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Office of Environmental Health and Safety

Services Overview

Office of the Chief Operating Officer

June 27, 2012

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Agenda

1. Overview of the Office of Environmental Health and Safety (OEHS) Core Functions

2. Safety and Industrial Hygiene Programs

3. Environmental Programs

4. Questions

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The Office of Environmental Health and Safety is dedicated to providing a safe and healthy environment for the students and employees of the Los Angeles Unified School District. This mission is supported through periodic inspections of existing District facilities, and careful evaluation of all school sites to ensure a school environment that is health-protective and conducive to learning.

Mission

Driving World Class Environmental, Health and Safety Solutions to Support a Safe, Learning, and Working Environment.

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Overview of OEHS Core Functions

Organizational StructureAs of June 30, 2012

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OEHS administers a wide range of environmental, health, and safety programs including:

• Indoor environmental quality, odor & other air quality

• Assessment of new school sites

• Emergency management/response

• Workplace injury reduction

• Training for safe work practices

• Safe school inspections

• Waste management (solid waste and recycling)

• Hazardous waste management

• Design criteria for healthy and sustainable schools

• Accident management and loss related data reporting

Overview of OEHS Core Functions

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• Traffic and pedestrian safety

• Management of hazards related to industrial facilities near schools

• Environmental compliance

• Site assessment and remediation activities

• Drug and alcohol testing

• Medical surveillance of employees

• Coordination of District drinking water flushing program

• Compliance oversight of asbestos and lead abatement

OEHS programs (cont):

Overview of OEHS Core Functions

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OEHS has developed a number of reports intended to provide sites and Divisions with data that can be used to assist in prioritizing activity related to minimizing losses. OEHS’s outreach efforts include the following standard reports:

1. OEHS Scorecard: Quarterly Performance Report

2. Quarterly Drinking Water Flushing Report

3. OEHS Overall Performance Report (for sites and/or Divisions)

4. Safe School Inspection Report Card

5. Emergency Operation Center % Operability Report

OEHS related performance reporting

Additional reports are periodically developed and can be developed upon request.

Overview of OEHS Core Functions

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OEHS Scorecard: Quarterly Performance Report

Sent out to 19 Divisions, including the ESC’s

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In an effort to better evaluate the quality of a Division or site’s implementation, coordination and ongoing maintenance of required occupational safety, industrial hygiene and environmental compliance activities, OEHS has developed the OEHS Needs Assessment process to evaluate the effectiveness of critical safety, health and environmental programs managed by the Division/sites.

The OEHS Needs Assessment process involves the review of relevant health, safety and environmental performance measures and a thorough site physical and documentation audit utilizing the LAUSD Safe School Inspection (SSIP) Process. 

OEHS Needs Assessment Program

Overview of OEHS Core Functions

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OEHS Needs Assessment Report

The assessment provides an overall performance scorecard and comprehensive recommendations for improvement.

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The intent of the OEHS webpage is to provide a comprehensive and user friendly location for the public and staff to access information and services provided by OEHS.

 

OEHS Webpage

All current OEHS documents are

located within the site.

http://www.lausd-oehs.org/index.asp

Overview of OEHS Core Functions

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OEHS Website: OEHS Documents page

Published OEHS related reference guides are available.

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Located at bottom of the web page:

On the OEHS main page, there is a link

specific for site administrators

OEHS Website: Main page

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OEHS Website: Site Administrators Page

The page provides useful information for site

administrators

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In an effort to better educate District staff with collateral OEHS responsibilities, OEHS has developed the OEHS Academy. The academy includes comprehensive training on specific OEHS topics.

 

OEHS Academy Program

The goal of the program is to provide training and supporting materials so that staff can better understand:

• The complex world of environmental and safety management

• The services provided by OEHS• How to get support when needed.

Overview of OEHS Core Functions

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Carlos Torres Environmental Health Manager

Safety and Industrial Hygiene Programs

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Safety and Industrial Hygiene Programs

Consultative services to schools, divisions and offices

Safety auditing, assessment and analysis

Emergency and complaint response

Manage three District Emergency Operations Centers (EOC)

Industrial hygiene services

New construction safety reviews and occupancy inspections

Asbestos compliance oversight and inspection services

Regulatory compliance (Cal/OSHA, DOT, DPH, etc.)

