thanking you,

[S~(M.V.

CFO & (IT Head)MIDC, Mu bai - 93

,. Copy submitted to Chief Executive Officer, MIDC. Mumbai - 93

r: Copy fwcs to C.A.O., MIDC, Mumbai - 93.

, Copy to Jt. C.A.O .. MIDC, Branch Offices, Pune / Nagpur.

,. Copy to all Executive Engineers. MIDC

,. Copy to Dy C.A.O .. MIDC. Branch Offices. Auranagabad.

,. Copy to Oy. C.A.O.(Estt.), MIOC. Mumbai - 93.

,. Copy to Oy. C.A.O.(A&R). MIOC. Mumbai -93

3