Executive Meeting September 12, 2005

Minutes

Executives:

Ashley Steier, President Craig Hall, VP Finances & Administration Andrea Charlton, VP Public Relations & Marketing Grace Budiono, VP Campus Life Jennifer Leaman, VP of Student Affairs Michael Louie, Manufacturing, Electronics and Industrial Process Chair Tara Perret, Transportation, Construction & the Environment Chair Tunde Gal, Computing & Academic Studies Chair Shannon Roberts, Health Sciences Chair Todd Embley, Business Chair

Councillors: Lee-Ann Banfield Megan Chambers Heather Thompson

Julie Ho Robert Yuen

Staff: Caroline Gagnon, Director Geoff Gauthier, Editor

Guests: Tina Nagra Amrit Dhalinal Matt Chong Jasvir Dhillon Gauran Kohit Brenda Corbett Colin Waddell April Won

Tim Erickson Laura Thierman Sara Shaw Gillian Bonner Lindsay Betts Zahra Ladhani Marlina Kinnersley

3.1. Meeting Called to Order

The meeting was called to order by the Chairperson, Ashley Steier, at 5:50 pm. (10 voting members). ** Chairperson, Ashley Steier explains that this meeting will be an executive meeting as it does not meet quorum. **

3.2. Acceptance of the Agenda

It was moved that the agenda be accepted with the following changes. Numbering should be changed from 1 to 3 (i.e.1.1 to 3.1)

Carried 3.3. Acceptance of the Minutes from July 7, 2005 & August 21, 2005

It was moved by Craig Hall and seconded by Jennifer Leaman that the minutes of July 7, 2005 be accepted as distributed. 9/0/0 Carried It was moved by Craig Hall and seconded by Jennifer Leaman that the minutes of August 21, 2005 be accepted as distributed. 9/0/0 Carried

3.4. Guest Speakers No guest speakers

3.5 General Reports Executives & Director • Ashley:

Ashley explains that this year’s executive goal is to increase the SA’s awareness on campus. Ashley reports that the U-connect centre was visited by over1090 students in the first 5 days of school in comparison from last year: 945 students in October; 1136 students November of 2004.

3.6 Progress Report

See attached. 3.7. Questions Period (5 min.)

Some guests are requesting names and numbers of all executives. Ashley invites them to go to page 6 in the handbook or the website.

Leanne asks about the status of the pub patio. Ashley explains that there was planning differences between BCIT and SA, mainly surrounding cost, WCB, and design. Ashley states that it should be built in November.

Ashley explains that every school gets one councillor for every 300 full-time students registered. Final numbers should be confirmed by BCIT in the next 2 weeks. Everyone is invited to attend Council Meetings, even if they are not councillors.

Todd mentions that some bursaries/scholarships request volunteer/community involvement experience. Thus a very good thing to volunteer. The U-connect centre is another great source for those wanting to volunteer within or outside BCIT.

Andrea is in need of volunteers to print amazing race t-shirts. Ashley states that all of the SA volunteers receive a reference letter. Laura would like to know more about toastmaster. Ashley states that meetings are held

every Tuesday at 7:00 am in the Council Chamber. 3.8 Unfinished Business

No unfinished business. 3.9. New Business

No new business

3.10. Next Meeting Next meeting is scheduled on Monday, September 26, 2005 at 5:45 pm – Council Chamber.

3.11. Meeting Adjourned

It was moved by Shannon Roberts and seconded by Craig Hall that the meeting be adjourned. (6:20 pm) Carried

COUNCIL MEETING MONDAY, SEPTEMBER 12, 2005

AGENDA 3.1. Meeting called to order 3.2. Acceptance of the Agenda 3.3. Acceptance of the Minutes from July 5, 2005

3.3.1 Acceptance of the Minutes from August 21, 2005 3.4. Guest Speakers 3.5. General Reports: Executive & Director 3.6. Progress Reports 3.7. Question Period (5 min.) 3.8. Unfinished Business

