1 mi-access spring 2009 webcast february 6, 2009
TRANSCRIPT
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MI-Access Spring 2009 Webcast
MI-Access Spring 2009 Webcast
February 6, 2009February 6, 2009
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WelcomeAnd Introductions
WelcomeAnd Introductions
Jim Griffiths Manager, Assessment Administration
and Reporting
Office of Educational Assessment & Accountability
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Our Presenters are…Our Presenters are…
Jim Griffiths – OEAAManager, Assessment Administration and Reporting
Linda Howley – OEAAInterim Assessment Consultant for Students with
Disabilities
Jim Griffiths – OEAAManager, Assessment Administration and Reporting
Linda Howley – OEAAInterim Assessment Consultant for Students with
Disabilities
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Our Presenters are…Our Presenters are…
Dave Judd – OEAASenior Project Manager
Dan Evans – OEAAAssessment Analyst for Students with Disabilities
Alison Place – Questar Assessment, Inc.MI-Access Project Manager
Dave Judd – OEAASenior Project Manager
Dan Evans – OEAAAssessment Analyst for Students with Disabilities
Alison Place – Questar Assessment, Inc.MI-Access Project Manager
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Submitting QuestionsSubmitting Questions
Fax: 734-334-1857Email: [email protected] any time at:
www.MIstreamnet.com
Fax: 734-334-1857Email: [email protected] any time at:
www.MIstreamnet.com
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Webcast AgendaWebcast Agenda●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported
Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●OEAA Secure Site Processes
●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported
Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●OEAA Secure Site Processes
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MI-Access Top 10 ListMI-Access Top 10 List10.Fill in answer bubbles
completely with a #2 pencil11.FI students do not fill in their
own bubbles12.Tested Roster is IMPORTANT13.Verify information in the
Educational Entity Master (EEM)
14.Security Compliance Form stays in district
10.Fill in answer bubbles completely with a #2 pencil
11.FI students do not fill in their own bubbles
12.Tested Roster is IMPORTANT13.Verify information in the
Educational Entity Master (EEM)
14.Security Compliance Form stays in district
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MI-Access Top 10 ListMI-Access Top 10 List5. Consider Early Returns6. Inventory Materials when
received7. Apply Pre-ID Labels to
Answer Documents8. Know Your
Accommodations9. READ the MANUAL!
5. Consider Early Returns6. Inventory Materials when
received7. Apply Pre-ID Labels to
Answer Documents8. Know Your
Accommodations9. READ the MANUAL!
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MI-Access Assessment Basics
MI-Access Assessment Basics
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Spring Assessment WindowSpring Assessment Window
MI-Access Grade 11
February 16-March 31, 2009
MI-Access Grade 11
February 16-March 31, 2009
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What’s Being Assessed?What’s Being Assessed?
Populations assessed:●Participation●Supported Independence ●Functional Independence
Populations assessed:●Participation●Supported Independence ●Functional Independence
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What’s Being Assessed?What’s Being Assessed?
Content areas assessed for each population:
● English Language Arts (Grade 11)
● Mathematics (Grade 11)● Science (Grade 11)
Content areas assessed for each population:
● English Language Arts (Grade 11)
● Mathematics (Grade 11)● Science (Grade 11)
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Key DatesKey DatesArrival of Materials: Week of February 2
Additional Orders: February 9-March 25
Early Returns: March 16
Return Materials: NO LATER THAN APRIL 10
Arrival of Materials: Week of February 2
Additional Orders: February 9-March 25
Early Returns: March 16
Return Materials: NO LATER THAN APRIL 10
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Participation and Supported
Independence (P/SI)
Participation and Supported
Independence (P/SI)
Linda Howley Interim Assessment Consultant
for Students with DisabilitiesOffice of Educational Assessment &
Accountability
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Participation and Supported IndependenceParticipation and Supported Independence
Student PopulationsContent AreasAssessment BookletsItem FormatsScoring Rubrics
Student PopulationsContent AreasAssessment BookletsItem FormatsScoring Rubrics
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ParticipationParticipation
Students who have, or function as if they have, severe or profound cognitive impairment
Students who have, or function as if they have, severe or profound cognitive impairment
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ParticipationParticipationExpected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Dependent on others for most, if not all, daily living needs
Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Dependent on others for most, if not all, daily living needs
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ParticipationParticipation
The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content
The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content
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Supported IndependenceSupported Independence
Students who have, or function as if they have, moderate cognitive impairment
Students who have, or function as if they have, moderate cognitive impairment
