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Module 3: Leo Club Administration

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• Leo Club Organization Fee

• Annual Leo Levy

• Leo Club Dues

Leo Club Program Fees

Club Administration

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The one-time fee of US$100 (or national currency equivalent) covers the following:

• Costs involved in processing the Leo Club Organization Report (Leo-51)

• A certificate of organization (charter)• A Leo club officers' kit• A Leo club sponsor kit• Leo lapel pins for each original Leo club member

Leo Club Organization Fee

Club Administration

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This annual fee of US$100

(or national currency equivalent)

is automatically billed in July to

all Lions clubs that sponsor

an active Leo club.

Annual Leo Levy

Club Administration

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• Leo clubs may charge member fees to meet administrative costs

• Membership dues and assessments should be nominal and for the sole purpose of covering administrative expenses

• Funds for service activities should not be collected in the form of membership dues

• Unpaid Leo member dues will result in the forfeiture of voting privileges and a Leo is considered not in good standing until dues are paid

Leo Club Dues

Club Administration

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Administrative Account versus Activity Account

Administrative Account• Admission fees and annual dues from club members• Used for administration and operating expenses

Activity Account• Money raised from public fundraising projects• Must be used for charitable purposes

Leo Club Bank Accounts

Club Administration

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Use of Funds Chart

Club Administration

How Funds Are Raised

Use for Public Projects? (Activity

Account)

Use for Admin Expenses?

(Administrative Account)

Administrative – dues and admission fees Yes Yes

Public – any fundraising event open

to the public, public contributions and

bequests

Yes No

Interest Yes NoIf Leo club funds did not come in the form of annual dues or admission fees,

they are considered public funds.

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• Leo clubs fall under the Tax ID and tax-exempt status of the sponsoring Lions club.

• Leo clubs should not register as a separate tax entity.

Leo Club Tax Identification Number and Tax-exempt Status

Club Administration

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Voting Protocol:• Nominations of candidates should be made in writing or

announced from the floor• Voting is by secret ballot• Elected candidates must receive majority of votes by

members present and in good standing

Leo Club Officer Elections

Club Administration

Elections take place during the 4th quarter of each fiscal year and elected individuals take office on July 1.

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Reporting Leo Club Officers: MyLCI

Club Administration

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Reporting Leo Club Officers: The Leo-72 Form

Club Administration

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• Regular meetings allow Leos to come together to discuss matters of importance

• Meetings are called to order and led by the Leo club president• Meeting minutes and attendance records are maintained by the

Leo club secretary• Leo club treasurer should report on the state of the Leo club

finances

Leo Club Meetings

Club Administration

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Role:• Supervises Leo club business and affairs• Develops new club policy• Oversees committees and officers• Sets the direction for the Leo club

Composed of:• All Leo club officers and three members

in good standing elected to the position of director

Leo Club Board of Directors

Club Administration

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• Meetings should take place at least once a month• Special meetings may be called at any time• At minimum, the president or vice-president along with three

other board members must be present at the meeting• Any Leo club member may attend the board meeting

Leo Club Board of Directors Meetings

Club Administration

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Commercial General Liability Insurance• All Lions clubs, Leo clubs, and districts are named insured

under the Lions Clubs International General Liability Insurance Policy.

• $2,000,000 general aggregate coverage is provided by LCI.• A Certificate of Insurance is available upon request through

the LCI website.

Additional liability insurance is available. Contact the Legal Division at legal@lionsclubs.org for additional information.

Liability Insurance

Club Administration

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• Registered trademarks of Lions Clubs International

• Available on the LCI website for download

• Leo logos may be reproduced by the Leo club for usage on stationery, websites, and other printed materials

• Emblems cannot be used on any item sold to members or the general public for fundraising purposes

Leo and Lions Emblems

Club Administration

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Do not alter color or appearance of the Leo logo

Leo Emblem Usage

Club Administration

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Ordering Supplies for Leo Clubs

Club Administration

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Leo District: When there are 6 or more officially certified Leo clubs in a Lions district, the district governor can approve the formation of a Leo district.

Leo Multiple District: When there are 10 or more Leo clubs in a multiple district, the council of governors may approve the formation of a Leo multiple district. Leo membership within the multiple district must exceed 100.

Leo Districts and Multiple Districts

Club Administration

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• Serve as leaders of the Leo Club Program in their region

• Encourage clubs to share ideas• Strengthen community service• Promote the Leo Club Program• Focus on membership growth and

expansion • Offer leadership development

opportunities

Leo District and Multiple District Officers

Club Administration

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Important Events and Dates

Club Administration

October – Leo Membership Growth Month

December 5 – International Leo Day

April – Leo Club Awareness Month

June/July – Lions Clubs International Convention

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Review the Calendar of Events

on the Lions Clubs International website for current information

on dates and administrative deadlines.

Administrative Deadlines

Club Administration

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Leo Club Administration: Small Group Discussion

Club Administration

What challenges do you currently experience as Leo club advisor?

What are some areas in which you would like to improve the administration of your Leo club?

If you have not served as an advisor, which topics related to Leo club administration are most concerning to you?

What advice would you offer future Leo club advisors?