Traffic and pedestrian safety services

Accident prevention, safety/IH training and technical support

Services provided by unit:

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Safety and Industrial Hygiene Support for the ESC’s

Regulatory Compliance Support:

1. OEHS reviews regulatory requirements and develops programs to ensure District compliance with applicable standards.

2. OEHS provides assistance to schools in the implementation of these programs. OEHS estimates over 30 significant Cal/OSHA required programs that apply to District operations.

3. OEHS manages Cal/OSHA site inspections, coordination of citation/hazard abatement with schools and appeals.

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Industrial Hygiene Services: OEHS industrial hygiene staff monitors and oversees situations that involve:

1. Outdoor air quality (as a result of air pollutants)

2. Indoor air quality (as a result of mold, fire, water damage, etc.)

3. Indoor environment (such as noise pollution, EMF, etc.),

4. Environmental hazards (such as monitoring of methane levels and clean up of mercury spills)

5. Lead in drinking water

6. Asbestos exposure

Safety and Industrial Hygiene Support for the ESC’s

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Safe School Inspection Program:

OEHS staff conducts routine safe school inspections at all school sites. This comprehensive inspection evaluates the extent to which school conditions and operating practices are in compliance with regulatory standards and District policies.

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88

44

69

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2 2 4

0

50

100

150

200

250

300

Nov 03 Nov 04 Nov 05 Nov 06 Nov 07 Nov 08 Nov 09 Nov 10 Nov 11

Nu

mb

er

Month & Year

Number of Schools Rated "Poor" by Year

January 2012

Office of Environmental Health and Safety

333 South Beaudry Avenue, 28th Floor

Los Angeles, California 90017

Phone: (213) 241-3199

Fax: (213) 241-6816

Source: OEHS Safe School Inspect ion P rogram Database

Safety Performance Measure

75% 76%

66%72% 71%

63%

75%

65%70%

75%77% 76%

63%

77%

0%

20%

40%

60%

80%

100%

Asbestos

Management

Campus

Security

Chemical

Safety

Emergency

Procedures

Facilities &

Equip. Maint.

Fire/Life

Safety

Indoor

Environment

Injury &

Illness

Prevention

Lead

Management

Pest

Management

Prevention

Programs

Restroom

Facilities

Science Lab

Safety

(Secondary

Schools)

Traffic &

Pedestrian

Safety

Perc

ent

of S

chools

in C

om

pli

ance

Safe School Inspection Program

District-wide Compliance with Health & Safety Standards

As of November 2011

Notes:

A school is in compliance w ith a health & safety standard if the school is ass igned a score of 70 or higher under the indicated standard on the school 's Health & Safety Compliance Scorecard.

Data is current as of 11/1/2011 and is based on scorecards on fi le for more than 800 K -12, Adult , & District-affi liated charter schools subject to rout ine inspect ion. Data reflects schools ' most

current scorecard, issued as part of a rout ine inspect ion or revised as a result of s ite administrators' self-cert ificat ion of correct ive act ions.

Safety and Industrial Hygiene Support for the ESC’s

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Back-to-School Safety Program:

OEHS has developed a comprehensive process to provide safety services to schools and administrators at the beginning of the new school year.

Safety and Industrial Hygiene Support for the ESC’s

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Drinking Water Flushing Compliance:

OEHS generates and distributes quarterly performance report.