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Supported IndependenceSupported Independence
Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning
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Supported IndependenceSupported Independence
Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills
Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills
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Supported IndependenceSupported Independence
Working toward mastering daily living and employment routines and an acceptable level of independent living
Working toward mastering daily living and employment routines and an acceptable level of independent living
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Content Areas AssessedContent Areas Assessed
• MI-Access EGLCEs/EBs/EHSCEs (Grades 3-8 and 11)
• English Language Arts, Mathematics, Science
• MI-Access EGLCEs/EBs/EHSCEs (Grades 3-8 and 11)
• English Language Arts, Mathematics, Science
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P/SI Assessment BookletsP/SI Assessment Booklets
Combined booklets for ELA, mathematics and science
• Participation is right side-up
• Supported Independence is upside down
• Color coordinated
Combined booklets for ELA, mathematics and science
• Participation is right side-up
• Supported Independence is upside down
• Color coordinated
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ParticipationParticipation
ELA and Mathematics = BlueELA and Mathematics = Blue
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Science = PinkScience = PinkParticipationParticipation
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ELA and Mathematics = GreenGreenELA and Mathematics = GreenGreen
Supported IndependenceSupported Independence
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Science = RedScience = Red
Supported IndependenceSupported Independence
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Item DevelopmentItem Development
All items• aligned to
EGLCE/EHSCE/EB• coded to adult life
contexts
All items• aligned to
EGLCE/EHSCE/EB• coded to adult life
contexts
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Item DevelopmentItem Development
Science
•related to key concepts•related to real-world
contexts
Science
•related to key concepts•related to real-world
contexts
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Item DevelopmentItem Development
Core items count toward the student’s score
Embedded items are for field testing ONLY
Core items count toward the student’s score
Embedded items are for field testing ONLY
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Item Types and FormatsItem Types and FormatsSelected Response/Multiple Choice• FI: 3 choices-text and/or
graphics• SI: 3 choices-graphics• P: 2 choices-graphics
Selected Response/Multiple Choice• FI: 3 choices-text and/or
graphics• SI: 3 choices-graphics• P: 2 choices-graphics
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Item Types and FormatsItem Types and Formats
Observation/Activity• Many items use an activity-
based observation format
• Paper and pencil tests aren’t appropriate
Observation/Activity• Many items use an activity-
based observation format
• Paper and pencil tests aren’t appropriate
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Participation and Supported IndependenceParticipation and Supported Independence
Selected-response items use PICTURE answer choices or PICTURES PAIRED WITH WORDS to improve access
Selected-response items use PICTURE answer choices or PICTURES PAIRED WITH WORDS to improve access
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Selected-responseSelected-response
ELA, mathematics, and science
have selected-response
items
ALL selected-response items
administered the same way
ELA, mathematics, and science
have selected-response
items
ALL selected-response items
administered the same way
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Selected-responseSelected-response
Selected-response picture cards will be provided by the MI-Access contractor
Selected-response picture cards will be provided by the MI-Access contractor
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Selected-responseSelected-response
ONE set of picture cards will be shipped to each TEACHER based on:
•content area (P/SI ELA and Mathematics OR P/SI Science)
•grades being assessed
ONE set of picture cards will be shipped to each TEACHER based on:
•content area (P/SI ELA and Mathematics OR P/SI Science)
•grades being assessed
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Picture CardsPicture Cards
Picture cards are presented in very specific ways
• Read manual sections on the different presentation styles
• Watch presentation styles in online learning program
Picture cards are presented in very specific ways
• Read manual sections on the different presentation styles
• Watch presentation styles in online learning program
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Selected-responseSelected-response
Two reasons for picture cards:
1. Not practical for students to
look at pictures in an
assessment booklet.
Two reasons for picture cards:
1. Not practical for students to
look at pictures in an
assessment booklet.
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Selected-responseSelected-response
2. Selected-response items have to be presented twice – each time in a different order.
2. Selected-response items have to be presented twice – each time in a different order.
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Sample SI Item Sample SI Item
Which of these shows a pulley being used?Which of these shows a pulley being used?
