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DRAFT PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA

July 28, 2020 8:30 a.m.

Pursuant to notice, the Murray County Board of Commissioners convened with the following members present in person: Commissioners Dennis Welgraven, Lori Gunnink, David Thiner, James Jens and James Kluis. Also present in person were County Administrator Thomas Burke and General Assistant Samantha McClellan. County Attorney Travis Smith via phone. The Chairman asked if there were any additions to the agenda. Several were added. It was moved by Gunnink, and seconded by Thiner to approve the agenda as presented. No conflicts of interest were identified. It was moved by Jens, seconded by Kluis to approve the minutes from July 21, 2020 meeting with changes. OPEN FORUM / PUBLIC COMMENT There was no one present for Open Forum. DITCH BILLS It was moved by Gunnink, seconded by Thiner and passed to approve accepting the report of the petitions for payment, having been inspected for determining what repairs, if any, are necessary, the extent and nature of such repairs and a list of bills presented for payment that will enable said ditches to answer their purposes and to pay all bills contained within the report.

JUDICIAL DITCH 6/20A IMPROVEMENT – PAY APPLICATION 3 It was moved by Jens, seconded by Gunnink and passed to approve Pay Application 3 to Cooreman Contracting for the Judicial Ditch No. 6/20A Improvement Project for $216,532.12.

Gislason & Hunter, LLPCD 41 3,327.20

Subtotal 3,327.20

Riley Land ImprovementCD 42 82.00 #2020-013 ok'd T.Radke 7/22/2020 1-JensCD 61 1,002.00 #2020-015 ok'd T.Radke 7/22/2020 5-Thiner

JD 5 100.00 #2020-027 ok'd T.Radke 7/22/2020 1-JensJD 28 504.00 #2020-031 ok'd T.Radke 7/22/2020 1-Jens

Subtotal 1,688.00

Total Ditch Bills 5,015.20

CD 41 Improvement - Legal (Paid by Petitioner Bond)

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COUNTY DITCH 22 The pretrial conference scheduled for August 10, 2020, has been canceled from the court calendar, due to the jury trial being postponed. A reschedule date has not yet been provided. The special meeting scheduled for Tuesday, August 4, 2020, is not needed at this time. CREDIT CARD Discussion on tracking credit card use. SHETEK AREA WATER AND SEWER COMMISSION Discussion on the concern of Shetek Area Water and Sewer Commission using an independent contractor that may not have a contractor license. DEPARTMENT OF TRANSPORTATION TOWER MEMORANDUM OF UNDERSTANDING It was moved by Gunnink, seconded by Welgraven and passed to approve the Amendment of License between the State of Minnesota, Department of Transportation, and Murray County Emergency Management. COUNTY WIDE COMMUNICATION DRILL Discussion on having a County Wide Communication Drill. FAIRGROUNDS WINTER STORAGE QUOTE OPENING It was moved by Gunnink, seconded by Jens and passed to accept the quote from Shetek Marine to rent the creative arts building and south commercial building on the fairgrounds for winter storage for a two-year term. Oct. 1, 2020 – May 1 2021 and Oct. 1 2021-May 1 2022 for the amount $4,800.00. LIVESTOCK SHOW PENS RENTAL Discussion on allowing the Murray County livestock show pens to be rented for the Minnesota Youth Livestock Expo, August 19-23, 2020, in Jackson, MN. SURPLUS EQUIPMENT It was moved by Jens, seconded by Thiner and passed to approve the sale of extra livestock gates as surplus equipment. VEHICLE PURCHASE It was moved by Thiner, seconded by Welgraven and passed to approve the vehicle purchase from Ranger Chevrolet for $38,000. LIGHTNING STRIKE UPDATE Jason Lohrenz gave an update on the equipment damaged with the lightning strike the occurred early Sunday morning. LINCOLN PIPESTONE RURAL WATER Jason Overby, General Manager with Lincoln Pipestone Rural Water, gave a summary of the 2019 Audit, and 2019-2020 activities.