Safety and Industrial Hygiene Support for the ESC’s

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Pat SchanenEnvironmental Health Manager

Environmental Programs

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Environmental Programs

Manage District’s solid waste and recycling programs

Coordinate hazardous waste pick-ups from school

Prepare and update City or County site specific fire business plans/contingency plans

Conduct environmental compliance inspections

Conduct various surveys (i.e. air quality, EMF, etc.) at schools

Conduct storm water pollution prevention inspections at construction sites and garages

Conduct environmental compliance training

Provide site assessment and remediation services

Services provided by unit:

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Environmental Compliance Support for the ESC’s

• Conducting environmental investigations and remediation (clean-up) at both proposed new-school sites and existing schools/facilities

• Overseeing design/construction of methane mitigation systems at new and existing school sites. Provide technical oversight of maintenance, operation and monitoring of methane mitigation systems

• Providing technical oversight of investigations and remediation of leaking underground storage tank sites

Site Assessment Program:

The District is a nationally recognized leader in the site assessment field. Services provided by OEHS include:

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Solid Waste Management:

In December 2011, LAUSD awarded a District-wide rubbish collection and recycling services contract to Consolidated Disposal Service, LLC, which is a subsidiary of Republic Services, Inc.

Under the direction of OEHS, this contract will provide support to the District in an effort to divert more of its waste stream from landfills by:

1. Launching a renewed effort to increase recycling throughout the District

2. Developing site specific training and incentive programs

3. Introducing composting programs at select schools

Environmental Compliance Support for the ESC’s

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Waste Management Awareness Efforts!

Waste Management and Recycling

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Hazardous Waste Management:

OEHS manages the District’s Hazardous Waste Program, which involves waste stream analysis and classification, packaging waste, manifesting waste, transportation, storage, disposal, reporting, budgeting, and recordkeeping activity.

Environmental Compliance Support for the ESC’s

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Environmental Compliance Support for the ESC’s

Chemical Safety Coordinator Program:

OEHS manages the District’s site specific Chemical Safety Coordinator program.

Identified certificated staff are assigned responsibilities and paid a biannual stipend to perform required regulatory duties related to the handling, storage and disposal of chemicals used in the classroom.

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Industrial Facilities in Proximity to Schools:

In 2003, the Board of Education adopted a resolution regarding industrial facilities adjacent to District schools.

High risk facilities are defined as an industrial facility whose normal operation presents a risk of explosion, or may potentially expose school occupants to hazardous air emissions.  

As of May 2012, OEHS staff identified 149 schools with high risk facilities located within 500 feet.

OEHS staff is in the process of uploading this information to the OEHS website for use by schools in developing their Safe School Plans.

Environmental Compliance Support for the ESC’s

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• Manage California Environmental Quality Act (CEQA) requirements for all new-school and existing-school construction projects

• Develop procedures to assure environmental reviews of proposed District projects

• Assure compliance with CEQA Mitigation Monitoring and Reporting Plans

• Review and provide input to Planning Agencies regarding proposed off-site projects that could potentially impact school sites

• Serve as primary District resource regarding electromagnetic field (EMF) issues, including cell-tower antennas and WIFI installations

Additional environmental services provided by OEHS:

Environmental Compliance Support for the ESC’s

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Class Exercise One: Group Discussion

Scenario:

You get a call at 10:00 a.m. that a CalOSHA inspector has arrived at one of your schools. The inspector states that he is there due to an employee injury compliant and he is requesting copies of site inspection records. The inspection is not going well and the site administrator has called you requesting assistance.

Let’s brainstorm. What would be the appropriate steps to take?

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Class Exercise Two: Group Discussion

Scenario:

A B&G worker finds a leaking unlabeled container while cleaning up the basement of a building on the school campus. The chemical smells foul and the worker complains that he is dizzy and the chemical has burned his hand.

Let’s brainstorm. What would be the appropriate steps to take?

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Class Exercise Three: Group Discussion

Scenario:

A parent has notified the site administrator that their son has been hospitalized due to something they believe he was exposed to yesterday at school. At the same time, a news reporter calls the Superintendent’s office inquiring about the hazardous situation that caused the student to be hospitalized.

You get a call from the Superintendent’s office requesting support.

Let’s brainstorm. What would be the appropriate steps to take?

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Questions?Thank you

Office of Environmental Health and Safety333 South Beaudry Avenue, 28th FloorLos Angeles, CA 90017Phone: (213) 241-3199Fax: (213) 241-6816