A hammer and nailA hammer and nail
B raising a flagB raising a flag
C wheelchair on rampC wheelchair on ramp
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Picture CardsPicture Cards
The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.
The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.
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Sample Participation ItemSample Participation Item
Which one can go faster?Which one can go faster?
AA
BB
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Picture CardsPicture Cards
The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.
The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.
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Picture CardsPicture Cards
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Activity-based ObservationActivity-based Observation
Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student
Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student
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Activity-based ObservationActivity-based Observation
Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered
Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered
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Sample Participation ItemSample Participation Item
Activity: The student will focus on a 5-minute interactive discussion/conversation by making 3 contributions through means such as words, gestures, or facial expressions, during a leisure time activity.
Scoring Focus: Focusing on interactive conversations
Activity: The student will focus on a 5-minute interactive discussion/conversation by making 3 contributions through means such as words, gestures, or facial expressions, during a leisure time activity.
Scoring Focus: Focusing on interactive conversations
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Participation Scoring RubricParticipation Scoring RubricScore Point Definition
3Responds correctly with no assessment administrator assistance
2Responds correctly after assessment administrator provides verbal/physical cues
1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance
Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-
by-step directions
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SI Scoring RubricSI Scoring RubricScore Point Definition
2Responds correctly with no assessment administrator assistance
1Responds correctly after assessment administrator provides verbal/physical cues
Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance
and/or step-by-step directions
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Online LearningOnline Learning
MI-Access Participation and
Supported Independence
Scoring Rubrics Online
Learning Program
www.mi-access.info
MI-Access Participation and
Supported Independence
Scoring Rubrics Online
Learning Program
www.mi-access.info
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Functional Independence
Functional Independence
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Functional IndependenceFunctional Independence
Student PopulationContent AreasAssessment BookletsItem FormatScoring RubricAdministering Assessment
Student PopulationContent AreasAssessment BookletsItem FormatScoring RubricAdministering Assessment
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Functional IndependenceFunctional Independence
For those students who have, or function as if they have
● Mild Cognitive Impairment
For those students who have, or function as if they have
● Mild Cognitive Impairment
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Functional IndependenceFunctional Independence
• Can typically assess their personal strengths and limitations
• Can access resources, strategies, and supports to help them maximize their independence
• Can typically assess their personal strengths and limitations
• Can access resources, strategies, and supports to help them maximize their independence
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Functional IndependenceFunctional Independence
English Language Arts
Mathematics
Science
English Language Arts
Mathematics
Science
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Word RecognitionWord Recognition
Text ComprehensionText Comprehension
Expressing IdeasExpressing Ideas
FI ELA Assessments - PurpleFI ELA Assessments - Purple
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Functional IndependenceFunctional Independence
ELA passages designed to be appropriate for age/interest levels of students being assessed
Most students should be able to read passages
ELA passages designed to be appropriate for age/interest levels of students being assessed
Most students should be able to read passages
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Functional IndependenceFunctional Independence
If a student accesses print through a reader, it is considered a standard accommodation
If a student accesses print through a reader, it is considered a standard accommodation
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Data and ProbabilityGeometryMeasurementNumbers and Operations
Data and ProbabilityGeometryMeasurementNumbers and Operations
AlgebraAlgebra
FI Math Assessments - GoldFI Math Assessments - Gold
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Sample FI Math item
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Constructing New Scientific Knowledge
Reflecting on Scientific Knowledge
Using Life Science Knowledge
Using Earth Science Knowledge
Using Physical Science Knowledge
Constructing New Scientific Knowledge
Reflecting on Scientific Knowledge
Using Life Science Knowledge
Using Earth Science Knowledge
Using Physical Science Knowledge
FI Science Assessments - OrangeFI Science Assessments - Orange
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Sample FI Science item Sample FI Science item
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Functional IndependenceFunctional Independence
Resemble paper/pencil test
Use multiple-choice item format ONLY, except for ELA Expressing Ideas
Resemble paper/pencil test
Use multiple-choice item format ONLY, except for ELA Expressing Ideas
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Functional IndependenceFunctional Independence
Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document
Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document
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Administering FI AssessmentAdministering FI Assessment
Read the manual before administration
Scripts in the manual for each content area that MUST be followed during assessment administration
Read the manual before administration
Scripts in the manual for each content area that MUST be followed during assessment administration
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Administering FI AssessmentAdministering FI Assessment
Become familiar with scripts ahead of time
Need to fill in assessment booklet page numbers in the script
Become familiar with scripts ahead of time
Need to fill in assessment booklet page numbers in the script
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Administering FI AssessmentAdministering FI Assessment
Decide on a student-by-student basis if assessments will be administered individually or in a group
Decide on a student-by-student basis if assessments will be administered individually or in a group
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Administering FI AssessmentAdministering FI Assessment
There is NO time limit – use own judgment on time allowed and how much to administer in one sitting
There is NO time limit – use own judgment on time allowed and how much to administer in one sitting
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Administering FI AssessmentAdministering FI Assessment
Be familiar with each student’s IEP to make sure necessary assessment accommodations are available
Be familiar with each student’s IEP to make sure necessary assessment accommodations are available
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Optional MaterialsOptional Materials
Mathematics: coins, bills, clocks, calendars, meters, etc.