3.8.1. 3.8.2. 3.8.3. 3.9. New Business 3.9.1. 3.9.2. 3.9.3. 3.9.4. 3.10. Next Meeting – September 26, 2005 3.11. Meeting adjourned

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SA EXECUTIVE PROGRESS REPORTS FOR SEPTEMBER 12, 2005

Executive Date of Introduction Action or Outstanding Issue Status

Grace September 9th, 2005 Volunteer Appreciation Session In Progress – Finalizing volunteers list, room booked, etc

Grace September 12th, 2005 International Food Event

In Progress – Needs to talk further with Jim Mitchell and BCIT

International.

Grace September 12th, 2005 Recruitment of Rec. Reps In Progress

Jennifer September 12, 2005 Blood Drive Getting info on how to do the blood drive for October 6, and if students and council are interested in doing it

Jennifer September 12, 2005 International Councillor In the progress of finding one, making contacts

Jennifer September 12, 2005 Clubs Package Reworking the clubs package, preparing for Presidents’ meeting, connecting with potential new clubs

Jennifer September 12, 2005 Alcohol Awareness Week Organizing it for November 21- 25, 2005, change of date from last year

Jennifer September 12, 2005 Student Concerns Ongoing

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Shannon September 5, 2005 Residence move in

-helped students move in and explained the role of the SA

Complete

Shannon September 6, 2005 Orientation

-assisted with touring new students and explaining the SA

Complete

Shannon September 5, 2005 Recruiting councillors Have found two councillors, Bob and Julie, still looking for one more.

Shannon September 12, 2005 Degree Name Change Information Met with John Eames, Chair of School Quality Committee, who explained the developing process to change degree names.

Michael September 5th, 2005 Helping students move into residence COMPLETE

Michael September 6th, 2005 Helping Graciee with Orientation COMPLETE

Michael September 6th, 2005 Promoting Shinerama ONGOING

Michael September 7th, 2005 Recruiting Counsellors ONGOING

Todd September 6, 2005 Recruiting Councillors Began process of choosing councillors

Todd September 6, 2005 Building set rep and tech rep lists Adding new names to list, encouraging others to register

Tunde September 6, 2005 Recruiting Councillors Waiting for total numbers of students in my school

Tara September 6, 2005 Toastmasters Helping recruit students for the Toastmasters club

Tara September 6, 2005 Recruiting Councillors Waiting for total numbers of students in my school

Andrea September 6, 2005 Shinerama Coordination Organizing all related events, bbq’s, bracelets Lanyards, street team

Andrea September 6, 2005 Preparing presentations for execs Putting together templates for execs to use during class presentations.

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Andrea September 6, 2005 Amazing Race Recruiting volunteers and getting teams signed up.

Craig August 1, 2005 Microwaves Working with BCIT to have them put out into the school.

Electrical is there, but they need shelves, so BCIT will be getting a quote for me.

Craig September 6, 2005 Creating a presence at other campuses Talked to Scott, and am starting to research.

Ashley September 1, 2005 Toastmaster Revival Confirmed SA Execs attendance. Completed flyer. Devising Recruitment Campaign

Ashley September 1, 2005 Pub Operations Committee Approved dates and times for September events. Finalizing plan

for patio structure.

Ashley September 5, 2005 Set Reps and Tech Reps In touch with FSA and administration to have all Set and Tech reps register with the SA through our website

Ashley September 1, 2005 Buzz Media Project The two TV’s in the great hall will be converted to Buzz Media TV’’s by January, others to follow.

Ashley September 3, 2005 Residence Move In Helped residence move onto campus. Educated them about the SA and what we do. Definitely should be continued in the future.

Ashley September 1, 2005 Alumni Association Meeting next Wednesday, exploring opportunities to do joint projects. Orientation was a good concept; need to work out

some details.