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COVID-19 TESTING DISCUSSION Dale Gillogly, Interim Chief Executive Officer, Steven Snow, MD, Chief Medical Officer and Lenore Wendorff, Murray County Medical Center Board Chair, presented information on how Murray County Medical Center is handling COVID-19 testing, and positive cases. Discussion was also held on the concerns of weekend staffing at the Murray County Medical Center. COVID-19 UPDATE County Administrator Thomas Burke and Emergency Management/Safety Director Carl Nyquist led a discussion on Murray County’s response to the COVID-19 pandemic. CARES ACT County Administrator Thomas Burke and Emergency Management/Safety Director Carl Nyquist led a discussion on the CARES Act. COMMITTEE REPORTS James Jens: 7/13 Shetek Area Water and Sewer Commission, 7/14 Budget Meeting, Historical Society Meeting, 7/15 Southwest Health and Human Services, 7/20 Water Board Meeting, Local Water Management Planning Task Force, 7/21 Regular Board Meeting, Lake Shetek Area Association Meeting, 7/22 Hospital Board and Foundation Hospital. Lori Gunnink: 7/14 Budget Meeting, 7/21 Regular Board Meeting, Lake Area Association Meeting. James Kluis: 7/13 Ditch 17 Meeting, 7/14 Budget Meeting, 7/21 Regular Board Meeting, 7/22 Hospital Board Meeting. Dennis Welgraven: 7/13 Ditch 17 Meeting, 7/14 Budget Meeting, 7/15 Southwest Health and Human Services, 7/17 Personnel Meeting, 7/20 Water Management Plan Meeting, 7/21 Regular Board Meeting. David Thiner: 7/14 Budget Meeting, 7/15 Southwest Regional Emergency Medical Services, Transit Committee, 7/17 Personnel Meeting 7/20 Southwest Minnesota Opportunity Council, 7/21 Regular Board Meeting, 7/22 Southwest Regional Radio Board/Public Safety Board, 7/23 Planning and Zoning Meeting. The meeting was adjourned at: 11:02 a.m. ATTEST: __________________________________ ___________________________________ Samantha McClellan, General Assistant Dennis Welgraven, Chairman of the Board

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MURRAY COUNTY

REQUEST FOR BOARD ACTION

Requested Board Date: July 7, 2020 Item: Sheep Barn - Pay Ap No.3 Final

Originating Department: Presenter: Parks Department Heidi Winter ( & Justin Hoffmann if needed)

Requested Agenda Placement: Amount of Time Needed: 5 Min.

□ Consent Agenda t8l Regular Agenda

If requesting to expend funds, is the expenditure budgeted? l:8lYes If "Yes", please include the account code: 01-l 10-115- 0000-6640

Background:

Original Contract Change Order No. 1 - Add

Contract Sum with Change Orders PayAp 1 PayAp2

FINAL

Balance left to Pay

$ 139,893 .00 $ 1,744.00 Approved 5-26-2020 $ 141,637.00 $ 49,834.00 Approved 5-26-2020 $ 48,925.00 Pending 7-7-2020 $ 42,878.00 Pending 8/4/2020

$

*Final walk through is done and a all pllllCh list item; are complete. :1c 134 Contractor Affidavit received

□ No

Board Action Requested (Include a sample motion whenever possible):

Pay Application:

It was moved by seconded by and passed to approve Pay Application No. 3 Final

for $42,878.00 to Ankrum Cabinets & Construction for the Sheep Barn Project.

List Supporting Documents:

Copy of invoice for pay application

Page 1 ofl Updated 8/20/2019

Talking points for Board meeting August 4, 2020

• Interest rates are very low right now (See handout).

• Maximum dollar amount for bond is the sum of the last two years annual

State Aid apportionment for Murray County, $11,345,000.

(2019 = $5,363,979 2020 = $5,981,121)

• State Aid apportionment for 2021 is expected to dip, (possibly 15%).

• Overall, State Aid has gone up considerably over the last few years.

• Current tax revenue for wind and solar projects in Murray County are used

to help pay for capital improvement projects.

• Some capital improvement projects are expected to be paid off soon.

(Sherriff office and Sunrise Terrace)

• Tax revenue for renewable energy in Murray County is expected to increase

with new wind and solar projects in development.

• Landowner is interested in selling land but needs to know very soon, has

possible other uses for land if County doesn't want it.

• Land purchase is eligible for State Aid, but only if a highway department is

constructed.

• Sale of the existing highway department are Road and Bridge funds so

revenues for the sale must be used towards highway department. Funds

will help pay off the loan.