Science: sand, water, flashlight, musical instruments, etc.
Mathematics: coins, bills, clocks, calendars, meters, etc.
Science: sand, water, flashlight, musical instruments, etc.
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Administering FI AssessmentAdministering FI Assessment
Students are to mark responses in the test booklet (not the answer document).
Students are to mark responses in the test booklet (not the answer document).
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Administering FI AssessmentAdministering FI Assessment
The assessment administrator needs to fill in the students answer document when the test is complete.
• Make sure the bubble is completely filled in with a #2 pencil.
The assessment administrator needs to fill in the students answer document when the test is complete.
• Make sure the bubble is completely filled in with a #2 pencil.
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Do Not Read Aloud Items
Do Not Read Aloud Items
Dan Evans Assessment Analyst
for Students with DisabilitiesOffice of Educational Assessment &
Accountability
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Do Not Read Aloud ItemsDo Not Read Aloud Items
Continuing this year…
• “Do NOT Read Aloud” table included in front of EVERY assessment booklet
• Use table to mark booklets
Continuing this year…
• “Do NOT Read Aloud” table included in front of EVERY assessment booklet
• Use table to mark booklets
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Do Not Read Aloud ItemsDo Not Read Aloud Items
• ELA Word Recognition answer choices
• Pictures/graphics not accompanied by words or labels
• ELA Word Recognition answer choices
• Pictures/graphics not accompanied by words or labels
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Do Not Read Aloud ItemsDo Not Read Aloud Items
Mathematics items include:●Money items – where coins
or bill can’t be named
●Base 10 block items – can’t read keys and answer choices
Mathematics items include:●Money items – where coins
or bill can’t be named
●Base 10 block items – can’t read keys and answer choices
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Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table
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Do Not Read Aloud ItemDo Not Read Aloud Item
Science • Some picture answer
choices can’t be named because it would give answer away
Science • Some picture answer
choices can’t be named because it would give answer away
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Do Not Read Aloud ItemDo Not Read Aloud Item
Review Appendix B in manual describing types of items that shouldn’t be read aloud
Review Appendix B in manual describing types of items that shouldn’t be read aloud
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Assessment Accommodations
Assessment Accommodations
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ALL MI-Access assessments
designed using universal
design principles to be as
accessible as possible to ALL
students with disabilities.
ALL MI-Access assessments
designed using universal
design principles to be as
accessible as possible to ALL
students with disabilities.
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Read Sections:Read Sections:
•“MI-Access Assessment Accommodations” in the manual
•“Assessment Accommodation Summary Table” on the
MI-Access web site
•“MI-Access Assessment Accommodations” in the manual
•“Assessment Accommodation Summary Table” on the
MI-Access web site
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Must be documented in a student’s IEP and routinely used during classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD and cassette)
Must be documented in a student’s IEP and routinely used during classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD and cassette)
Accommodated VersionsAccommodated Versions
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ResourcesResourcesMI-Access information and materials
−www.michigan.gov/mi-access−www.mi-access.info
Administration manuals
Handbooks
Extended High School Content Expectations/Benchmarks
Science Artwork
MI-Access information and materials−www.michigan.gov/mi-access−www.mi-access.info
Administration manuals
Handbooks
Extended High School Content Expectations/Benchmarks
Science Artwork
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OEAASecure Site
OEAASecure Site
Dave Judd Senior Project Manager
Office of Educational Assessment & Accountability
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OEAA Secure SiteOEAA Secure Site
www.mi.gov/oeaa.securewww.mi.gov/oeaa.secure
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OEAA Secure SiteOEAA Secure Site
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New MI-Access Functions in the OEAA Secure SiteNew MI-Access Functions in the OEAA Secure Site
All functions previously performed in the MI-Access Online System have transitioned to the OEAA Secure Site.
All functions previously performed in the MI-Access Online System have transitioned to the OEAA Secure Site.
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MI-Access Functions in the OEAA Secure SiteMI-Access Functions in the OEAA Secure Site
• Enter assessment administrator, student, and manual counts
• Pre-ID students• Print barcode labels
• Enter assessment administrator, student, and manual counts
• Pre-ID students• Print barcode labels
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MI-Access Functions in the OEAA Secure Site - ContinuedMI-Access Functions in the OEAA Secure Site - Continued
●Enter additional materials orders
●Track shipments●View and make changes in
Tested Roster
●Enter additional materials orders
●Track shipments●View and make changes in
Tested Roster
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Counts and the OEAA Secure SiteCounts and the
OEAA Secure Site
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Entering Counts for Initial Materials OrderEntering Counts for Initial Materials Order
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Pre-ID ProcessPre-ID Process
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Pre-ID ProcessPre-ID Process
Districts that assigned students to the MI-Access Test Cycle in the OEAA Secure Site by January 21, 2009…
Districts that assigned students to the MI-Access Test Cycle in the OEAA Secure Site by January 21, 2009…
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Pre-ID ProcessPre-ID Process
…will receive preprinted Pre-ID student barcode labels.
NOTE: Preprinted student answer documents will no longer be provided.
…will receive preprinted Pre-ID student barcode labels.
NOTE: Preprinted student answer documents will no longer be provided.
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Pre-ID ProcessPre-ID Process
Affix Pre-ID student barcode labels to blank student answer documents.
Affix Pre-ID student barcode labels to blank student answer documents.
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Pre-ID ProcessPre-ID Process
Districts that did NOT complete the Pre-ID process ON OR BEFORE January 21...
…MUST print their own Pre-ID labels locally from the OEAA Secure Site.
Districts that did NOT complete the Pre-ID process ON OR BEFORE January 21...
…MUST print their own Pre-ID labels locally from the OEAA Secure Site.
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Pre-ID ProcessPre-ID Process
ALL student answer documents must be affixed with a Pre-ID student barcode label. Student answer documents cannot be scored without this information.
ALL student answer documents must be affixed with a Pre-ID student barcode label. Student answer documents cannot be scored without this information.
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Pre-ID ProcessPre-ID Process
The OEAA Secure Site is available for pre-identifying students throughout the entire assessment window.
The OEAA Secure Site is available for pre-identifying students throughout the entire assessment window.
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Pre-ID ProcessPre-ID Process
A fee will be assessed per answer document returned for scoring without Pre-ID barcode label information.
A fee will be assessed per answer document returned for scoring without Pre-ID barcode label information.
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Pre-ID ProcessPre-ID Process
During the Pre-ID process, assign students to the MI-Access Spring 2009 Test Cycle and designate:
Test Type (P, SI, FI) Content area (ELA, Math, Science)
During the Pre-ID process, assign students to the MI-Access Spring 2009 Test Cycle and designate:
Test Type (P, SI, FI) Content area (ELA, Math, Science)
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Pre-ID ProcessPre-ID Process
Students must be flagged as
“Special Education” in both the
OEAA Secure Site and SRSD.
Students must be flagged as
“Special Education” in both the
OEAA Secure Site and SRSD.
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Pre-ID ProcessPre-ID Process
Confirm that the Special Education flag has been marked for all students as you complete the Pre-ID process.
Confirm that the Special Education flag has been marked for all students as you complete the Pre-ID process.
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Pre-ID ProcessPre-ID Process
Run a “Pre-Identified Students Report” on the OEAA Secure Site.
Verify the Special Education flag in both locations for all MI-Access students.
Run a “Pre-Identified Students Report” on the OEAA Secure Site.
Verify the Special Education flag in both locations for all MI-Access students.
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Pre-ID ProcessPre-ID Process
Students will count as Not Assessed if the Special Education flag is not indicated in both systems:
OEAA Secure Site and SRSD
Students will count as Not Assessed if the Special Education flag is not indicated in both systems:
OEAA Secure Site and SRSD
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Printing Barcode Labels
Printing Barcode Labels
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Printing Barcode LabelsPrinting Barcode Labels
Be sure that “MI-Access Test Cycle”
is selected – NOT “MEAP Test Cycle”NOT “MME Test Cycle”NOT “ELPA Test Cycle”
Be sure that “MI-Access Test Cycle”
is selected – NOT “MEAP Test Cycle”NOT “MME Test Cycle”NOT “ELPA Test Cycle”
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When printing labels locallyWhen printing labels locally
Use 1-inch by 4-inch adhesive labels (do NOT use paper with glue, paste, staples or tape).
Use 1-inch by 4-inch adhesive labels (do NOT use paper with glue, paste, staples or tape).
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When printing labels locallyWhen printing labels locally
Check with MEAP District Coordinators to see if they have extra blank labels.
Check with MEAP District Coordinators to see if they have extra blank labels.
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When printing labels locallyWhen printing labels locally
Use a laser printer.
Scanning equipment may not pick up ink from ink jet printers.
Use a laser printer.
Scanning equipment may not pick up ink from ink jet printers.
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OEAA Secure SiteOEAA Secure Site
OEAA Secure Site User Manual
www.mi.gov/oeaa-secure
OEAA Secure Site User Manual
www.mi.gov/oeaa-secure
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Receiving Your Assessment Materials From Questar
Assessment, Inc.
Receiving Your Assessment Materials From Questar
Assessment, Inc.
Alison Place MI-Access Project ManagerQuestar Assessment, Inc.
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Arrival of MaterialsArrival of Materials
• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts week of February 2 (two weeks before testing).
• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to the 800 number.
• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts week of February 2 (two weeks before testing).
• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to the 800 number.
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Shipment PackagingShipment Packaging
Materials will be shipped to districts, but will be packaged by school.
Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure for details about the number of boxes your district will receive.
Materials will be shipped to districts, but will be packaged by school.
Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure for details about the number of boxes your district will receive.
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Shipment ContentsShipment ContentsThe district and school boxes will
contain all materials needed to administer the assessments, including:
• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels
The district and school boxes will contain all materials needed to administer the assessments, including:
• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels
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Shipment ContentsShipment Contents
Note: Labels will be provided to districts that pre-identified their students by January 21, 2009. Districts must continue to pre-ID their students after January 21 and print labels locally.
Note: Labels will be provided to districts that pre-identified their students by January 21, 2009. Districts must continue to pre-ID their students after January 21 and print labels locally.
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Shipment ContentsShipment Contents
District boxes will contain:•Cover Letter •District packing slip•Copies of school packing slips•Security Compliance Form
District boxes will contain:•Cover Letter •District packing slip•Copies of school packing slips•Security Compliance Form
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Shipment ContentsShipment Contents
•District ID Sheet•Return of Material Packet
that includes:−UPS/RS labels, District ID sheet, paper strips, packing checklist, and divider sheets.
•District ID Sheet•Return of Material Packet
that includes:−UPS/RS labels, District ID sheet, paper strips, packing checklist, and divider sheets.
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Cover LetterCover Letter
Explains materials enclosedin each shipmentExplains materials enclosedin each shipment
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District and School Packing SlipsDistrict and School Packing Slips
Use to inventory materialsUse to inventory materials
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Shipment ContentsShipment Contents
School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers
School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers
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Shipment ContentsShipment Contents
School boxes will contain:• Preprinted Pre-ID barcode labels*• School and Teacher ID Sheets• Teacher Return Envelopes • Security Compliance Forms
*For students pre-identified in the OEAA Secure Site by January 21, 2009.
School boxes will contain:• Preprinted Pre-ID barcode labels*• School and Teacher ID Sheets• Teacher Return Envelopes • Security Compliance Forms
*For students pre-identified in the OEAA Secure Site by January 21, 2009.
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Shipment ContentsShipment Contents
IMPORTANT!!
School Coordinators should inventory materials using the school packing slip.
IMPORTANT!!
School Coordinators should inventory materials using the school packing slip.
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Shipment ContentsShipment Contents
• An overage of most materials has been included in the school box, which should reduce the need for additional materials.
• Contact the District Coordinator if any materials are missing and/or if additional materials are required.
• An overage of most materials has been included in the school box, which should reduce the need for additional materials.
• Contact the District Coordinator if any materials are missing and/or if additional materials are required.
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Security Compliance FormsSecurity Compliance Forms
Security Compliance Forms (SCF) no longer are returned to the MI-Access contractor.
Instead, they are to be kept on file for one year by the MI-Access District Coordinator.
Security Compliance Forms (SCF) no longer are returned to the MI-Access contractor.
Instead, they are to be kept on file for one year by the MI-Access District Coordinator.
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Additional Materials Orders (AMO)
Additional Materials Orders (AMO)
Dave Judd Senior Project Manager
Office of Educational Assessment & Accountability
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Additional Materials OrdersAdditional Materials Orders
• OEAA Secure Site will be open for Additional Materials Orders and late first-time new orders from February 9 through March 25.*
*Due to the large volume of orders submitted during first few days the OEAA Secure Site is opened, orders may take up to one week to process and ship.
• OEAA Secure Site will be open for Additional Materials Orders and late first-time new orders from February 9 through March 25.*
*Due to the large volume of orders submitted during first few days the OEAA Secure Site is opened, orders may take up to one week to process and ship.
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Additional Materials OrdersAdditional Materials Orders
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Additional Material OrderAdditional Material Order
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.
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Additional Material OrderAdditional Material Order
You may order:●Manuals●Assessment Booklets●Accommodated versions*
*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).
You may order:●Manuals●Assessment Booklets●Accommodated versions*
*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).
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Additional Material OrderAdditional Material Order
Ancillary materials are to only be ordered if you need additional materials.*
*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.
Ancillary materials are to only be ordered if you need additional materials.*
*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.
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Ancillary materials include:Ancillary materials include:
• School and Teacher ID sheets• Return of Materials Packets• UPS/Return Shipment labels• Teacher Return Envelopes• Rulers
• School and Teacher ID sheets• Return of Materials Packets• UPS/Return Shipment labels• Teacher Return Envelopes• Rulers
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Additional Materials OrdersAdditional Materials OrdersOnly enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials, including:
●Student answer documents●Rulers●School and Teacher ID sheets
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials, including:
●Student answer documents●Rulers●School and Teacher ID sheets
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Additional Materials OrdersAdditional Materials Orders
Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.
Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.
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Additional Materials Orders/Late First-time CountsAdditional Materials Orders/Late First-time Counts
If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.
If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.
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Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts
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Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts
Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.
Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.
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Tracking Shipments From the ContractorTracking Shipments From the Contractor
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Track initial and additional orders from the contractor to your door.
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Tested RosterTested Roster
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Tested Roster allows you the LAST opportunity to:Tested Roster allows you the LAST opportunity to:
1. Verify that all answer documents were received and accounted for by the contractor.
2. Request OEAA to research any missing students and or missing assessments.
3. Update student demographic information before MI-Access reports are printed and the AYP file is created.
1. Verify that all answer documents were received and accounted for by the contractor.
2. Request OEAA to research any missing students and or missing assessments.
3. Update student demographic information before MI-Access reports are printed and the AYP file is created.
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Tested RosterTested RosterEnsure that the following has been validated
during Tested Roster:
• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.
• Ensure students who took MI-Access are marked as special ed.
Ensure that the following has been validated during Tested Roster:
• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.
• Ensure students who took MI-Access are marked as special ed.
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Returning MaterialsAfter Testing
Returning MaterialsAfter Testing
Alison PlaceMI-Access Project ManagerQuestar Assessment, Inc.
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No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!
All student answer documents returned for scanning and scoring must have Pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.
All student answer documents returned for scanning and scoring must have Pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.
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Consider Early Returns!Consider Early Returns!
Early Returns: Due to Questar by March 16.
•Used for testing scanning/scoring system and generating equating data.
Early Returns: Due to Questar by March 16.
•Used for testing scanning/scoring system and generating equating data.
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In Any Case…Don’t Be Late!In Any Case…Don’t Be Late!Final Deadline for Return of Materials: All assessment material due to Questar
no later than April 10.
• Please be sure to return materials by the deadline to ensure your students’ answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials.
Final Deadline for Return of Materials: All assessment material due to Questar
no later than April 10.
• Please be sure to return materials by the deadline to ensure your students’ answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials.
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Return of Materials to QuestarReturn of Materials to Questar• Ensure scorable answer documents
are placed in Teacher Return Envelope with Teacher ID sheet.
• School assessment materials should be organized and packaged in the box in which they were received. Ensure Teacher Return Envelopes are shipped with School ID sheet.
• Ensure scorable answer documents are placed in Teacher Return Envelope with Teacher ID sheet.
• School assessment materials should be organized and packaged in the box in which they were received. Ensure Teacher Return Envelopes are shipped with School ID sheet.
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Return of Materials to QuestarReturn of Materials to Questar
• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.
• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.
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Return of Materials to QuestarReturn of Materials to Questar
• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.
• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.
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Fees2008-2009
Fees2008-2009
Dan Evans Assessment Analyst
for Students with DisabilitiesOffice of Educational Assessment &
Accountability
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Fees for 2008-2009Fees for 2008-2009• Student answer documents returned
without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
• If a label cannot affixed by the contractor, the document will not be scored.
• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
• If a label cannot affixed by the contractor, the document will not be scored.
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Fee ScheduleFee Schedule
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The Most CommonAdministration ErrorsThe Most Common
Administration Errors
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Most Common Administration ErrorsMost Common Administration Errors
•Answer documents returned without barcode labels
•Answer documents returned with incorrect barcode labels (name on answer document does not match label)
•Answer documents returned without barcode labels
•Answer documents returned with incorrect barcode labels (name on answer document does not match label)
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Most Common Administration ErrorsMost Common Administration Errors
•Answer document does not have form number bubbled in and/or written in
•Students taking multiple assessment types
•Answer document does not have form number bubbled in and/or written in
•Students taking multiple assessment types
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Most Common Administration ErrorsMost Common Administration Errors
• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Student answer documents returned under wrong school ID sheets
• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Student answer documents returned under wrong school ID sheets
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Most Common Administration ErrorsMost Common Administration Errors
• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
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Most Common Administration ErrorsMost Common Administration Errors
• Answer documents completed by students rather than by assessment administrators
• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)
• Answer documents completed by students rather than by assessment administrators
• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)
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Most Common Administration ErrorsMost Common Administration Errors
• PAA and SAA scores not recorded for each student for each item for P/SI assessments
• Counts for AMO/first-time orders not entered by appropriate district level personnel
• PAA and SAA scores not recorded for each student for each item for P/SI assessments
• Counts for AMO/first-time orders not entered by appropriate district level personnel
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Most Common Administration ErrorsMost Common Administration Errors
•Counts for AMO/first-time orders not entered under appropriate schools
●Tested Roster not being reviewed by many districts
•Counts for AMO/first-time orders not entered under appropriate schools
●Tested Roster not being reviewed by many districts
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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS
• OEAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
• OEAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS
•Ensure your district’s IT professional confirms you can receive these emails and attachments.
•Ensure your district’s IT professional confirms you can receive these emails and attachments.
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Questions???Questions???
Jim Griffiths Manager, Assessment Administration
and Reporting
Office of Educational Assessment & Accountability
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MI-Access Top 10 ListMI-Access Top 10 List10.Fill in answer bubbles
completely with a #2 pencil11.FI students do not fill in their
own bubbles12.Tested Roster is IMPORTANT13.Verify information in the
Educational Entity Master (EEM)
14.Security Compliance Form stays in district
10.Fill in answer bubbles completely with a #2 pencil
11.FI students do not fill in their own bubbles
12.Tested Roster is IMPORTANT13.Verify information in the
Educational Entity Master (EEM)
14.Security Compliance Form stays in district
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MI-Access Top 10 ListMI-Access Top 10 List5. Consider Early Returns6. Inventory Materials when
received7. Apply Pre-ID Labels to
Answer Documents8. Know Your
Accommodations9. READ the MANUAL!
5. Consider Early Returns6. Inventory Materials when
received7. Apply Pre-ID Labels to
Answer Documents8. Know Your
Accommodations9. READ the MANUAL!
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Contact InformationContact Information
• Call 1-877-560-8378
•Select Option 4
• Call 1-877-560-8378
•Select Option 4
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Thank You!Thank You!FAQ
Archived Event
VHS or DVD copy
●Brenda Hose at 734-334-
1437 or [email protected]
FAQ
Archived Event
VHS or DVD copy
●Brenda Hose at 734-334-
1437 or [email protected]